Thousand Oaks City Council
March 24, 2026

To: Evan Edgar
From: William Winchester
CC: George Harrison, Daniel Marks
Date: 9/25/20
Regarding: Input for Thousand Oaks RFQ

M E M O R A N D U M
As requested below is our input on Chapter B section D, 2 iv, paragraphs e. and g. Let me know if you need something additional.
e. Operating limitations of the Recyclable Material Processing Facilities (i.e., contamination/residual, material types accepted, hours, etc.). Include single-use disposable container types that will and will not be recycled as diversion
Berg Input:
• The Harrisons decided not to remove the 1-7 container plastics from the acceptable list in hopes that markets will be developed. Therefore, they do not want to ban single use containers now, especially with plastic waste to energy projects coming online in the coming decade. • Berg supports their current listing of allowable recycling and does not see anything on the horizon that we need to ban in anticipation
• We do not support and neither do the Harrisons the addition of items like batteries, EPS, textiles, or other items that have been tried to be added to single stream recycling by other municipalities in the past.
g. How Recyclable Materials and Organic Waste will be marketed and sold, contingencies for changes in markets, and the average dollar/ton received for the sale of Recyclable Material and for processed organic waste (compost)
Berg Input:
• Gold Coast has maintained a 25+ year relationship with Berg Mill Supply Company, a global marketing company in the recycling industry and will continue that relationship for its residential and commercial single stream volume, including that received from Thousand Oaks. • Berg Mill’s two-fold approach has been to enter into contractual relationships with major paper mill companies for a large block of material while using the non-contracted volume to explore new opportunities and avenues.

AR003129
Berg Mill Supply Company, Inc.
5670 Wilshire Blvd., Suite 1812, Los Angeles, CA 90036 | (323) 939-4300 | www.bergmill.com

• In this age of relatively fast and significant changes, Berg Mill does not rest on current relationships, as the factors are beyond anyone’s control or prediction. In addition to working with domestic mills, Berg Mill has or is working with companies in the far East, the middle East, the Indian subcontinent, South America, and Africa. • The fruit of all the global conversations is either a new order being taken or new market intelligence that can be relayed to Gold Coast so that the operation can be re-tuned for better market acceptance of its products.
• Gold Coasts recent $6,000,000+ equipment upgrade undertaken with the input from Berg Mill, is now capable of producing material to meet the most stringent specifications. • In marketing the material, Gold Coast and Berg Mill are producing material to please both the consuming mills and the customs officials for the countries where the mills are located. • Perspective changes in how other countries view our recyclable commodities has resulted in new recycling mills/technologies domestically. Berg Mill is working with several of these emerging entities to provide new market possibilities for Gold Coast.

AR003130
Climate Action Management Plan:

Climate Registry & Avoided Emissions Reporting
Calendar Year 2018
December 18, 2019
Prepared by:
1822 21st Street
Sacramento, CA 95811
AR003131
111111
111111
11111
ii | P a g e
Table of Contents
Introduction .....................................................................................................................................................1 Company Information ..................................................................................................................................1 Geographic Scope and Reported Gases................................................................................................2 Organizational Boundary ............................................................................................................................2 Categories of Emissions and Source Identification ...........................................................................3 Emissions Sources..........................................................................................................................................4 Scope 1 & 2 Emissions Summary and Analysis...................................................................................5 Scope 3 Emissions Summary and Analysis ...........................................................................................8 Recycling & Composting Program Results........................................................................................13 Materials Diversion.....................................................................................................................................14 Inventory Management ............................................................................................................................15 List of Tables & Figures
Table 1: Total Emissions Summary 2008-2018......................................................................................................... 6 Figure 1: Total Emissions Summary, 2018................................................................................................................... 7 Figure 2: Comparison of Actual Emissions to BAU: 2008-2018........................................................................ 8 Figure 3: 2018 Operational vs. Avoided Emissions...............................................................................................11 Table 3: 2018 Operational vs. Avoided GHG Emissions (MTCO2e) ...............................................................11 Table 4: Avoided Emissions by Category (MTCO2e)...........................................................................................13 Table 5: Tonnage Trend by Category 2010-2018 ................................................................................................14 Figure 4: Material End-Use by Category....................................................................................................................14 Table 6: AB 939 Landfill Diversion Equivalency per Jurisdiction ....................................................................15 List of Appendices
Appendix A: Third Party Verifier’s Report
Appendix B: Scope 3 Emissions Assumptions & Methodology Appendix C: 2018 CRIS Report
AR003132
Harrison Industries CY 2018 Climate Action Management Plan 1 | P a g e

INTRODUCTION
Harrison Industries was established in 1932, and is one of the oldest and largest privately owned trash collection businesses in the United States. Today the company provides service to over 70,000 customers with residential, commercial, and industrial service. All customers are provided the opportunity to recycle over 21 different materials - including newsprint, glass, cardboard, plastic and paper products.

Harrison’s operations are limited to two facilities. The corporate headquarters and Gold Coast Recycling are located at 5275 Colt Street in Ventura. The recycling and refuse collection operations are provided through E.J. Harrison & Sons, and the facilities associated with its fleet and operations are located at 1589 Lirio and 1895 Lirio Avenue, Saticoy.

The recyclables are taken to Gold Coast Recycling where they are sorted, baled, and sold for reuse.

Ralph, Jim, and Myron Harrison are sole owners and partners in this facility that also serves as a Transfer Station, materials buy back center, self-haul disposal site and Household Hazardous Waste Collection Center.

The company provides service to most of Western Ventura County, the city of Carpinteria and Channel Islands beach communities.

COMPANY INFORMATION
Company Name: Harrison Industries
Corporate Address: 5275 Colt Street
Ventura, CA 93003
Inventory Contact: Nan Drake, Government Affairs/Public Relations (805) 642-9236
Technical Assistance Providers: Grant Readle
Edgar & Associates
916-739-1200
[email protected]
AR003133
Harrison Industries CY 2018 Climate Action Management Plan 2 | P a g e

GEOGRAPHIC SCOPE AND REPORTED GASES
Harrison Industries has committed to voluntarily estimate its greenhouse gas (GHG) emissions annually, starting with base year 2008 and continuing to the most recent Calendar Year (CY) 2018.

All previous emission years (2008-2017) have been successfully verified. By reporting annually the company is able to understand the GHG impacts from their activities, and how those impacts can be mitigated.

The geographic scope of this inventory is North America. However the entire operation is limited to two facilities in Ventura and Saticoy, California. Additionally, Harrison has chosen to report emissions of all gases from all sources within its operational control boundary. All direct and indirect emissions (Scope 1 and Scope 2 Emissions) from sources under Harrison’s operational control have been included in this inventory, following The Climate Registry (TCR) General Reporting Protocol, Version 2.1
1 .

TCR does not require the reporting of avoided emissions from recycling or composting (Scope 3 Emissions) for verification. However, Harrison voluntarily tracks and calculates their Scope 3 Emissions in order to provide a complete picture of their carbon management.

ORGANIZATIONAL BOUNDARY
This report provides estimates of all the associated GHG emissions for the operations and facilities that Harrison wholly owns, and the indirect emissions associated with landfilling and recycling activities. For those operations in which Harrison has a partial ownership or working interest, or holds an operating lease, there are two accounting options for reporting GHG emissions:

1. Management control:
• Report 100% of emissions for facilities which participant has operational or financial control; • Report 0% of emissions for facilities which participant does not have operational or financial control.

2. Equity share: Percentage of emissions accounted for as proportionate to ownership.

Harrison has chosen to delineate its organizational boundary using the operational criteria under management control, and Harrison has 100% management and operational control over the Lirio and Colt Street facilities.

AR003134
Harrison Industries CY 2018 Climate Action Management Plan 3 | P a g e

CATEGORIES OF EMISSIONS AND SOURCE IDENTIFICATION
The General Reporting Protocol of The Climate Registry (TCR GRP, Version 2.1) is being followed in the preparation of this greenhouse gas emissions inventory. Emissions in the following categories are being accounted for:

Scope 1: Direct emissions from sources owned or controlled by the member:

1. Mobile combustion sources (fleets)
These types of emissions are principally from collection vehicles (on-road) and equipment (off-road) used at the Material Recovery Facility.

2. Stationary combustion sources
Non-mobile fuel consuming sources, such as: natural gas from utility provider, dieselpowered generators/compressors, oxy-acetylene torches, etc.

3. Process functions
Some manufacturing processes produce emissions, e.g. MSW combustion, cement production. There are no known process function emissions from these facilities.

4. Fugitive emissions
Fugitive emissions of hydrofluorocarbons from vehicle and building cooling systems are estimated.

Scope 2: Indirect emissions from sources that occur because of a participant’s actions:

1. Purchased and consumed electricity. This is derived from utility invoices.

Scope 3: Optionally reported indirect emissions outside of the participant’s boundary:

1. Biogenic emissions resulting from the use of biofuels fuels.

2. Avoided emissions from diverting waste from a landfill.

3. Life cycle of emissions of materials recycled.

AR003135
Harrison Industries CY 2018 Climate Action Management Plan 4 | P a g e

EMISSIONS SOURCES
The emission source identification procedure involved a systematic review of company facilities and operations by the Harrison GHG Inventory Management Team and their technical assistance providers. Emissions from each source are discussed below. The Global Warming Potential (GWP) used in this analysis is 21 for methane and 310 for nitrous oxide. GWPs for other gases are stated in the relevant section of this document.

Scope 1
Direct emissions from mobile combustion
Direct emissions from Harrison vehicles contributed 96.22% of the Harrison’s CY2018 inventory.

These emissions come primarily from Harrison’s waste collection vehicles, which transport solid waste and recyclables to Gold Coast Recycling and other permitted waste disposal facilities.

Direct emissions from stationary combustion
These emissions represent approximately 0.06% of this year’s inventory. The primary source is natural gas purchased from Sempra/The Gas Company.

Fugitive Emissions
Fugitive emissions consist of escaped gases from vehicle refrigerant systems and from CO2 used in welding and maintenance. Fugitive emissions are historically less than 1% and were excluded from the inventory.

Scope 2
Indirect emissions from imported electricity
Electricity is purchased from Southern California Edison (SCE). SCE invoices and consumption data summaries were used in estimating Harrison’s electricity usage. This use represents an average of less than 3.8% of the emissions for CY2018.

The summary of this source of emissions and the others is provided by the third party verifier in Appendix A of this document.

Scope 3
Recycling and Composting (Optional Reporting)
In the optional reporting category, Harrison is including avoided indirect emissions from compost production and from recycling other components of the waste stream. In 2018, Harrison Industries’ recycled material avoided a total of 194,360 MTCO2e.

AR003136
Harrison Industries CY 2018 Climate Action Management Plan 5 | P a g e
A summary of these avoided emissions is included in the Scope 3 Emissions section of this report, and a more detailed technical report is included in Appendix B.

SCOPE 1 & 2 EMISSIONS SUMMARY AND ANALYSIS
A summary of emissions for each category for all years is provided in Table 1 on the next page.

The emission categories are weighted the same year over year, with the majority of the emissions coming from direct mobile combustion. The emissions inventory have increased substantially since last year, with an increase in overall emissions of 14.1%.

Table 2 (also on the following page) summarizes how the fuel usage has changed from 2008- 2018.

AR003137
6 | P a g e
Table 1: Total Emissions Summary 2008-2018
Mobile Indirect
Emissions
Fugitive
Emissions
Stationary
Emissions Total
2008 10,384 651 29 14 11,078
2009 10,076 568 29 16 10,689
2010 10,842 619 32 16 11,509
2011 11,444 659 31 15 12,148
2012 11,306 704 31 15 12,056
2013 11,299 662 31 14 12,005
2014 11,322 522 59 12 11,916
2015 11,627 600 30 9 12,265
2016 11,481 581 30 8 12,100
2017 11,846 516 30 6 12,399
2018 13,518 523 0 8.2 14,050
Table 2: Product Usage Summary 2008-2018
Year Natural Gas
(MMBTu)
LNG
(DGE)
Electricity
(kWh) Diesel Gasoline CNG
2008 2,193 239,878 2,263 780,866 34,903 0
2009 2,482 236,302 1,975 756,634 32,337 0
2010 244 254,800 1,997 808,862 34,376 0
2011 239 242,178 2,124 876,302 34,003 0
2012 241 237,906 2,348 874,773 32,538 0
2013 217 275,428 2,207 844,976 32,255 58
2014 178 318,986 1,877 816,215 33,335 77
2015 115 389,500 2,025 789,326 31,600 0
2016 100 366,133 2,246 794,825 29,169 0
2017 63 462,039 2,146 756,515 26,917 31,293
2018 28 406,922 2,178 841,954 31,945 49,341
AR003138
Harrison Industries CY 2018 Climate Action Management Plan 7 | P a g e
A visual representation of the breakdown of emissions by category is presented below.

Figure 1: Total Emissions Summary, 2018
A copy of The Climate Registry’s final report, The CRIS Report, verifying Scope 1 and 2 emissions can be found in Appendix C.

COMPARISON TO BUSINESS-AS-USUAL
As a part of the AB 32 goals and targets it was necessary to forecast the amount of emissions that would occur in 2020 if no Scoping Plan actions and targets were taken, known as “business-asusual” or BAU. Although this is primarily used as a forecasting mechanism in AB 32 and the subsequent scoping plans, for companies that have been reporting GHG emissions and have implemented programs to reduce GHG emissions, it is possible to measure BAU for those reporting years. BAU provides an opportunity to compare the actual emissions inventory to the “business as usual” inventory, had no actions been taken to reduce emissions. In Harrison’s case, TCR reporting began in 2008, which is the start of the BAU comparison. Figure 2 below shows actual emissions compared to BAU, where the BAU fleet is modeled using 100% diesel. By Fleet Fuel Use (all),

96.22%
Imported Electricity,

3.74%
Stationary , 0.04%
Fugitive, 0.004%
Fleet Fuel Use (all) Imported Electricity Stationary Fugitive AR003139
• • • •
Harrison Industries CY 2018 Climate Action Management Plan 8 | P a g e
transitioning its fleet to CNG and LNG to reduce their GHG impact, Harrison’s emissions are 1,294 MTCO2e lower in 2018 than they would have been. This amounts to an emissions reduction of

8.5%.

Figure 2: Comparison of Actual Emissions to BAU: 2008-2018 SCOPE 3 EMISSIONS SUMMARY AND ANALYSIS
The Climate Registry classifies emissions that are within a company’s value chain, but beyond their direct control (i.e., not included in Scope 1 or 2) as Scope 3 Emissions. Part of a company’s value chain is responsible management of materials and waste and are evaluated in this Section. This “Avoided Emissions Report” (AER) analysis provides a complete evaluation of how much greenhouse gas (GHG) a company has prevented through the responsible management of its waste. These calculations include considerations for the entire life cycle of discarded material, and thereby provide a more complete analysis of these benefits above and beyond reporting operational emissions through platforms like The Climate Registry. 0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
MTCO2e

BAU CRIS
Emissions Reduction:
1,294 MTCO2e
AR003140
Harrison Industries CY 2018 Climate Action Management Plan 9 | P a g e
Although the GHG benefits of recycling, composting, and repurposing waste are substantial, they are often not immediately visible and easily quantifiable. The calculations included in this report make these benefits more tangible by offering an accurate and salient estimation of the GHG reducing benefits of recycling and composting. As the legislative environment changes in California, these calculations will become instrumental in the evaluation of progress towards a number of State goals which include:

AB 32 Scoping Plan - Avoided Emissions Goals
AB 32 was signed into law in 2006, and is a statewide goal of reducing greenhouse gas emissions to 1990 levels by the year 2020. The AB 32 Scoping Plan, adopted in 2008 by CARB, included mandatory commercial recycling with a target of avoiding 5 MMTCO2 in 2020. AB 341 (Chesbro, 2011) was adopted into law which requires recycling services be offered for businesses with more than 4 cubic yards of solid waste services per week, and for multi-family residencies with more than 5 units. Recycling reduces the demand for raw or virgin materials, while re-manufacturing with recycled materials generally reduces overall energy use. Recycling also results in increased carbon sequestration by forests since fewer trees need to be harvested for wood and paper products. Additionally, well-managed composting ultimately results in increased soil carbon storage, and end use of compost results in reduced demand for water, fertilizer, and other soil inputs. Organic woody materials that are not use for composting are used in the production of biomass energy, which reduces the demand for fossil fuels.

Net-Zero’ GHG Emissions by Mid-term (2030 to 2035)
The AB 32 Scoping Plan First Update was adopted on May 15, 2014 by the California Air Resource Board and includes the Net-Zero concept as copied below. Net-Zero has been defined by the California Air Resource Board as when an organization’s avoided indirect emissions offset their operational emissions. By reporting the progression of operational vs avoided emissions, it is possible to evaluate the achievement of this goal now, already showing compliance. To meet NetZero, one’s avoided GHG emissions must be greater or equal to one’s operational GHG emissions.

Net-Zero Equation:

Operational Emissions – Avoided Emissions = 0
AR003141
Harrison Industries CY 2018 Climate Action Management Plan 10 | P a g e
In 2018, Harrison has fully offset its direct GHG emissions 14 times - well beyond Net-Zero! Harrison has been tracking its avoided GHG emissions annually since 2008. Figure 2 and Table 3 on the following page depict the history of Harrison’s avoided emissions. A detailed report on how these avoided emissions from recycling, composting, and avoided landfill disposal are calculated is provided in the full report found in Appendix B.

AR003142
Achieving Net-Zero GHG Emfssions from the Waste Sector by M id-term Beyond 2020, additional reductions in GHG emiss ions from the Waste Sector will be n,eeded to achieve a Net-Zero GHG emissions go.al. To achieve these reductions, even greater diversion of organics and other recyclable commodities from landfills must be realized and further expansion and enhancement of the alternative non-disposal pathways must be developed. In addition, greater emphasis will need to be placed on reducing the voll.lme of waste generated, recycling/reusing products at the end-of-life and remanufacturing these materials into beneficial prodL.1cts. To achieve Net-Zero, the direct GHG emissions from the Waste Sector would have to be fully offset by avoided GHG emissions. Avoided GHG emissions are reductions in life-cycle GHG emissions that would occur because waste is shifted from landfilling to alternative non-disposal pathways.

A832 Scoping Plan - First Update Moy 2014
AB 32 Scoping Plirn - Fir.i:t Updat May 15. 2014
Harrison Industries CY 2018 Climate Action Management Plan 11 | P a g e
Figure 3: 2018 Operational vs. Avoided Emissions
Table 3: 2018 Operational vs. Avoided GHG Emissions (MTCO2e) End Use 2010 2011 2012 2013 2014 2015 2016 2017 2018
Operational 11,509 12,148 12,056 12,005 11,916 12,265 12,100 12,399 14,050 Avoided (287,411) (306,235) (343,333) (350,935) (260,735) (206,361) (213,029) (223,540) (194,360) Ratio (25) (25) (28) (29) (22) (17) (18) (18) (14)
* In 2015 there was a 5,000 ton decrease in metals exported from the Gold Coast facility. This, in conjunction with sustained lower fiber exports since 2014 has resulted in a substantial decrease in the avoided emissions from the facility this trend persisted through 2018. 2018 had slightly lower levels of recyclable papers. Organics diversion of both food and green waste have remained consistent between 2017 and 2018.
(35)
(30)
(25)
(20)
(15)
(10)
(5)
0 (400,000)
(350,000)
(300,000)
(250,000)
(200,000)
(150,000)
(100,000)
(50,000)
0 50,000
2010 2011 2012 2013 2014 2015 2016 2017 2018
Ratio
MTCO2e
Figure 3: Operational vs. Avoided Emissions
Operational Emissions Avoided Emissions Ratio
AR003143
- - -
- -
Harrison Industries CY 2018 Climate Action Management Plan 12 | P a g e
Eliminate the Disposal of Organic Materials at Landfills The AB 32 Scoping Plan First Update included a series of waste management activity as listed below which includes the elimination of organic material at landfills and developing composting and anaerobic digestion infrastructure.

AB 1826 (Chesbro, 2014) was signed into law on September 29, 2014 to phase in the collection of commercial organic waste, which begins to address the AB 32 Scoping Plan target of eliminating the disposal of organic material at landfills. AB 1826 was chaptered into law with the following threshold rates and dates of compliance:
(1) On and after April 1, 2016, a business that generates eight cubic yards or more of organic waste per week shall arrange for recycling services specifically for organic waste in the manner specified in subdivision (b).
(2) On and after January 1, 2017, a business that generates four cubic yards or more of organic waste per week shall arrange for recycling services specifically for organic waste in the manner specified in subdivision (b).
(3) On and after January 1, 2019, a business that generates four cubic yards or more of commercial solid waste, as defined in Section 42649.1, per week, shall arrange for recycling services specifically for organic waste in the manner specified in subdivision (b). (4) On or after January 1, 2020, if the department determines that statewide disposal of organic waste has not been reduced to 50 percent of the level of disposal during 2014, a business that generates two cubic yards or more per week of commercial solid waste shall arrange for the organic waste recycling services specified in paragraph (3), unless the department determines that this requirement will not result in significant additional reductions of organics disposal.

AR003144
Waste Management Actions
Eliminate the disposal of organic materials at landfills.

Implement financing or incentive mechanisms for in-State infrastructure development to support Waste Sector goals.

Develop actions to address cross-California agency and federal permitting and siting challenges associated with com posting and anaerobic digestion.

Identify opportunities for additional methane control at new and existing landfills, and use of captured methane as a fuel source for stationary and mobile applications.

Develop new emission reduction factors to estimate GHG
emission reduction potential for various recycling and
remanufacturing strategies.

Identify improvements to the procurement of recycled-content materials through the State Agency Buy Recycled Campaign reform . --
Cal Recycle
ARB
Cal Recycle
ARB
ARB
ARB
ARB
Cal Recycle
Cal Recycle
DGS
Expected
Completion Date
2016
TBD
2014
TBD in the
SLCP Plan
TBD
2014
Harrison Industries CY 2018 Climate Action Management Plan 13 | P a g e

RECYCLING & COMPOSTING PROGRAM RESULTS
Harrison has active programs in place to divert organics from landfilling, and has plans to expand those services to 2020. Through its participation in delivering material to composting operations in 2018, Harrison Industries has provided alternatives for 69,516 tons of such organic waste, and in the process avoided 30,976 MTCO2e.

Table 4 summarizes the emissions Harrison Industries was able to avoid through its composting and recycling programs. Table 5 (next page) shows the tonnage changes over the last 5 years.

Table 4: Avoided Emissions by Category (MTCO2e)
End Use Tons Total Emissions
Recycled 59,902 -195,164
Composted 69,516 -30,976
Combusted 8,773 -2,264
Landfill Waste 309,175 34,044
Total 447,367 -194,360
• Numbers in parentheses represent avoided emissions (MTCO2e). • Negative landfill emissions are avoided by not landfilling materials; the positive landfill emissions are actual emissions (MTCO2e) generated by landfilling waste, alternative daily cover, and the residual fraction.

AR003145
Harrison Industries CY 2018 Climate Action Management Plan 14 | P a g e
Table 5: Tonnage Trend by Category 2010-2018
2010 2011 2012 2013 2014 2015 2016 2017 2018
Recycled 85,663 100,643 91,632 99,288 73,801 70,013 71,205 69,736 59,902 Composted 59,126 69,955 72,787 70,933 68,810 64,166 63,780 69,598 69,516 Combusted 11,568 7,893 8,290 10,219 12,250 14,750 15,984 9,593 8,773 Landfill Reuse 0 9,768 9,137 9,975 0 0 0 0 0
Landfill Waste 232,982 211,491 227,993 238,952 218,622 263,250 269,286 290,376 309,175 Total 389,340 399,750 409,839 429,366 373,483 412,180 420,255 439,303 447,367 Recycling Rate 40% 47% 44% 44% 41% 36% 36% 34% 29%

MATERIALS DIVERSION
In 2018, Harrison Industries recovered 126,789 tons of material, which is 22,138 tons less than it did in 2017. On a ton-per-ton basis, and not the AB 939 jurisdictional diversion rate, Harrison diverted 29% of the waste it collects. Figure 4 below illustrates Harrison’s diversion of materials away from landfills and toward composting, combustion, and recycling.

Figure 4: Material End-Use by Category
Recycled
11%
Composted
16%
Combusted
2%
Landfill Beneficial
Reuse
0%
Landfill Waste
71%
Recycled Composted Combusted Landfill Waste
AR003146
■ ■ ■ ■
Harrison Industries CY 2018 Climate Action Management Plan 15 | P a g e
On a jurisdictional level with respect to AB 939, Harrison has assisted their franchise cities in obtaining landfill diversion levels of 31% to 72% as shown in Table 6 below. Declines in overall diversion rates have been typical for the waste industry as a whole since the enactment of the Chinese ‘National Sword’ program which has limited imports of recyclable materials to that country.

Table 6: AB 939 Landfill Diversion Equivalency per Jurisdiction Jurisdiction 2015 Rate 2016 Rate 2017 Rate 2018 Rate
Camarillo 72% 74% 71% 67%
Carpinteria 73% 75% 72% 68%
Fillmore 60% 58% 59% 63%
Ojai 60% 56% 49.5% 49.1%
San Buenaventura 71% 71% 70% 31%
Unincorporated Ventura 60% 74% 69% 55%
Thousand Oaks 69% 69% 68% 72%
Methodology
This report uses the most up-to-date scientifically and legislatively accepted methods to calculate life-cycle greenhouse gas emissions. Both the California Air Resources Board (CARB) model and the Environmental Protection Agency’s ‘Waste Reduction Model’ (WARM) serve as a complementary basis for these calculations. Those emissions that are avoided through the prevention of virgin resource use are modeled best with CARB, which has the additional benefit of using California-specific data in its calculations. WARM calculations are able to model the avoided emissions at the other half of the product life cycle by accurately tabulating the emissions that would have occurred under a landfilling scenario. The synthesis of these two models allow for a complete and unbiased measurement of the greenhouse gas emissions prevented through resource recovery programs. A more detailed description of the methodology and assumptions used to calculate the avoided indirect emissions can be found in Appendix B.

INVENTORY MANAGEMENT
Edgar & Associates, Inc. (Technical Assistance Provider) relied on information and activity data provided by Harrison Industries to calculate GHG emissions.

AR003147
AR003148 Appendix A ____ _
Verification Report
Harrison Industries 2018 GHG Emissions Inventory
Prepared for:

E.J. Harrison & Sons
September 20, 2019
Ruby Canyon Engineering
743 Horizon Ct. Suite 385
Grand Junction, Colorado 81506
(970) 241-9298
AR003149

RUBY CANYON ENGINEERING
Harrison Industries 2018 GHG Emissions Inventory Verification Version 1.1 — September 20, 2019 i
Table of Contents

1.0 Introduction.............................................................................................................................................1

1.1 Inventory Description ..................................................................................................................1

1.2 Responsible Parties......................................................................................................................1

1.3 Verification Team ........................................................................................................................1

1.4 Objectives......................................................................................................................................1

1.5 Scope............................................................................................................................................1

1.6 Verification Criteria....................................................................................................................2

2.0 Verification Activities Summary ............................................................................................................2

3.0 Verification Findings..............................................................................................................................3

3.1 Assessment of the GHG Emission Sources...............................................................................3

3.2 Assessment of the GHG Emissions Data Management System............................................3

3.3 Assessment of the GHG Emissions Calculations ....................................................................3

4.0 Verification Results ................................................................................................................................4

5.0 Conclusions.............................................................................................................................................5 AR003150
Harrison Industries 2018 GHG Emissions Inventory Verification 1 Version 1.1 — September 20, 2019

1.0 Introduction
E.J. Harrison & Sons (Harrison) contracted Ruby Canyon Engineering (RCE) to perform the third-party greenhouse gas (GHG) emissions inventory verification for Harrison’sfacilities reporting under operational control to The Climate Registry’s (TCR) reporting program. The inventory is required to include emissions from seven GHGs: carbon dioxide (CO2), methane (CH4), nitrous oxide (N2O), hydrofluorocarbons (HFCs), perfluorocarbons (PFCs), sulfur hexafluoride (SF6), and nitrogen trifluoride (NF3); however, Harrison has no PFC, SF6, or NF3 emissions.

1.1 Inventory Description
Harrison’s 2018 emissions inventory includes emissions from stationary combustion, emissions from mobile combustion, and emissions from purchased electricity reported using both location-based and market-based methods.

1.2 Responsible Parties
E.J. Harrison & Sons
5275 Colt Street
Ventura, California US

1.3 Verification Team
The RCE verification team consisted of the following individuals who were selected based upon verification experience and knowledge of reporting GHG emissions sources.

Lead Verifier: David LaGreca
Independent Peer Reviewer: Jessica Stavole-Carter

1.4 Objectives
The objective of the verification activities was to ensure that the reported GHG emissions are complete, transparent, verifiable, and estimated and reported according to TCR’s protocols and its reporting requirements for the voluntary reporting program. Furthermore, the verification activities ensure that the data provided to RCE is well documented and free of any material errors or omissions.

1.5 Scope
The scope of the verification consisted of the following independent and objective activities:
• Review the 2018 GHG emission sources;
• Review the 2018 inventory support documents;
• Review the organizational and operational boundaries; • Review the inventory data acquisition and quality control procedures; • Review the GHG emissions calculations;
• Review the documents and data against the Verification Criteria listed in Table 1; • Issue requests for additional documentation, clarifications, and corrective actions as necessary; and • Issue a Verification Statement, Verification Report, and List of Findings to Harrison.

AR003151
Harrison Industries 2018 GHG Emissions Inventory Verification 2 Version 1.1 — September 20, 2019

1.6 Verification Criteria
Table 1. Verification Criteria
Criteria Details
Standards and
Protocols for
Verification
• The Climate Registry’s General Reporting Protocol Version 2.1 (January 2016)
• The Climate Registry’s GRP v2.1 Updates and Clarifications, (March 2018)
• The Climate Registry’s General Verification Protocol Version

2.1 (June 2014)
• The Climate Registry’s GVP Updates and Clarifications document (June 2019)
• ISO 14064‐3 Specification with guidance for the validation and verification of greenhouse gas assertions
Reporting Year 2018
Level of Assurance Reasonable assurance for Scope 1 and Scope 2 emissions Materiality A +/‐5 percent materiality threshold, assessed separately for Scope 1, Scope 2 location-based, and Scope 2 market-based

2.0 Verification Activities Summary
As the first step in verification activities, RCE developed a verification plan to follow throughout the verification. The verification plan included the following activities:
• RCE completed the Conflict of Interest Assessment Form to identify any potential conflicts of interest with Tower. The form was submitted to TCR on July 1, 2019, and the COI assessment revealed no conflicts of interest and was approved by TCR on July 8, 2019. • RCE held a verification kickoff meeting with Harrison on July 10, 2019. During the kickoff meeting, RCE reviewed the verification objectives, verification process, and the verification schedule. • RCE performed a strategic review and risk assessment of the received data and support documents to understand the scope and areas of potential risk in the GHG emissions inventory. • RCE developed a risk-based sampling plan based upon the strategic review and risk assessment.

The verification team used the verification plan and sampling plan throughout the verification, and they were revised as needed based upon additional risk assessments. • As part of the previous 2016 verification, RCE conducted a site visit on October 26, 2017. During the site visit RCE performed key personnel interviews; inspected GHG emission sources; observed the onsite data management systems; and reviewed data gathering, monitoring and handling procedures.
• RCE performed a risk‐based desktop review of the submitted verification documents. The review included an assessment of the GHG emissions calculation methods and inputs, source data completeness, GHG data management and monitoring systems, and company record retention practices.
• RCE submitted requests for corrective actions, non-material corrective actions, additional documentation, and clarifications as necessary throughout the verification. • RCE’s independent peer reviewer conducted a review of the verification sampling, verification report, and verification statement.

AR003152
Harrison Industries 2018 GHG Emissions Inventory Verification 3 Version 1.1 — September 20, 2019
• RCE issued a final Verification Report, Verification Statement, and List of Findings. • RCE held an exit meeting with Harrison.

