Supplemental Packet 1 Part A — Thousand Oaks City Council, March 24, 2026 (part 22 of 28)

require a signature. Please follow instructions on each form regarding signatures, where these are required.

3. Is it the responsibility of the Contractor or the City to provide bags for the home HHW pick up scope of the contract?
Answer: The Contractor will be responsible for providing appropriate bags and/or leak-proof containers for the HHW Home Collection Program. Refer to Exhibit 10, Section A (E10.06), of the franchise agreement that is included in the RFP.

4. Proposer is concerned over confidentiality of financial records. Is it acceptable for Proposer to provide the bank qualification letter and, if selected as the Contractor and requested by the City, the company's CFO will meet with the City representative to review the company financials to the satisfaction of the City? Answer: Language of RFP Section C3 (RFP page 26/27) is amended as follows:

3. Copies of audited financial statements
Proposer must provide copies of audited financial statements for the most recent three (3) fiscal years for the entity that is proposed to sign the Franchise Agreement. Audited financial statements must include: balance sheet, income statement, statement of changes, footnotes, and subsidiary schedules. These statements may be submitted together with Proposal or, if not submitted with Proposal, must be made available to the City upon request by the City during review process and prior to award of an Agreement. Failure to provide these statements promptly (within 3 business days) upon request will be grounds for disqualification.

Failure to submit proposal reflecting revIsIons, clarifications and additional information provided in this Addendum will be cause to reject Proposal.

Date: October 7, 2020
Helen M. Cox, Sustainability Division Manager
toaks.org
Re: RFP Submittal - upload test
From JohnG
To Helen CoxJohn GasparianRod Cordova
Date 2020/10/07 15:46
Subject: Re: RFP Submittal - upload test
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Helen,
I apologize, I had not seen the addendum yet and was intending to contact you on this topic today. The addendum answers our questions, thank you for the clarification! Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
On Oct 7, 2020, at 2:19 PM, Helen Cox <[email protected]> wrote:

Hi John,
I believe we addressed your concern in an Addendum that we published this morning (attached). Please let us know if you have a further question or concern on this matter.

Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
<image001.jpg> <image002.jpg>
From: JohnG [mailto:[email protected]]
Sent: Wednesday, October 7, 2020 1:33 PM
To: Rod Cordova <[email protected]>
Cc: John Gasparian <[email protected]>; Helen Cox <[email protected]> Subject: Re: RFP Submittal - upload test
AR003685
- ~ REClAMATION

SOUTH COAST FIBERS
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
I hope you are doing well. We had a member of our bidding team bring up a good questions regarding the bid submission. It is standard practice for American Reclamation to submit financial documents in an enclosed envelope clearly marked “confidential” for bid submissions. Since the City is only accepting electronic proposals, this has created a challenge for us.

As a privately held company, we consider our financials to be proprietary and while we have no issues with submitting them to the City to complete your evaluation, we cannot include it in the electronic document to be submitted, since multiple AR employees are working on this submission and would not typically have clearance to access the financials requested.

Would we be able to send hard copies of our financials, accompanied by an email with copies of the financial statements for the past three years? If not, please advise what you feel the best method would be and we will do as instructed.

Thank you Rod, I look forward to hearing from you.

John R Gasparian Jr.

C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
<image003.jpg>
<image004.jpg>
http://www.americanreclamation.com
On Oct 2, 2020, at 10:33 AM, JohnG <[email protected]> wrote:

Good Evening Rod,
Thank you for providing the attached link. I will try to upload the test documents today and will notify you once submitted to verify receipt.

We are looking forward to submitting our proposal by the 10/15 submittal deadline and helping the City evaluate which proposer(s) will be best suited to assist the City in their waste collection and Zero Waste Goals.

Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
<image001.jpg>
<image002.jpg>
http://www.americanreclamation.com
AR003686
I
-
1111
1111 -
-
http://www.americanreclamation.com
On Oct 1, 2020, at 3:00 PM, Rod Cordova
<[email protected]> wrote:

Hi John,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the
American Reclamation folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).

Once you upload your test documents please notify me
and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me
know as soon as possible.

Please conduct this upload test well in advance of the
10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your
proposal. (Note: every proposal must be signed by the
person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This
link/folder is only accessible by the City of Thousand Oaks and anyone at American Reclamation that you elect to
share it with.

American Reclamation: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EkZC8 k-J-PVGqpljraWuE3YBZkVefk7ERGm5mpo_kim7Qg?
e=khYDhv
Please let me know as soon as you upload your test
documents.