3.0 Verification Findings

3.1 Assessment of the GHG Emission Sources
RCE conducted a streamlined verification for Harrison’s 2018 GHG emissions inventory. The lead verifier reviewed Harrison’s CRIS Report and supporting inventory spreadsheet. Based on the information within the report and inventory, the lead verifier developed a sampling plan. The sampling plan was based on the relative magnitude of emissions from each category as well as the relative magnitude of emissions from individual sources. Table 2 presents a breakdown of Harrison’s larger emission sources by facility.

As part of the previous 2016 verification, RCE conducted a site visit on October 26, 2017. During the site visit, the lead verifier met with and interviewed Harrison’s Sustainability Manager who was responsible for the development of the GHG inventory. RCE visited Harrison’s hauling facility and waste processing facility, both located in Ventura, CA. Most emissions at these facilities were CO2 emissions from mobile combustion of diesel and compressed natural gas as well as Scope 2 emissions from purchased electricity.

Table 2. Risk Assessment of Scope 1 and Scope 2 Emissions from Significant Sources Facility
% of Scope 1
Emissions
% of Scope 2
Location-Based
Emissions
% of Scope 2
Market-Based
Emissions2
Colt Street Facility 0.01% 77.1% 77.1%
Colt Street Fleet 18.3% 0.0% 0.0%
Lirio Facility 0.1% 22.8% 22.8%
Lirio Fleet 81.7% 0.0% 0.0%
Scope Total 13,526.65 523.38 523.38

3.2 Assessment of the GHG Emissions Data Management System During the site visit for the previous reporting period, RCE reviewed Harrison’s procedures for data collection, data handling, and data QA/QC as well as record retention. RCE discussed source data used in the development of the GHG emissions inventory which consists of utility data for natural gas and electricity consumption, and mobile fuel purchase receipts.

3.3 Assessment of the GHG Emissions Calculations
The emissions calculations assessment included a review of the data inputs into CRIS and the inventory spreadsheet, calculation of the input values, and accuracy of the fuel types and calculation methodologies selected for each emissions source. RCE evaluated the completeness and validity of the original data and how the data was transferred to the GHG emissions reporting calculations spreadsheet and CRIS.

During the desktop review, RCE conducted cross checks of spreadsheet functionality, and compared calculation methodologies in the spreadsheet and CRIS Report to the methods described by key personnel and to TCR reporting requirements and the General Reporting Protocol methodologies. RCE found that the GHG calculations were accurate and consistent with The Climate Registry’s methodologies.

AR003153
Harrison Industries 2018 GHG Emissions Inventory Verification 4 Version 1.1 — September 20, 2019
Scope 1
RCE’s review of Scope 1 sources included confirmation of total fuel use and the calculation of diesel and gasoline emissions for the Colt Fleet and diesel, gasoline, compressed natural gas and liquid natural gas for the Lirio Fleet. RCE also reviewed source data for the mobile fuel purchased from SC Fuels and Clean Energy. Finally, RCE confirmed that fugitive emissions are tracked for leakage each year and that there were no chiller system recharges to report in 2018.

RCE confirmed that reported Scope 1 emissions are materially correct.

Scope 2
Location-based emissions
RCE reviewed Harrison’s calculation of emissions from purchased electricity using the location-based method. Harrison applied the WECC California (CAMX) eGRID emission factors from the U.S. EPA Year 2016 eGRID Version 1.0 (February 2018) for CO2, CH4, and N2O to calculate all location-based Scope 2 emissions.

RCE reviewed utility data for the Colt and Lirio facilities. Annual totals were used in the emissions calculations. RCE verified that reported location-based emissions were materially correct.

Market-based emissions
Harrison’s market-based emissions are the same as location-based scope 2 emissions. RCE inquired about any contractual instruments for purchased electricity and found that Harrison does not use any of the instruments listed in the GRP.

RCE confirmed that reported market-based Scope 2 emissions are materially correct.

Finally, RCE reviewed Harrison’s Indirect Emissions Disclosure Form, uploaded to CRIS, and verified that appropriate fields were completed.

4.0 Verification Results
Harrison provided sufficient evidence and documentation of its emissions calculations, data collection procedures, and monitoring and quality control procedures for its facilities. The verification process focused on verifying the emissions calculations and the source data used by Harrison to quantify its GHG emissions in accordance with The Climate Registry’s General Reporting Protocol. Table 3 defines the GHG emissions verified for 2018.

During the verification process, RCE made requests for corrective actions, additional documentation, and clarifications as necessary to complete the verification. Harrison sufficiently addressed all material corrective actions. The details of these requests are documented in RCE’s List of Findings provided to Harrison.

AR003154
Harrison Industries 2018 GHG Emissions Inventory Verification 5 Version 1.1 — September 20, 2019

5.0 Conclusions
RCE conducted a risk‐based analysis of Harrison Industries GHG emissionsinventory and a strategic review of the inventory data and calculations. Based upon the processes and procedures and the evidence collected, RCE concludes that the GHG assertion is a fair representation of the GHG emissions for 2018 and can be considered:
• In conformance with The Climate Registry’s General Reporting Protocol Version 2.1, • Without material discrepancy in Scope 1, Scope 2 location-based, or Scope 2 market-based and • Verified to a reasonable level of assurance.

Table 3. Total Entity Emissions by Emission Type Under Operational Control1 Emissions Verified CO2e (metric tons)
Stationary Combustion 8.21
Mobile Combustion 13,518.44
Scope 1 Total 13,526.65
Purchased Electricity – Location-based 523.38
Scope 2 Total – Location-based 523.38
Purchased Electricity – Market-based 523.38
Scope 2 Total – Market-based 523.38
1 Individual sources may not sum to total; table is for summary purposes only Lead Verifier Signature Independent Peer Reviewer Signature David LaGreca Jessica Stavole-Carter
AR003155
f)~~
AR003156
ro
1 Avoided Emissions Methodology
Overview
Harrison is a hauler that operates a resource recovery facility in Ventura California. Here Harrison recovers resources from some of the waste streams it collects on its routes and from self-haul sources.

Much of the waste arriving at the facility is mixed solid waste (MSW) that is not processed for recovery.

However the facility does also receive source-separated waste streams that are further separated into commodity types at the facility, so they can be baled, sold and repurposed in a variety of ways. These recovery operations include:
• Recycling – Harrison’s Construction and Demolition Debris operation recovers metals, plastics, glass, paper, and other inert materials. These goods are separated by type, baled or containerized, then sold as raw materials to manufacturers. By providing these raw materials in place of virgin resources, activities such as logging and mining are reduced. Outbound construction and demolition materials that are not classified by specific material type are conservatively not counted towards recovered materials in this inventory. • Composting – Harrison collects and receives green waste and food waste from its service areas.

These materials, which otherwise would create methane in landfills, are instead sent to composting. Finished compost is then sold as a soil amendment to agriculture markets. • Combustion – Wood material recovered at Harrison’s facility is sent to produce biogenic energy at California biomass plants. The electricity produced in these locations is sold to the California electric grid, and offsets fossil fuel use.
• Beneficial Reuse – Harrison receives dirt, rock, and other inert materials which cannot be marketed as high-value commodities, but can still serve a beneficial purpose at landfills for creating operating surfaces or as use for alternative daily cover. This material does not provide a greenhouse gas benefit, but also does not produce emissions, except for those involved in the transportation of materials. To remain conservative, these processing emissions are included in this avoided emissions inventory as a GHG source.
• Mixed Solid Waste – Some materials cannot be recovered from the source separated streams and become residual wastes. Other materials arrive in the mixed waste stream for direct transfer to a landfill. In either event, these materials are not recovered and become a greenhouse gas source by virtue of the associated transportation emissions and methane emissions from landfilling. These greenhouse gas sources are also counted against Harrison’s avoided emissions.

AR003157
2 Emission Factors
Recycling: The “Emissions Factor” for the recovery of recyclables is the life-cycle calculation of the avoided emission from not extracting resources, less the emissions involved in the transportation and recycling of the material. Additional avoided emissions occur from materials such as paper, which if landfilled, would have produced methane during decomposition.

Composting: The avoided emissions from composting include both this avoided methane, and the benefits of producing compost as calculated by the California Air Resources Board (CARB).

Combustion: CARB has set an emission factor specifying how by reducing the use of fossil fuels, biomass electricity avoids emissions. This factor is used for all wood recovered at Harrison.

Beneficial Reuse: The emissions factor for beneficial reuse is modelled as the same emissions as landfilling an equivalent ton of concrete would be.

Mixed Solid Waste: The assumed composition of Harrison’s MSW is based on the 2014 waste characterization’s analysis of municipal solid waste. Knowing this composition, and the emission factors of each material type in the landfill, and the distance to the landfill Harrison uses, allows for a calculation of the emissions per ton of material.

Understanding Emission Factors
Use this section to explain the emission factors, what they are based on and provide ‘mock’ calculations for better reader understanding. Tons of material x EF = avoided emissions for example Each emissions factor is modelled using the CARB’s emission factor where available1 . Where not
available, the US EPA’s WARM model is used2
. As CARB’s method doesn’t capture avoided emissions
from landfill methane reduction, this information is also taken from WARM. Transportation emissions are included based on Harrison’s round-trip distances from its outlets as follows:
o Tolland Road Landfill = 50 miles;
o Recycling Management Facility (Port of Los Angeles) = 166 miles; o Combustion Facility = 290 miles;
o Composting Facility = 26 miles;
All emission factors are expressed in Metric Tons of Carbon Dioxide Equivalent per ton (MTCO2e/ton).

The WARM model’s carbon storage, listed as a GHG benefit for landfilling carbonaceous material, is removed from the emission factors to remain conservative

1 Methods for Estimating Gas Emission reductions From Recycling, California Air Resources Board, November 14, 2011.
2 U.S. EPA WARM Model, version 14, http://www.epa.gov/epawaste/conserve/tools/warm/, March, 2016.

AR003158
3 Calculation
To provide a more streamlined approach for calculating the total avoided emissions profile, specific emission factors have been calculated for Harrison that can be used annually. These emission factors can be adjusted should either the CARB or WARM emission factors change, or if the transportation mileage change, in the event the materials are taken to a new location, for example.

Recycling Emission Factors
The 2018 calculated emission factors for Harrison’s recyclables are as follows:

Material Emission
Factor
Aluminum Cans -12.92
Steel Cans -1.52
Copper Wire -4.73
Glass -0.22
HDPE -0.82
PET -1.42
Corrugated Containers -5.20
Magazines/Third-class Mail -0.46
Newspaper -3.49
Office Paper -4.59
Phonebooks -2.72
Carpet -2.38
Personal Computers -2.52
Concrete -0.03
Tires -0.40
Asphalt Shingles -0.11
Drywall +0.01
Organics
Harrison sends green waste out for composting and provides wood for biomass gasification. Each of these activities has an emissions factor that is calculated from a different source. The 2018 emission factors, and their source, are included in the table below:

Material MTCO2e/ton Source
Yard Waste for Composting -0.44 CARB 20163
Wood Waste for Combustion -0.26 Avoided Landfill – WARM, Offset Electricity from CARB

3 Method for Estimating Greenhouse Gas Emission Reductions from Diversion of Organic Waste from landfills to Compost Facilities, California Air Resources Board, May 2017.

AR003159
4 Landfilled Materials
Harrison’s 2018 emission factors for materials sent to landfills, be it beneficial reuse or MSW, are described below:

Material MTCO2e/ton Source
C&D Fines +0.02 WARM (landfilled concrete)
Mixed Solid Waste +0.11 WARM version 16, with composition from CalRecycle 2014 Waste Characterization4

4 2014 Generator-Based Characterization of Commercial Sector Disposal and Diversion in California.

AR003160
AR003161 Appendix C ____ _
Harrison Industries Detail Report - Control (Private) Complete Inventory 2018 Description:

Industry: 56 - Administrative and Support and Waste
Management and Remediation Services
Address: 5275 Colt Street
Ventura, California US
Contact:

Grant Readle
[email protected]
Website:

Reporting Information
Reporting Protocol: General Reporting Protocol 2.1 and associated updates and clarifications GWP Standard: SAR
Base Year:

Consolidation Methodology: Operational Control Only
Status: Submit Positive Verification Finding
Verification Information
Verification Body: Ruby Canyon Engineering Inc.

Level of Assurance: Reasonable
Harrison Industries
Emissions Year 2018
The Climate Registry
Entity Emissions | Total in metric tons of CO2e
Report generated on 9/23/2019 5:37:36 Page 1 of 14
PM
The Climate Registry
AR003162
0 Scope 1 - Direct Emissions Total CO2e
(t)
CO2
(t)
CH4
(t of CO2e)
N2O
(t of CO2e)
HFC
(t of CO2e)
PFC
(t of CO2e)
NF3
(t of CO2e)
SF6
(t of CO2e)
Stationary Combustion 8.211068 8.168449 0.002704 0.039915 0 0 0 0 Mobile Combustion 13,518.441356 13,362.839039 14.758249 140.844068 0 0 0 0 Fugitive 0 0 0 0 0 0 0
Total 13,526.652424 13,371.007488 14.760953 140.883983 0 0 0 0 NetTotal 13,526.652424 13,371.007488 14.760953 140.883983 0 0 0 0 Scope 2 - Location Based -
Indirect Emissions
Total CO2e
(t)
CO2
(t)
CH4
(t of CO2e)
N2O
(t of CO2e)
HFC
(t of CO2e)
PFC
(t of CO2e)
NF3
(t of CO2e)
SF6
(t of CO2e)
Purchased Electricity -
Location Based 523.383545 521.474074 0.684564 1.224906 0 0 0 0 Total 523.383545 521.474074 0.684564 1.224906 0 0 0 0
NetTotal 523.383545 521.474074 0.684564 1.224906 0 0 0 0 Scope 2 - Market Based -
Indirect Emissions
Total CO2e
(t)
CO2
(t)
CH4
(t of CO2e)
N2O
(t of CO2e)
HFC
(t of CO2e)
PFC
(t of CO2e)
NF3
(t of CO2e)
SF6
(t of CO2e)
Purchased Electricity -
Market Based 523.382824 521.473356 0.684563 1.224904 0 0 0 0 Total 523.382824 521.473356 0.684563 1.224904 0 0 0 0
NetTotal 523.382824 521.473356 0.684563 1.224904 0 0 0 0 Entity Emissions | Total in metric tons of gas
Emissions Year 2018 Page 2 of 14
Harrison Industries
The Climate Registry
AR003163
Scope 1 - Direct Emissions Total CO2e
(t)
CO2
(t)
CH4
(t)
N2O
(t)
HFC
(t of CO2e)
PFC
(t of CO2e)
NF3
(t)
SF6
(t)
Stationary Combustion 8.211068 8.168449 0.000129 0.000129 0 0 0 0 Mobile Combustion 13,518.441356 13,362.839039 0.702774 0.454336 0 0 0 0 Fugitive 0 0 0 0 0 0 0
Total 13,526.652424 13,371.007488 0.702903 0.454464 0 0 0 0 Scope 2 - Location Based -
Indirect Emissions
Total CO2e
(t)
CO2
(t)
CH4
(t)
N2O
(t)
HFC
(t of CO2e)
PFC
(t of CO2e)
NF3
(t)
SF6
(t)
Purchased Electricity -
Location Based 523.383545 521.474074 0.032598 0.003951 0 0 0 0 Total 523.383545 521.474074 0.032598 0.003951 0 0 0 0
Scope 2 - Market Based -
Indirect Emissions
Total CO2e
(t)
CO2
(t)
CH4
(t)
N2O
(t)
HFC
(t of CO2e)
PFC
(t of CO2e)
NF3
(t)
SF6
(t)
Purchased Electricity -
Market Based 523.382824 521.473356 0.032598 0.003951 0 0 0 0 Total 523.382824 521.473356 0.032598 0.003951 0 0 0 0
Simplified Estimation Methods (SEMs)
Total Estimated CO2e (t) Total Emissions (t of CO2e) Estimated CO2e as a Percentage of Total* Location Based 155.891068 14,050.035969 1.10954212632361% Market Based 155.891068 14,050.035248 1.10954218326039% *Total based on scope 1, scope 2 & biomass emissions
Emissions Year 2018 Page 3 of 14
Harrison Industries
The Climate Registry
AR003164
Scope 1 - Direct Emissions Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Stationary Combustion 1.786159 1.777799 0.000025 0.000025 0 0 0 0 Total 1.786159 1.777799 0.000025 0.000025 0 0 0 0
Scope 2 - Location Based - Indirect
Emissions
Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Purchased Electricity - Location Based 403.627617 402.155054 0.025139 0.003047 0 0 0 0 Total 403.627617 402.155054 0.025139 0.003047 0 0 0 0
Scope 2 - Market Based - Indirect
Emissions
Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Purchased Electricity - Market Based 403.626896 402.154336 0.025139 0.003047 0 0 0 0 Total 403.626896 402.154336 0.025139 0.003047 0 0 0 0
Equity share - 100% | Entity controls the facility emissions - Yes 5275 Colt Street, Ventura, California, 93003, US
Facility Emissions | Colt Street Facility
Emissions Year 2018 Page 4 of 14
Harrison Industries
The Climate Registry
AR003165
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Stationary
Combustion CO2
Fossil Fuelderived Fuels
(gaseous)
All Unspecified
Technology
Emission
Factor No Acetylene
2,625 scf 0.11 kg/scf
2018 Default
Emission
Factors -
Table #1.1

0.28875 0.28875
Stationary
Combustion CH4
Fossil Fuelderived Fuels
(gaseous)
All Unspecified
Technology
Not
Reporting No Acetylene
2,625 scf
2018 Default
Emission
Factors -
Table #12.9
0 0
Stationary
Combustion N2O
Fossil Fuelderived Fuels
(gaseous)
All Unspecified
Technology
Not
Reporting No Acetylene
2,625 scf
2018 Default
Emission
Factors -
Table #12.9
0 0
Source Emissions | Acetylene
Usage from 2017.

Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Purchased
Electricity -
Location Based
CO2 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
1,679.48
MWh 527.9 lb/MWh
2018 Default
Emission
Factors -
Table #3.1
402.15505
4 402.155054
Purchased
Electricity -
Location Based
CH4 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
1,679.48
MWh 33 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.025139 0.527928
Purchased
Electricity -
Location Based
N2O Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
1,679.48
MWh 4 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.003047 0.944634
Source Emissions | Colt Street - Electricity - Location Based Emissions Year 2018 Page 5 of 14
Harrison Industries
The Climate Registry
AR003166
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Purchased
Electricity -
Market Based
CO2 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
1,679.48
MWh 527.9 lb/MWh
2018 Default
Emission
Factors -
Table #3.1
402.15433
6 402.154336
Purchased
Electricity -
Market Based
CH4 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
1,679.48
MWh 33 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.025139 0.527928
Purchased
Electricity -
Market Based
N2O Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
1,679.48
MWh 4 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.003047 0.944632
Source Emissions | Colt Street - Electricity - Market Based Corrected 9-18-19
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Stationary
Combustion CO2 Natural Gas Commercial Boilers Emission Factor No Unspecif
ied
(Weight
ed U.S.

Average
)

28.06 MMBtu 53.06
kg/MMBtu
2018 Default
Emission
Factors -
Table #1.1

1.489049 1.489049
Stationary
Combustion CH4 Natural Gas Commercial Boilers Emission Factor No Unspecif
ied
(Weight
ed U.S.

Average
)

28.06 MMBtu 0.9 g/MMBtu
2018 Default
Emission
Factors -
Table #1.8

0.000025 0.00053
Stationary
Combustion N2O Natural Gas Commercial Boilers Emission Factor No Unspecif
ied
(Weight
ed U.S.

Average
)

28.06 MMBtu 0.9 g/MMBtu
2018 Default
Emission
Factors -
Table #1.8

0.000025 0.00783
Source Emissions | Purchased Natural Gas
Emissions Year 2018 Page 6 of 14
Harrison Industries
The Climate Registry
AR003167
Scope 1 - Direct Emissions Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Mobile Combustion 2,475.524216 2,440.869053 0.157392 0.101129 0 0 0 0 Total 2,475.524216 2,440.869053 0.157392 0.101129 0 0 0 0 Equity share - 100% | Entity controls the facility emissions - Yes 5275 Colt Street, Ventura, California, 93003, US
Facility Emissions | Colt Street Fleet
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Diesel Fuel
Diesel
Medium and
Heavy-Duty
Trucks and
Busses
Medium and
Heavy-Duty
Vehicles (Model
Years 1960-2011)
Emission
Factor No All 234,001 gal 10.21 kg/gal
2018 Default
Emission
Factors -
Table #2.1
2,389.1502
1 2,389.1502
1 Mobile
Combustion CH4 Diesel Fuel
Diesel
Medium and
Heavy-Duty
Trucks and
Busses
Medium and
Heavy-Duty
Vehicles (Model
Years 1960-2011)
PreCalculate
d
Yes All N/A N/A N/A 0.155056 3.256173
Mobile
Combustion N2O Diesel Fuel
Diesel
Medium and
Heavy-Duty
Trucks and
Busses
Medium and
Heavy-Duty
Vehicles (Model
Years 1960-2011)
PreCalculate
d
Yes All N/A N/A N/A 0.099628 30.884545
Source Emissions | Diesel
Clear and Red Diesel combined. Based on total CO2. Mileage is not tracked, as such SEMs are used to estimate CH4 and N20 Emissions.

Emissions Year 2018 Page 7 of 14
Harrison Industries
The Climate Registry
AR003168
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Motor Gasoline
Gasoline
Medium and
Heavy-Duty
Trucks and
Busses
EPA Tier 2 Emission
Factor No All 3,794.91 gal 8.78 kg/gal
2018 Default
Emission
Factors -
Table #2.1

33.319319 33.319319
Mobile
Combustion CH4 Motor Gasoline
Gasoline
Medium and
Heavy-Duty
Trucks and
Busses
EPA Tier 2 PreCalculate
d
Yes All N/A N/A N/A 0.002336 0.049065
Mobile
Combustion N2O Motor Gasoline
Gasoline
Medium and
Heavy-Duty
Trucks and
Busses
EPA Tier 2 PreCalculate
d
Yes All N/A N/A N/A 0.001501 0.46538
Source Emissions | Gasoline
Corrected 9-13-19 from 4,100
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Alternative Fuels All Unspecified Technology Emission
Factor No Propane (Liquid) 3,216.7 gal 5.72 kg/gal
2018 Default
Emission
Factors -
Table #2.1

18.399524 18.399524
Mobile
Combustion CH4 Alternative Fuels All Unspecified Technology Emission
Factor Yes Propane (Liquid) 3,216.7 gal 0 0
Mobile
Combustion N2O Alternative Fuels All Unspecified Technology Emission
Factor Yes Propane (Liquid) 3,216.7 gal 0 0
Source Emissions | Propane
Emissions Year 2018 Page 8 of 14
Harrison Industries
The Climate Registry
AR003169
Scope 1 - Direct Emissions Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Stationary Combustion 6.424909 6.39065 0.000104 0.000104 0 0 0 0 Fugitive 0 0 0 0 0 0
Total 6.424909 6.39065 0.000104 0.000104 0 0 0 0
Scope 2 - Location Based - Indirect
Emissions
Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Purchased Electricity - Location Based 119.755928 119.31902 0.007459 0.000904 0 0 0 0 Total 119.755928 119.31902 0.007459 0.000904 0 0 0 0
Scope 2 - Market Based - Indirect
Emissions
Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Purchased Electricity - Market Based 119.755928 119.31902 0.007459 0.000904 0 0 0 0 Total 119.755928 119.31902 0.007459 0.000904 0 0 0 0
Equity share - 100% | Entity controls the facility emissions - Yes 5275 Colt Street, Ventura, California, 93003, US
Facility Emissions | Lirio Facility
Emissions Year 2018 Page 9 of 14
Harrison Industries
The Climate Registry
AR003170
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Stationary
Combustion CO2
Fossil Fuelderived Fuels
(gaseous)
All Unspecified
Technology
Emission
Factor Yes Acetylene
2,625 scf 0.11 kg/scf
2018 Default
Emission
Factors -
Table #1.1

0.28875 0.28875
Stationary
Combustion CH4
Fossil Fuelderived Fuels
(gaseous)
All Unspecified
Technology
Not
Reporting No Acetylene
2,625 scf
2018 Default
Emission
Factors -
Table #12.9
0 0
Stationary
Combustion N2O
Fossil Fuelderived Fuels
(gaseous)
All Unspecified
Technology
Not
Reporting No Acetylene
2,625 scf
2018 Default
Emission
Factors -
Table #12.9
0 0
Source Emissions | Acetylene
Airgas account
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Fugitive CO2 N/A All Unspecified
Technology
PreCalculate
d
No N/A N/A N/A N/A
Fugitive CO2 N/A All Unspecified
Technology
PreCalculate
d
Yes N/A N/A N/A N/A
Source Emissions | Argon/CO2
NOTE: the mixed CO2 gases are not combusted therefore there is no emission factor. Specific volume of CO2 is 8.741 ft3/lb according to MSDS of Argon/CO2.

Conversion used = 1/(8.741) = 0.1144 lb/ft3.

No invoices found for 2016 or 2017. 2015 numbers used.

Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Purchased
Electricity -
Location Based
CO2 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
498.3 MWh 527.9 lb/MWh
2018 Default
Emission
Factors -
Table #3.1
119.31902 119.31902
Purchased
Electricity -
Location Based
CH4 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
498.3 MWh 33 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.007459 0.156636
Purchased
Electricity -
Location Based
N2O Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
498.3 MWh 4 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.000904 0.280272
Source Emissions | Electricity - Location Based
Emissions Year 2018 Page 10 of 14
Harrison Industries
The Climate Registry
AR003171
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Purchased
Electricity -
Market Based
CO2 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
498.3 MWh 527.9 lb/MWh
2018 Default
Emission
Factors -
Table #3.1
119.31902 119.31902
Purchased
Electricity -
Market Based
CH4 Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
498.3 MWh 33 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.007459 0.156636
Purchased
Electricity -
Market Based
N2O Regional GridAverage 2018 Unspecified
Technology
Emission
Factor No
WECC
Californi
a
498.3 MWh 4 lb/GWh
2018 Default
Emission
Factors -
Table #3.1

0.000904 0.280272
Source Emissions | Lirio Electricity - Market Based
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Stationary
Combustion CO2 Natural Gas Commercial Boilers Emission Factor No Unspecif
ied
(Weight
ed U.S.

Average
)
115 MMBtu 53.06
kg/MMBtu
2018 Default
Emission
Factors -
Table #1.1

6.1019 6.1019
Stationary
Combustion CH4 Natural Gas Commercial Boilers Emission Factor No Unspecif
ied
(Weight
ed U.S.

Average
)
115 MMBtu 0.9 g/MMBtu
2018 Default
Emission
Factors -
Table #1.8

0.000104 0.002174
Stationary
Combustion N2O Natural Gas Commercial Boilers Emission Factor No Unspecif
ied
(Weight
ed U.S.

Average
)
115 MMBtu 0.9 g/MMBtu
2018 Default
Emission
Factors -
Table #1.8

0.000104 0.032085
Source Emissions | Purchased Natural Gas
Emissions Year 2018 Page 11 of 14
Harrison Industries
The Climate Registry
AR003172
Scope 1 - Direct Emissions Total CO2e
(t) CO2 (t) CH4 (t) N2O (t) HFC(t of CO2e)
PFC
(t of CO2e) NF3 (t) SF6 (t)
Mobile Combustion 11,042.917141 10,921.969986 0.545381 0.353207 0 0 0 0 Fugitive 0 0 0 0 0 0
Total 11,042.917141 10,921.969986 0.545381 0.353207 0 0 0 0 Equity share - 100% | Entity controls the facility emissions - Yes 5275 Colt Street, Ventura, California, 93003, US
Facility Emissions | Lirio Fleet
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Alternative Fuels
Medium and
Heavy-Duty
Vehicles
Unspecified
Technology
Emission
Factor No
Compre
ssed
Natural
Gas
(CNG)
49,341.2
MMBtu

0.05444
kg/scf
2018 Default
Emission
Factors -
Table #2.1
2,618.0652
32 2,618.0652
32 Mobile
Combustion CH4 Alternative Fuels
Medium and
Heavy-Duty
Vehicles
Unspecified
Technology
Emission
Factor No
Compre
ssed
Natural
Gas
(CNG)
0 3.7 g/mi
2018 Default
Emission
Factors -
Table #2.6
0 0
Mobile
Combustion N2O Alternative Fuels
Medium and
Heavy-Duty
Vehicles
Unspecified
Technology
Emission
Factor No
Compre
ssed
Natural
Gas
(CNG)
0 0.001 g/mi
2018 Default
Emission
Factors -
Table #2.6
0 0
Source Emissions | Compressed Natural Gas Fleet (MMBTU) DGE converted to MMBtu and those invoiced directly as MMBTU and those listed as DGE equivalent, Includes CNG MMBTU from Account 102362.

Emissions Year 2018 Page 12 of 14
Harrison Industries
The Climate Registry
AR003173
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Diesel Fuel
Diesel
Medium and
Heavy-Duty
Trucks and
Busses
Medium and
Heavy-Duty
Vehicles (Model
Years 1960-2011)
Emission
Factor No All 607,953 gal 10.21 kg/gal
2018 Default
Emission
Factors -
Table #2.1
6,207.2001
3 6,207.2001
3 Mobile
Combustion CH4 Diesel Fuel
Diesel
Medium and
Heavy-Duty
Trucks and
Busses
Medium and
Heavy-Duty
Vehicles (Model
Years 1960-2011)
PreCalculate
d
Yes All N/A N/A N/A 0.402847 8.459787
Mobile
Combustion N2O Diesel Fuel
Diesel
Medium and
Heavy-Duty
Trucks and
Busses
Medium and
Heavy-Duty
Vehicles (Model
Years 1960-2011)
PreCalculate
d
Yes All N/A N/A N/A 0.25884 80.240478
Source Emissions | Diesel
based on total CO2. Mileage is not tracked, as such SEMs are used to estimate CH4 and N20 Emissions.

Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Motor Gasoline
Gasoline
Medium and
Heavy-Duty
Trucks and
Busses
EPA Tier 2 Emission
Factor No All 28,150 gal 8.78 kg/gal
2018 Default
Emission
Factors -
Table #2.1
247.157 247.157
Mobile
Combustion CH4 Motor Gasoline
Gasoline
Medium and
Heavy-Duty
Trucks and
Busses
EPA Tier 2 PreCalculate
d
Yes All N/A N/A N/A 0.0159 0.3339
Mobile
Combustion N2O Motor Gasoline
Gasoline
Medium and
Heavy-Duty
Trucks and
Busses
EPA Tier 2 PreCalculate
d
Yes All N/A N/A N/A 0.010215 3.166591
Source Emissions | Gasoline
Mileage is not tracked, as such SEMs are used to estimate CH4 and N20 Emissions.

Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Fugitive HFC134a N/A All Unspecified
Technology
PreCalculate
d
Yes N/A N/A N/A N/A
Source Emissions | HFCs
Modeled as equal to last year's
Emissions Year 2018 Page 13 of 14
Harrison Industries
The Climate Registry
AR003174
Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Alternative Fuels
Medium and
Heavy-Duty
Vehicles
Unspecified
Technology
Emission
Factor No
Liquefie
d
Natural
Gas
(LNG)
406,921.8 gal 4.5 kg/gal
2018 Default
Emission
Factors -
Table #2.1
1,831.1481 1,831.1481
Mobile
Combustion CH4 Alternative Fuels
Medium and
Heavy-Duty
Vehicles
Unspecified
Technology
PreCalculate
d
Yes
Liquefie
d
Natural
Gas
(LNG)
N/A N/A N/A 0.118842 2.495672
Mobile
Combustion N2O Alternative Fuels
Medium and
Heavy-Duty
Vehicles
Unspecified
Technology
PreCalculate
d
Yes
Liquefie
d
Natural
Gas
(LNG)
N/A N/A N/A 0.076359 23.671252
Source Emissions | Liquefied Natural Gas
Delo 400 Nat Gas 15W40 55/208D. South Coast Account 01-000-1400. Also, account 102362 LNG gallons.

Activity Type Gas Fuel Type End Use
Sector Technology Calculation Method SEM Aditional Information Fuel Fuel Quantity Emission Factor (EF) EF
Reference
Gas
Quantity CO2e (t)
Mobile
Combustion CO2 Alternative Fuels All Unspecified Technology Emission
Factor No Propane (Liquid) 3,216.7 gal 5.72 kg/gal
2018 Default
Emission
Factors -
Table #2.1

18.399524 18.399524
Mobile
Combustion CH4 Alternative Fuels All Unspecified Technology PreCalculate
d
Yes Propane
(Liquid) N/A N/A N/A 0.007793 0.163653
Mobile
Combustion N2O Alternative Fuels All Unspecified Technology PreCalculate
d
Yes Propane
(Liquid) N/A N/A N/A 0.007793 2.415823
Source Emissions | Propane
Table 13.3 used for CH4 and N2O emissions. Assumed same as previous year.

Emissions Year 2018 Page 14 of 14
Harrison Industries
The Climate Registry
AR003175
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 MTCO2e
Harrison Industries- Emissions Trend
Fugitive
Stationary
Electricity
Transportation
AR003176
■
■
■
■
Year Diesel
(Gallons)
Renewable
Diesel (Gallons)
Gasoline
(Gallons)
Propane
(Gallons)
LNG (DGE) CNG (DGE) Electricity
(MWh)
Natural Gas
(MMBTU)
Tons
Managed
2008 780,866 34,903 341 239,878 2,263 2,193
2009 756,634 32,337 381 236,302 1,975 2,482
2010 808,862 34,376 468 254,800 1,997 244 389,340
2011 876,302 34,003 1,189 242,178 2,124 239 399,750
2012 874,773 32,538 2,333 237,906 2,348 241 409,839
2013 844,976 32,255 1,909 275,428 2,207 217 429,366
2014 816,215 33,335 2,588 318,986 1,877 178 373,483
2015 789,326 31,600 2,345 389,500 2,025 115 412,180
2016 794,825 29,169 3,642 366,133 2,246 100 420,255
2017 756,515 26,917 4,564 462,039 31,293 2,146 63 439,303 2018 841,954 32,000 3,217 406,922 49,341 2,178 28 366,676 2019 420,977 420,977 32,000 3,217 406,922 49,341 2,178 28 366,676 2020 0 841,954 32,000 3,217 406,922 49,341 2,178 28 366,676 * Green cells are projected figures based on CARB's LCFS. Historic emissions are TCR verified emissions.

Harrison Energy Usage
AR003177
Zero Waste Plan
November 2015
Prepared by
Harrison Industries
for the
City of Ventura
AR003178
1 Table of Contents
Executive Summary ................................................................................................................................. 3 Introduction ............................................................................................................................................ 4 Zero Waste Plan Overview....................................................................................................................... 5 Definition of Zero Waste...................................................................................................................... 5 City of Ventura Sustainability Goals..................................................................................................... 6 Harrison’s Zero Waste Plan’s Impact on Ventura’s Diversion Rate ........................................................... 9 Positioning for a Zero Waste Ventura................................................................................................. 10 Statewide Drivers for Zero Waste....................................................................................................... 11 Zero Waste Plan Structure ................................................................................................................. 16 Recyclables Programs............................................................................................................................ 17 Residential Recycling Programs.......................................................................................................... 18 Commercial Recycling Programs........................................................................................................ 21 Organics Diversion Programs................................................................................................................. 26 Residential Organics Programs........................................................................................................... 26 Commercial Organic Diversion........................................................................................................... 30 Organics Capacity and Plan.................................................................................................................... 36 Ventura Tons Outside of Harrison Franchise .......................................................................................... 37 Climate Impacts of Zero Waste.............................................................................................................. 39 References and Useful Links.................................................................................................................. 44 AR003179
2 List of Tables & Figures
Table 1: California Cities with Zero Waste Goals & Climate Action Plans.................................................. 7 Figure 1: Harrison’s Impact on City of Ventura’s Diversion Rate ............................................................... 9 Table 2: Impacts of Harrison’s Zero Waste Program............................................................................... 10 Table 3: Harrison Target Goals in Terms of New Tons ............................................................................ 17 Table 4: Single-Family Recyclables......................................................................................................... 19 Table 5: Multi-Family Recyclables.......................................................................................................... 21 Table 6: Commercial Recyclables........................................................................................................... 23 Table 7: Roll-off and Self-Haul Recyclables............................................................................................. 26 Table 8: Single-Family Organics.............................................................................................................. 28 Table 9: Multi-Family Organics .............................................................................................................. 29 Table 10: AB 1826 - Eligible Businesses.................................................................................................. 30 Table 11: AB 1826 - Eligible Generation by Store Type (tons/year)......................................................... 31 Table 12: Commercial Organics.............................................................................................................. 33 Table 13: Roll-off and Self-Haul Organics............................................................................................... 35 Table 14: Organics Capacities ................................................................................................................ 36 Table 15: Assumed Residual Rates......................................................................................................... 38 Table 16: Distribution of Recyclable Materials....................................................................................... 40 Table 17: Distribution of Yard Waste Organics....................................................................................... 40 Table 18: Total Diversion Tons............................................................................................................... 40 Table 19: Avoided Emissions Per Ton (MTCO2e) .................................................................................... 41 Table 20: Avoided Emissions: Organics (MTCO2e).................................................................................. 41

AR003180
3 Executive Summary
Harrison Industries (Harrisons) is a family owned and operated waste collection and processing company that is the exclusive franchise hauler for the City of Buenaventura (Ventura). Harrisons have a long history of progressive waste management and sustainable focused practices which has ultimately lead to this report. Harrisons is a member of The Climate Registry where their carbon footprint is third-party verified every year. It is the goal of Harrisons to achieve Zero Waste in their own operations for the customers they service, as “Service is Everything” and “Zero Waste is Our Future”
The overarching sustainability goals for the operations are:
 Beyond Net Zero GHG Emissions Now
 Zero Waste by 2025; and,
 Transition Fleet to CNG/LNG by 2020

This report addresses how the Harrisons operations will achieve Zero Waste goals, which go above and beyond Ventura’s stated diversion goal; to achieve 75% waste diversion by 2020. In addition, the report addresses the key regulatory drivers in the State of California and how they will be met through these programs with specific importance put on AB 341, the Mandatory Commercial Recycling Law and AB 1826, Mandatory Commercial Organics Recycling.

Implementation of the programs and targets outlined in this report will significantly enhance the jurisdictional diversion rate for the City. It is estimated that the City of Ventura’s diversion rate will rise to 80% by 2020 and 84% by 2025 as a result of Harrisons adopting this Zero Waste strategy.

Each of the collection programs are discussed separately in this report, where specific collection programs and outreach are outlined in order to best target material types. The largest increase in tons will come from the commercial recycling. Additionally, a significant amount of tons comes from expanded organics collection programs throughout the customer base. Key to program success will be through focused and consistent outreach programs.

As a co-benefit to removing materials from the landfill and recycling them back into the manufacturing stream, or utilizing them for compost, Harrisons is avoiding greenhouse gas emissions. These avoided emissions are what would have been generated by disposing the materials in a landfill or the emissions required to harvest the tons from virgin sources. They include the carbon sequestered into soils for materials that are composted, as well as emissions saved from the water and fertilizer reductions achieved by compost application.

Implementation of this plan would avoid approximately 159,592 metric tons of carbon equivalents by 2020 and 200,937 metric tons of carbon equivalents by 2030.

AR003181
4 Introduction
Harrison Industries was established in 1932 and is one of the oldest and largest privately owned trash collection businesses in the United States. The company is family owned, and is operated by three brothers, Ralph, Jim, and Myron Harrison. Today the company provides service to over 90,000 residential, commercial, and industrial customers. All customers are provided the opportunity to recycle over 17 different materials including, but not limited to, newsprint, glass, cardboard, plastic, cartons, metal containers, and paper products.

Harrison’s operations are located at two separate facilities. The corporate headquarters and the Gold Coast Recycling and Transfer Station are located at 5275 Colt Street in Ventura. The fleet and maintenance departments are located at 1589 Lirio and 1895 Lirio Avenue in Ventura, where there are CNG and LNG fueling stations for the fleet. All curbside collected recyclables, and selfhauled materials are taken to Gold Coast Recycling and Transfer Station where they are sorted, baled, and sold for reuse. In addition, this facility also serves as a transfer station, materials buy back center, an ABOP (anti-freeze, batteries, oil and paint) center, a self-haul disposal site and a City of Ventura owned household hazardous waste collection center. The company provides service to the cities of Ventura, Ojai, Fillmore, Camarillo, Carpentaria, the Channel Islands beach communities, Point Mugu Naval Station, USUCI, as well as most of the residential zones in the unincorporated areas of the County of Ventura – which includes El Rio, Somis, Saticoy, the Santa Clara Valley, the Santa Rosa Valley, and the Ojai Valley.

Harrison worked closely with all of its Cities to provide exemplary collection services and proposes to provide Zero Waste programs and sustainability goals. Harrison has also set goalsfor their own Sustainability Program.

Harrison Industries has many significant sustainability commitments as outlined below:
∼ Beyond Net Zero GHG Emissions Now
∼ Committed to Zero Waste by 2025;
∼ Transition Fleet to CNG/LNG by 2020;
Harrison Industries has assisted the City of Ventura to achieve a 72% diversion rate in 2014 by recycling 57,297 tons, and plans to help the City reach 80% diversion in 2020 by recycling 93,817 tons, well above their goal of 75% diversion. Further, Harrison believes Zero Waste may be achieved for our operations in 2025 by recycling 115,852 tons.

With respect to greenhouse gas reductions, Harrison’s operations in the City of Ventura are “Net Zero” now, by avoiding 100,587 metric tons of CO2 each year because of the effective recycling and composting programs. Harrisons plans to increase GHG reductions to 159,592 metric tons of CO2 in 2020, and 200,937 tons of CO2 in 2025 when zero waste is achieved.

AR003182
5 Zero Waste Plan Overview
This report presents a strategic plan for the City of Buenaventura, (the City of Ventura), to achieve Zero Waste according to its own published goals. Setting a Zero Waste goal is only the first step in making major strides towards changing how materials are managed. To accomplish these goals, Ventura must develop policies and programs which both maximize diversion from landfills and reduce generation of waste. These programs are outlined by waste stream type; Organics and Recyclables. The streams are targeted by collection types; Residential, Commercial, Roll-Off, Self-haul and other. This has allowed us to develop programs which build upon our current collection practices and strategically target materials within each stream.

Definition of Zero Waste
The United States Zero Waste Business Council (USZWBC) has adopted the only peer-reviewed, internationally accepted definition of Zero Waste, as developed by the Zero Waste International Alliance (ZWIA). This report utilizes this definition of Zero Waste where a goal of 90% diversion of waste from landfills and incineration is considered Zero Waste.

Harrisons’ plan to use this definition of Zero Waste as there are no plans for incineration, and where additional diversion is achieved through more recycling, composting, biomass conversion and proposals for anaerobic digestion, which is a form of composting. Biomass conversion of clean wood chips to energy has been classified as a form of recycling generating renewable energy credits, and is not considered incineration.
"Zero Waste is a goal that is ethical, economical, efficient and visionary, to guide people in changing their lifestyles and practices to emulate sustainable natural cycles, where all discarded materials are designed to become resources for others to use. Zero Waste means designing and managing products and processes to systematically avoid and eliminate the volume and toxicity of waste and materials, conserve and recover all resources, and not burn or bury them. Implementing Zero Waste will eliminate all discharges to land, water or air that are a threat to planetary, human, animal or plant health." AR003183
zerc•waste BUSINESS COUNCIL
6 City of Ventura Sustainability Goals
The City of Ventura has made significant efforts to promote sustainability; Ventura has joined The Climate Registry, it was the 11th city to be named a California Green
Community, and it has taken the initiative to develop a dedicated Environmental Sustainability Division. The
Environmental Sustainability Division is “committed to
the preservation of Ventura's environment through
innovative waste reduction and pollution prevention.”
In 2012, the Division authored an updated
Environmental Sustainability Strategy which consists of nine action items ranging from energy efficiency to
waste reduction. One such objective identified in the
report is to support the statewide goal of diverting 75% of solid waste from landfill disposal. Harrison Industries has already assisted the city to achieve a 72% diversion rate in 2014, and will continue to push the city’s
diversion rate higher as its Zero Waste plan is
implemented.

Trends Towards Zero Waste
Throughout the State of California, municipalities are going above and beyond minimum diversion requirements and striving to achieve Zero Waste. By becoming an early adopter of progressive waste reduction practices, these communities are positioning themselves for compliance with statewide laws, such as AB 1826, AB 341, SB 605, AB 876 and AB 1594, which are discussed in detail in the next section. Simultaneously, through the implementation of these waste goals, jurisdictions are making substantial reductions in their carbon footprint and putting California on track to achieve the challenge set forth by AB 32.

In an age of global warming, two global capitals, Los Angeles and New York, are going “zero waste.” Following a nationwide trend, these cities have launched new plans to aggressively reform their waste-management and recycling systems to nearly eliminate dumping in landfills.

While zero waste seems like a tall order, LA’s city government is currently rolling out a fullfledged Zero Waste plan that will “divert an estimated 90 percent of local waste from landfills by 2025,” including commercial and residential garbage. The system parallels a similar reform plan in New York City, as well as a national resolution on zero waste by a coalition of mayors.

Major cities such as San Francisco, Oakland, and San Jose, have adopted their own Zero Waste goals. Harrison Industries is proud to establish its own Zero Waste goal and lead the City of Ventura into the ranks of over 34 California cities that have established Zero Waste plans.

Recognizing the interrelatedness of waste and climate, many of these jurisdictions have linked AR003184
City of Ventura
CITY or
VENTURA H\'VIRON'IFN A
SU5T/JNAmTY
7 their Zero Waste Plans to Climate Action Plans. Some notable examples of which are provided below.

Table 1: California Cities with Zero Waste Goals & Climate Action Plans City Zero Waste Goal Climate Action Plan (CAP)
City of Los
Angeles
In 2001 adopted a 70% diversion rate goal
by the year 2020. Later they drafted a
Solid Waste Integrated Resources Plan in
the spring on 2007 identifying waste
diversion goals of 70% by 2013 and 90% by
2025.

Wrote a CAP in May 2007 with goal to
reduce greenhouse gas emissions 35%
below 1990 levels by 2030.

County of Los
Angeles
Developed a goal of 80% waste diversion
by 2025, 90% diversion by 2035, and 95%+
by 2045
Submitted a Final Draft of a CAP in July
2014 with the goal of at least 11%
reductions in Greenhouse Gas (GHG)
emissions of 2010 levels by 2020.

Pasadena
In October 2014, set the goal of 87% waste
diversion from landfills and incinerators
by 2040.

Developed a Green Team and Green City
Action Plan in 2005 with a goal of
reducing GHG emissions by 25% by 2030.

Santa Monica
Began Zero Waste Strategic Planning
process in 2009 and set the Zero Waste
goal of 95% diversion by 2030.

Created a Sustainable City Plan in Sept
1994 with a goal to reduce community
GHG emissions by 20%, and corporate
emissions by 30% below 1990 levels by
2020.

Burbank
Developed a Sustainability Action Plan in
January 2008 and set a goal of Zero Waste
by 2040.

Drafted a Sustainability Action Plan but
has not yet drafted a CAP.

Glendale
Drafted Zero Waste goals in February
2011 with a goal of 75% diversion by 2020
and 90% by 2030.

No CAP at this time.

Oxnard
In the process of developing a Zero Waste
strategic plan and drafted a Vision
statement with a goal of optimizing waste
diversion by 2025.

Approved an Energy Action Plan (EAP) in
April 2013 to reduce greenhouse gas
emission primarily through reductions in
energy consumption and renewable
energy.

AR003185
8 Zero Waste LA
The City of Los Angeles recently endorsed “A Blueprint for Cities – Cleaning Up Waste and Recycling Management and Securing the Benefits” that have parlayed sustainability concepts into a 78-page report that promotes the exclusive franchise and the source-separation of organics to get to zero waste by 2025. The system that cities choose to manage their waste impacts their ability to solve the problems while taking advantage of the opportunities. Municipal waste and recycling collection gives cities the unrivaled capacity to ensure high standards and performance through direct administration as highlighted below:
• Cities with privatized collection can achieve high
standards, capture benefits, and hold companies
accountable via an exclusive franchise
system. Waste experts have identified exclusive
franchise models as the most efficient private
method to achieve Zero Waste goals.
• Cities with exclusive franchise systems have the
flexibility to tailor contract requirements to meet
unique customer or city needs. Contracts can
adjust customer rate increases, and the structure
of the exclusive franchise system also saves
customers money. Collection efficiency and
decreased disposal reduce hauler expenses, and
haulers favor long term contracts that allow them
to amortize costs over time and to finance
infrastructure investments.
• Franchise fees and Assembly Bill 939 (AB 939) fees
can fund education, system administration, and
recycling programming.
• Cities are increasingly moving away from
nonexclusive franchise and open permit systems, which fail to meet cities’ needs and which lack accountability mechanisms. Multiple haulers pick up waste from customers all over the city, exacerbating trucks’ impacts.

The success of recycling programs have been anchored in having exclusive franchises in the community to collect source-separated materialsto produce clean commodities. These exclusive franchises guarantee the tons to provide the revenue streams to finance the capital intensive waste diversion infrastructure.

City of Ventura has already implemented an exclusive franchise system to achieve the current recycling rates, and will have the system in place as the cities strive towards zero waste with new programs being planned by the Harrisons.

AR003186
,
Cleaning Up Waste and
Recycling Management
and Securing the Benefits
~2anJ~»
July 2015
9 Harrison’s Zero Waste Plan’s Impact on Ventura’s Diversion Rate Harrison is privileged to be the exclusive hauler for the City of Ventura. This position allows Harrison to positively impact Ventura’s diversion rate by recovering an increasing percentage of material that would otherwise become landfill waste. With the implementation of this Zero Waste Plan or our operations, Harrison will increase the City of Ventura’s diversion rate to 80% by 2020 and 84% by 2025.

Harrison will pursue these new levels of diversion through a variety of programs and strategies outlined in this report. While doing so, Harrison will reach the waste reduction targets set forth by, AB 341, AB 1826, AB 1594 and SB 605. A graphical representation of the impact of these programs on both Harrison’s and the City’s diversion rate is provided below.

Figure 1: Harrison’s Impact on City of Ventura’s Diversion Rate Even in the absence of any other program, Harrison’s own Zero Waste endeavors would dramatically reduce the amount of material disposed from the City of Ventura. Major benchmark dates for Harrison’s Zero Waste program, and their impacts on jurisdictional diversion, are 0 20,000
40,000
60,000
80,000
100,000
120,000
140,000
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Diversion Rate
Tons Disposed
Jursidictional Disposal Harrison Disposal Harrison Diversion % Jurisdictional % AR003187
- -
10 City's Remaining 26,054
Tons of New Diversion
Harrison's 54,678 Tons
of New Diversion
provided in the table below. The City may increase their overall jurisdictional diversion rate with additional programs targeting the on-franchise tonnages.

Table 2: Impacts of Harrison’s Zero Waste Program
2014 2020 2025 2030
Harrison’s Material Handled 120,597 124,916 128,712 132,219 Harrison’s Disposal 63,300 31,098 12,860 12,272
Harrison’s Diversion Rate 48% 64% 90% 90%
Jurisdictional Generation 413,066 427,722 440,721 452,731 Jurisdictional Disposal 116,972 86,675 70,126 71,098
Jurisdictional Diversion Rate 72% 80% 84% 84%
Positioning for a Zero Waste Ventura
Should the City of Ventura decide to adopt its own 2025 Zero Waste goals, Harrisons will have already provided 68% of the new diversion necessary to accomplish this goal, with the remaining diversion coming from non-franchise disposal and source reduction.

Based on CalRecycle’s disposal statistics from 2014, Zero Waste in 2025 is accomplished by disposing of fewer than 44,072 tons of the 440,722 tons of generated in that year. Based off of current levels of disposal, this would require 80,732 new tons of diversion, of which 54,678 would be diverted from Harrison’s efforts alone.

Zero Waste Ventura: 80,732 New Diverted Tons by 2025
AR003188
11 Statewide Drivers for Zero Waste
Currently in the State of California, there are a number of key regulatory drivers that specify waste diversion goals and require increased recycling of discards. AB 32 (2006) and AB 341 (2013) have already been enacted and mandate reduced greenhouse gas emissions and increased waste diversion rates. AB 1826 and AB 1584 were passed in the 2014 legislative cycle. AB 1826 require that commercial customers secure organics collection beginning with the largest generators and progressing gradually to include smaller producers. AB 1594 discourages the use of yard waste as ADC. In particular, AB 1594 is likely to have considerable effect on municipal diversion rates in Southern California due to the large amounts of yard waste being considered “recycled” while going to landfill as ADC. The sections below define the regulations. AB 876 passed in 2015 requires that each jurisdiction identify 15-year of organic waste processing capacity.

AB 32 “Greenhouse Gas Reduction” | Adopted in 2006, AB 32 requires California to reduce its GHG emissions to 1990 levels by 2020 — a reduction of approximately 15 percent below emissions of a “business as usual” scenario. Because the disposal of putrescible waste results in greenhouse gas emissions, Zero Waste goals are a component of many greenhouse gas reduction plans. California’s 2008 Scoping Plan identified opportunities for greenhouse gas emissions reductions from the waste sector, including the need for mandatory commercial recycling, increased organics collection and processing, and extended producer responsibility among other solutions proffered.

Achieving Net-Zero GHG Emissions from the Waste Sector by Mid-term Beyond 2020, additional reductions in GHG emissions from the Waste Sector will be needed to achieve a Net-Zero GHG emissions goal. To achieve these reductions, even greater diversion of organics and other recyclable commodities from landfills must be realized and further expansion and enhancement of the alternative non-disposal pathways must be developed. In addition, greater emphasis will need to be placed on reducing the volume of waste generated, recycling/reusing products at the end-of-life and remanufacturing these materials into beneficial products. To achieve Net-Zero, the direct GHG emissions from the Waste Sector would have to be fully offset by avoided GHG emissions. Avoided GHG emissions are reductions in life-cycle GHG emissions that would occur because waste is shifted from landfilling to alternative non-disposal pathways. AB32 Scoping Plan – First Update May 2014
AR003189
12 AB 341 “Mandatory Commercial Recycling” | Assembly Bill 341 was signed into law in 2012 in an effort to increase the amount of material diverted from landfills from the commercial sector. It states that businesses that generate four cubic yards or more of commercial solid waste per week shall arrange for recycling services. The same requirement is also applied to multifamily dwellings of five units or more. These multifamily homes and businesses can either self-haul the materials to an appropriate facility themselves, subscribe to an existing recycling service, or arrange for other pickup of recyclable materials.

Requirements of Local Government: Each jurisdiction shall implement a commercial solid waste recycling program that consists of education, outreach, and monitoring of businesses that is appropriate for that jurisdiction and is designed to divert commercial solid waste from businesses. These jurisdictions shall report the progress achieved in implementing its commercial recycling program, including education, outreach and monitoring, and if applicable, enforcement efforts and exemptions, by providing updates in its electronic annual report.

Enforcement: CalRecycle will review each jurisdiction’s commercial recycling program that consists of education, outreach and monitoring. This will include an evaluation as part of its formal AB 939 review, conducted every two or four years of each jurisdiction’s programs, which includes an annual jurisdiction site visit, review of the Electronic Annual Report, and other information a jurisdiction may deem relevant.

If the jurisdiction is found to have not made a good-faith effort in implementing its programs, possibly including its mandatory commercial recycling program, CalRecycle can place the jurisdiction on a compliance order as part of the AB 939 review, and if it then fails to adequately meet the conditions of the compliance order, then CalRecycle could consider a penalty hearing.

AB 1826 “Mandatory Commercial Organics Recycling” | In October of 2014 Governor Brown signed AB 1826 into law requiring businesses to recycle their organic waste on and after April 1, 2016, depending on the amount of waste they generate per week. This law also requires that on and after January 1, 2016, local jurisdictions across the state implement a commercial Organic Waste Recycling Program to divert organic waste generated by businesses. Jurisdictions must conduct outreach, education to inform businesses how to recycle organic waste in the jurisdiction, and monitoring to identify those not recycling and inform them of the law and how to recycle organic waste. This “Organic Waste Recycling Program” is prepared by the franchised hauler for the City to comply with AB 1826. The ultimate goal of the bill is to divert 50% of organics disposal from commercial businesses by 2020 as compared to 2014, estimated at 8.1 million new statewide tons of organics by 2020.

Specific requirements for the Organic Recycling Program include:
 Identification of the number of regulated businesses that generate organic waste  Education, Outreach, and Monitoring
AR003190
13  Existing organic waste recycling facilities within a reasonable vicinity and the capacities available for materials to be accepted at each facility.  Existing solid waste and organic waste recycling facilities within the jurisdiction that may be suitable for potential expansion or colocation of organic waste processing or recycling facilities.
 Efforts of which the jurisdiction is aware that are underway to develop new private or public regional organic waste recycling facilities that may serve some or all of the organic waste recycling needs of the commercial waste generators within the jurisdiction subject to this chapter, and the anticipated timeframe for completion of those facilities.
 Closed or abandoned sites that might be available for new organic waste recycling facilities.
 Other non-disposal opportunities and markets.
 Appropriate zoning and permit requirements for the location of new organic waste recycling facilities.
 Incentives available, if any, for developing new organic waste recycling facilities within the jurisdiction.

AB 1826 phases in the mandatory recycling of commercial organics. The implementation schedule outlined is as follows:
 January 1, 2016 | On and after this date, local jurisdictions must have an Organic Waste Recycling Program in place. Jurisdictions must identify regulated businesses and conduct outreach and education to inform those businesses how to recycle organic waste in the jurisdiction, and monitor to identify those not recycling and inform them of the law and how to recycle organic waste.
 April 1, 2016 | Businesses that generate 8 cubic yards of organic waste per week must arrange for organic waste recycling services.
 January 1, 2017 | Businesses that generate 4 cubic yards of organic waste per week must arrange for organic waste recycling services.
 August 1, 2017 and ongoing | Jurisdictions must provide information about their Organic Waste Recycling Program implementation in the annual report submitted to CalRecycle.  Fall 2018 | After receipt of the 2017 annual reports submitted on August 1, 2018, CalRecycle shall conduct its formal review of those jurisdictions that are on a two-year review cycle.
 January 1, 2019 | Businesses that generate 4 cubic yards or more of commercial solid waste per week must arrange for organic waste recycling services.  January 1, 2020 | On or after January 1, 2020, if CalRecycle determines that the statewide disposal of organic waste has not been reduced by 50% of the level of disposal in 2014, the organic recycling requirements on businesses will expand to cover businesses that generate 2 cubic yards or more of commercial solid waste per week. Additionally, certain exemptions may no longer be available if the 2020 target is not met.

AR003191
14  Fall 2020 | After receipt of the 2019 annual reports submitted on August 1, 2020, CalRecycle shall conduct its formal review of all jurisdictions. CalRecycle will continue to conduct the two- and four-year reviews after this cycle.

AB 1826 State Implementation Timeline
AB 876 “15-Year Organic Processing Capacity” | AB 876 passed in 2015 and compliments AB 1826 by requiring, beginning August 1, 2017, cities to include in their annual reports to CalRecycle an estimate of the amount of organic waste, in cubic yards, that will be generated by the City over a 15-year period. In addition it calls for an estimate of the additional organic waste capacity, in cubic yards, that will be needed to process that amount of waste, and areas identified by the City as potential locations for new or expanded organic waste recycling facilities capable of safely meeting that additional need.

SB 605 “Short Lived Climate Pollutants” | SB 605 was signed into law in 2014 and requires CARB to develop a comprehensive strategy by January 2016 to reduce emissions of short-lived climate pollutants such as methane. CARB has been busy in 2015 preparing the methane mitigation plan in concert with another AB 32 Scoping Plan action measure to effectively eliminate the disposal of organic materials at the landfill. Although not finalized, SB 605 is moving towards 90% organics diversion from landfill by 2025.

CAR) released its Concept Paper “Short-Lived Climate Pollutant Reduction Strategy” on May 7, 2015. After a series of public workshops and input, CARB amended the paper and released their “Draft Strategy” on September 30, 2015. In their efforts, CARB identified Short-Lived Climate Pollutants (SLCP) such as methane, fluorinated gases, black carbon, and tropospheric ozone as priority targets for greenhouse gas abatement. Compared to carbon dioxide, these gases remain in the atmosphere for a much shorter period of time, and have a greater relative potency. CARB’s Draft Strategy estimates that 40% of the global warming AR003192
• CalRecycle Annual Review
15 experienced to date may have occurred as a result of SLCP and recommends the following strategy for methane mitigation:
“For landfills, CARB will work with CalRecycle to develop a regulation by 2018 to progress towards existing State targets for landfill diversion by 2020, and effectively eliminate organic disposal in landfills by 2025”
AB 1594 “Green Waste ADC Phase-out of Diversion Credits” | This bill was approved by the Governor on September 28, 2014 and states, commencing January 1, 2020, would provide that the use of green material, as defined, as alternative daily cover does not constitute diversion through recycling and would be considered disposal for purposes of the act. The bill, commencing August 1, 2018, would require a local jurisdiction to include information in an annual report on how the local jurisdiction intends to address these diversion requirements and divert green material that is being used as alternative daily cover. The bill would require a jurisdiction that does not meet certain diversion requirements as a result of not being able to claim diversion for the use of green material as alternative daily cover to identify and address, in an annual report, barriers to recycling green material and, if sufficient capacity at facilities that recycle green material is not expected to be operational before a certain date, to include a plan to address those barriers. The bill would impose a state-mandated local program by imposing new duties upon local agencies with regard to the diversion of solid waste.

How Organics Legislation Works Together
These laws, along with concern for diminishing landfill capacity at facilities utilized by the City and County of Ventura, increase the need for a greater emphasis on waste diversion in the form of recycling and composting. This is why Harrison Industries has prepared a Zero Waste Plan that looks beyond traditional waste collection to realize the benefits of recycling and composting versus disposal.
+ + +
AB 1826 AB 1594 SB 605 AB 876
AR003193
AB 1826 AB 1594
t l
Increase Organics Decrease Organic
Collection ADC Use
SB 605
l
Decrease Landflll
Organics/Methane
AB 876
Increase capacity
Organics Collection
16 Zero Waste Plan Structure
This report is designed to strategically target waste streams by generation type in order to best implement programs built upon existing collection systems. Harrison Industries is the franchise hauler for the City of Ventura providing a robust collection and processing infrastructure for the City to achieve its goals.

According to the most recent Waste Characterization published by CalRecycle in 2014, organic materials remain one of the largest category of materials disposed of in landfills. These materials are being targeted for removal from landfills by several legislative drivers, as discussed in previous sections. Subsequently, this report deals with programs to remove organics from landfills ambitiously. This report also discusses capacity requirements for dealing with diverted organics locally in Ventura County.
“Recyclables,” consisting of more traditionally recycled items, are also targeted in order to further the City’s diversion along the City-wide goals. Several of these programs include concerted outreach efforts to maximize diversion of current programs. In addition, our report deals with other collection streams including roll-off, construction and demolition wastes (C&D), and other waste generation and disposal that occurs outside of Harrison’s franchise. These material streams contain a mix of both valuable materials that have important uses far beyond disposal in a landfill, as well as residues which can be used for beneficial purposes in a landfill, such as C&D fines. The goal of this report is to provide an ambitious Zero Waste framework based on strategic and logical programs.

Baseline
In order to set waste reduction targets, 2014 has been set as the baseline year. This baseline includes all tons of material from the City of Ventura that was handled by Harrisons. In total, Harrisons and the Material Recovery Facility (MRF) at Gold Coast, handled 120,592 tons of material from the City of Ventura. Of this, 49,964 tons of material were collected and recovered, 7,328 tons were recovered at the buyback center, and 63,300 tons were taken to landfill. These total tonnages are then increased each year at the rate of population growth for the city of Ventura, which is available from the Department of Finance’s (DOF) database.

In 2014, the City of Ventura had 109,338 residents. DOF projects that this number will rise to 112,677 residents, or 103.6% of its current level. Similarly, Harrison’s material handled is expected to rise to 124,916 tons in 2020, a rise to 103.6% of its current level.

Business-as-Usual
From this baseline a “Business-as-Usual” metric is established. Business-as-Usual is the scenario in which the diversion rates of all materials are held constant, with tonnages increasing as population grows. For Harrison, a Business-as-Usual Scenario in 2020 would have the same

47.5% diversion rate as it did in 2014. By establishing this metric, it is possible to compare Harrison’s Zero Waste Plan to determine tons of new diversion.