Thank you,
Rod Cordova
Assistant Analyst
AR003687
-
-
-
-
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this email <TO Addendum5 100720.pdf>
AR003688
Re: RFP Submittal - upload test
From JohnG
To John Gasparian, Rod Cordova
Date 2020/10/11 16:32
Subject: Re: RFP Submittal - upload test
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod,
We uploaded two test documents on Friday, one Excel document and one PDF to test the link. Can you verify that the documents have been received?
Thank you, we are looking forward to submitting our proposal by this Thursday, 10/15.

Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
On Oct 1, 2020, at 3:00 PM, Rod Cordova <[email protected]> wrote:

Hi John,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the American Reclamation folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline.

SOUTH COAST FIBERS
-
-
every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at American Reclamation that you elect to share it with.

American Reclamation: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EkZC8k-JPVGqpljraWuE3YBZkVefk7ERGm5mpo_kim7Qg?e=khYDhv Please let me know as soon as you upload your test documents.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003690
-
-
Re: RFP Submittal - upload test
From Rod Cordova
To JohnG
Date 2020/10/13 09:00
Subject: Re: RFP Submittal - upload test
Attachments: image001.jpg, image002.jpg
Thank you John. Your test documents were received and I was able to open/view them with no problem.

Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From: JohnG <[email protected]>
Sent: Sunday, October 11, 2020 4:32 PM
To: Rod Cordova <[email protected]>
Cc: John Gasparian <[email protected]>
Subject: Re: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

AR003691
- ~ RECLAMATION

SOUTH COAST FIBERS
On Oct 1, 2020, at 3:00 PM, Rod Cordova <[email protected]> wrote:

Hi John,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the American Reclamation folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline.

Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note:
every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at American Reclamation that you elect to share it with.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003692
-
-
-
-
AR003693
From: Voss, Brian
Sent: Wednesday, October 14, 2020 12:35:19 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
Republic is not going to submit a response for this RFP. Thank you for the opportunity.

Brian
Brian Voss
Area Senior Manager, Municipal Sales
[email protected]
0 8186831624 C 7472459714
From: Rod Cordova <[email protected]>
Sent: Wednesday, October 14, 2020 11:01 AM
To: Voss, Brian <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Passantino, Susanne <[email protected]>; Hauser, Dave <[email protected]>
Subject: Re: RFP Submittal - upload test
Note that ([email protected]) is an external email. Report suspicious emails by cl icking on " Report Phishing"
Hi Brian,
Just following up on my previous email below and ask that you upload two test documents (PDF and Excel) to the One Drive shared folder we created for Republic Services. We need to ensure that there are no problems on your end or ours when submitting your RFP documents. RFP proposals are due tomorrow, 10/15 by 5:00 PM PST.

Republic Services: https://toa ksorgmy.sha repoint.com/:f:/g/personal/hcox toaks org/Ek7fYzo701dPm4RdEAaRAPsBYMd9OqmYHKTObwPGu5xykw? e=YUvMog
Please let me know as soon as you upload your test docs today.

Thank you,
Rod Cordova
Assistant Analyst
AR003694
Public W arks Department
805.449.2468 I taaks.arg/publicwarks
j, Please consider the environment before printing this e-mail From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:12 PM
To: Voss, Brian <[email protected] >
Cc: Aguilar, Francella <[email protected]>; Susanne Passantino <[email protected]>; Hauser, Dave <[email protected]>
Subject: RFP Submittal - upload test
Hi Brian,
The RFP for solid waste and recycling collection services for the City ofThousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Republic Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City ofThousand Oaks and anyone at Republic Services that you elect to share it with.

Republic Services: https://toa ksorgmy.sha repoint.com/:f:/g/personal/hcox toaks org/Ek7fYzo70IdPm4RdEAaRAPsBYMd9OqmYHKTObwPGu5xykw? e=YUvMog
Please let me know as soon as you upload your test documents.

Thank you,
Rod Cordova
Assistant Analyst
Public W arks Department
805.449.2468 I taaks.arg/publicworks
AR003695
~ Please consider the environment before printing this e-mail RE: RFP Submittal - upload test
From Voss, Brian
To Rod Cordova
Date 2020/10/14 12:35
Subject: RE: RFP Submittal - upload
test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
Republic is not going to submit a response for this RFP. Thank you for the opportunity.

Brian
Brian Voss
Area Senior Manager, Municipal Sales
[email protected]
o 8186831624 c 7472459714
From: Rod Cordova <[email protected]>
Sent: Wednesday, October 14, 2020 11:01 AM
To: Voss, Brian <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Passantino, Susanne <[email protected]>; Hauser, Dave <[email protected]>
Subject: Re: RFP Submittal - upload test
Note that ([email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
Hi Brian,
Just following up on my previous email below and ask that you upload two test documents (PDF and Excel) to the One Drive shared folder we created for Republic Services. We need to ensure that there are no problems on your end or ours when submitting your RFP documents. RFP proposals are due tomorrow, 10/15 by 5:00 PM PST.