AR003194
17 New Tons
New tons are those materials that are diverted above and beyond a Business-as-Usual scenario.

These tons represent the improvements in recovery that will result from Harrison’s pursuit of Zero Waste goals. As such, all of Harrison’s Zero Waste Plan’s goals are measured in new tons for consistency. New tons for any given year are calculated as follows:

Zero Waste Plan Tons – Residual Tons – Business-as-Usual Tons = New Tons The new tons required for each of Harrison’s goals are outlined below:

Zero Waste Plan Design
These target goals are ambitious, and achieving them requires a deliberate approach that is both realistic and efficient. Fortunately, each component goal of the Zero Waste Plan contributes to the overall goal of 90% diversion by 2025. For instance, diverting 50% of Commercial Organics by 2020 for AB 1826 will put Harrison on track to meet SB 605’s goal of 90% organics diversion by 2025. Progress on these goals will then in turn push Harrison’s overall diversion rate towards 75% by 2020, and ultimately Zero Waste by 2025.

Taking the interrelatedness of these goals into consideration, the most practical approach to achieving all of these goals is to set plans around the most difficult goals first. As such, Harrisons are aggressively targeting organic materials, especially from the commercial sector, as a first priority. As a robust organics program is established, Harrisons will continue to improve diversion on traditional recyclables. In this Zero Waste Plan, these two programs together will result in a 90% diversion rate by the year 2025.

Recyclables Programs
Single-stream collection of recyclable materials (paper, cardboard, cans, glass bottles and jars, rigid plastics, cartons, and metals), garbage and yard waste are collected in wheeled barrels, with monthly fees for all bins based on the size of the cart. In addition to this standard collection, free E-waste recycling is available for items such as computers, televisions and appliances at Gold Coast Recycling & Transfer Station. Gold Coast also serves as an ABOP site for drop off of antifreeze, batteries, oil and paint.

Table 3: Harrison Target Goals in Terms of New Tons
Goal New Tons Source Goal Year
AB 1826 7,246 Commercial Organics 2020
75% Diversion 34,317 All Recyclables 2020
SB 605 24,299 All Organics 2025
Zero Waste 54,667 All Recyclables 2025
AR003195
18 Residential Recycling Programs
Harrison Industries is the exclusive haulerfor residential customers in the City of Ventura, serving approximately 41,133 households including single-family and multi-family accounts. The residential sector constitutes one of the largest volume of discards collected by Harrison Industries with over 24% coming from single-family households alone. Of that an approximate 43% tons are organics based on the recent 2014 CalRecycle Waste Characterization.

Single-family
Recycling in single family homes is a long established tradition in Ventura, where Harrisons have been operating an advanced recycling program since 1989. Recycled materials are separated from municipal solid waste (MSW) in a single container and processed at Gold Coast MRF. This method of recycling has made it easier for residents to achieve increased participation and diversion since all recycled materials can be collected in one container, with the burden of separation placed on Harrison’s state-of-the-art facility. Even with this program, a certain portion of recyclable materials still ends up in the landfill.

Outreach Programs
In order to achieve the Zero Waste goals Harrisons will focus on education and enhanced processing to maximize recycling collection. For single-family customers, an overview of the programs to be implemented are listed below.
→ Increased outreach and education to single-family customers to improve participation including newsletters, radio advertisements, and PSAs;
Single-family Recycling Programs and Goals

PROGRAMS
∼ Improve customer education and outreach.
∼ Conduct waste and route audits to better inform areas which are not maximizing participation, and then launch outreach campaigns to improve program participation. ∼ Consider additional collection programs for hard to recycle items such as U-waste, HHW and bulky item collection.

GOALS
 Systematically and incrementally improve diversion of recyclable materials from single-family homes.
 Increase diversion of tons from 8,136 in 2014 to 16,612 in 2030.  Achieve the following recyclable diversion rates for single-family residents:
2020 = 81% 2025 = 88% 2030 = 90%
AR003196
19 → Increase awareness around proper disposal of challenging items such Universal waste (Uwaste) and HHW; → Targeted outreach to the neighborhoods which have been identified through waste audits to be not fully participating in the recycling program - outreach could take the form of conducting surveys, attending job fairs and community events, direct mail, and utilizing social media;
→ Improved information on our website about acceptable and non-acceptable items in our recycling collection program and more resources for where to take these items; → Improved information on our web-site and in outreach materials on how to source reduce items and environmentally friendly purchasing programs; → Explore the possibility of creating curbside-recycling collection programs for difficult to recycle items such as textiles, motor and cooking oil, e-waste, and bulky items; and, → Develop surveys to receive feedback on new programs - to be used at community events and to be available on the Harrison and City websites.

As we move towards more aggressive waste diversion goals we will look at improved processing operations to target high volume materials. We believe these diversion goals will be achieved by increasing the diversion of these materials incrementally each year leading up to 2025. The table below outlines the diversion goals in 2020, 2025 and 2030, as compared to the 2014 baseline.

Types of recyclables are determined by the 2014 CalRecycle Waste Characterization.

Table 4: Single-Family Recyclables
2014 2020 2025 2030
Generation 16,797 17,364 17,892 18,379
Paper 2,926 5,074 5,669 5,974
Glass 539 934 1,043 1,100
Metal 674 1,170 1,307 1,377
Plastic 2,266 3,931 4,391 4,627
Inerts 1,731 3,002 3,354 3,534
Diversion 8,136 14,110 15,763 16,612
Diversion % 48% 81% 88% 90%
Multi-Family
The multi-family sector is defined as dwellings of 5 units or more and Harrison Industries offers curbside collection of MSW for all of the 8,167 units living in multi-family dwellings (MFDs) in the City of Ventura. Reaching the City’s Zero Waste goals will not be possible without the involvement of MFDs. It is typically difficult to implement recycling collection programs for MFDs for several reasons:
- Outreach is typically sent to billing addresses which can be located offsite of the MFD complex.
- Space constraints can limit the type and number of containers at the collection location.

AR003197
20 - Motivating residents to divert high levels of materials can be difficult since they see no direct financial benefit.

Harrison is committed to achieving the City’s Zero Waste Goals and is therefore pursuing the expansion of collection programs at MFDs, where finding methods to effectively engage these residents is crucial to the program’s success.

Outreach Programs
Effective outreach is critical to providing a successful recycling program for MFD customers and we are actively looking at a variety of methods to better engage these residents. → Ensure all MFDs are fully in compliance with AB 341 and have arranged for recycling collection services;
→ Provide notifications in the form of bill inserts sent to building management highlighting the potential to save money by maintaining appropriate MSW capacity.

Bill inserts would likely include information about impending mandates introducing recycling collection;
→ Notices to building management to be posted in community disposal areas outlining acceptable and non-acceptable materials in the recycling program. Materials would depend heavily on images and information would appear in multiple languages; → Provide convenient collection opportunities for difficult to recycle materials through collection events and free disposal days for e-waste, HHW, bulky goods, mattresses, and textiles. Opportunities will be publicized via the website, social media and mailers; Multi-Family Dwelling Recycling Programs and Goals

PROGRAMS
∼ Implement recycling collection programs at MFDs, focusing on those mandated under AB 341 and strategically targeting others.
∼ Improve customer education and outreach.
∼ Conduct waste and route audits to better inform areas which are not maximizing participation, and then launch outreach campaigns to improve program participation. ∼ Consider additional collection programs for hard to recycling items such as U-waste, HHW and bulky item collection.

GOALS
 Provide a comprehensive recycling program for MFD complexes.  Increase diversion of tons to over 2,000 tons in 2025.  Achieve the following recyclable diversion rates for multi-family residents:
2020 = 81% 2025 = 87% 2030 = 87%
AR003198
21 → Conduct audits of MFD containers and routes to ensure compliance. Any contamination issues would be followed up with phone calls and/or email correspondence to the building owners. If consistently low participation has been noted, program information and outreach will be provided to the complex; and, → Exploring the possibility of imposing a fee for customers with repeated contamination issues.

It is likely that a portion of the MFD diversion goals will be met through advanced processing at the Gold Coast MRF, however education and outreach will maintain the foundation of the program. The table below outlines the diversion goals in 2020, 2025, and 2030, as compared to the 2014 baseline showing the dramatic increase in tons occurring before 2020. Types of recyclables are determined by the 2014 CalRecycle Waste Characterization.

Table 5: Multi-Family Recyclables
2014 2020 2025 2030
Generation 2,149 2,225 2,293 2,355
Paper 0 650 718 737
Glass 0 120 132 136
Metal 0 150 165 170
Plastic 0 504 556 571
Inerts 0 385 425 436
Diversion 0 1,808 1,996 2,050
Diversion % 0% 81% 87% 87%
Commercial Recycling Programs
Harrisons have been conducting a successful commercial recycling program in Ventura, which remains an integral part of the jurisdictional diversion rate. The implementation of the Mandatory Commercial Recycling Law requires all medium to large scale businesses in the City of Ventura which generate enough waste (4 cubic yards per week) to subscribe to recycling services. Harrisons have worked closely with the City to ensure maximum compliance for the businesses we service. However, continued education and monitoring is required to improve participation. In addition, recycling programs for businesses who do not currently meet the requirements of AB 341 are necessary in order to achieve the stated Zero Waste goals. The AR003199
22 tonnage expected from the commercial recycling program is the single largest category in the Zero Waste plan and will be vitally important to the ability to achieve the stated Zero Waste goals.

Outreach Programs
Harrisons have several strategies to enhance commercial recycling, building off the existing mandatory commercial recycling infrastructure. Through maximizing diversion among the large generators, expanding these programs to smaller generators in a strategic manner, and providing customized programs for those who may have difficulty implementing full recycling programs, Harrisons can significantly divert a large portion of materials from the landfill. Below are current outreach approaches Harrisons hope to implement:
→ Ensure all Commercial customers with 4 CY or more of MSW collection weekly arrange for recycling collection services;
→ For certain Commercial customers, offer “unicycling” or single stream co-mingled trash and recycling to aid in material recovery - this option is available for commercial customers who face unique barriers to recycling and whose waste stream is abundant with recyclables;
→ Commercial technical assistance for any Commercial customer upon request for customers who contact the customer service line;
→ Providing customers with 3 distinctly colored bins and accompanying information about acceptable and non-acceptable items;
→ Notification in the form of bill inserts to inform customers of the savings available by reducing the size of the MSW bin and recycling more of their waste; → Scheduled audits of Commercial accounts to ensure compliance. Contamination issues would be followed up with phone calls, mail, and/or email correspondence; → Exploring the possibility of imposing a fee for customers with repeated contamination issues; and,
Commercial Recycling Programs and Goals

PROGRAMS
∼ Maximize diversion of businesses under AB 341
∼ Expand recycling programs to smaller generators
∼ Utilize “unicycle” collection programs, or other specialized collection, with businesses that have unique recycling hurdles
∼ Support all programs with a robust outreach program
GOALS
 Increase diversion from 11,600 tons currently in 2014 to almost 29,000 tons in 2030  Achieve the following recyclable diversion rates for Commercial customers:
2020 = 81% 2025 = 87% 2030 = 87%
AR003200
23 → Rewarding businesses which successfully recycle with public recognition via press releases, acknowledgment on our website, in our “Trash Flash” outreach newsletter and through Business Appreciation Dinners held twice annually.

In order to achieve our waste diversion goals, it is estimated that the tonnage of recyclables will increase dramatically as these programs are rolled out. This diversion category carries a significant portion of the total required diversion in order to meet the goals.

Table 6: Commercial Recyclables
2014 2020 2025 2030
Generation 29,418 30,462 31,388 32,243
Paper 4,172 6,960 10,146 10,422
Glass 768 1,281 1,867 1,918
Metal 962 1,604 2,339 2,402
Plastic 3,231 5,391 7,859 8,072
Inerts 2,468 4,117 6,002 6,165
Diversion 11,601 19,354 28,213 28,979
Diversion % 39% 64% 90% 90%
Roll-Off and Self-Haul Tons
Harrison Industries processes 30,000 tons annually through roll-off bins primarily for commercial customers. The City of Ventura has implemented the California Green Building Code Standards (CalGreen) requiring construction projects to divert at least 50% of waste materials generated away from landfill. Projects receiving permits must demonstrate diversion by documenting recycling efforts or by submitting documentation that they have delivered their C&D materials to certified recycling facility. In addition, C&D recycling programs are important for projects pursuing LEED Certification. Contractors could benefit from participation in the C&D recycling program as it could earn points toward certification. Harrisons actively educate customers on the ability to assist with diverting materials to meet these LEED standards. In addition, the City could play an important role by outreaching to businesses and assisting to incentivize C&D recycling.

AR003201
24 Outreach Programs
Commercial Roll-Off
Harrison Industries recognizes that a unique approach must be developed to ensure compliance by construction and demolition contractors to divert organics and recyclables out of the waste stream. Currently a fee of $7.50 per ton is charged at Gold Coast Recycling, which assists in covering the cost so that all roll-offs are recycled. In addition, other outreach programs may help to enhance diversion of the roll-off containers. To this effect Harrisons propose the following:
→ Outreach to construction contractors and landscapers to ensure they are aware of California Green Building Code Standards and opportunities to obtain LEED points through our diversion program;
→ Work with Commercial customers who generate large amounts of difficult to recycle materials to develop alternative collection programs;
→ Promote adoption of C&D recycling practices by acknowledging effective commercial participants in the program with public recognition via press releases, acknowledgment on our website, and through Business Appreciation Dinners held twice annually; and,
→ Assist the City in revising reporting documentation to proper reporting for all franchised and non-franchised haulers and ensure appropriate point of origin is accurately captured.

Roll-Off and Self-Haul Recycling Programs and Goals

PROGRAMS
∼ Educate C&D customers on Green Building Code Standards and the ability to score LEED points on our recycling services.
∼ Set Recycling Goals with the City for Large Events and Venues and actively participate with the Event organizers to implement diversion programs. ∼ Provide a variety of resources to enhance source reduction, donation and reuse among self-hauled items.
∼ Continue to process materials to a high degree at the Gold Coast MRF to divert tonnage to the greatest degree possible once at the Facility.

GOALS
 Increase diversion from 11,600 tons currently in 2014 to almost 29,000 tons in 2025.  Achieve the following recyclable diversion rates for Roll-off and Self-haul:
2020 = 81% 2025 = 87% 2030 = 87%
AR003202
25 Special Events and Large Venue Recycling
In addition to commercial recycling and disposal needs, roll-off containers are often rented for special events, such as large parades, festivals etc. Special events provide a unique opportunity for the Harrisons to divert valuable resources which would otherwise be wasted in a landfill.

There are many large events that occur in Ventura that, without concerted efforts to separate out recyclables and organics, such as food scraps, nearly all of their waste would be bound for landfill. Harrison Industries proposes the following programs for large scale events for which rolloff bins are provided. Outreach and education programs are key to these efforts, as well as engagement from organizers and vendors participating in the events. We recommend the following:
→ Support mandatory recycling for events of over 2,000 attendees as is required in AB 2176 (2004.);
→ Set a recycling rate goal with the City for events that secure recycling and organic recycling services through Harrison Industries;
→ Support the City by providing sponsorship discounts on roll-offs to large scale events identified as large generators and high profile - ensure flagship events such as the 4th of July Street Fair, which sees as many as 50,000 attendees annually, or the Olivas Adobe Music Under the Stars Music Series from mid-July to early September, demonstrate to citizens and tourists a commitment to Zero Waste;
→ Support the City in drafting a Zero Waste Events Guide and instituting policies, trainings and signage that can make the “greening” of an event easier. Suggested policies include requiring all recyclable or compostable food service, having recycling and compost collection bins available in both front of house as well as for food vendors back of house, and devising a game plan to handle difficult to recycle items that might be generated such as broken stage equipment, abandoned bulky items, waste cooking oil, and batteries; and, → Provide volunteers from Harrison Industries’ staff to bin monitor and be on-site providing leadership and guidance to event staff.

Self-Haul Recycling
Harrison Industries accepts approximately 7,000 tons per year of self-hauled tons, where residents and businesses may drop materials at the Gold Coast MRF. These materials vary widely in type, but programs which promote reuse, donations, as well as the processing capabilities at our MRF, all play a role in ensuring diversion from landfills. Harrisons hope to increase the diversion of these materials in partnership with the City by providing resources to residents and businesses to utilize donation and reuse programs first, before coming to the MRF. Some ideas include:
→ Provide resources on Harrison’s website, newsletters, and other outreach materials on donation and reuse of resources;
→ Display signage around the facility to increase awareness of recycling and source reducing items that are being dropped off;
→ Promote programs at the Gold Coast MRF which enhance separation of items which can be donated or reused; and,
AR003203
26 → Use robust mechanical and manual processing to divert materials to the highest possible extent.

In order to achieve these waste diversion goals, it is estimated that the tonnage of recyclables will increase incrementally over time. The current diversion rate is currently the highest of all categories in the program, and with the implementation of the measures outlined above this diversion can reach above 90%.

Table 7: Roll-off and Self-Haul Recyclables
2014 2020 2025 2030
Generation 26,720 27,765 28,609 29,388
Paper 6,966 8,971 9,415 9,853
Glass 1,282 1,651 1,733 1,814
Metal 1,606 2,068 2,170 2,271
Plastic 5,396 6,949 7,293 7,632
Inerts 4,121 5,307 5,570 5,829
Diversion 19,370 24,946 26,180 27,400
Diversion % 72% 90% 92% 93%
Organics Diversion Programs
Harrison Industries currently has some programs to encourage the diversion of organic materials from landfill toward higher and better uses, such as composting. These programs will be the foundation of several more advanced programs outlined below for commercial, single-family, multi-family, and roll-off customers.

Residential Organics Programs
Harrison Industries is the exclusive franchise hauler for residential customers in the City of Ventura, serving approximately 41,133 households between single-family and multi-family accounts. The residential sector constitutes one of the largest volume of discards collected by Harrison Industries with over 24% coming from single-family households alone. Of that an approximate 43% tons are organics based on the recent 2014 CalRecycle Waste Characterization.

Single-family Organics Collection
The single-family sector is defined as single-family dwellings as well as apartment dwellings of 4 units or less. Harrisons offer curbside collection programs for all of the 32,966 households in the City of Ventura including all single-family dwellings. This program diverted 12,520 tons in 2014. This material is currently sent to Agromin for composting. Based on the recent Waste Characterization there are approximately 6,578 tons of additional organics that are not currently diverted from Harrison’s curbside collection program. Harrison’s goal is to collect, and track additional organics from these customers through a food waste collection program.

AR003204
27 Outreach Programs
Outreach will be the key to implementing a food scrap collection program among single-family homes in order to increase diversion of organic materials. Harrisons propose:
→ Increased outreach and education to single-family customers to improve participation in yard waste and food waste co-collection programs including newsletters, radio advertisements, and PSAs;
→ Targeted outreach to the neighborhoods which have been identified through waste audits to not be fully participating in the co-collection program - outreach could take the form of conducting surveys, attending job fairs and community events, direct mail, and utilizing social media;
→ Improved information on Harrison’s website about acceptable and non-acceptable items in the organics collection program;
→ Improved information on the website and outreach materials on how to source reduce items and environmentally friendly purchasing programs; By adding food scrap collection to the existing yard waste collection program, Harrisons expect to increase diversion of organics significantly during the initial roll-out phase of the food scrap collection. More diversion will occur in subsequent years as the program matures. The chart below outlines the diversion goals by organic material type.

Single-family Organics Programs and Goals

PROGRAMS
∼ Begin curbside food waste collection with yard waste collection. ∼ Expand organics outreach to residents.
∼ Work with City to track organic diversion from landscaping companies.

GOALS
 Collect 16lbs of food waste per household per month by 2020.  Divert an over 3,000 tons of food waste material per year by 2020, and 4,400 tons per year by 2030.
 Achieve the following organics diversion rates for single-family residents:
2020 = 82% 2025 = 87% 2030 = 87%
AR003205
28 Table 8: Single-Family Organics
2014 2020 2025 2030
Generation 19,098 19,730 20,330 20,884
Food Waste Diversion 0 3,168 4,284 4,401
Yard Waste Diversion 7,065 7,291 7,512 7,717
Wood Waste Diversion 5,455 5,629 5,800 5,958
Total Diversion 12,520 16,087 17,596 18,075
Diversion % 66% 82% 87% 87%
*Compostable Paper is included under Food Waste.

Multi-Family
The multi-family sector is defined as dwellings of 5 units or more and Harrison Industries offers curbside collection programs for all of the 8,167 units living in multi-family dwellings (MFDs) in the City of Ventura. Reaching the City’s Zero Waste goals will not be possible without the involvement of MFDs. It istypically difficult to implement yard waste collection programsto these customers for several reasons:
→ Outreach is typically sent to billing addresses which can be located offsite of the MFD complex;
→ Space constraints can limit the type and number of containers at the collection location; and,
→ Motivating residents to divert high levels of materials can be difficult since they see no direct financial benefit.

Harrison Industries is committed to achieving the City’s Zero Waste Goals and is therefore pursuing expansion of collection programs at MFDs, where finding methods to effectively engage these residents is crucial to program success.

Multi-Family Organics Programs and Goals

PROGRAMS
∼ Begin yard waste and food waste collection.
∼ Focus on outreach to MFDs which highlight materials eligible for diversion. ∼ Look at landscapers and how to account for their yard waste diversion.

GOALS
 Collect 5lbs of food waste per unit per month and 20 lbs of green waste per unit per month by 2020.
 Divert over 1,000 tons of organics by 2020, and over 1,600 tons of organics by 2030 from MFDs.
 Achieve the following organics diversion rates for multi-family customers:
2020 = 73% 2025 = 90% 2030 = 90%
AR003206
29 Outreach Programs
There are mandatory requirements for securing organics collection in multi-family dwellings (MFDs) generating 4 CY of MSW weekly beginning in 2019. Harrison Industries, working with the City, will begin outreach to MFD customers well in advance of this deadline. Some of the programs to be implemented to incentivize participation in the organics program include the following:
→ Provide customers with 3 distinctly colored barrels and sufficient capacity to encourage the maximum diversion possible;
→ Encourage diversion activities through a range outreach items, including posters above the containers, clear picture heavy labels on the bins/containers, fliers and door hangers for residents which provide information about acceptable and not acceptable items. This outreach would be multi-lingual;
→ Notifications in the form of bill inserts sent to building management highlighting the potential to save money by maintaining appropriate garbage capacity- bill inserts would likely include information impending mandates around introducing organics collection; and,
→ Random audits of containers or bins to ensure compliance – contamination issues would be followed up with phone calls and/or email correspondence to the building owners. Exploring the possibility of imposing a fee for customers with repeated contamination issues.

It is likely that a portion of the MFD diversion goals will be met through advanced processing at the Gold Coast MRF, however education and outreach will maintain the foundation of the program. The table below outlines the diversion goals in 2020, 2025, and 2030, as compared to the 2014 baseline showing the dramatic increase in tons occurring before 2020.

Table 9: Multi-Family Organics
2014 2020 2025 2030
Generation 1,632 1,690 1,741 1,789
Food Waste Diversion 0 246 304 312
Yard Waste Diversion 0 554 714 734
Wood Waste Diversion 0 428 551 566
Total Diversion 0 1,228 1,569 1,612
Diversion - Residual % 0% 73% 90% 90%
*Compostable Paper is included under Food Waste.

AR003207
30 Commercial Organic Diversion
Harrison have implemented a pilot commercial food waste collection program on a voluntary basis for the generators that have clean commercial organics for composting. The recently passed AB 1826 will mandate that large generators to secure organics collection beginning in 2016, ramping up to include smaller generators by 2019, similar to the structure of the Mandatory Commercial Recycling Law (AB 341). The table below shows the total number of eligible businesses under AB 1826 and approximate tons generated by each business. In the assumptions for the Zero Waste Plan it is assumed Harrison will collect for a large portion of these outlined businesses where self-haul is limited.

Table 10: AB 1826 - Eligible Businesses
8 CY/wk
Organics
4 CY/wk
Organics
Transition
Year
4 CY/wk
MSW
2 CY/wk
MSW
2016 2017 2018 2019 2020
Supermarkets 13 15 16 24 39
Full Service Restaurants 7 36 53 146 184
Fast Food Restaurants 0 5 18 122 144
Non-Durable Wholesale 0 0 1 4 8
Durable Wholesale 0 0 0 4 9
Grocery Non-Durable 1 1 1 9 13
Nursery, Garden, and Farm
Supply 0 1 2 3 5
Big Building and Garden Stores 1 3 7 45 72
Department Stores 4 6 7 8 12
Gasoline Stations 1 1 4 19 26
TOTAL: 27 70 109 382 511
*Transition year threshold is calculated as the average of 2017 and 2019 eligibility thresholds. This figure models the number of businesses in 2018 that would be adopting programs in preparation for the 4 cubic per week MSW threshold of 2019.

AR003208
31 Table 11: AB 1826 - Eligible Generation by Store Type (tons/year) 8 CY/wk
Organics
4 CY/wk
Organics
Transition
Year
4 CY/wk
MSW
2 CY/wk
MSW
2016 2017 2018 2019 2020
Supermarkets 2,549 4,079 4,110 4,270 4,396
Full Service Restaurants 688 3,267 4,053 5,696 6,073
Fast Food Restaurants 0 417 1,108 3,135 3,255
Non-Durable Wholesale 0 28 51 104 123
Durable Wholesale 0 0 11 51 77
Grocery Non-Durable 62 111 111 233 254
Nursery, Garden, and Farm
Supply
3 73 98 111 118
Big Building and Garden Stores 161 410 566 913 1,010
Department Stores 444 951 990 1,007 1,016
Gasoline Stations 148 244 379 678 765
TOTAL: 4,055 9,580 11,475 16,200 17,087
*Transition year threshold is calculated as the average of 2017 and 2019’s eligibility thresholds. This figure models the number of businesses in 2018 that would be adopting programs in preparation for the 4 cubic per week MSW threshold of 2019.

Commercial customers would be prudent to institute collection programs in advance of the implementation deadlines outlined in AB 1826 as organics collection faces unique hurdles to implementation.
- There is often an “ick” factor associated with collecting food scraps which can slow adoption among reticent staff.
- There is also confusion around what is acceptable and unacceptable in food scraps collection programs since it is less established than traditional recycling and accepted materials vary greatly by municipality.

To test the feasibility of food scraps collection among Commercial customers, Harrison Industries has begun a pilot food waste program amongst hospitals, schools, and universities, and partnered with Albertsons supermarkets to pilot a program to collect organic waste away from their meat, produce, deli, dairy, bakery and floral departments. Based on the success of this pilot program, Commercial organics collection can be expanded to additional grocery stores and customers. Harrison’s outreach strategies are outlined below and are built upon the knowledge gained from this pilot program.

AR003209
32 Outreach Programs
Harrison Industries has identified several strategies to motivate and educate commercial customers, including:
→ Targeting the largest commercial producers of organic waste and providing technical assistance specific to industry sectors. Collection strategies will be different for agricultural producers versus grocery stores for instance; → Commercial technical assistance, including site visits and audits, will be available for customers who contact the customer service line;
→ Providing customers with distinctly colored bins and accompanying information about acceptable and not acceptable items;
→ Notification to customers in the form of bill inserts to inform customers of the savings available by reducing the size of the MSW bin and the value of introducing organics collection;
→ Scheduled audits of commercial accounts to ensure compliance. Any contamination issues would be followed up with phone calls, mail, and/or email correspondence; → Exploring the possibility of imposing a fee for customers with repeated contamination issues; and,
→ Rewarding businesses which successfully implement organics collection with public recognition via press releases, acknowledgment on our website, in our “Trash Flash” newsletter and through Business Appreciation Dinners.

Commercial Organics Programs and Goals

PROGRAMS
∼ Meet the compliance goals of AB 1826.
∼ Strategically expand organics collection programs to additional commercial customers. ∼ Provide robust and consistent outreach to commercial customers, including education and training in new organics collection programs.

GOALS
 Divert over 9,000 tons of organic materials by 2020 from serviced commercial customers and over 15,000 tons of organic materials by 2030.
 Achieve the following organics diversion rates for commercial businesses:
2020 = 61% 2025 = 94% 2030 = 94%
AR003210
33 The model for diversion we have created includes spikes in anticipated organics collection associated with the deadlines outlined in AB 1826 in 2016, 2017, and 2019. It also assumes that Harrison will only collect a portion of the total organics stream, as there is no exclusive contract.

Table 12: Commercial Organics
2014 2020 2025 2030
Generation 14,691 15,213 15,675 16,102
Food Waste Diversion 399 6,802 11,071 11,168
Yard Waste Diversion 432 1,382 2,039 2,204
Lumber Diversion 334 1,067 1,574 1,701
Total Diversion 1,160 9,251 14,684 15,073
Diversion - Residual % 8% 61% 94% 94%
*Compostable Paper is included under Food Waste.

Roll-Off and Self-Haul Tons
Harrison Industries currently diverts almost 50% of the organics from roll-off and self-haul sources. The majority of this material is yard waste and dimensional lumber, with only a small portion coming from food waste. The outreach programs below outline several strategies to divert additional organics from these streams.

Outreach Programs
Commercial Roll-Off
Roll-Off and Self-Haul Organics Diversion

PROGRAMS
∼ Increase diversion of organic materials, specifically woody biomass and yard waste, through on-site processing.
∼ Provide robust large venue and special events Zero Waste program. ∼ Educate and provide additional reuse and donation options for self-haul customers to reduce.

GOALS
∼ Increase diversion of organics from self-haul and roll-off sources to over 7,000 tons in 2020 and 10,000 tons by 2030.
∼ Achieve the following organics diversion rates for roll-off and self-haul materials:
2020 = 67% 2025 = 91% 2030 = 92%
AR003211
34 Harrison Industries recognizes that some organics, mostly dimensional lumber, will be collected through C&D Roll-off. A comprehensive program is outlined in the “Recyclable Roll-Off Section” will be used to better educate customers and divert materials from landfills. Most notably organics generated from roll-off will be targeted through the following programs:
→ Outreach to construction contractors and landscapers to ensure they are aware of California Green Building Code Standards and opportunities to obtain LEED points through our diversion program;
→ Work with Commercial customers who generate large amounts of difficult to recycle materials to develop alternative collection programs;
→ Promote adoption of C&D recycling practices by acknowledging effective commercial participants in the program with public recognition via press releases, acknowledgment on our website, and through Business Appreciation Dinners held twice annually; and,
→ Assist the City in revising reporting documentation to proper reporting for all franchised and non-franchised haulers and ensure appropriate point of origin is accurately captured.

Special Events and Large Venue Recycling
Food waste, as well as other lumber and woody materials, is typically generated in large quantities during special events and large venues. There are a number of steps outlined in the “Recyclable Roll-Off Section” for a robust program for diverting materials from these sources.

Most notably for organics collection:
→ Support mandatory recycling for events of over 2,000 attendees as is required in AB 2176 (2004);
→ Set a recycling rate goal with the City for events that secure recycling and organic recycling services through Harrisons;
→ Support the City by providing sponsorship discounts on roll-offs to large scale events identified as large generators and high profile - ensure flagship events such as the 4th of July Street Fair, which sees as many as 50,000 attendees annually, or the Olivas Adobe Music Under the Stars Music Series from mid-July to early September, demonstrate to citizens and tourists a commitment to Zero Waste;
→ Support the City in drafting a Zero Waste events guide and instituting policies, trainings, and signage that can make the “greening” of an event easier. Suggested policies include requiring all recyclable or compostable food service, having recycling and compost collection bins available in both front of house as well as for food vendors back of house, and devising a game plan to handle difficult to recycle items that might be generated such as broken stage equipment, abandoned bulky items, waste cooking oil, and batteries; and, → Provide volunteers from Harrison Industries’ staff to bin monitor and be on-site providing leadership and guidance to event staff.

AR003212
35 Self-Haul Recycling
The majority of recoverable organics from self-hauled materials are yard waste and dimensional lumbers. Programs which educate customers on the importance of donation and reuse assist in diverting these materials, as well as ensuring robust processing operations at the MRF. Harrisons plan to target organics from self-haul customers by utilizing the following outreach programs:
→ Provide resources on our website, in our newsletters and other outreach materials on donation and reuse resources;
→ Display signage around the facility to increase awareness around recycling and source reducing items that are being dropped off;
→ Promote programs at the Gold Coast MRF which enhance separation of items which can be donated or reused; and,
→ Use robust mechanical and manual processing to divert materials to the highest possible extent.

In order to achieve the waste diversion goals, it is estimated that the tonnage of organics will increase incrementally over time. Through the effective implementation of the measures outlined above diversion can reach above 90% before 2025.

Table 13: Roll-off and Self-Haul Organics
2014 2020 2025 2030
Generation 10,086 10,467 10,785 11,079
Food Waste Diversion 5 5 6 6
Yard Waste Diversion 2,539 3,966 5,556 5,722
Wood Waste Diversion 1,960 3,062 4,289 4,418
Total Diversion 4,504 7,033 9,850 10,145
Diversion - Residual % 45% 67% 91% 92%
*Compostable Paper is included under Food Waste.

AR003213
36 Organics Capacity and Plan
The passage of AB 876 requires jurisdictions to identify 15-years of organics generated and available capacity at organics facilities. Harrisons have determined the amount of organics materials that will be diverted from the Zero Waste plan up to 2030 and a strategy to deal with these materials, as outlined below.

Facility capacity is generally accounted for in terms of cubic yards. Therefore all the tons diverted from the Zero Waste programs have been converted from tons into cubic yards in the table below.

Table 14: Organics Capacities
Food Waste
2014 2020 2025 2030
Tons 404 10,221 15,664 15,886
Pounds 808,633 20,441,918 31,327,640 31,772,665
Pounds/Cubic Yard 1,000 1,000 1,000 1,000
Cubic Yards 809 20,442 31,328 31,773
Yard Waste
2014 2020 2025 2030
Tons 10,037 13,193 15,821 16,376
Pounds 20,073,363 26,385,674 31,642,427 32,752,862
Pounds/Cubic Yard 344 344 344 344
Cubic Yards 58,404 76,769 92,064 95,295
Wood Waste
2014 2020 2025 2030
Tons 7,749 10,185 12,214 12,643
Pounds 15,497,007 20,370,227 24,428,538 25,285,814
Pounds/Cubic Yard 330 330 330 330
Cubic Yards 47,028 61,816 74,131 76,733
Total Organic Tons 18,190 33,599 43,699 44,906
Total Organic Cubic Yards 106,240 159,027 197,523 203,801 *Compostable Paper is included under Food Waste.

The current facility capacity is at the Agromin Organic Recycling Facility in Oxnard and is permitted to accept 62,000 tons per year of green waste and has a research project underway to accept commercial food waste in a covered aerated static pile system. The Ventura green waste tons of 10,037 tons per year and the pilot commercial food waste program of 399 tons per year are received at this facility and are composted. Gold Coast Recovery and Transfer station receives wood waste and is transferred to Agromin Organics Facility for processing where the 7,749 tons per year of wood waste is processed there and used as mulch or biomass fuel.

AR003214
37 By 2020, organics diversion from Ventura will increase to 33,599 tons per year, and by 2025, 43,699 tons per year to reach the zero waste goal and effectively eliminate organics form the landfill. By 2030, diversion will increase to 44,906 tons per year where the City will need to identify 15-years of organic processing capacity in their Annual Report due to CalRecycle in 2017.

Agromin with the Harrisons have been in the process of permitting a 152,000 tons per year compost facility since 2011 using anaerobic digestion, covered aerated static pile, and traditional windrow technologies. The commercial food waste from AB 1826 would be enclosed within the anaerobic digestion of covered compost operations. The facility has been presented to the Design Review Committee and have been in front of the County Board of Supervisors for a zone text amendment to allow a commercial compost facility in an agriculturally zoned area. The Facility may be further expanded up to 300,000 tons per year with 203,500 tons of green material capacity and 96,950 tons of food waste capacity.

The facility should be operational before 2019, and will have adequate processing capacity for the Ventura organics in 2020, 2025, and 2030.

Ventura Tons Outside of Harrison Franchise
In the City of Ventura, Harrison Industries is responsible for handling 120,592 tons of waste, recyclables, and green waste annually. Based on CalRecycle’s target disposal tonnages, the City of Ventura generates 413,066 tons annually. Therefore, Harrison handles approximately 29% of the total estimated generation for the City of Ventura, which suggests that a significant portion of Ventura’s waste stream is assumed by CalRecycle to be handled by self-hauling businesses, non-franchised contractors, or is source reduced by the generator.

Of the material disposed of in 2014, Harrison collected 63,300 of the total 116,972 tons. This equates to 53,672 tons of disposal each year outside of Harrison’s operational boundary. In order for the City of Ventura to achieve 90% diversion, or zero waste, these disposal tons must be addressed.

If the City chooses to adopt more stringent diversion goals it will become increasingly important to focus on the self-haul and non-franchised waste as a source for additional diversion. In order to achieve this additional diversion, the City and County must begin to more closely monitor, and perhaps regulate, non-franchised haulers to get a better sense of what they are generating, and programs for material diversion.

Strategies for Addressing Non-Franchised Diversion
With the collaboration of the City of Ventura, the accomplishments of Harrison’s Zero Waste plan, lessons learned could be used to reach Zero Waste for all of the City of Ventura. The City can pursue this worthwhile goal by developing the programs such as those listed in the table below.

AR003215
38 Residuals
When any waste sorting, collection, and recovery operation is conducted, there exist materials that are either impossible or impractical to salvage. Despite being collected with the intention of recovery, these materials are ultimately disposed. In order to responsibly estimate the collection rates required to reach Zero Waste, it is imperative to consider that residual wastes will exist. As such, Harrison’s Zero Waste Plan anticipates some level of contamination in its future diversion endeavors. The residual rates assumed for this plan are detailed in the table below.

Table 15: Assumed Residual Rates
Waste
Stream
Residual
Rate
Commercial Food 3%
Commercial Green 3%
Commercial Recyclables 30%
Single-family Food 3%
Single-family Green 3%
Single-family Recyclables 3%
Multi Family Food 3%
Multi Family Green 3%
Multi Family Recyclables 15%
Drop off Food 3%
Drop off Green 3%
Drop off Recyclables 30%

PROGRAMS
∼ Develop ordinances to limit hauling to licensed waste haulers. ∼ Promote MRF First Practices, i.e. route as much material as possible to processing facilities in lieu of direct hauling to landfills.
∼ Implement strong material tracking programs to provide greater accountability of material generation.
∼ Provide additional reuse and donation options for businesses and residents, such as food recovery programs.

GOALS
 Provide greater accountability and tracking of material flows.  Reduce the generation of waste at the source.
 Expand upon Harrison’s Zero Waste goal to achieve Zero Waste for the entire City of Ventura.

Source Reduction and Non-Franchised Tons
AR003216
39 Climate Impacts of Zero Waste
Resource Recovery and Climate
As a leader in environmental stewardship, the state of California has set a number of ambitious goals to ameliorate the impacts of anthropogenic climate change. Most notable of these goals, Assembly Bill 32, seeks to reduce greenhouse gas emissions to below 1990 levels by 2020.

Achievement of this target will require substantial participation from all industries, with an especially concerted effort from the waste management sector.

The connection between resource management and greenhouse gas mitigation is profound.

Overreliance on virgin materials as inputs for manufacturing is an energy-intensive process that has been a leading cause of greenhouse gas emissions for decades. Recovering discarded materials to replace virgin inputs not only conserves natural resources, but also significantly cuts manufacturing energy use and emissions. At the other end of the material life cycle, removing putrescible organic wastes from landfills eliminates a major source of methane. Methane, which is a greenhouse gas over twenty times more potent than carbon dioxide over 100 years, has been targeted explicitly in Senate Bill 605. In the Air Resources Board strategy document for this bill, a 90% diversion of landfilled organic waste is called for by the year 2025.

Greenhouse Gas Impacts of Harrison’s Zero Waste Plan
The new tons that are recovered as part of Harrison’s Zero Waste plan will be diverted from landfills and put to higher and better uses. Recycled materials such as metal, paper, glass and plastic will be used in lieu of virgin materials to manufacture products. Organic material will be converted to energy or compost, and used to replace fossil fuels and synthetic fertilizers. The greenhouse gas emissions associated with extracting these virgin resources are thereby avoided through the use of the materials Harrison diverts from landfills.

Both the California Air Resources Board (CARB) and the United States Environmental Protection Agency (EPA) have developed methodologies for calculating the amount of greenhouse gases avoided through the use of recycled materials. The methodology developed by the EPA also models the amount of greenhouse gas avoided through obviating the need to landfill material.

Using these two methodologies in tandem, Harrisons are able to estimate the beginning-of-life savings of their recycling programs (such as offset mining, logging and drilling emissions) as well as their end-of-life savings (reducing operational and fugitive emissions of landfills). These avoided emissions calculations take into consideration the emissions associated with the recycling processes as well, such as transportation emissions involved in bringing material to a remanufacturer, to produce a fair and comprehensive estimation of net emissions from recycling.

The CARB avoided emissions model and the EPA Waste Reduction Model (WARM) are sophisticated enough to be material-specific. In other words, both models take into account the differences in life cycle emissions of each material. As such, it is important to evaluate Harrison’s AR003217
40 new diversion in terms of specific commodities. The best and most current resource for doing so is CalRecycle’s 2014 Waste Characterization, which was last updated and publically released November 4th 2015. By applying the waste compositions of this report to Harrison’s new recyclables diversion, the following distribution is produced:

Table 16: Distribution of Recyclable
Materials
Paper 36%
Glass 7%
Metal 8%
Plastic 28%
Inert 21%
Although food waste recovery is explicitly modelled in Harrison’s Zero Waste plan, yard waste is comprised of heterogeneous materials and is thereby also modelled using a 2014 Waste Characterization distribution. This allows the avoided emissions model to evaluate how much of yard wastes are wood, and how much are other plant matter. This distinction is important as wood wastes are typically used to produce energy, whereas other plant matter is typically used as a compost feedstock. Both end uses produce different levels of greenhouse gas benefits. The Waste Characterization distribution for yard waste is as follows:

Table 17: Distribution of Yard Waste
Organics
Other Yard 56%
Wood 44%
Given these distributions and Harrison’s overall plan to reach Zero Waste by 2025, the following tons of material will ultimately be diverted to produce a greenhouse gas benefit.

Table 18: Total Diversion Tons
2014 2020 2025 2030
Food Material 399 10,221 15,664 15,886
Other Yard 10,037 13,193 15,821 16,376
Wood 7,749 10,185 12,214 12,643
Paper 14,064 21,656 25,947 26,986
Glass 2,588 3,986 4,776 4,967
Metal 3,242 4,992 5,981 6,221
Plastic 10,894 16,774 20,098 20,903
Inert 8,320 12,811 15,350 15,964
TOTAL: 57,292 93,817 115,852 119,947
AR003218
41 Using the WARM model to estimate avoided landfill emissions and the CARB model to estimate recycling benefits, Harrison’s avoided emissions, in metric tons of carbon dioxide equivalent (MTCO2e) per ton of material are as follows:

Table 19: Avoided Emissions Per Ton (MTCO2e)
Material
Avoided Landfill
Emissions
(WARM)
Avoided
Emissions From
End Use
(CARB)
Avoided
Emissions
Per Ton
Food -0.251 -0.419 -0.670
Yard -0.138 -0.419 -0.556
Wood -0.055 -0.210 -0.265
Paper -0.163 -4.101 -4.264
Glass -0.039 -0.158 -0.197
Metal -0.039 -5.515 -5.554
Plastic -0.039 -1.237 -1.276
Inert -0.039 0.003 -0.035
Harrison’s total projected avoided emissions from the Zero Waste plan are provided in the table below:

Table 20: Avoided Emissions: Organics (MTCO2e)
2014 2020 2025 2030
Food Material -267 -6,844 -10,489 -10,638
Yard -5,585 -7,341 -8,804 -9,113
Wood -2,052 -2,697 -3,234 -3,348
Paper -59,972 -92,345 -110,646 -115,077
Glass -510 -786 -942 -979
Metal -18,005 -27,724 -33,219 -34,549
Plastic -13,897 -21,399 -25,640 -26,666
Inert -295 -455 -545 -567
TOTAL: -100,587 -159,592 -193,518 -200,937
AR003219
42 As Harrison moves closer to Zero Waste, the diversion of 90% of materials will produce a greenhouse gas benefit that will nearly double existing avoided emissions. By 2025, the anticipated avoided emissions will reach 193,518 MTCO2e. Although the majority of the new tons of diverted material will be coming from new organics programs, most of the greenhouse gas benefits will stem from the increase in recovery of materials such as metal and paper, whose greenhouse gas savings per ton are most substantial. A graph illustrating the diversion by material type and avoided greenhouse gas emissions is provided above. 0 20,000
40,000
60,000
80,000
100,000
120,000
140,000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Figure 2: Tons of Materials Diverted
Food Material Yard Wood Paper Glass Metal Plastic Inert AR003220
I I I I ■ ■ ■ ■ ■ ■ ■
43 AR003221
Avoided Greenhouse Gas by Material
■ • • • ■ ■■ I 2023
I 2024
I 2025
I 2026 I 2027
I 2028 I 2029
I 2030 I
-50,000
-100,000
'I.

I 0
I=
:;
-150,000
-200,000
-250,000
Food GHG ■ Yard GHG ■ Wood GHG PaperGHG Gla ss GHG Meta l GHG Plastic GHG lnertGHG 44 References and Useful Links
 AB 32: http://www.calrecycle.ca.gov/75percent/UpdateOct13.pdf  AB 341: http://www.calrecycle.ca.gov/recycle/commercial/  AB 1826: http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201320140AB1826  AB 1594: http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201320140AB1594  Definition of Zero Waste: www.zwia.org/standards.html  Burbank Zero Waste Goals:
http://burbank.granicus.com/MetaViewer.php?view_id=6&clip_id=181&meta_id=1822 6  Zero Waste Goals, City of Glendale:
http://www.glendaleca.gov/home/showdocument?id=6864
 County of Los Angeles CAP :
http://planning.lacounty.gov/assets/upl/project/ccap_draft.pdf  City of LA CAP: http://www.environmentla.org/pdf/GreenLA_CAP_2007.pdf  City of LA Zero Waste Goals: www.zerowaste.lacity.org  Pasadena Zero Waste and CAP goals:
file:///C:/Users/Laura/Downloads/Green%20City%20Indicator%20Report%202008.pdf  Santa Monica CAP:
http://www.smgov.net/uploadedFiles/Departments/OSE/Categories/Sustainability/Sust ainable-City-Plan.pdf
 Santa Monica Zero Waste Goal:
http://www.smgov.net/departments/council/agendas/2013/20130319/s2013031904- A.htm
 CalRecycle Jurisdictional Diversion Report: City of San Buenaventura:
http://www.calrecycle.ca.gov/LGCentral/Reports/DiversionProgram/JurisdictionDiversio nDetail.aspx?JurisdictionID=430&Year=2013
 ZW Definition: http://zwia.org/standards/zw-definition/  City of Ventura Environmental Sustainability Strategy http://www.cityofventura.net/files/file/Draft-Environmental-Strategy-v%201_9- %28MW%29%281%29.pdf
 County of Ventura CAP:
http://www.ventura.org/sustain/downloads/climate_protection_plan.pdf AR003222
45  City of Ventura Environmental Sustainability Strategy:
http://ddcache2.net/cailg.s465.SU/sites/main/files/file-attachments/draftenvironmental-strategy-v_1_9-mw1.pdf  Link to CalGreen
http://www.bsc.ca.gov/Home/CALGreen.aspx
 Link to 2008 CalRecycle Waste Characterization study:
http://www.calrecycle.ca.gov/publications/Detail.aspx?PublicationID=1346 AR003223
John R. Gasparian, Sr.

C.E.O. and President
American Reclamation, Inc.
4560 Doran Street
Los Angeles, CA 90039-1006
December 23, 2020
Dear Mr. Gasparian
The City of Thousand Oaks would like to thank you for your proposal submitted in response to our Request for Proposals (RFP) for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services issued on July 16, 2020. We have now completed the first phase of our evaluation process and regret to inform you that your proposal was not selected to advance to the next stage.

Thank you again for your interest in providing services in the City, and for your time and effort in responding to this RFP.

Wishing you a happy and healthy holiday season,
Sincerely,
Helen M. Cox
Sustainability Division Manager
cc:

Rod Cordova, Assistant Analyst
Richard Tagore-Erwin, R3 Consulting Group, Inc.

AR003224
City of
Thousand
Public Works Department
2100 Thousand Oaks Boulevard• T11ousand Oaks, CA 91362
Phone 805/ 449.2400 • Fax 805/ 449.2475 • www.toaks.org Clifford G. Finley
Public Works Director
toaks.org
AR003225
Public Works D'eparln7ent
21 00 Tbrno,:1m l Ch k• Brn d,••,•:m l • Tl,rnis:md 0 :1k0 , C:\ ') 1.,62 Ph,,.1<· WS/ ~,t•J.2.4L11'1 • l·.n 8tl5/ 44'1.'.1.47S • t1·,,-..,,._LMk~.org Ralph Harrison, President
E.J. Harrison & Sons
5275 Colt Street Suite 1
Ventura, CA 93003
February 25, 2020
Dear Mr. Harrison:

Clifford ( ;_ Vinlc:._-
Public \'fi:Hks :I }irecrm
Thank you for your proposal submitted in response to the Request for Proposals (RFP) for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services issued by the City of Thousand Oaks on July 16, 2020. We have now completed the three phases of our evaluation process as outlined in the RFP and have entered into negotiations with the highest ranking proposer. Please be advised that the communications protocol still in effect. If negotiations fail, we may be contacting you.

Thank you for your long-time service and commitment to the City, for your interest in providing future services, and for your time and effort in responding to this RFP.

Sincerely,
Helen M. Cox
Sustainability Division Manager
cc:

Danny Harrison, Contract Manager, E.J. Harrison & Sons
Cliff Finley, Public Works Director
Nader Heydari, City Engineer/Deputy Public Works Director Rod Cordova, Assistant Analyst
Richard Tagore-Erwin, R3 Consulting Group, Inc.

AR003226
Public Works D'eparln7ent
21 00 Tbrno,:1m l Ch k• Brn d,••,•:m l • Tl,rnis:md 0 :1k0 , C:\ ') 1.,62 Ph,,.1<· WS/ ~,t•J.2.4L11'1 • l·.n 8tl5/ 44'1.'.1.47S • t1·,,-..,,._LMk~.org Mr. Doug Corcoran, Vice President
Waste Management
195 W. Los Angeles Ave.

Simi Valley, CA 93065
February 25, 2020
Dear Mr. Corcoran:

Clifford ( ;_ Vinlc:._-
Public \'fi:Hks :I }irecrm
Thank you for your proposal submitted in response to the Request for Proposals (RFP) for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services issued by the City of Thousand Oaks on July 16, 2020. We have now completed the three phases of our evaluation process as outlined in the RFP and have entered into negotiations with the highest ranking proposer. Please be advised that the communications protocol still in effect. If negotiations fail, we may be contacting you.

Thank you for your long-time service and commitment to the City, for your interest in providing future services, and for your time and effort in responding to this RFP.

Sincerely,
Helen M. Cox
Sustainability Division Manager
cc:

Michael Smith, Area Collection Director, Waste Management Cliff Finley, Public Works Director
Nader Heydari, City Engineer/Deputy Public Works Director Rod Cordova, Assistant Analyst
Richard Tagore-Erwin, R3 Consulting Group, Inc.

AR003227
AR003228
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Morning my Thousand Oaks Friends.

First I want to thank you for this opportunity. Our company worked hard to answer your call and submit an outstanding proposal, one that you can be proud of for years. Our proposal is accurate, complete, responsive, and we agree to the terms without exception. We will be standing at your side tonight and hope that your city council codifies your recommendation. Please note that the current rates you have in Thousand Oaks are the product of exactly what is happening right now. Any time a competitive force comes to Thousand Oaks; Waste and Harrison, and now Agromin, fight like heck to bury them. Please don't let WM, Harrison, and Agromin become the selection committee! Your RP criteria is clear and if using WM and Harrison and Agromin owned facilities were part of the criteria then I guess we missed that part of the RFP. If you look at Santa Paula, their rates are well within the competitive range. We take the trash to the Toland Road Landfill which is a Ventura County asset. We take the recycling to Del Norte, which is in Ventura County, and we take the green and organic mixture to Crown, and then blossom valley. Each one of those assets is significantly more cost effective than Simi Valley owned by WM, the WM city of Azusa recycling center where they take the recycling, and Agromin.

We are very excited about providing you with the best proposal, not Waste Managements or Harrisons proposal. If your city council supports you tonight the competitive landscape will change; and you are the architects of that. We will bring more jobs, more money, and more customer service and enthusiasm to your community. The only thing WM and Harrison are doing is trying to blow this up. If you look at their annual report their CEO boasts about raising local prices and holding the line during these times, creating record profits for the shareholders. That's a public record. So I guess I would love to be a WM shareholder, but certainly not a customer.

I am available all day to assist you. We have a letter coming sometime before noon . I appreciate each of you, and wish us all good luck tonight.

Respectfully,
Gary
Gary Clifford I Executive Vice President
h _ Services Valley Office I 14048 Valley Blvd I City of Industry, CA 91746 Office (626) 934-4619 I Cell (626) 705-6919
Email [email protected]
AR003229
Solid Waste RFP
From
To
Date
Subject:

Kimberly Nilsson
Cliff FinleySaunier Clete
2020/07/08 09:33
Solid Waste RFP
Attachments: image003.png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Cliff,
Hey, I watched you all at Council last night. Bet Mike Smith wasn't very happy with the outcome. I am still working with Santa Paula and they are evaluating if they should renegotiate a new agreement with Athens or go out to bid. I was wondering if you would share your RFP with Clete Saunier, the PW Director and myself as Thousand Oaks is the closest city to SP that has gone out to bid in many years? Additionally, I know the review of the solid waste proposals gets touchy and I know R3 does great work, but if you would like the help of a City of Thousand Oaks resident and 20+year solid waste consultant to review your packages, I volunteer my help.

As always, thanks for your time. Stay well and have a great week.

Kimberly C. Nilsson
Solid Waste Solutions, I nc./City Permit Services
Agoura Hills & Malibu Film Offices
Ph: (805)495-7521 Fax: (805)495-7621
Website: www.sws-inc.com
E-mail: kim@sws-jnc com
Filming E-mail: [email protected]
Do you really need to print this?
AR003230
RE: Quick waste hauler question
To Becca WhitnallCliff Finley
Date 2020/07/15 13:48
Subject:

Hi Becca,
RE: Quick waste hauler
question
There are approximately 36,000 Residential Accounts, and 1,250 Commercial Accounts. Waste Management serves all the commercial accounts (which include multi-family complexes) and about 65% of residential. Harrison serves the other 35% of residential. I'm afraid I can't answer your question on whether Harrison was at one time subcontracting for WM . There has been a lot of consolidation in the industry but I know that the City has had separate contracts with WM and Newbury (Harrison) since at least 1999 and probably before that.

From: Becca Whitnall [mailto:

Sent: Wednesday, July 15, 2020 12:13 PM
To: Helen Cox <[email protected]>; Cliff Finley <[email protected]> Subject: Quick waste hauler question
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen and Cliff,
We're (finally) getting a note in the paper about the waste hauler RFP process approval by the council and as part of it, I wanted to mention how many residences and how many businesses are served. Are those numbers you can give me?
Also, I know the city has formal contracts with both current service providers but was there a time in which Harrison was subcontracting for WM? I seem to remember something about a 'handshake agreement" early on but don't recall specifics.

I'm actually at the office today (I've been writing from home mainly), so you can reach me at the number below but I figured it might be easier to write so you can answer at your convenience.

Thank you both,
Becca
Becca Whitnall
Thousand Oaks reporter
The Acorn Newspapers
818-706-0266, ext. 404
AR003231
RE: Quick waste hauler question
From Helen Cox
To Becca WhitnallCliff Finley
Date 2020/07/15 13:50
Subject: RE: Quick waste hauler question
Attachments: irnage00 l .jpg, irnage002.jpg
Hi Becca,
There are approximately 36,000 Residential Accounts, and 1,250 Commercial Accounts. Waste Management serves all the commercial accounts (which include multi-family complexes) and about 65% of residential. Harrison serves the other 35% of residential. I'm afraid I can't answer your question on whether Harrison was at one time subcontracting for WM . There has been a lot of consolidation in the industry but I know that the City has had separate contracts with WM and Newbury (Harrison) since at least 1999 and probably before that.

Hope this is helpful. Please let me know if you need any more information. We will be releasing the RFP tomorrow,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
Cell: 805-405-6998
805.449.24711 toaks.org/publicworks
From: Becca Whitnall [mailto:

Sent: Wednesday, July 15, 2020 12:13 PM
To: Helen Cox <[email protected]>; Cliff Finley <[email protected]> Subject: Quick waste hauler question
CAUTION: This email originated from outside of the organization . Do not click links or open attachments 7 unless you recognize the sender and know the content is safe.

Hello Helen and Cliff,
We're (finally) getting a note in the paper about the waste hauler RFP process approval by the council and as part of it, I wanted to mention how many residences and how many businesses are served. Are those numbers you can give me?
Also, I know the city has formal contracts with both current service providers but was there a time in which Harrison was subcontracting for WM? I seem to remember something about a 'handshake agreement" early on but don't recall specifics.

I'm actually at the office today (I've been writing from home mainly), so you can reach me at the 1 11 1 , Tr"'" 1', '1,1 ' ' ' AR003232
number below but 1 ngurea n rmgm be easier to wnte so you can answer at your convemence.

Thank you both,
Becca
Becca Whitnall
Thousand Oaks reporter
The Acorn Newspapers
818-706-0266, ext. 404
AR003233
Re: Quick waste hauler question
From Becca Whitnall
To Helen Cox
Date 2020/07/15 13:58
Subject: Re: Quick waste hauler question
Attachments: image00 l .jpg, image002.jpg
CAUTION : This email originated from outside of the organization. Do not cl ick links or open attachments unless you recognize the sender and know the content is safe.

Much thanks, Helen!
On Wed, Jul 15, 2020 at 1:50 PM Helen Cox <[email protected]> wrote:

Hi Becca,
There are approximately 36,000 Residential Accounts, and 1,250 Commercial Accounts. Waste Management serves all the commercial accounts (which include multi-family complexes) and about 65% of residential. Harrison serves the other 35% of residential. I'm afraid I can't answer your question on whether Harrison was at one time subcontracting for WM . There has been a lot of consolidation in the industry but I know that the City has had separate contracts with WM and Newbury (Harrison) since at least 1999 and probably before that.

Hope this is helpful. Please let me know if you need any more information. We will be releasing the RFP tomorrow,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
Cell: 805-405-6998
805.449.24711 toaks.org/publicworks
AR003234
From: Becca Whitnall [mailto
Sent: Wednesday, July 15, 2020 12:13 PM
To: Helen Cox <[email protected]>; Cliff Finley <[email protected]> Subject: Quick waste hauler question
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen and Cliff,
We're (finally) getting a note in the paper about the waste hauler RFP process approval by the council and as part of it, I wanted to mention how many residences and how many businesses are served. Are those numbers you can give me?
Also, I know the city has formal contracts with both current service providers but was there a time in which Harrison was subcontracting for WM? I seem to remember something about a 'handshake agreement" early on but don't recall specifics.

I'm actually at the office today (I've been writing from home mainly), so you can reach me at the number below but I figured it might be easier to write so you can answer at your convemence.

Thank you both,
Becca
Becca Whitnall
Thousand Oaks reporter
""l"'"L .t. - ._, -
AR003235
1 ne Acorn Newspapers
818-706-0266, ext. 404
Becca Whitnall
Thousand Oaks reporter
The Acorn Newspapers
818-?fX>-0266, ext. 404
American Reclamation - Form A, Communication Protocol
From JohnG
To CraigJohn GasparianMark, Rod CordovaRick Forman
Date 2020/07/16 14:28
Subject: American Reclamation - Form A, Communication Protocol Attachments: image001.jpg, image002.jpg,
SbizhubC55420071614120.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod,
I hope you are doing well. As we saw this morning, the City has released their RFP for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services. Congratulations! It appears a lot of time and effort has been put into the Request for Proposals.

American Reclamation has registered as a vendor of the City of Thousand Oaks through ProcureWare and I have attached Form A, Communication Protocol for your review. We look forward to meeting with you via teleconference on July 30, 2020 @ 2:00PM, in addition to submitting a proposal and working with the City in achieving compliance with all state regulations and maximizing the overall diversion of the City.

Please confirm receipt of the attached Form A, Communication Protocol to verify. Thanks Rod, talk to you soon.

John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
AR003236
-
-
-
-
-
EYXIJal30RJ RECLAMATION

SOUTH COAST FIBERS
-
AR003237
FORM A: COMMUNICATION PROTOCOL
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND
SUBMITTED BY JULY 29, 2020 BY 2:00 P.M. (PT)

AND WITH PROPOSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.

Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:

City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.

Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.

Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.

All participants must acknowledge and sign this statement as part of the RFP process.

All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.

On behalf of my company/agency, I understand and accept the rules established in this statement. . . American Reclamation, Inc. Company Name: ______________________ _ (Print or Type)
Representative: John Gasparian Jr.
(Print or Type)
Business Development Title: ________ _
Signature (Print out and sign in ink,-~-,,-"7 --~,71. " Date:
711 6120
To submit form - Scan signed form t OF and email to [email protected] per instructions prior to July 29, 2020 a 2:00 P.M. Also, include this scanned PDF in your submitted proposal. so
Thousand Oaks RFP Form A Signature 7 16 2020
From Gallagher, Marilyn
To Smith, Mike (GI Industries), Rod Cordova
Date 2020/07/16 16:16
Subject: Thousand Oaks RFP Form A Signature 7 16 2020
Attachments: Thousand Oaks RFP Form A Signature 7 16 2020.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod: Please see above file per your request……Please acknowledge you received this email……..Thank You
Marilyn Gallagher
Government Affairs
[email protected]
Waste Management/GI industries
195 West Los Angeles Ave
Simi Valley, CA 93065
Tel (805) 955-4342
Cell (805) 210-0965
Recycling is a good thing. Please recycle any printed emails.

AR003238
-
-
AR003239
FORM A: COMMUNICATION PROTOCOL
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND
SUBMITTED BY JULY 29, 2020 BY 2:00 P.M. {PT)

AND WITH PROPOSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.

Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:

City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.

Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.

Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.

All participants must acknowledge and sign this statement as part of the RFP process.

All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.

On behalf of my company/agency, I understand and accept the rules established in this statement. /
Company Name: () Ct~ ma >(\(L~ tD QY\tjQ [ inch j shQ_s (Print or Type) ~. " _
Representative: fh1k~'i'R: TitleD\red:ov-~ afi t,'\5
(Print or Type) '??. ;/~
Signature (Print out and sign in ink~ ~'---=...-=i'~=-<---'"-"'-----Date: 7 -/fz -zo To submit form - Scan signed form toPDF [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, include this scanned PDF in your submitted proposal. 50
Re: American Reclamation - Form A, Communication Protocol From Rod Cordova
To CraigJohn Gasparian, JohnGMarkRick Forman
Date 2020/07/17 11:23
Subject: Re: American Reclamation - Form A, Communication Protocol Attachments: image001.jpg, image002.jpg
AR003240
-
-
Thank you John. Your Form A, Communication Protocol, has been received.

Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From: JohnG <[email protected]>
Sent: Thursday, July 16, 2020 2:28 PM
To: Rod Cordova <[email protected]>
Cc: John Gasparian <[email protected]>; Rick Forman <[email protected]>; Craig <[email protected]>; Mark <[email protected]>
Subject: American Reclamation - Form A, Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod,
I hope you are doing well. As we saw this morning, the City has released their RFP for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services. Congratulations! It appears a lot of time and effort has been put into the Request for Proposals.

American Reclamation has registered as a vendor of the City of Thousand Oaks through ProcureWare and I have attached Form A, Communication Protocol for your review. We look forward to meeting with you via teleconference on July 30, 2020 @ 2:00PM, in addition to submitting a proposal and working with the City in achieving compliance with all state regulations and maximizing the overall diversion of the City.

Please confirm receipt of the attached Form A, Communication Protocol to verify. Thanks Rod, talk to you soon.

John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
AR003241
--
-
-
- ~ · REClAMATION

SOUTH COAST FIBERS
-
Re: Thousand Oaks RFP Form A Signature 7 16 2020
From Rod Cordova
To Gallagher, MarilynSmith, Mike (GI Industries)
Date 2020/07/17 11:24
Subject: Re: Thousand Oaks RFP Form A Signature 7 16
2020
Thank you Marilyn. Your Form A Communication Protocol has been received.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From: Gallagher, Marilyn <[email protected]>
Sent: Thursday, July 16, 2020 4:16 PM
To: Rod Cordova <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>
Subject: Thousand Oaks RFP Form A Signature 7 16 2020
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod: Please see above file per your request……Please acknowledge you received this email……..Thank You
Marilyn Gallagher
Government Affairs
[email protected]
Waste Management/GI industries
195 West Los Angeles Ave
Simi Valley, CA 93065
Tel (805) 955-4342
Cell (805) 210-0965
Recycling is a good thing. Please recycle any printed emails.

AR003242
-
-
-
RE: Solid Waste RFP
From Helen Cox
To Cliff Finley, [email protected]
Date 2020/07/20 12:07
Subject: RE: Solid Waste RFP
Attachments:
07-16-20 RFP Notice Solid Waste Franchise Agreement.pdf, Thousand Oaks RFP 071520 with forms and contract.pdf, image001.jpg, image008.jpg, image009.png
Dear Kimberly
Cliff forwarded me your email about the City’s RFP for solid waste services. We just released the RFP last Thursday, July 16. It will be interesting to see the response. I’m aware that no-one in the County has gone out to bid in a long time. It was a big decision for the City, but in the end it was the right thing to do particularly with all the legislative changes. R3 has been very helpful with the process.

Attached is a copy of the RFP. Interested parties can download it from the City’s procurement site (listed in the attached notice). Thanks for your interest.

Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Kimberly Nilsson <[email protected]>
Sent: Wednesday, July 8, 2020 9:33 AM
To: Cliff Finley <[email protected]>
Cc: Saunier Clete <[email protected]>
Subject: Solid Waste RFP
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Cliff,
Hey, I watched you all at Council last night. Bet Mike Smith wasn't very happy with the outcome. I am still working with Santa Paula and they are evaluating if they should renegotiate a new agreement with Athens or go out to bid. I was wondering if you would share your RFP with Clete Saunier, the PW Director and myself as Thousand Oaks is the closest city to SP that has gone out to bid in many years? Additionally, I know the review of the solid waste proposals gets touchy and I know R3 does great work, but if you would like the help of a City of Thousand Oaks resident and 20+ year solid waste consultant to review your packages, I volunteer my help.

As always, thanks for your time. Stay well and have a great week.

Kimberly C. Nilsson
AR003243
-
- -
-
-
-
-
-
AR003244
Solid Waste Solutions, I nc./City Permit Services
Agoura Hills & Malibu Film Offices
Ph: (805)495-7521 Fax: (805)495-7621
Website: www.sws-jnc.com
E-mail: [email protected]
Filming E-mail: [email protected]
Do you reaffy need to print this?
AR003245
City or Public Works Department
Thousand Oaks 2100 Thousand Oaks Boulevard • TI1ousand Oaks. CA 9"1362 Phone> 80">/449.2400 • r~x ROS/449.247"> • ww~,.ro~b.org NOTICE
Clifford G. Finley
Public Works Director

REQUEST FOR PROPOSALS/QUALIFICATIONS (RFP/Q)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Notice is hereby given that sealed proposals will be received electronically (via email), until Thursday, October 15, 2020, at or before 5:00 p.m. local time, for performing all work necessary and incidental to:

Provide residential and commercial solid waste, recyclable materials, and organic waste collection, processing/disposal, customer and billing services for the City of Thousand Oaks under a fifteen-year exclusive franchise agreement. All services to meet State mandates including SB 1383 and maximize diversion.

Proposals shall be electronically delivered (via email) and addressed to:

Public Works Department,
Helen Cox: [email protected] and
cc: Rod Cordova: [email protected]
The City of Thousand Oaks (City) reserves the right to reject proposals received after the scheduled deadline and the Proposer will be notified by email.

Proposers are required to register with the City prior to downloading documents from the website and to be eligible to submit a proposal. This information is used to notify Proposers via e-mail of addenda to procurement actions. You may view summary information about solicitations but you must be registered at this site and logged in before you can download solicitation documents: https://toaks.procureware.com . When registering please use Commodity Code(s) # 987-020.

Mandatory Pre-Proposal Tele-Communication Conference Call:

A mandatory pre-proposal meeting will be conducted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A - Communication Protocol, located in Section D of this RFP, via email to Rod Cordova:
[email protected] by July 29, 2020 no later than 2: 00 p.m. PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City vvill send out toaks.or~ L.-
an invitation for the call by 5:00 p.m. PT on July 29, 2020. Attendance on the call is limited to no more than five representatives of each Proposer.

Any Proposer who fails to attend the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award. Decisions on these matters by the City shall be final.

Proposals will not be opened publicly, and the City of Thousand Oaks will endeavor to keep such confidential until a preferred service provider is recommended to the City of Thousand Oaks City Council.

Published: Thousand Oaks Acorn, July 16, 2020
AR003246
toaks.org

CITY OF THOUSAND OAKS
Request for Proposals
For
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Date of Issuance: July 16, 2020
City of Thousand Oaks
Public Works Department
2100 Thousand Oaks Blvd.

Thousand Oaks, CA 91362
AR003247
City of
Thousand
1 City of Thousand Oaks
NOTICE

REQUEST FOR PROPOSALS (RFP)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Notice is hereby given that sealed proposals will be received electronically (via email), until Thursday, October 15, 2020 at or before 5:00 p.m. local time, for performing all work necessary and incidental to:

Provide residential and commercial solid waste, recyclable materials, and organic waste collection, processing/disposal, customer and billing services for the City of Thousand Oaks under a fifteen year exclusive franchise agreement. All services to meet State mandates including SB 1383 and maximize diversion.

Proposals shall be electronically delivered (via email) and addressed to:

Public Works Department,
Helen Cox: [email protected] and
cc: Rod Cordova: [email protected]
The City of Thousand Oaks (City) reserves the right to reject proposals received after the scheduled deadline and the Proposer will be notified by email.

Proposers are required to register with the City prior to downloading documents from the website and to be eligible to submit a proposal. This information is used to notify Proposers via e-mail of addenda to procurement actions. You may view summary information about solicitations but you must be registered at this site and logged in before you can download solicitation documents: https://toaks.procureware.com. When registering please use Commodity Code(s) # 987-020.

Mandatory Pre-Proposal Tele-Communication Conference Call:

A mandatory pre-proposal meeting will be conducted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A – Communication Protocol, located in Section D of this RFP, via email to Rod Cordova:
[email protected] by July 29, 2020 no later than 2:00 p.m. PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will send out an invitation for the call by 5:00 p.m. PT on July 29, 2020. Attendance on the call is limited to no more than five representatives of each Proposer.

Any Proposer who fails to attend the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award. Decisions on these matters by the City shall be final.

AR003248
2 Proposals will not be opened publicly, and the City of Thousand Oaks will endeavor to keep such confidential until a preferred service provider is recommended to the City of Thousand Oaks City Council.

Published: Thousand Oaks Acorn, July 16, 2020
AR003249
3 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TABLE OF CONTENTS
Page No
A. Description of Work 5
Background Information 5
Purpose of this RFP 12
Scope Of Work 14
B. Instruction to Proposers 21
Proposal Requirements 21
A. Summary And Commitment 22
B. Qualifications 23
C. Statement Of Financial Qualifications 25
D. Technical Proposal 26
E. Forms 32
F. Proposal Service Alternatives, Options, and Agreement Exceptions 32
G. Appendix 33
Standard Terms Applicable To All Proposals 34
C. Proposal Review Process And Schedule 38
Proposal Review And Award Schedule 38
Proposal Opening/Rejection/Waiver 38
Proposal Review Process And Award Of Contract 39
Phase 1 – Pass/Fail Review 39
Phase 2 – Evaluation And Scoring 40
Phase 3 - Oral Presentations/Interviews 44
D. Required Forms 45
Form A Communication Protocol 50
Form B Proposer’s Statement of Organization 51
Form C Container Specifications 53
Form D Vehicle Specifications 56
Form E Disposal Transfer, and Processing Facilities 58
Form F Subcontractors 62
Form G Non-Collusion Affidavit of Proposer 63
Form H Maximum Service Rates - Proposal Summary and Signature 64 AR003250
-----------------------------------------------------------, ---------------------------------------------------------- 4 Form I Pass/Fail Requirements 66
Form J Waiver for Electronic Submission of Proposals 69 E. Form of Agreement (draft Franchise Agreement) 70
AR003251
5 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Section A: Description Of Work

BACKGROUND INFORMATION
This section provides background on the City and its current and proposed solid waste services. Capitalized terms are defined in the Franchise Agreement, and the meaning of such terms is as defined therein. Each Proposer is expected to fully review the Draft Franchise Agreement provided with this RFP.

GEOGRAPHY AND DEMOGRAPHICS:

The City of Thousand Oaks is located in
eastern Ventura County and consists of 56
square miles. The City is a community of about
129,000 with a projected annual growth at

0.7%. Currently there are approximately
36,000 Residential Accounts, and 1,250
Commercial Accounts.

The City is a general law city operating under
the Council/Manager form of government. The
City Council is comprised of five members
elected at large for overlapping terms, with one
member serving as Mayor on an annual basis.

COLLECTION SYSTEM DATA:

The information regarding the current collection system is being provided for Proposers to gain a general understanding of service in the City. The information in Tables 1 through 3 was provided to the City by the current haulers and has not been independently verified. The City neither warrants nor accepts responsibility for the accuracy of the information contained therein. It is the responsibility of the Proposer, at its sole cost, to conduct its own investigation and research and to independently verify all material facts and information necessary for it to submit a response to this RFP.

CURRENT COLLECTION SERVICES:

The City is currently served by two solid waste hauling contractors, USA Waste of California, a Waste Management Company (WM) and Newbury Disposal Company (Newbury) for the scheduled collection of garbage, recyclables and organics/green waste.

Residential collection is geographically divided between WM and Newbury (See Figure 1), and all commercial collection (which includes multi-family dwellings) is provided by WM. Both franchise agreements with WM and Newbury will expire on December 31, 2021. The following is a summary of current services.

AR003252
AR003253
Figure 1:

Areas served
by the City's
two current
haulers
■ Walto Manav-1 SomceAtea
□ Nev.t><i,y Disposal $0MC8Atea
Residential Cart Collection Service Programs
Single Family Dwelling (SFD) Service Recipients currently receive wheeled Carts for Garbage, Recyclable Material and Green Waste via a bundled "Basic Service" package, with cart-size adjustments available based on volumetric need. "Limited Service" options without Green Waste collection are also available. Current services available for SFD Service Recipients are as follows:
■ Weekly curbside collection of one 64-gallon trash cart, one 64-gallon recyclables cart, and one 96-gallon yard waste cart ("Basic Service" - default); ■ Weekly curbside collection of Garbage (33-, 64- and 96-Gallon Carts are available);
■ Weekly curbside collection of Recyclable Material (64- and 96-Gallon Carts are available);
■ Weekly curbside collection of Green Waste (64- and 96-Gallon Carts are available);
■ Holiday Tree collection;
■ On-Premises Collection free to eligible participants (physically unable to move Carts); and
■ Up to two (2) On-Call Bulky Waste Collections per Agreement Year, at no cost. ■ Tvvice a year Free Landfill Days at the Simi Valley Landfill for free drop off of Garbage, Recyclable Material, and Green Waste.
6 7
Multi-Family Dwelling (MFD) Collection Service Programs Depending on the type of MFD complex, MFD Service Recipients currently receive either weekly collection of carts for Garbage and Recyclable Material, with cart-size adjustments based on volumetric need, or centralized service with Carts or Bins for Garbage and Recyclable Material sized according to total volume needs. There is currently no scheduled Green Waste or Organic (food waste) collection. Collection Service is provided to MFD Service Recipients at least weekly and up to six (6) times per week.

Commercial Collection Service Programs
Commercial Service Recipients currently receive wheeled Carts or Bins for Garbage and Recyclable Material sized according to needs. There is no scheduled Green Waste collection. Carts are used for Organic (food waste) collection from food waste generators.

Contractor must collect Organic Waste as frequently as required by customer.

Commercial Collection Service is provided to Service Recipients at least weekly and up to six (6) times per week.

Additional Current Services
 Contractor currently provides free Collection Services to designated City Facilities.  Contractor provides City Sponsored Special Event collection of Garbage, Recyclable Material, and Green Waste.
 Contractor provides, at no expense to the City, Street Sweeping Services.

Service Data
Tables 1 and 2 include Service Recipient data reported by WM and Newbury. Table 3 includes the reported tonnage data from the most recent two years from both haulers.

TABLE 1
Newbury’s Service Recipient Data
Residential Cart Service Recipients
Garbage Garbage Recycling Green Waste
32-Gallon 338 - -
64-Gallon 11,603 9,912 -
96-Gallon 1,303 1,934 10,956
TABLE 2
Waste Management’s Service Recipient Data
Residential Cart Service Recipients
Cart Size Garbage Recycling Green Waste
32-Gallon 1,072 139 128
64-Gallon 19,139 19,408 805
96-Gallon 4,277 3,289 21,722

AR003254
8 Bins Collected from City Facilities
Facility Current Service
Thousand Oaks
Civic Arts Plaza
five 3-yd Trash bins 6x/wk
four 3-yd Recycle bins 4x/wk
one 64 gal Organics cart 1x/week
Thousand Oaks
Library
one 3-yd Trash 4x/week
one 3-yd Recycle 5x/week
Newbury Park
Branch Library
one 3-yd Trash 3x/week
one 3-yd Recycle 2x/week
Hill Canyon
Treatment Plant
two 3-yd Trash 1x/week
three 3-yd Recycle 1x/week
Los Robles Green
Golf Course
two 3-yd Trash 4x/week
one 3-yd Trash 1x/week
one 3-yd Trash 2x/week
one 3-yd Recycle 4x/Week
two 64-gal Organics carts 2x/week
Alex Fiore Teen
Center
one 3-yd Trash 2x/week
one 3-yd Recycle 2x/week
Goebel Senior
Adult Center
one 3-yd Trash 3x/week
401/403 W.

Hillcrest Dr
two 3-yd Trash 5x/week
one 3-yd Recycle 2x/week
Thousand Oaks
Transportation
Center
one 3-yd Trash 1x/week
one 3-yd Recycle 1x/week
Child Care Center one 3-yd Trash 2x/week
one 3-yd Recycle 2x/week
Household
Hazardous Waste
Facility
one 3-yd Trash 1x/week
two 3-yd Recycle 1x/week
Municipal Service
Center
three 3-yd Recycle 3x/week
AR003255
9 Commercial Bin Service Recipients (includes City Facilities listed above) Number of accounts
Garbage 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64-Gal 2
96-Gal 1
1 CY

1.5 CY 66 7 3 3 1
2 CY 47 14 3
3 CY 260 210 145 88 100 90
4 CY 18 24 37 15 11 26
6 CY 1 1 1
Recycling 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64-Gallon 13 2
96-Gallon 7 1
1 CY

1.5 CY 66 11 1 1 1
2 CY 4 1
3 CY 213 131 106 31 40 31
4 CY 9 12 10 3 8 16
6 CY 1 1 2
Organics (Food
waste)
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
32-Gallon 2 1
64-Gallon 53 7 11 1 1
96-Gallon 4 2
Permanent Roll-Off Garbage Recycling Organics
10 CY 3
20 CY 1 1
25 CY 12 2 2
30 CY 2
35 CY 7 3
40 CY 20 5 6
50 CY 1
Compactors
AR003256
10 TABLE 3
Tonnage Data
(as Reported by WM and Newbury)
WM Newbury
2018
Tons
2019
Tons
2018
Tons
2019
Tons
Residential
Residential Disposed 21,051 23,356 10,202 10,546
Residential Recycled 8,296 9,104 4,461 4,406
Residential Green Waste Recycled 18,486 19,013 7,508 7,710 Subtotal Residential Disposed 21,051 23,356 10,202 10,546 Subtotal Residential Diverted 26,782 28,117 11,969 12,116 Subtotal Residential 47,833 51,473 22,171 22,662
Commercial
Commercial Waste Disposed 41,346 43,602 N/A N/A
Commercial Recycled 9,747 14,868 N/A N/A
Commercial Green Waste/Organics
Recycled
3,924 4,794 N/A N/A
Subtotal Commercial Disposed 41,346 43,602
Subtotal Commercial Diverted 13,671 19,662
Subtotal Commercial 55,017 63,264
Total Disposed 62,397 66,958 10,202 10,546
Total Diverted 40,453 47,779 11,969 12,116
Franchise Commercial Diversion Rate 25% 31% N/A N/A
Franchise Residential Diversion Rate 56% 55% 54% 53%
Franchise Total Diversion Rate 2018: 42%
2019: 44%
CalRecycle Diversion Rate 2017 2018
Population 68% 69%
Employment 69% 70%
Service Rates
SFD Service Recipients’ monthly rates are based on service package and container sizes as established through the current franchise agreement and approved by the City. SFD Service Recipients are billed bi-monthly by the Contractor. (Note that the SFD Service Rates listed in Table 4 are the monthly Service Rates.) MFD and Commercial Service Recipients’ monthly rates are based on container size and the frequency of collection as established through the current franchise agreement and approved by the City. MFD and Commercial Service Recipients are billed monthly by the Contractor. Roll-off service is charged on a per-pull basis plus the cost of disposal. Billing is done by the Contractor.

Table 4 provides the current Service Rates, which became effective on January 1, 2020.

AR003257
11 TABLE 4
Current Service Rates (Effective January 1, 2020)
Residential Service Rates (Monthly)
Garbage (Includes Basic Bundled Service)
64-Gallon $35.78
96-Gallon $38.78
Recycle
64-Gallon Bundled
Green Waste
96-Gallon Bundled
Commercial Garbage Service Rates (Monthly)
Container
Size
Collection Frequency
1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
34-Gallon $34.95 $45.10 $65.20 $85.30 $105.40 $125.50
55-Gallon $34.95 $45.10 $65.20 $85.30 $105.40 $125.50

1.5 Cubic Yard $130.60 $164.90 $233.25 $301.60 $369.95 $438.30 2 Cubic Yard $130.60 $164.90 $233.25 $301.60 $369.95 $438.30 3 Cubic Yard $173.05 $218.60 $309.40 $400.20 $491.00 $581.80 4 Cubic $223.75 $284.45 $405.45 $526.45 $647.45 $768.45

5.5 Cubic Yard $346.10 $437.20 $618.80 $800.40 $982.00 $1,163.60 6 Cubic Yard $346.10 $437.20 $618.80 $800.40 $982.00 $1,163.60 Compactor 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week

1.5- Cubic Yard $198.95 $301.60 $438.30 $575.00 $711.70 $848.40 2 Cubic Yard $198.95 $301.60 $438.30 $575.00 $711.70 $848.40 3 Cubic Yard $263.85 $400.20 $581.80 $763.40 $945.00 $1,126.60 4 Cubic Yard $344.75 $526.45 $768.45 $1,010.45 $1,252.45 $1,494.45

5.5 Cubic Yard $527.70 $800.40 $1,163.60 $1,526.80 $1,890.00 $2,253.20 6 Cubic Yard $527.70 $800.40 $1,163.60 $1,526.80 $1,890.00 $2,253.20 Commercial Recycling Rates (Monthly)

1. Commercial Bin Recycling is charged 31.5% of the garbage rate.

2. Commercial Cart Recycling is charged 52.5% of the garbage rate.

Commercial Organics Rates (Monthly)

1. Commercial Bin Organics is charged at the garbage rate

2. Commercial Cart Organics is charged at the garbage rate. * A complete current approved rate sheet is available on the City of Thousand Oaks website at the following URL: https://www.toaks.org/departments/publicworks/sustainability/trash-recycling

AR003258
12 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Section A: Description Of Work

PURPOSE
The City is soliciting proposals from Proposers with demonstrated experience and qualifications in providing Garbage, Recyclable Material and Organic Waste Collection Services (Collection Services) such as those required in this RFP.

The goals of this procurement process are to:
 Ensure compliance with solid waste legislation including AB 939, AB 341, AB 1826, AB 1594, SB 1016, SB 1669, and SB 1383;
 Expand food waste collection and processing in compliance with AB 1826 and SB 1383;
 Ensure the City’s high diversion rate as reported by CalRecycle (69 - 70%), and improve diversion where possible through outreach and education;  Anticipate and flexibly accommodate future statutory changes in the handling and processing of solid waste;
 Maintain a high level of customer and billing service for the least possible and reasonable cost;
 Ensure an opportunity for customers’ collection containers to be “right-sized” for desired solid waste services;
 Provide high quality customer outreach and education;  Reduce air emissions and wear-and-tear on City streets through the use of light and clean-fuel collection vehicles, and through the use of split truck collection and split-bin collection as needed;
 Implement commercial and multi-family customer rate structures that promote fewer collection trips and vehicle stops;
 Utilize new technologies and/or methodologies to provide vehicle tracking, waste and contamination monitoring, and aid in regulatory compliance; and  Minimize service disruption through a smooth transition period.

The City’s intent is to select a single Contractor to continue to provide the community with the appropriate level of service, at the highest quality, and at the best price. The specifications contained within this RFP and accompanying draft agreement are designed to establish an effective, efficient, environmentally clean, uniform, and safe system of collection.

To this end, the City is committed to providing as much information as possible to allow Proposers to properly prepare their responses and compute fair and reasonable compensation and rate quotes. It is the sole responsibility of the Proposer to calculate the rates requested in the Maximum Service Rate spreadsheet to be submitted as part of their proposal.

AR003259
-----------------------------------------------------------, ----------------------------------------------------------- 13 Supplemental documents that Proposers must review are listed below.  Available to download with this RFP:
(Proposed) Maximum Service Rates (Excel document) for Proposers to complete and submit with Proposals
 Available to download for registered Proposers after pre-proposal meeting:
o Employee data and pay rates for current haulers
o Quarterly Reports submitted to City from current haulers (Service Recipient totals, tonnages, fees) from 2018 and 2019
o GIS parcel data (shapefile and Excel document)
o GIS storm drain location data (shapefile and Excel document) • Available on City of Thousand Oaks website at:
https://www.toaks.org/departments/public-works/sustainability/trash-recycling o Current Exclusive Franchise Agreement between the City of Thousand Oaks and Waste Management.
o Current Exclusive Franchise Agreement between the City of Thousand Oaks and Newbury Disposal.
o Current customer rate sheet.
o City of Thousand Oaks Solid Waste Ordinance
AR003260
14 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Section A: Description Of Work

SCOPE OF WORK
Collection Services are to be provided in the incorporated city limits of Thousand Oaks (“City Service Area”). Collection Services will start on January 1, 2022 and will terminate on December 31, 2036, providing for a fifteen (15) year Agreement. The term of the Agreement may be extended for up to two additional five- (5-) year periods at the City’s sole option, subject to City Council approval, and subject to the Contractor meeting performance requirements as specified in the Agreement.

An overview of Collection Services to be provided is given below. For the sake of clarity and consistency, Proposers are referred to the draft Solid Waste Franchise Agreement (SWFA) for more specific details. The City desires to provide services with minimum disruption to residents and businesses. Therefore, as part of the Operations Plan requested in this RFP (under Technical Proposal), Proposers shall discuss the methodology they will use to minimize the impact of any operational changes that may occur.

A-1 Overview of Base Services
SFD, MFD and Commercial Service Recipients shall receive Solid Waste Collection Services which include minimum collection services of at least weekly collection of Garbage, Source-Separated Recyclable Material and Source-Separated Organic Waste.

By default, Source-Separated Organic Waste Collection Service is required to include Green Waste, Food Waste, or a mix of Green Waste and Food Waste for all Service Recipients.

The selected Contractor will be required to collect all source separated Organic Waste and process for diversion from landfill in a manner that guarantees diversion credit under the requirements of AB 939, AB 1594, AB 1826, SB 1383 and not use source separated Organic Waste as Alternative Daily Cover (ADC) at a landfill.

Source-separated Recyclable Material accepted as part of the Collection Services includes cans (aluminum and tin), glass bottles, newspaper, mixed paper, cardboard, and plastics. SFD, MFD, and Commercial Service Recipients shall be serviced using the designated sizes of Carts and Bins, as well as 10 to 40 cubic yard Roll-off Containers for permanent Roll-off Service Recipients.

A-2 SFD Collection Services (Article 7 of the SWFA)
SFD Bundled Service (7.01.2 of SWFA). A weekly bundled service will be utilized with one (1) 64-Gallon Garbage Cart (with the option to downsize to a 32- or upsize to a 96- Gallon Garbage Cart), one (1) 64-Gallon Recycling Cart (with the option to upsize to a 96-Gallon Recycling Cart), and one (1) 96-Gallon Organic Waste Cart as part of the base SFD Solid Waste Collection Service.

SFD On-premise Collection (7.01.3 of SWFA). Proposers must provide rates for this service.

AR003261
-----------------------------------------------------------, ----------------------------------------------------------- 15 SFD Garbage Collection Service (7.02 of SWFA). Proposers are required to provide pricing for downsizing to 32-Gallon and upsizing to 96-Gallon Garbage Carts, relative to the base bundled rate.

SFD Recycling Collection Service (7.03 of SWFA). Proposers must provide pricing for upsizing to a 96-Gallon Recycling Cart relative to the base bundled rate and for additional 64- or 96-Gallon Recycling Carts.

SFD Organic Waste Collection Service (7.04 of SWFA). Proposers must provide pricing for additional 96-Gallon Organics Carts.

SFD Holiday Tree Collection is to be included as part of the curbside Organic Waste Collection Services program (7.04.3 of SWFA).

SFD Bulky Waste Collection (7.05 of the SWFA).

A-3 Multi-Family Dwelling (MFD) Collection Services (Articles 9, 10 and 11 of the SWFA)
MFD is categorized into three groups:
 MFD-I: Multi-Family Dwelling with Individual Service will include Carts and the same services as SFD Collection Services. (Article 9 of SWFA.)  MFD-C: Multi-Family Dwelling with Centralized Service will include Bins and similar services to Commercial Collection Services. (Article 10 of SWFA.)  MXD: Mixed Use Dwelling Service will include Bins and similar services to Commercial Collection Services. (Article 11 of SWFA.)
MFD Solid Waste Collection must utilize Garbage Carts and/or Bins as determined by the MFD service type above.

MFD Bundled Service
MFD-C and MXD Solid Waste Collection must utilize a Bundled Service that includes Garbage Bins, with sizes and collection frequency as determined by the MFD facility manager or management, and including at no additional cost the equivalent volume of recycling, and one (1) 32-Gallon Organic Waste Cart per 2 cu yd of weekly trash (garbage plus recycling) service as part of the base Bundled MFD Collection Service. The actual configuration of Recycling and Organic Waste Bin sizes shall be structured in a manner determined by the facility management in consultation with the hauler. Proposers are required to provide pricing for the bundled service and for any additional services that may be requested by the MFD-C or MXD Facility manager. Contractor must provide “push”, “scout or “stinger truck” services where safety, access, or height constraints do not allow regular collection trucks to service carts or bins. Proposers must provide rates for this service.

MFD-I Collection Services must utilize a Bundled Service like that provided for SFD Service Recipients (9.01.2 of SWFA).

Contractor must provide MFD Recycling Service and Organic Waste Collection Service to all MFD Service Recipients in the Service Area, consistent with State requirements of AB 341, AB 1826 and SB 1383. The City is interested in proposals that provide solutions for MFD Recycling and Organic Collection Services in multi-familiy and mixed-use AR003262
16 complexes that have limited space enclosures and/or limited space for collection Carts or Bins. The use of split Carts and/or split Bins is acceptable.

MFD and MXD Bulky Waste Collection Service
(9.05,10.05 and 11.05 of SWFA.) The cost for Bulky Waste Collection Service will be “bundled” into the MFD Collection Rates provided.

A-4 Commercial Collection Services
Commercial Bundled Service
(8.01.2 of SWFA.) Commercial Solid Waste Collection must utilize a Bundled Service that includes Garbage Bins, with sizes and collection frequency as determined by a facility manager or management, and including at no additional cost the equivalent volume of recycling, and one (1) 32-Gallon Organic Waste Cart per 2 cu yd of weekly trash (garbage plus recycling) service as part of the base bundled Commercial Collection Service. The actual configuration of Recycling and Organic Waste Bin sizes shall be configured in a manner determined by the facility management in consultation with the hauler. Proposers are required to provide pricing for the bundled service and for any additional services that may be requested by the facility manager. Contractor must provide “push”, “scout or “stinger truck” services where safety, access, or height constraints do not allow regular collection trucks to service carts or bins. Proposers must provide rates for this service.

Commercial Garbage Collection Service (8.02 of SWFA)
Commercial Recycling Collection Service (8.03 of SWFA)
Contractor must provide Recycling Service and Organic Waste Collection Service to all Commercial Service Recipients, consistent with State requirements of AB 341, AB 1826 and SB 1383. The City is interested in proposals that provide solutions for Recycling and Organic Collection Services in commercial units that have limited space enclosures and/or limited space for collection Carts or Bins. The use of split Carts and/or split Bins is acceptable.

Commercial Organic Waste Collection Service (8.04 of SWFA) Large generators of Yard Waste may also subscribe to collection of Yard Waste only (in addition to the required base service). Proposers must provide rates for Commercial Yard Waste.

A-5 City Services
(Article 12 of SWFA). City will receive and pay for Commercial Service at regular Commercial Service Rates. City service shall include collection of City-generated Bulky Waste from City facilities. In addition, the Contractor shall provide, at no cost to City, Solid Waste Collection Services for up to five (5) City-Supported Events annually.

A-6 Plans
Transition Plan
Contractor must provide a Transition Plan that describes the plan and schedule of actions/events for the provision of new services. The Transition Plan will be included as an Exhibit to the final Franchise Agreement after approval by the City.

AR003263
17 Beginning in January 2022 and for the following twelve (12) months, the Contractor must meet with key City staff on a monthly basis to review, at a minimum, program performance, current and anticipated activities, specific outreach performed to promote high participation in diversion programs, ability for Service Recipients to change service levels, awareness of and participation in Bulky Waste Collection, methods to monitor contamination, Service Recipient service messaging on diversion programs. Starting in January 2023, at the City’s option, the frequency of meetings may be reduced.

Operations Plans
Contractor must provide detailed Operations Plans that present the specific collection and processing programs that will be implemented in the City. Operations Plans must be separately provided as:
 Collection Service Operations Plan
 Street Sweeping Operations Plan
 HHW Home Collection Operations Plan (optional service)  Storm Drain Cleanout Operations Plan (optional service) The Operations Plans will be included as Exhibits to the Franchise Agreement when approved by the City.

Customer Service Plan
Contractor must provide a detailed Customer Service Plan that specifies the customer service operations that will be used in the City. The Customer Service Plan will be included as an Exhibit to the Franchise Agreement when approved by the City.

Sustainability and Compliance Plan (Article 18 of SWFA) Contractor must provide an on-going and effective Sustainability and Compliance Plan to assist in meeting the diversion requirements and goals described in Article 15 of the SWFA. The Proposer must include specific details of the proposed Sustainability and Compliance Plan, how the program will be managed, and how effectiveness of the program will be measured on an ongoing basis. Contractor must hire a dedicated full-time staff member to conduct the site visits required in this plan (18.01 of SWFA). The Sustainability and Compliance Plan will be included as an Exhibit to the Franchise Agreement when approved by the City.

A-7 Additional Services
Residential Free Landfill Days (13.01 of SWFA)
AR003264
18 Public Area Waste Collection (13.02 of SWFA)
Abandoned Waste/Illegal Dumping Clean-up (12.02.4 of SWFA).

Downed Tree Removal (12.02.2 of SWFA)
Mulch or Compost Delivery (18.08 of SWFA)
Edible Food Recovery Support Section 18.09 of the SWFA) Street Sweeping Services (13.03 and Exhibit 8 of SWFA)
A-8 Optional Services at City’s Sole Discretion
City requires that Proposers provide pricing in terms of percent increase to proposed rates for the following two optional services. While Proposers must provide pricing for these two options, election of the options is at the City’s sole discretion.

Catch Basin and Drop Inlet Cleaning and Maintenance Services (13.04 and Exhibit 9 of SWFA)
The selected Contractor shall provide waste removal services from the City’s catch basins and drop inlets (all together, “storm drain inlets”) as described in Exhibit 9 of SWFA.

Proposer shall provide the additive cost for this service as a percent increase to all (Commercial, MXD/MFD and SFD) rates.

Household Hazardous Waste (HHW) Home Collection Program (13.05 and Exhibit 10 of SWFA)
The City owns and operates an HHW drop off location, however the City is requesting the selected Contractor to provide an HHW Home Collection Service for SFD and MFD Service Recipients. Materials shall be delivered to the City’s HHW facility for disposal.

Proposers must present costs for this option as a percent increase to SFD and MFD rates.

A-9 Collection Containers
At the start of the Agreement, Contractor must provide Collection Containers (Carts, Bins, Compactors, and Roll-offs) that are color-compliant with SB 1383 requirements (Exhibit 4 of SWFA). All Carts shall be new, and all other Collection Containers shall be in good condition and freshly painted.

Throughout the term of the Franchise Agreement, at no cost to Service Recipients, Contractor must replace or repair Containers as needed (7.01.6 and 8.01.6 of SWFA).

A-10 Collection Vehicles
(16.01.3 of SWFA) Collection vehicles must be new at the start of the Agreement, and shall not be more than ten (10) years old during the term of the Agreement. Collection vehicles must utilize low carbon (“alternative”) fuel, which includes renewable diesel, biodiesel, hydrogen, ethanol, methanol, natural gas, renewable natural gas, propane, Pseries fuels, and electric.

Proposers are required to provide a description of how their collection vehicles and collection methods will minimize wear on the City’s streets.

All collection vehicles must be equipped with GPS tracking devices (16.01.4 of SWFA) that can be used to record start and stop times, vehicle locations, and maximum speed.

AR003265
19 Contractor shall furnish to the City at no additional cost or expense any software and equipment necessary for City to track the location of collection vehicles in real time and to generate reports as needed.

A-11 Hours of Collection, and Facilities
Collection Hours and Days (7.01.4 and 8.01.3 of SWFA)
SFD collection hours shall be between 7:00 a.m. and 7:00 p.m., Monday through Friday, except for Holidays. All MFD, Commercial and City collection hours shall be between 7:00 a.m. and 7:00 p.m., Monday through Saturday.

Disposal and Processing Facilities (7.02.2, 7.03.3, 7.04.2, 8.02.4, 8.03.5, and 8.04.3 of SWFA)
The Proposer shall name the specific sites proposed for materials disposal, recycling, and organics processing. However, in accepting the Agreement, the Proposer agrees to use the Disposal Site, Recyclable Materials Processing Site, and Organic Materials Processing Site as approved and directed by the City for the purpose of disposing of all solid waste, and processing of all Recyclable Materials and Organic Waste it collects in the City.

A-12 Diversion Requirements
(Article 5 of SWFA)
The Contractor is responsible for meeting the Franchised (5.03 of SWFA) and CalRecycle Diversion Requirements (5.03 of SWFA) in Article 5 of the SWFA, using described calculation methodology (5.02 of SWFA).

A-13 Displaced Employees
(31.01 of SWFA)
The Successful Proposer shall offer employment to all qualified displaced employees of the City’s two current franchisees. Proposers must declare as part of their proposal that they will retain the employees of the current contractors for a period of not less than 90 days, as provided for in Chapter 4.6, Sections 1070 through 1076 of the California Labor Code, if awarded the Franchise Agreement.

Prior to contract award, the City will require the Successful Proposer to re-affirm the commitment it made to provide offers of employment to displaced employees, including the provision to employ displaced employees for not less than ninety (90) days.

A-14 Billing and Customer Service
(Articles 4, 17 and 22 of SWFA)
Contractor shall be responsible for the billing and collection of payments from Service Recipients for Collection Service at the rates set forth in Exhibit 1 of the Agreement.

Billings may be made monthly or bimonthly for Service Recipients, as determined by City.

The Contractor must provide competent, professional, and courteous customer service and must designate a sufficient number of Customer Service Representatives to serve the City’s residents and businesses during the transition prior to the start date, and during start-up of pilot programs and/or new or modified City-wide programs. The Contractor AR003266
20 must have an office within Ventura County to conduct Customer Service operations out of, with regular business hours of 8 a.m. to 5 p.m. Monday through Friday (17.01 of SWFA). Proposer must also include a narrative describing their approach to customer service and complaint resolution.

A-15 Contractor Compensation
(Article 4 of SWFA)
Service Rates
(4.05 of SWFA) Maximum Services Rates will be effective January 1, 2022 and will be adjusted beginning January 1, 2023, and each January 1 thereafter during the term of the Agreement. The Maximum Service Rate adjustment shall be calculated using the percentage change in the CPI between the previous two years, with lower and upper limits of 1.0% and 4.0% respectively.

Recycling Revenues
Revenues from the sale of Recyclable Material, along with the California Redemption Value (CRV) rebate from the State, will be retained by the Contractor.

Compost Revenues
Contractor may retain any revenues received from the sale of processed organic waste (i.e. compost).

A-16 Contractor’s Payments to the City
(3.06 of SWFA). The Contractor shall make payments to the City in the amounts set forth below:

Franchise Fee (3.06.3 of SWFA) In consideration of the Exclusive Franchise provided for in this Agreement, Contractor shall pay the City a Franchise Fee of nine (9) percent of Gross Revenue.

Solid Waste Management Fee (3.06.2 of SWFA) In consideration of the administrative costs of managing the City’s solid waste program, Contractor shall pay City a Solid Waste Management Fee of eight-and-one-quarter (8.25) percent of Gross Revenue from Commercial and MFD Service Recipients, and two-and-one-quarter (2.25) percent of Gross Revenue from SFD Service Recipients.

Reimbursement for the Cost of this Procurement Process. (3.06.1 of SWFA) The Successful Proposer shall reimburse the City for the cost of this procurement up to but no more than One Hundred and Fifty Thousand Dollars ($150,000). This one-time payment is due within thirty (30) days of the execution date of the Franchise Agreement.

AR003267
21 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Section B: Instruction to Proposers

PROPOSAL REQUIREMENTS

PROPOSAL REQUIREMENTS
Each individual or firm (Proposer) submitting a proposal shall meet all of the terms and conditions specified in this Request for Proposal (RFP). By submitting a proposal , the Proposer acknowledges their acceptance of all provisions of the RFP.

Subcontractors. Proposers must list any Subcontractors to be used for any and all services (e.g. education and outreach, street sweeping, billing, customer service etc. including optional services – HHW Home Collection Program and Storm Drain Cleanout).

Subcontractors are subject to approval by the City, and will be listed as an Exhibit to the Franchise Agreement. Subcontractors must have all applicable federal, county, and/or City licenses for the work they are assigned to perform.

Each proposal must contain the following:

Proposers are required to complete all sections of the Proposal listed in Table 5 below, using the numbering and order from that Table.

TABLE 5. PROPOSAL SECTIONS AND NUMBERING

SECTION CONTENTS
A:

SUMMARY AND

COMMITMENT

1. COVER LETTER

2. EXECUTIVE SUMMARY

3. PERFORMANCE BOND COMMITMENT LETTER

4. SIGNED COPIES OF ADDENDA

5. PROPOSAL TABLE OF CONTENTS
B:

QUALIFICATIONS

1. KEY PERSONNEL

2. STAFF RESPONSIBILITIES

3. REFERENCES

4. LITIGATION AND NOTICE OF VIOLATION

HISTORY
AR003268
22 TABLE 5. PROPOSAL SECTIONS AND NUMBERING

SECTION CONTENTS
C:

STATEMENT OF

FINANCIAL

QUALIFICATIONS

1. WRITTEN STATEMENT

2. LETTER FROM BANK/FINANCIAL INSTITUTION

3. COPIES OF AUDITED FINANCIAL STATEMENTS
D:

TECHNICAL

PROPOSAL

1. TRANSITION PLAN

2. OPERATIONS PLANs

3. CUSTOMER SERVICE PLAN

4. SUSTAINABILITY AND COMPLIANCE PLAN
E:

FORMS
FORMS
F:

ALTERNATIVES

1. ALTERNATIVES AND EXCEPTIONS

2. OPTIONAL SERVICES
G:

APPENDIX

APPENDIX
A. SUMMARY AND COMMITMENT

1. Cover Letter
All proposals must be accompanied by a cover letter not exceeding six (6) pages and should include:
a. Name, address, telephone number, and email address of contact person. b. Description of the type of organization (e.g. corporation, partnership, limited liability company, including joint venture teams and subcontractors) submitting proposal.
c. If subcontractor(s) will be used for portions of this work, indicate the task(s) that will be subcontracted and how the subcontract work will be managed. d. A written statement guaranteeing that the requirements of the Franchise Agreement including Exhibits as described in this RFP document and all addenda have been thoroughly reviewed and the Proposer has conducted all due diligence necessary to confirm material facts upon which the proposal is based, and will enter into the Franchise Agreement with the City if selected as the Successful Proposer.
e. Name of the entity that will sign the Franchise Agreement, in the event one is awarded.

AR003269
23 f. A written statement acknowledging that if the City awards the Franchise Agreement to the Proposer, that the Proposer shall pay the City the cost of this procurement process up to but not exceeding $150,000 within thirty (30) days after the Franchise Agreement is executed.
g. A written statement acknowledging that the Proposer will not receive any additional compensation that is not included in the Proposer’s submitted Service Rates.
h. A written statement declaring that the Proposer will retain the employees of the current contractors for a period of not less than 90 days, as provided for in Chapter 4.6, Sections 1070 through 1076 of the California Labor Code if awarded the Franchise Agreement.
i. A written statement acknowledging the commitment to the submitted proposal contents including Service Rates for a period of two hundred (200) days from the submittal deadline.

2. Executive Summary
Not to exceed six (6) pages. Must highlight the major elements of the Proposer’s qualifications and proposal including a brief description of the Proposer’s initial transition plan and schedule, and facilities to be used.

3. Performance Bond Commitment Letter
Proposer shall affirmatively indicate their ability to furnish a Performance Bond of $2,000,000 (two million dollars) by:
a. Indicating so on the City’s forms in Section D to be submitted as part of the Proposal; and
b. Submitting a Letter of Intent from a Surety Company agreeing to provide the Proposer with said Bond upon Award by the City. The Letter of Intent shall be on the official letterhead of the Proposer’s Surety Company, and shall acknowledge that the Surety Company has reviewed and understands the requirements of this RFP and intends to issue a Performance Bond as security for performance of the Proposer’s obligations under the Franchise Agreement with the City.

4. Signed Copies of Addenda acknowledging receipt
o Acknowledge receipt and review of all addenda by listing the number and date of all addenda received.

5. Table of Contents
B. QUALIFICATIONS

1. Key Personnel
Identify and provide resumes for each key staff member proposed for the service identified herein. Of primary importance to the City is demonstrated experience in providing residential and commercial collection services, experience with diversion mandates, methods and facilities, and knowledge of collection containers, technology and automated collection vehicles. Include:

AR003270
24 a. Principal officers, partners, or other officials or managers who will be performing substantive responsibilities under the Franchise Agreement. b. Proposer’s Service Supervisor, who will be assigned to the City c. Proposer’s Collection Service Manager, who will be assigned to the City

2. Staff Responsibilities
Describe roles staff will play under Franchise Agreement and their relevant technical experience, and background in Solid Waste collection/processing.

Proposers must demonstrate experience and ability to work closely and successfully through a transition period, and on an ongoing basis with City staff during the duration of the Franchise Agreement

3. References
Provide a minimum of four (4) references from local governments where similar services to those requested herein have been performed within the last three (3) years. Information provided shall include:
a. Local government name and contact person, their telephone number, and email address.
b. Type of service provided to local government.
c. Service dates (starting and ending).
d. Staff assigned to that service.
e. Discuss service outcome and satisfaction.

4. Litigation and Notice of Violation History
Proposer must complete all sections (i) through (vi) below. If there is no information to disclose, then in each section to which this applies Proposer must affirmatively state there is no negative history.

(i) Provide a history for the last five (5) years of all claim settlements, arbitrations, litigation proceedings, and civil actions involving One Hundred Thousand Dollars ($100,000) or more, and all criminal actions in which the company, its parent company, subsidiaries, all partners, or principals were involved. Proposer may limit disclosures to the following counties: Santa Barbara, San Luis Obispo, Kern, Los Angeles, and Ventura Counties. For each case, the Proposer must provide the following:
a. The name of the claim, arbitration, litigation or action; b. The amount at issue or the criminal charges alleged; and c. The resolution of the case.
(ii) Provide details of any current or threatened legal actions in the following counties within California: Santa Barbara, San Luis Obispo, Kern, Los Angeles, and Ventura Counties against the Proposer or its parent company, subsidiaries, all partners, principals, or joint venture company(ies) by a governmental entity contracting with the Proposer or its parent company for services relating to solid AR003271
25 waste management, or against such a government entity by the Proposer or its parent company or joint venture company(ies). Proposer may limit disclosures to the For each action, the Proposer must provide the following:
a. The name of the action;
b. The court in which the action is pending;
c. The action number; and
d. The amount at issue.

For all Litigation and Notice of Violation History,
(iii) Provide a list of all Notice of Violations and/or enforcement actions taken against the Proposer or its parent company, subsidiaries, all partners, principals, or joint venture company(ies) during the last five (5) years by any regulatory agency such as, but not limited to, the United States Environmental Protection Agency, Air Quality Management District, a Local Enforcement Agency under the California Integrated Waste Management Act, or Cal/OSHA.

The list shall include:
a. Name of the regulatory agency
b. Date of the enforcement action
c. Copy of any Notice of Violation.
(iv) Proposer shall inform the City if it has had a permit, franchise, license, entitlement or business license that has been revoked or suspended in the last five (5) years.
(v) Proposer must list any liquidated damages, administrative fines, charges, or assessments that total Fifty Thousand Dollars ($50,000) or greater in any one (1) calendar year during the last five (5) years that have been paid by the Proposer to a public agency as a result of solid waste management services provided by Proposer. The list shall include:
a. Name of the public agency
b. Date
c. Amount of the liquidated damages, administrative fines, charges, or assessments
d. Reason the public agency assessed the liquidated damages, administrative fines, charges, or assessments.
(vi) Proposer must list any claims against a performance bond, or any contractual defaults or termination in the last fifteen (15) years.

C. STATEMENT OF FINANCIAL QUALIFICATIONS

1. Written Statement.

Proposer must provide a written statement of its financial qualifications to perform the work described in this RFP, including description and documentation of the Proposer’s ability to secure financing for all vehicles, facilities, other equipment and labor required, as well as the total estimated AR003272
26 expense and amount of financing that is expected to be incurred and utilized in performing the work.

2. Letter from bank/financial institution
Proposer must attached letter from their bank/financial institution clearly stating that Proposer has adequate assets and/or irrevocable line of credit sufficient for all required payments to the City, capital costs, equipment costs, start-up costs, and a minimum of three (3) months’ operating costs.

3. Copies of audited financial statements
Proposer must provide copies of audited financial statements for the most recent three (3) fiscal years for the entity that is proposed to sign the Franchise Agreement. Audited financial statements must include: balance sheet, income statement, statement of changes, footnotes, and subsidiary schedules.

In the event that a Proposer does not have audited financial statements, three years of business tax returns, with supporting schedules, may be provided. Tax returns are not an alternative to providing audited financial statements; if the Proposer has audited financial statements, those must be provided.

The City reserves the right to require submission by Proposer, at no cost to the City, an opinion by a Certified Public Accountant with regard to the financial status of such Proposer, including ownership of, or interest in, equipment and facilities prior to award of a Franchise Agreement.

D. TECHNICAL PROPOSAL
Proposers are required to provide work plans listed in this section, which describe the manner in which the requested services are to be provided. These work plans must address and include all items specified below.

The City will place significant emphasis on Proposer’s proposed work plans during the evaluation process.

1. Transition Plan
Describe the plan and schedule of actions/events for the provision of new services. The Transition Plan will be included as an Exhibit to the final Franchise Agreement, after approval by the City. The Transition Plan must, at a minimum, address the following items:
i. What the Proposer will accomplish prior to the start of Collection Services;
ii. How Service Recipients will select the size and number of Collection Containers;
iii. How the Proposer will retain the current franchisee’s employees; iv. How the Proposer will provide transition services;
AR003273
27 v. The specific types of education and outreach activities that will occur, including specific frequencies and amounts of education and outreach, by type of activities;
vi. How the transition will be coordinated with the current services, current hauler, and with the City (switching of containers, billing system, etc.); and
vii. Transition schedule and weekly timing plan to transition from the current collection system to the Proposer’s collection system, for public education and outreach on new services, and for removal and replacement of Carts and Bins.

In developing the Transition Plan, Proposers should consider that the City is committed to avoiding disruption to Service Recipients.

2. Operations Plans
Provide detailed Operations Plans that present the specific collection and processing programs that will be implemented in the City. The Operations Plans must be separated as:
 Collection Service Operations Plan
 Street Sweeping Operations Plan
 HHW Home Collection Operations Plan (optional service)  Storm Drain Cleanout Operations Plan (optional service) The approved plans will be included as Exhibits to the Franchise Agreement. The Operation Plans must each include items listed below:
(i) Vehicles to be used in providing service under Franchise Agreement:
a. A listing of the Proposer's collection equipment and all accessories by type, model, year of manufacture, and anticipated remaining useful life, as of the date of the inventory;
b. As new collection vehicles are to be provided, delivery guarantees by manufacturers shall be included in the proposal for all new equipment to be provided to the City;
c. Vehicle fuel type, size, number of axles, gross vehicle weight, maximum load capacity, turning diameter, number of collection compartments, for all collection vehicles (front loader, side load, rear load, single-body, split-body collection, regular compactor, small compactor, pup trucks, etc.);
d. Identify vehicles which will be used to service MXD and other service recipients with access restrictions.
e. How Proposer’s collection vehicles will reduce air emissions, and reduce wear and tear on the City’s streets;
f. The advantages and disadvantages of the type of vehicle chosen (particularly with regard to noise, emissions, and the impact on the City’s roads);
AR003274
28 g. How the Proposer will use technology, such as GPS and cameras, to track and monitor collection and contamination. Identify the proposed technology brand to be used;
h. The appearance of the vehicles including the color and information to appear on the outside of the vehicle;
i. Vehicle maintenance program, including response / replacement / repair time for vehicles on route;
j. The schedule for maintenance and cleaning of the vehicles. (ii) Containers to be used in providing service under Franchise Agreement:
a. Containers – types, capacities, number etc.;
b. Past experience of other collection programs with this type of container;
c. The sufficiency of the containers' capacity based on the requirements of the Collection Services;
d. The suitability of containers to be used in areas that have may have limited space, or are in enclosures;
e. Ease of cleaning and the appearance of the containers including their colors and information to be imprinted on the containers; f. Container maintenance program, including response / replacement / repair time for containers.
(iii) Route Operations
a. The number of vehicles required for the collection programs; b. Listing of the routes to be performed arranged by service line and material type collected;
c. The number of containers collected per hour by service line and material type collected;
d. Total number of route hours (8 or 10 hours/day), and the total hours on-route by service line and material type collected;
e. The number of vehicle passes per Service Recipient;
f. Number of crew members required per vehicle and their responsibilities;
g. How drivers and dispatch will communicate while on route to resolve customer service requests/complaints;
h. Methods used by drivers to monitor contamination and how this will be communicated to Service Recipients;
i. The material type each vehicle will collect;
j. Approach to conducting annual route audits to verify the service levels and Service Recipient billing is 100% correct.

AR003275
29 (iv) Facilities
Proposers must submit Proposals offering processing facilities that are fully permitted and have secured adequate capacity for the City’s collected recyclable material and organic waste for the term of the Franchise Agreement. Proposers may additionally include facilities that are planned or in process of getting permitted provided they can show the status of the permitting process, and the expected date of operation. Note that the City reserves the right to redirect franchised organic waste collected within the City to a future Organics Waste Processing Facility in the event that its operations begin during the term of the Franchise Agreement. City also reserves the right to redirect franchised recyclable materials collected within the City to a designated Materials Recovery Facility. City agrees to adjust Maximum Service Rates to reflect City’s exercise of flow control rights.
a. The name, owner and type of the facilities to be used for disposal, transfer, Recyclable Material and Organic Waste processing and their location and distance from the center of City;
b. The name and owner of the facility(ies) to be used for vehicle and equipment parking, storage and maintenance, and their location and distance from the center of City;
c. The name and owner of the facility to be used for customer service, and its location and distance from the center of City;
d. Recovery rates for the Recyclable Material and the Organic Waste processing facilities, net of residual.
e. Operating limitations of the Recyclable Material Processing Facilities (i.e., contamination/residual, material types accepted, hours, etc.). Include single-use disposable container types that will and will not be recycled as diversion;
f. Operating limitations of the Organic Waste Processing Facilities (i.e., contamination/residual, material types accepted, hours, etc.).

Include single-use disposable container types that will and will not be composted or otherwise processed as organic waste diversion; g. How Recyclable Materials and Organic Waste will be marketed and sold, contingencies for changes in markets, and the average dollar/ton received for the sale of Recyclable Material and for processed organic waste (compost);
h. The permitted capacity of each facility where materials will be disposed of or processed, and the ability to accommodate the City’s operations over the term. Processing facilities must have appropriate permits from all applicable regulatory entities (including but not limited to CalRecycle and the Local Enforcement Agency) in place at all times.

Any unbuilt/proposed processing facilities that are anticipated to be used during the term of the Franchise Agreement. This must include AR003276
30 name, location, type of materials accepted for processing, permit status, expected start-up date. Please note that Proposer’s reliance only on future processing facilities will be grounds for disqualification.

Any proposed use of future facilities must be accompanied by an alternative in the event that future facility or capacity does not materialize as anticipated.
(v) Safety
a. Staffing safety requirements including physical, drug, and alcohol testing requirements;
b. Hazardous Waste, including E-Waste and U-Waste,
management protocols; and
c. Health and safety management procedures.
(vi) Reporting
a. Detailed AB 341, AB 939, AB 1594, AB 1826, and SB 1383 monitoring and reporting, including electronic transmission of reports to City;
b. Tracking and reporting of outreach, site visits, contamination and overflow issues using the City’s designated Waste Reporting System;
c. Quarterly service data uploads to City’s Waste Reporting System; d. Method used to track tonnage collected, disposed, processed, and residue disposed; and
e. Process for reporting Service Recipient complaints and dispute resolution to the City via City’s Waste Reporting System.

3. Customer Service Plan
Provide a detailed Customer Service Plan that specifies the customer service operations that will be used in the City. The Customer Service Plan will be included as an Exhibit to the Franchise Agreement when approved by the City, and must include the following:
a. Location of Customer Service Center;
b. Customer service hours;
c. Technology used to track, monitor and link collection times at service locations, contamination, overages, and services/services changes to route operations, customer service and billing;
d. Protocol for receiving customer calls, issuing work orders, closing work orders, and call backs to Service Recipients;
e. Protocol for Service Recipient billing, billing changes, and billing disputes;
f. Whether or not a new phone system and/or new website will be included;
AR003277
31 g. Staffing levels to ensure excellent customer service and limited wait times (state the number of customers per Customer Service Representative);
h. Method to guarantee integrity and security of customer checks, or credit cards for payment, and non-disclosure of customer names and service addresses;
i. Alternative methods for providing for customer payment and change in service, other than phone or mail-in for payments and service inquiries.

4. Sustainability and Compliance Plan
Provide a detailed Sustainability and Compliance Plan clearly describing the sustainability, diversion, education and outreach programs associated with providing the requested services. This shall include the Proposer’s approach to obtaining the diversion goals specified in this RFP, methods and public education materials that will be used for program start-up and throughout the Franchise Agreement term. Specific attention should be given to approach for achieving high participation and diversion through Recycling and Organics Collection programs, City-Supported Events, on-going messaging and outreach materials distribution, and in-person site visits and events. The Sustainability and Compliance Plan will be included as an Exhibit to the final Franchise Agreement. The plan must include the following items:
a. City-specific website
b. Recycling resources
c. Proposer’s approach and plan for school education and outreach. d. Compliance notices for AB 1826 and SB 1383
e. Site visits in support of AB 1826 and SB 1383
f. Compliance notices for AB 341 and AB 827
g. Site visits in support of AB 341
h. Waste audits for Commercial customers
i. Compliance reporting using the City’s Waste Reporting System j. Right-sizing containers for maximizing diversion from SFD, MFD and Commercial Service Recipients
k. Proposer’s approach and plan for developing and distributing public education and outreach material for SFD, MFD and Commercial Service Recipients, and implementing aggressive public education programs to increase diversion and reduce contamination of Recyclable Materials and Organic Waste.
l. Advisement of appropriate personnel (management, employees, janitors, etc.) at MFD and Commercial Service Recipients on AR003278
32 methods and recommendations to increase recycling and decrease landfilling.
m. Information and education of Service Recipients on the full range of all services being offered including the selection of collection services and container sizes to maximize diversion, how to participate in Recycling and Organics diversion programs, the benefits of participation in Recycling and Organics Collection programs, and how to decrease or eliminate contamination. n. Approach to meeting the City’s Diversion Requirements. This must be done by specific diversion program type (SFD, MFD, Commercial, Recyclable Material, Organic Waste, Bulky Waste, etc.) and must be tied to specific and public education programs. This must include an implementation schedule showing the specific programs and tasks, milestones, and time frames for meeting the diversion requirements. o. A table segregated by SFD, MFD, Commercial, and Additional Services that estimates tonnages for Recyclable Material and Organic Waste delivered and processed, and the estimated residual tonnages for each calendar year of the Franchise Agreement beginning with calendar year 2021. Failure to provide the estimated diversion tonnages and diversion estimates will be grounds for disqualification.
p. Environmental Stewardship (all environmental management policies and activities related to the proposed activities should be described, including the use of alternative fuel vehicles, reduction of air emissions and wear and tear on the City’s streets, use of recycled products throughout operations, internal waste reduction and reuse protocol, water and resource conservation activities within facilities (design, construction and operation), compliance with laws governing e-waste, HHW, and u-waste, and use of non-toxic products when possible;
q. Use of local vendors;
E. FORMS
Documents To Be Returned With Proposal. Failure to completely execute and submit the required documents and forms before the Submittal Deadline may render a proposal non-responsive. See Section D of RFP.

F. PROPOSAL SERVICE ALTERNATIVES, OPTIONS, AND AGREEMENT

EXCEPTIONS

1. Alternatives and Exceptions
Proposers may submit alternatives to the services listed in this RFP, or exceptions to the Franchise Agreement language. However, Proposers must propose on all required services included in this RFP or their proposal will be rejected as being non-responsive. If service alternatives or Franchise Agreement AR003279
33 exceptions are presented, they must be included as an attachment to the proposal and must contain the Maximum Service Rates for those alternatives using the forms provided, and must include specific language necessary for inclusion in the Franchise Agreement.

Each Franchise Agreement exception must be presented by stating:
a. the specific exception
b. the page and line numbers of the exception
c. the suggested changes to the program related to the exception d. the suggested changes in the Franchise Agreement language related to the exception
e. the manner in which the proposed change would benefit the City, the Service Recipients or both
f. any changes to the Maximum Service Rates associated with the exception.

The City has no obligation to accept any proposed service alternative or Franchise Agreement exception. Proposals will be evaluated based on the required services and Agreement language as set forth in this RFP.

2. Optional services
Proposers must include in their proposal, their plans for conducting the two optional programs – HHW Home Collection and Storm Drain Cleanout, with added cost for each respective service (percent increase over proposed rates) included as attachments to the proposal. Inclusion of these programs in the executed Franchise Agreement is at the sole option of the City.

G. APPENDIX
Proposers may provide any additional technical information (i.e. only information specifically related to equipment or services to be provided) that they believe to be applicable to this proposal and include such information as an appendix. Proposers are discouraged from including marketing material, education and outreach material or other additional information not related to the equipment or services to be provided.

AR003280
34 Standard Terms Applicable to All Proposals
Acceptance Period. Unless otherwise specified herein, proposals are firm for a period of two hundred (200) days.

Addenda Acknowledgment. Each proposal shall include specific acknowledgment of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the proposal being rejected as not responsive.

Authorized Signatures. Every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’s authority to bind the Proposer. If an individual makes the proposal, his or her name, signature, and post office address must be shown.

If a firm or partnership makes the proposal, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown.

If a corporation makes the proposal, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the City, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation.

Proposal Retention. City reserves the right to retain all proposals for a period of two hundred days (200) days for examination and comparison.

Business Tax. The selected Proposer must have a valid City of Thousand Oaks Business Tax Certificate prior to execution of the contract. Additional information regarding the City’s Business Tax program may be obtained by calling (805) 449-2201.

Cancellation Of Solicitation. The City of Thousand Oaks may cancel this solicitation at any time.

Compliance With Laws. All proposals shall comply with current federal, state, and other laws relative thereto.

RFP Documents, Examination Of. It is the responsibility of the Proposer to carefully and thoroughly examine the documents contained in this RFP. Proposer shall satisfy himself as to the character, quantity, and quality of work to be performed and materials, labor, supervision or equipment necessary to perform the work as specified by this RFP. The failure or neglect of the Proposer to examine the RFP Documents shall in no way relieve him from any obligations with respect to this solicitation. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the Proposer has thoroughly examined and is familiar with the RFP and the project. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.

AR003281
35 Cost Of Proposal. The City is not liable for any costs incurred by Proposers before entering into a formal contract. Costs of developing the proposals or any other such expenses incurred by the Proposer in responding to the RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City.

Definition Of Terms. For the purposes of this RFP, the following definitions apply:
a. City of Thousand Oaks and City. City of Thousand Oaks and City are used interchangeably and are synonymous with one another. b. Contractor. Same as Successful Proposer.
c. Review Committee/Evaluation Team. An independent committee established by the City to review, evaluate, and score the proposals, and to recommend award of the proposal determined by the committee to be in the best interest of the City.
d. May/Should. Indicates something that is not mandatory. Failure to do what “may’ or "should" be done will not result in rejection of your proposal. e. Must/Shall. Indicates a mandatory requirement. A proposal that fails to meet a mandatory requirement may be deemed non-responsive and not be considered for award.
f. Proposer. The person or firm making the offer.
g. Proposal. The offer presented by the Proposer.
h. RFP. Acronym for Request For Proposals.
i. Submittal Deadline. The date and time on or before all proposals must be submitted.
j. Successful Proposer. The person, contractor, or firm to whom the award is made.

Disqualification Of Proposer. If there is reason to believe that collusion exists among the Proposers, the City may refuse to consider proposals from participants in such collusion.

No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable ground for believing that any Proposer is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a Proposer is interested. A person, firm, or corporation who has submitted a subproposal (i.e. is named as a Subcontractor) to a Proposer, or who has quoted prices on materials to a Proposer, is not thereby disqualified from submitting a sub-proposal or quoting prices to other Proposers. This does not preclude Proposers from being listed as Subcontractors. If there is reason to believe that collusion exists among the Proposers, the City of Thousand Oaks may refuse to consider Proposals from participants in such collusion. Proposers shall submit as part of their Proposal documents the completed NonCollusion Affidavit provided herein.

Documents To Be Returned With Proposal. Failure to completely execute and submit the required documents before Submittal Deadline may render a proposal non-responsive.

The documents that must be returned by the Submittal deadline are listed on the form entitled “Proposal Documents to be Returned” and attached hereto.

AR003282
36 Execution Of Agreement. The Successful Proposer will be required to execute an agreement in the form attached hereto in Section E of this RFP and comply with all requirements of said Agreement. In case of failure of the Successful Proposer to execute and return the contract and all required documents within the time allowed, the City may, at its option, consider that the Proposer has abandoned the contract, in which case City may commence negotiations with another Proposer.

Conflict Of Interest. Proposer covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Contractor certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of City of Thousand Oaks.

Questions And Comments. Questions and comments regarding this solicitation must be submitted by e-mail to [email protected] at least ten (10) days before the submittal deadline. Any response will be in a form of an addendum and will be sent as promptly as is practical to all parties registered with the City pursuant to the Registration Section set out below. All such addenda shall become a part of the RFP. Any prospective Proposer who obtained the RFP from anyone other than the City is responsible for registering with the City to receive subsequent Addenda.

Submittal. Required delivery method for submitting proposals is electronic (via email) to Helen Cox: [email protected] and Rod Cordova: [email protected]. Fill out and submit with your proposal the “Waiver for Electronic Submission of Proposals” found under the required documents section of this RFP. If no document can be identified as bearing original signatures, Proposer's proposal may be rejected at the discretion of the City.

Proposal Deadline. Proposals received after the scheduled Submittal Deadline will be rejected and remain unopened and the proposer will be notified by e-mail. The City reserves the right to extend the Submittal Deadline when it is in the best interest of the City.

Registration. Proposers are required to register with the City prior to downloading documents from the website and to be eligible to submit a proposal. This information is used to notify Proposers via e-mail of addenda to the RFP. You may view summary information about solicitations but you must be registered at this site and logged in before you can download solicitation documents: https://toaks.procureware.com.

Proposer, when registering you must use the following commodity code: #987-020.

Those needing assistance registering at the website may contact Irina Savulescu, Senior Purchasing Specialist, (805) 449-2226; email: [email protected]; or Allison Fochler, Purchasing Supervisor, (805) 449-2239; e-mail: [email protected].

Solicitations may be downloaded by vendors who have registered online at the City’s Purchasing website; proposals may not be submitted online through that site.

AR003283
37 A Proposer who fails to register with the City as outlined above will be deemed nonresponsive and will not be considered for award.

Proposal Modifications. Any Proposer who wishes to make modifications to a proposal already received by the City must withdraw his or her proposal in order to make the modifications. Revised Proposals must be submitted in accordance with the terms and conditions of this solicitation and re-submitted before the Submittal Deadline.

Proposal Withdrawal. A Proposer may withdraw their proposal without prejudice prior to the time specified for the proposal opening by submitting a written request by email to [email protected] to withdraw, in which event the proposal will be returned to the Proposer unopened.

Proprietary Information. The original copy of each proposal shall be retained for official files and will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label part of a proposal as "CONFIDENTIAL" if the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the City, the City will notify the Proposer of the request and delay access to the material until seven working days after notification to the Proposer. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

AR003284
38 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Section C: Proposal Review Process and Schedule

PROPOSAL REVIEW PROCESS

PROPOSAL REVIEW AND AWARD SCHEDULE
The following is an outline of the anticipated schedule for major proposal milestones, including proposal review and contract award:

Issue RFP 07/16/20
Form A Submission Deadline 07/29/20, 2:00 P.M. PT
Mandatory Pre-Proposal Conference Call 07/30/20, 2:00 P.M. PT Last Day to Submit Questions 10/5/20, 5:00 P.M. PT
Proposal Submittal Deadline 10/15/20, 5:00 P.M. PT
Complete Proposal Evaluation Nov. 2020
Conduct Finalist Interviews Nov. 2020
Negotiations with Successful Proposer Dec. 2020 – Jan 2021 City Council Award of Agreement March 2021
Hauler Transition Late Mar. – Dec. 31, 2021
Start Collection Services 01/01/22
The City plans to adhere to the above schedule to the extent possible. Changes to the schedule shall be at the sole discretion of the City.

PROPOSAL OPENING/REJECTION/WAIVER
All proposals, irrespective of irregularities or informalities, will be opened at the time stipulated in the RFP document. This is not a public opening. A tally of the names will be performed and may be released upon request. No other information will be released.

The City of Thousand Oaks reserves the right to postpone the Submittal Deadline and opening of proposals any time before the date and time announced in the Request For Proposals or subsequent addenda.

City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations.

The City reserves the right to reject the Proposal of any Proposer who previously failed to perform adequately for the City or any other governmental agency. The City expressly reserves the right to reject the Proposal of any Proposer who is in default on the payment of taxes, licenses or other monies due the City of Thousand Oaks.

AR003285
-----------------------------------------------------------, ----------------------------------------------------------- 39 PROPOSAL REVIEW PROCESS AND AWARD OF CONTRACT
Proposals will be evaluated by a Review Committee of City staff using a two-stage selection process described below.

PHASE 1 – PASS/FAIL REVIEW:

The Review Committee and such other parties as the City deems necessary, will conduct an initial “Pass/Fail” review of all proposals submitted to check for completeness and compliance with the proposal requirements (Pass/Fail Submission Checklist provided below). Proposals that have “passed” will undergo further evaluation. Failed proposals will be disqualified from further evaluation and returned to the Proposer.

PASS/FAIL SUBMISSION CHECKLIST

THE FOLLOWING DOCUMENTS MUST BE SUBMITTED TO COMPRISE A COMPLETE PROPOSAL.
____ Cover Letter (signed)
____ Executive Summary
____ Performance Bond Commitment Letter
____ Signed Copies Of Addenda
____ Proposal Table Of Contents
____ Key Personnel
____ Staff Responsibilities
____ References
____ Litigation And Notice Of Violation History
____ Financial Qualifications: Written Statement
____ Letter From Bank/Financial Institution
____ Copies Of Audited Financial Statements
____ Transition Plan
____ Operations Plan
____ Customer Service Plan
____ Sustainability And Compliance Plan
____ Forms
____ Alternatives And Exceptions
____ Optional Services
____ Appendix (if applicable)
AR003286
40 PHASE 2 – EVALUATION AND SCORING:

Those proposals that have passed the initial “Pass/Fail” review will be evaluated and scored by the Evaluation Team, comprised of City staff members and consultants, based on the following evaluation criteria:
 Qualifications, Experience and Reputation of Contractor and SubContractors in Providing Solid Waste Services  Financial Qualifications of Contractor and Sub-Contractors  Technical Approach
 Sustainability, Diversion and Outreach
 Customer Service
 Maximum Service Rates
The Committee will evaluate all complete and compliant proposals in accordance with the evaluation criteria. The City reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. The criteria, as listed here, are not in any order of preference. Weight factors and evaluation scores will not be released. The City is not obligated to accept the lowest service rate proposal, but will make an award in the best interests of the City after all factors have been evaluated.

The following subsections provide a brief discussion of each of the evaluation criteria listed above.

Qualifications, Experience and Reputation
The experience, past practices and prior performance of each Proposer will be evaluated to determine the relative ability of each Proposer to implement the program elements described in this RFP and to attain the City objectives for solid waste management. Qualifications, evaluation criteria and areas of experience to be considered will include without limitation:
o Qualifications and structure of project management team, relationships between management team and corporate management, and internal controls;
o Previous experience, past practice and prior performance providing services to jurisdictions of similar size;
o Successful prior operation of residential and commercial solid waste programs;
o Implementation and administration of complex solid waste collection systems, including equipment selection and route design; o Successful operation of Recyclable Material and Organics programs that achieve high participation levels and diversion rates;
o Cost-effective processing and marketing of Recyclable Material and Organic Waste with demonstrated success in attaining highest and best uses for such materials (if applicable);
AR003287
41 o Demonstrated expertise in implementing and maintaining customer service programs, including the development and use of performance measures and benchmarking;
o Previous experience, past practice and prior performance in successfully designing and implementing transition plans, relevant to this RFP; o Experience in designing, implementing, and operating public education and information programs that promote high participation and diversion; o Demonstrated expertise in designing and using data management systems to assure accurate data collection, analysis and reporting; o References whom the City may contact regarding past practices and prior performance; and
o Past five (5) years litigation history for services provided in California.  Financial Qualifications
Each proposal will be evaluated to assess the relative financial capacity and strength of the Proposer. This will include without limitation:
o An evaluation of financial statements;
o A financial review of each Proposer, including a review of key financial indicators, outstanding debt and debt coverage ratios, ability to finance capital purchases and needed start-up investments in equipment; and o Proposer’s capacity and plans for responding to fluctuations in the value of recyclable material markets.
 Technical Approach
The purpose of the technical review is to evaluate how the Proposer can meet the proposed performance specifications and criteria on a long-term basis, as well as transition. The technical evaluation will include without limitation:
o Proposer’s overall collection approach (automated collection, split-body collection vehicles, diversion facilities to be used, types of containers to be used, etc.);
o Proposer’s approach to transition that minimizes disruption to the community and Proposer’s implementation schedule;
o Proposer’s processing facility(ies) for Recyclable Material and Organic Waste;
o Proposer’s number daily of collection vehicles and drivers by service and customer type;
o Number of spare, or backup vehicles available within 2 hours of an on-route vehicle breakdown;
o Proposer’s use of internal performance metrics to track performance; o Proposer’s methods to eliminate overweight collection vehicles; o Proposer’s maintenance and repair practices for providing safe collection vehicles;
AR003288
42 o Ratio of mechanics to daily route collection vehicles; o Ratio of route supervisors to daily route by service type; o Proposer’s approach to employee training and retention; o Commitment to employee and public safety;
o Proposer’s use of technology for tracking and reporting purposes including monitoring compliance;
o Proposer’s approach to provide City with annual updates on new innovations to consider.
 Sustainability, Diversion and Outreach Programs
Each proposal will be evaluated based on Proposer’s approach to providing innovative, high quality and effective diversion programs and outreach programs in an economically and environmentally sustainable manner. The sustainability, diversion and outreach technical evaluation will include without limitation:
o The location of proposed disposal and processing facilities, and effect of material transportation distances on greenhouse gas (GHG) emissions; o Proposer’s approach to reducing impacts to air quality and greenhouse gas emissions in daily operations;
o Proposer’s approach to reducing collection vehicle traffic and collection stops at customer locations;
o Proposer’s approach for meeting and exceeding diversion requirements; o Proposer’s approach to reducing contamination of collected Organics and Recyclable Materials;
o Proposer’s approach to providing effective and innovative strategies to delivering education and outreach materials to all Service Recipients that will results in higher awareness of, and participation in, diversion programs; o Proposer’s approach to obtaining stakeholder acceptance of new programs and service rates;
o Proposer’s use of recycled content materials, and recyclable equipment in providing services to the City;
o Proposer’s ability to handle, process, and divert from the landfill a wide range of materials;
o Proposer’s internal sustainability practices and commitment to environmental quality and reducing greenhouse gas emissions.  Customer Service
The City places a strong emphasis on high quality customer service, both to the City’s rate payers, and to the City itself as a customer. The customer service evaluation will include without limitation:
o Proposer’s overall method to providing a high quality and customized customer service program;
o Location of Proposer’s customer service center;
AR003289
43 o Proposer’s method for receiving customer calls, e-mail, or text and, issuing work orders, closing work orders, and call backs to Service Recipients; o Proposer’s ability to receive and process service changes or service inquiries electronically through a customized, and City specific web site; o Proposer’s data management system for tracking customer service data, and providing accurate reports to the City;
o Proposer’s internal protocol and training to address Service Recipient billing, billing changes, and billing disputes;
o Whether or not a new phone system and/or new website will be included; o Proposer’s ratio of customer service representatives to incoming customer inquiries assigned to the City;
o Proposers use of technology to timely and accurately link on-street collection at service address, collection drivers, customer service, and billing; o Proposers protocol for timely and accurate communication between customer services representatives, route supervisors, and drivers.  Service Rates
Only Service Rate information as submitted by Proposers will be used in this evaluation. Proposals will be reviewed to verify that the proposed Service Rates are consistent with the activities described in the proposal and the Proposer’s work plans, and as part of the evaluation, the City may require that Proposers provide detailed assumptions made in developing their Service Rates. Proposed Service Rates, including rates for optional services, will be compared by services. Service Rates for alternatives and options (as provided for in this RFP) will not be included as part of the Service Rate evaluation.

The City wishes to provide incentives for residents and businesses to actively participate in Recycling and Organics programs, while not being required to oversubscribe for services. Maximum Service Rates will be based on the Garbage, Organic Waste and Recyclable Material container capacity, and/or the number of containers and frequency of collection. Commercial and multi-family Maximum Service Rate structures must be designed in a manner that promotes less collection frequency. It is preferred that Proposers base their rates on a fixed administrative cost plus a variable cost that is the product of a volume cost (that accounts for disposal/processing costs) and service frequency (that accounts for hauling costs). This allows for easily scalable, transparent and defensible rates. The City may request Proposers to provide details of their basis for determining proposed Maximum Service Rates and a 10-year pro-forma.

Failure to provide rate details and a pro-forma upon request may result in disqualification of the Proposer.

Proposers shall use only the forms and format provided for submitting Service Rates. Any deviation from those provided may be grounds for rejection of the entire proposal. Proposed Maximum Service Rates must include recycling and organics programs that are fully compliant with the draft SB 1383 regulations, and all requirements under AB 1594, AB 341, SB 1826, and any other existing applicable regulations.

AR003290
44 Please note the following:
o Throughout the term of the Franchise Agreement, the selected Contractor may not charge for any service not explicitly included in the final Service Rates;
o Throughout the term of the Franchise Agreement, the selected Contractor will not receive any revenue that is not based on approved services as allowable to bill using the schedule of Service Rates;
o Throughout the term of the Franchise Agreement, the only adjustment to Service Rates will be as provided for via annual rate adjustments (methodology provided in the Franchise Agreement);
o There will be no “true-up” of Contractor’s revenue or any adjustment to Service Rates during the term of the Franchise Agreement if the information contained in this RFP is not accurate, or if there are changes in the types or level of service subscribed to by Service Recipients (i.e., account migration).

The Review committee may also contact and evaluate the Proposer's and subcontractor's references; contact any Proposer to clarify any response; contact any current users of a Proposer’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process.

PHASE 3 - ORAL PRESENTATIONS/INTERVIEWS
Finalist candidates will be invited to make a presentation to the Review Committee and answer questions about their proposal. The purpose of this phase is two-fold: to present the proposal, and to clarify and resolve any outstanding questions or issues about the proposal.

The City reserves the right to further negotiate the proposed work scope and/or method and amount of compensation.

Contract award will be based on a combination of factors that represent the best overall value for completing the work as determined by City, including: the written proposal criteria described above; results of background and reference checks; results from the interviews and presentation phase; and proposed compensation.

A Notification of Intent to Award may be sent to any Proposer selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully, the City in its sole discretion may negotiate a contract with another Proposer or withdraw the RFP.

AR003291
45 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Section D: Proposal Forms

REQUIRED FORMS

PROPOSAL FORMS TO BE RETURNED
Proposers must submit their original signed Form A as part of their proposal. Additionally, Proposers must complete and submit Forms B-J as shown on the following pages as part of their proposal. These forms can be downloaded from the RFP website and must be completed and submitted in electronic format.

Form A Communication Protocol
Form B Proposer’s Statement of Organization
Form C Container Specifications
Form D Vehicle Specifications
Form E Disposal Transfer, and Processing Facilities
Form F Subcontractors
Form G Non-Collusion Affidavit of Proposer
Form H Maximum Service Rate - Proposal Summary and Signature Form I Pass/Fail Requirements
Form J Waiver for Electronic Submission of Proposals
Failure to complete, sign, and submit the above required proposal forms with your proposal may render it non-responsive and result in disqualification from this RFP process.

Proposers shall submit multiple copies of a form if appropriate. For example, if a Proposer is proposing more than one potential Organic Waste Processing Facility, the Proposer must complete one set of Maximum Service Rate forms for each Organic Waste Processing Facility proposed.

AR003292
50 FORM A: COMMUNICATION PROTOCOL
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND
SUBMITTED BY JULY 29, 2020 BY 2:00 P.M. (PT)

AND WITH PROPOSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.

Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant’s sub-contractors, participant’s sub-consultants, participant’s affiliates, participant’s lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:

City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.

Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.

Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.

All participants must acknowledge and sign this statement as part of the RFP process.

All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.

On behalf of my company/agency, I understand and accept the rules established in this statement.

Company Name:
(Print or Type)
Representative: Title:
(Print or Type)
Signature (Print out and sign in ink) ___________________________ Date: _______ To submit form - Scan signed form to PDF and email to [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, include this scanned PDF in your submitted proposal.

AR003293
51 FORM B: PROPOSER’S STATEMENT OF ORGANIZATION
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Full Name of Business Concern (Proposer):

Principal Business Address:

2. Principal Contact Person(s):

Name: Phone Number:

Form of Business Concern:

Corporation Partnership Joint Venture LLC Other

4. Provide names of partners or offices as appropriate and indicate if the individual has the authority to sign on behalf of Proposer/company. Provide proof of the ability of the individuals so named to legally bind the Proposer.

Name Address Title

5. If a corporation, in what state incorporated:

Date Incorporated:

Month Day Year

6. If a Joint Venture, LLC, or Partnership, date of Agreement:

3. AR003294
□ □ □ □
52 FORM B: PROPOSER’S STATEMENT OF ORGANIZATION - Continued

7. If responding firm(s) are a partially or fully-owned subsidiary of another firm, or share common ownership with another firm, please identify the firms and relationships.

AR003295
53 FORM C: CONTAINER SPECIFICATIONS

1. CART SPECIFICATIONS
(Complete 1 form for each service offered)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Select services provided: 2. Carts Must Be New
Garbage New
Recyclable Material
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and
Food Waste)
Food Waste only

3. Manufacturer……………………………..…..

4. Material of Construction

5. Recycled Content (percentage)……..……

6. Manufacturing Method
(rotational molding, injection molding, other)
Container Size 32-gal 64-gal 96-gal

7. Color

8. Durability (in service years)

9. Cost of Each Container

10. Dimensions of Each
Container
(Length x Width x Height)

11. Wheel Size

12. Manufacturer’s warranty
(inches)
(inches)
(yrs.)
AR003296
□ □
□
□
□ -
□
54 FORM C: CONTAINER SPECIFICATIONS

2. BIN SPECIFICATIONS
(Complete 1 form for each service offered / indicate new or used) Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material Used
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and
Food Waste)
Food Waste only

3. Manufacturer……………………………..…..

4. Material of Construction

5. Recycled Content (percentage)……..……

6. Manufacturing Method
(rotational molding, injection molding, other)
Container Size
2 yd
Split
3 yd
Split
4 yd
Split 1.5 yd 2 yd 3 yd 4 yd 6 yd

7. Color

8. Durability (in
service years)

9. Cost of Each
Container

10. Dimensions of
Each Container
(Length x Width x
Height)

11. Wheel Size

12. Manufacturer’s
warranty (years)
(inches)
(in.)
AR003297
□ □
□ □
□
□ -
□
55 FORM C: CONTAINER SPECIFICATIONS

3. ROLL-OFF CONTAINER SPECIFICATIONS
(Complete 1 form for each service offered / indicate new or used) Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material Used
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and
Food Waste)
Food Waste only

3. Manufacturer……………………………..…..

4. Material of Construction

5. Recycled Content (percentage)……..……

6. Manufacturing Method
(rotational molding, injection molding, other)
Container Size 10 yd 20 yd 30 yd 40 yd

1. Color

2. Durability (in service
years)

3. Cost of Each Container

4. Dimensions of Each
Container
(Length x Width x
Height)

5. Wheel Size

6. Manufacturer’s warranty
(inches)
(inches)
(yrs.)
AR003298
□ □
□ □
□
□ -
□
56 FORM D: VEHICLE SPECIFICATIONS
(Complete 1 form for each vehicle of service provided)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Select Service: Garbage Recyclable Material
Street Sweeping
Organic Waste
Other:

2. New

3. Manufacturer and Model
a. Cab and Chassis
b. Body
c. Engine
d. Transmission

4. Cab and Chassis:
a. Cab Height
b. Number of Axles
c. Overall Length with Body
Mounted

5. Body:
a. Type of Body.
b. Rated Capacity
c. Practical or Net Capacity
d. No. of Collection Compartments
e. Net Capacity of Each
Compartment
f. Overall Body Length
g. Body Height
cu. yd.
feet
feet
feet
feet
AR003299
□ □ □
□ □
□
57 FORM D: VEHICLE SPECIFICATIONS
(continued)
(Complete 1 form for each vehicle of service provided)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL
h. Body Width
i. Loading Height Above Ground Minimum
Maximum
feet
inches
inches

6. Weight GVW lbs. Tare lbs.

7. Will the vehicles be owned, leased,
or other?

8. Purchase/lease cost of each
vehicle
$

9. Fuel type

10. Fuel usage mpg

11. Average fuel per fill gal/fill

12. Average fills per day fills/day

13. Average fills per week (M-F) fills/week

14. Emissions rating
a. CO g/bhp/hr
b. HC (total hydrocarbons) g/bhp/hr
c. NOx
g/bhp/hr
d. Particulate Matter g/bhp/hr

15. Safety Features (cameras, flashers, other).

16. Color

17. GPS Monitoring and Tracking Features

18. On-board Contamination Tracking (camera,
sensors, other)
AR003300
58 FORM E: DISPOSAL TRANSFER, AND PROCESSING FACILITIES

1. PROPOSED RECYCLABLES MATERIALS PROCESSING FACILITY
(Provide One Per Facility Site)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Name of Processing Facility

2. Location of Processing Facility

3. Proposer’s role in the Processing Facility

4. Other contracting parties

5. Name, telephone number and address of
Processing Facility owner

6. Types of materials accepted

7. Quantity of materials permitted by material
type (tpd and tpy)

8. CalRecycle Permit Type and Number

9. Local Land-use Permit Number

10. Maximum permitted residual level

11. Per ton gate/processing fee $
AR003301
59 FORM E: DISPOSAL TRANSFER, AND PROCESSING FACILITIES

2. ORGANIC WASTE PROCESSING FACILITY
(Provide One Per Facility Site)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Name of Processing Facility

2. Location of Processing Facility

3. Proposer’s role in the Processing Facility

4. Other contracting parties

5. Name, telephone number and address of
Processing Facility owner

6. Types of materials accepted

7. Quantity of materials permitted by material
type (tpd and tpy)

8. CalRecycle Permit Type and Number

9. Local Land-use Permit Number

10. Maximum permitted residual level

11. Per ton gate/processing fee $
AR003302
60 FORM E: DISPOSAL TRANSFER, AND PROCESSING FACILITIES

3. TRANSFER STATION FACILITY
(Provide One Per Facility Site)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Name of Transfer Station Facility

2. Location of Transfer Station Facility

3. Proposer’s role in the Transfer Station Facility

4. Other contracting parties

5. Name, telephone number and address of
Transfer Station Facility owner

6. Types of materials accepted

7. Quantity of materials permitted by material type
(tpd and tpy)

8. CalRecycle Permit Type and Number

9. Local Land-use Permit Number

10. Per ton transfer fee (by material type) $
AR003303
61 FORM E: DISPOSAL TRANSFER, AND PROCESSING FACILITIES

4. DISPOSAL FACILITY
(Provide One Per Facility Site)
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

1. Name of Disposal Facility

2. Location of Disposal Facility

3. Proposer’s role in the Disposal Facility

4. Other contracting parties

5. Name, telephone number and address of
Disposal Facility owner

6. Types of materials accepted

7. Quantity of materials permitted by material type
(tpd and tpy)

8. CalRecycle Permit Type and Number

9. Local Land-use Permit Number

10. Per ton disposal fee (by material type) $

AR003304
62 FORM F Subcontractors
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL
Proposers must list any Subcontractors to be used for any and all services (e.g. education and outreach, street sweeping, billing, customer service etc. including optional services: HHW Home Collection Program and Storm Drain Cleanout). Subcontractors are subject to approval by the City, and will be included as an Exhibit to the Franchise Agreement. Subcontractors must have all applicable federal, county, and/or City licenses for the work they are assigned to perform

1. Subcontractor Name: ________________________________________________ Phone Number: _________________________ Email: _______________________________ Services Provided: _________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________

2. Subcontractor Name: ________________________________________________ Phone Number: _________________________ Email: _______________________________ Services Provided: _________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________

3. Subcontractor Name: ________________________________________________ Phone Number: _________________________ Email: _______________________________ Services Provided: _________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________

4. Subcontractor Name: ________________________________________________ Phone Number: _________________________ Email: _______________________________ Services Provided: _________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ AR003305
63 FORM G: NON-COLLUSION AFFIDAVIT FORM
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL
I, ______________________________________________, hereby declare as follows:

I am _______________________ of ______________________________ the party making the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Address
By Name
Title
Organization
To submit form - Scan signed form to PDF and include as part of your submitted proposal to be emailed per instructions.

Signature (Print out and sign in ink) Date:

AR003306
64 FORM H: MAXIMUM SERVICE RATES -

PROPOSAL SUMMARY AND SIGNATURE
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL
In preparing the Rate Proposal Forms Proposers should be aware of the following:

All collection service rates proposed on these forms for City of Thousand Oaks shall be fixed through January 1, 2023 and should reflect service requirements as specified in the Franchise Agreement.

The Undersigned hereby certifies as follows:

That have personally and carefully examined the specifications and instructions for the work to be done as set forth in in this RFP and the Franchise Agreement.

That have made examination of the services as applicable to the proposal, and fully understand the character of the work to be done.

That agrees to reimburse the City for the Cost of this Procurement Process within 30 days of award of the Franchise Agreement.

That, having made the necessary examination, the undersigned hereby proposes to furnish all materials, vehicles, plant, equipment and facilities, and to perform all labor and services which may be required to do said work with the time fixed and upon the terms and conditions provided in the Franchise Agreement, at the service rates set forth on the Rate Proposal Forms.

PROPOSER
President/Partner/Owner/Managing Member
Secretary
Firm Name
Individual: Partnership: Joint Venture
Corporation , A Corporation (State of Incorporation)
Customer Service Rates shall be submitted electronically in Microsoft Excel format with a pdf copy of (each tab of) the Excel document to be included in the proposal document submitted to the City.

AR003307
□ □ □
65 FORM H: SERVICE RECIPIENT RATE PROPOSAL SUMMARY AND SIGNATURE - Continued
Signature Instructions:

If business is a CORPORATION, name of the corporation should be listed in full and both President and Secretary must sign the form, OR if one signature is permitted by corporation by-laws, a copy of the by-laws shall be furnished to the City as part of the proposal.

If business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business as) and firm or trade name; any one partner may sign the form.

If the business is a LIMITED LIABILITY COMPANY, the Managing Member must sign the form.

If the business is INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a and name of the company.

If business is a JOINT VENTURE, the full name of each joint venturer should be listed in full and each joint venturer must sign the form, OR if one signature is permitted by the joint venture agreement or by-laws, a copy of the agreement or by-laws shall be furnished to the City as part of the proposal.

Signature (Print out and sign in ink) _________________________ Date:

To submit form - Scan signed form to PDF and include as part of your submitted proposal to be emailed per instructions.

AR003308
66 FORM I: PASS/FAIL REQUIREMENTS
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL

PROPOSER NAME
(name of the entity that will sign the Franchise Agreement in the event one is awarded) Key Contact Information
Name:

Title:

Address:

Telephone Number:

Email:

The Undersigned hereby certifies as follows (initial next to each statement):
______ The Proposer has attended the MANDATORY pre-proposal Conference Call held on July 30, 2020, at 2:00 p.m. PT.
______ The Proposer has provided all required items in Section 1 of their Proposal, including Cover Letter, Executive Summary, Performance Bond Commitment Letter, and Signed Copies of Addenda.
______ The Proposer certifies that Proposer has agreed to meet the specifications and instructions for the services to be done as set forth in this RFP. ______ The Proposer certifies that Proposer has agreed to meet the specifications and requirements as set forth in the Franchise Agreement.
______ The Proposer certifies that Proposer has made an examination of the services as applicable to the proposal, and fully understands the character of the work to be done. ______ The Proposer warrants that the requirements of the Franchise Agreement as described in this RFP, its enclosures, and all addenda have been thoroughly reviewed and the Proposer has conducted all due diligence necessary to confirm material facts upon which the proposal is based.
______ The Proposer certifies that all proposed disposal, transfer and processing facilities as listed by Proposer in Form E are fully permitted and capable of handling the City of Thousand Oaks’ Solid Waste during the term of the Franchise Agreement.

AR003309
67 FORM I: PASS/FAIL REQUIREMENTS - Continued
______ The Proposer and City agree to each pay fifty-percent (50%) of the cost of each of the three (3) Performance Reviews, up to $75,000 each, during the base term of the Agreement, with one potential additional Performance Review (at the same cost) during the potential extension period. This amount will be escalated annually by calculation using the percentage change in the CPI on July 31 of the previous two years. Therefore, the first annual CPI adjustment (effective January 1, 2023) will be based on the percentage change between the CPI on July 31, 2022 and the CPI on July 31, 2021 (the prior preceding 12-month period), with a cap set at 1.0% to 4.0%. Adjusted cost shall be rounded to the nearest cent.
______ The Proposer agrees to submit a Performance Bond in the amount of $2,000,000,000 effective January 1, 2022.
______ The Proposer agrees to reimburse the City for the cost of this procurement up to but no more than One Hundred and Fifty Thousand Dollars ($150,000). This one-time payment is due for consultant fees for the preparation of this Request for Proposals and negotiation costs and shall be payable to the City within thirty (30) days after the Franchise Agreement is executed.
______ The Proposer acknowledges that there will be no “true-up” of Contractor’s revenue or any adjustment to Service Rates for the term of the Franchise Agreement if the information contained in this RFP is not accurate, or if there are changes in the types or level of service subscribed to by Service Recipients (i.e., account migration). ______ The Proposer acknowledges the validity of the proposal contents, including proposed Service Rates and pricing for a period of two hundred (200) days from the proposal due date.

Having made the necessary examination, the undersigned hereby proposes to furnish all materials, vehicles, plant, equipment and facilities, and to perform all labor and services which may be required to do said work within the time fixed and upon the terms and conditions provided in the Franchise Agreement, at the service rates set forth on Form H:

PROPOSER NAME
(name of the entity that will sign the Franchise Agreement) President/Partner/Owner/Managing Member
Secretary
Firm Name
Individual: Partnership: Joint Venture:

Corporation , A Corporation (State of Incorporation)
Signature (Print out and sign in ink) _______________________ To submit form - Scan signed form to PDF and include as part of your submitted proposal to be emailed per instructions.

Date: _______
AR003310
□ □ □
68 FORM I: PASS/FAIL REQUIREMENTS - Continued
Signature Instructions:

If business is a CORPORATION, name of the corporation should be listed in full and both President and Secretary must sign the form, OR if one signature is permitted by corporation by-laws, a copy of the by-laws shall be furnished to the City as part of the proposal.

If business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business as) and firm or trade name; any one partner may sign the form.

If the business is INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a and name of the company.

If the business is a LIMITED LIABILITY COMPANY, the Managing Member must sign the form.

If business is a JOINT VENTURE, the full name of each joint venturer should be listed in full and each joint venturer must sign the form, OR if one signature is permitted by the joint venture agreement or by-laws, a copy of the agreement or by-laws shall be furnished to the City as part of the proposal.

AR003311
69 FORM J: WAIVER FOR ELECTRONIC SUBMISSION OF PROPOSALS FORM
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services

TO BE EXECUTED BY PROPOSER AND

SUBMITTED WITH PROPOSAL
I, _____________________, am submitting a proposal on behalf of __________________ in response to the Request For Proposals (RFP) published by the City of Thousand Oaks on July 16, 2020 entitled Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services. By signing below, I hereby affirm that I have read and agree to the following:

1. Due to extraordinary circumstances caused by the COVID-19 pandemic, City is temporarily suspending the requirement that proposals for the above referenced RFP be submitted as hard copies. City will now be accepting proposals electronically.

2. I agree to submit my proposal according to the directions as stated in the Submittal Section B of this RFP. Files should be titled as requested per this RFP.

3. I understand that, while City will take every reasonable step to ensure that electronic submissions are not opened prior to the published date and time, and that no information is shared with other proposers, City makes no guarantee as to such. I understand that by submitting my proposal electronically I do so at my own risk and agree to waive any claims of proposal opening irregularities except where caused by gross negligence or intentional act.

I certify that I am authorized to sign this document on behalf of the above-named company.
____________________________________________ ________________ Name and Title Date
AR003312
70 Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Section E: Draft Franchise Agreement

FORM OF AGREEMENT
See attached draft Franchise Agreement
AR003313
Dated: January 1, 2022