Republic Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Ek7fYzo70ldPm4RdEAaRAPsBYMd9QqmYHKTQbwPGu5xykw? e=YUvMog
Please let me know as soon as you upload your test docs today.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

AR003696

PPlease consider the environment before printing this e-mail From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:12 PM
To: Voss, Brian <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Susanne Passantino <[email protected]>; Hauser, Dave <[email protected]>
Subject: RFP Submittal - upload test
Hi Brian,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Republic Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Republic Services that you elect to share it with.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003697
I I
1111
Re: RFP Submittal - upload test
From Rod Cordova
To Voss, Brian
Date 2020/10/14 13:25
Subject: Re: RFP Submittal - upload test
Very well Brian, thank you for notifying us and for your interest.

Regards,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From: Voss, Brian <[email protected]>
Sent: Wednesday, October 14, 2020 12:35 PM
To: Rod Cordova <[email protected]>
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
Republic is not going to submit a response for this RFP. Thank you for the opportunity.

Republic Services: https://toaksorgAR003698
Republic Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Ek7fYzo70ldPm4RdEAaRAPsBYMd9QqmYHKTQbwPGu5xykw? e=YUvMog
Please let me know as soon as you upload your test docs today.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Republic Services that you elect to share it with.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003699
1111
PPlease consider the environment before printing this e-mail AR003700
AR003701
From: Daniel Harrison
Sent: Thursday, October 15, 2020 2:47: 16 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Cc: Helen Cox
Subject: RE: RFP Submittal - upload test
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod and Helen,
I submitted all RFP documents using the unique link provided to us.

Please confirm that you received the documents.

Thank you
v~ ff a,rv~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
From: Rod Cordova
Sent: Thursday, October 01, 2020 4:57 PM
To: Daniel Harrison <[email protected]>
Subject: Re: RFP Submittal - upload test
Thanks for the prompt reply, Danny. I just checked the EJ Harrison folder and both documents are there. Good to go.

AR003702
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.org/publicworks
.______________I □ ~Please consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, October 1, 2020 4:37 PM
To: Rod Cordova <[email protected]>
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
We uploaded two test documents . Please verify that it worked.

Thanks
V~ffa,ry~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414ext4321
From: Rod Cordova
Sent: Thursday, October 01, 2020 2:55 PM
Tn'. H::irri<:nn n::inn\/ < rbnh®Pih::irri<:nn rnm>
AR003703
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid aste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the EJ Harrison folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.

I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).

Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).

This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.

EJ Harrison : https://toa ksorg-my.sha re poi nt.com/:f:/g/persona I/hcox toa ks org/EgkaXMa6L5DnStXZ5Xa MSwBZ13IeUaJgl i nROUGfER0-O?e=xsfmBP Please let me know as soon as you upload your test documents.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.orglpublicworks
L Ju
J.J Please consider the environment before printing this e-mail AR003704
RE: RFP Submittal - upload test
From
To
Date
Subject:

Daniel Harrison
Helen Cox, Rod Cordova
2020/10/15 14:47
RE: RFP Submittal - upload test
Attachments: image00l .png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod and Helen,
I submitted all RFP documents using the unique link provided to us.

Please confirm that you received the documents.

Thankyou
V~1f.aryf40-n,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
From: Rod Cordova
Sent: Thursday, October 01, 2020 4:57 PM
To: Daniel Harrison <[email protected]>
Subject: Re: RFP Submittal - upload test
Thanks for the prompt reply, Danny. I just checked the EJ Harrison folder and both documents are there. Good to go.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.orn/nublicworks
AR003705
~I□ ~Please consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, October 1, 2020 4:37 PM
To: Rod Cordova <[email protected]>
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
We uploaded two test documents. Please verify that it worked.

Thanks
v~ 1f.a-rr[4ont
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647 -1414 ext 4321
From: Rod Cordova
Sent: Thursday, October 01, 2020 2:55 PM
To: Harrison, Danny <[email protected]>
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the EJ Harrison folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.

I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).

Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).

This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.

EJ Harrison: https://toaksorg-my.sharepoint.com/:f:/g/personal/hcox_toaks_org/EqkaXMa6L5DnStXZ5XaMSwBZ13IeUaJglinROUGfER0-Q?e=xsfmBP Please let me know as soon as you upload your test documents.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003706
._______I □
AR003707
RE: RFP Submittal - upload test
From Helen Cox
To Daniel Harrison, Rod Cordova
Date 2020/10/15 14:53
Subject: RE: RFP Submittal - upload test
Attachments: image002.jpg, image003.jpg, image004.png
Received. Thanks, Danny.

Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.ore/publicworks
From: Daniel Harrison [mailto:[email protected]]
Sent: Thursday, October 15, 2020 2:47 PM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod and Helen,
I submitted all RFP documents using the unique link provided to us.

Please confirm that you received the documents.

Thankyou
V~ ff Ct..rYLM)n,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
AR003708
.,. au.liuillln --- From: Rod Cordova
Sent: Thursday, October 01, 2020 4:57 PM
To: Daniel Harrison <[email protected]>
Subject: Re: RFP Submittal - upload test
Thanks for the prompt reply, Danny. I just checked the EJ Harrison folder and both documents are there. Good to go.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.org/publicworks
~Please consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, October 1, 2020 4:37 PM
To: Rod Cordova <[email protected]>
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
We uploaded two test documents. Please verify that it worked.

Thanks
V~ff.cw-yf,w-,,,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
AR003709
From: Rod Cordova
Sent: Thursday, October 01, 2020 2:55 PM
To: Harrison, Danny <[email protected]>
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the EJ Harrison folder.At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.

I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).

Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance ofthe 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).

This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.

EJ Harrison: https://toaksorg-my.sharepoint.com/:f:/g/personal/hcox toaks org/EgkaXMa6L5DnStXZ5XaMSwBZ131eUaJglinROUGfER0-O?e=xsfmBP Please let me know as soon as you upload your test documents.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.orglpublicworks

PPlease consider the environment before printing this e-mail AR003710
AR003711
From: Gallagher, Marilyn
Sent: Thursday, October 15, 2020 4:40:22 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Cc: Smith, Mike (GI Industries); Corcoran, Doug; Khajetoorians, Asteghik; Bill Hutton; Sullivan, Anne; Sherman, Kathleen; Delgado, Joanne
Subject: Thousand Oaks RFP 10/15/2020
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod : WM/GI has sent all files required for RFP, please confirm receipt. Thank You and Stay Safe
Marilyn Gallagher
Government Affairs
[email protected]
Waste Management/GI industries
195 West Los Angeles Ave
Simi Valley, CA 93065
Tel (805) 955-4342
Cell (805) 210-0965
Recycling is a good thing. Please recycle any printed emails.

Thousand Oaks RFP 10/15/2020
From Gallagher, Marilyn
To
Khajetoorians, AsteghikSullivan, AnneBill HuttonCorcoran, DougDelgado, JoanneSherman, KathleenSmith, Mike (GI Industries), Rod Cordova
Date 2020/10/15 16:40
Subject: Thousand Oaks RFP 10/15/2020
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod: WM/GI has sent all files required for RFP, please confirm receipt. Thank You and Stay Safe
Marilyn Gallagher
Government Affairs
[email protected]
Waste Management/GI industries
195 West Los Angeles Ave
Simi Valley, CA 93065
Tel (805) 955-4342
Cell (805) 210-0965
Recycling is a good thing. Please recycle any printed emails.

AR003712
-
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American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services From JohnG
To Craig, Helen CoxJohn GasparianMarkRod CordovaRick Forman Date 2020/10/15 16:40
Subject:

American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Ms. Cox,
American Reclamation submitted our response to the City’s RFP for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services earlier this afternoon. We would like to thank the City for the detailed RFP issued and all of your time and effort that has gone into this procurement process.

Please confirm receipt of our documents (proposal, rate sheets, and forms) at your earliest convenience. Upon evaluation of our proposal, please do not hesitate to contact myself or any of the representatives specified in our proposal for requests for clarification or any questions that will help assist in your evaluation process. If selected, we look forward to servicing the City and being a solution in your zero waste & sustainability goals.

Thank you, talk to you soon.

John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
—Please consider the environment before printing this email--- AR003713
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SOUTH COAST FIBERS
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RE: American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services From Helen Cox
To CraigJohn Gasparian, JohnGMarkRod CordovaRick Forman Date 2020/10/15 16:45
Subject:

RE: American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Attachments: image001.jpg, image002.jpg, image003.jpg, image004.jpg Dear Mr. Gasparian,
This is to acknowledge receipt of your proposal documents in response to the City’s RFP for Solid Waste Services. We will follow up with you once we have had a chance to review your documents.

Thanks for all the hard work we know it must have taken to respond to this RFP and for your interest in working with the City of Thousand Oaks.

Sincerely
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: JohnG [mailto:[email protected]]
Sent: Thursday, October 15, 2020 4:40 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; John Gasparian <[email protected]>; Rick Forman <[email protected]>; Mark <[email protected]>; Craig <[email protected]> Subject: American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you, talk to you soon.

AR003714
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I I
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1111
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
—Please consider the environment before printing this email--- AR003715
- ~ RECLAMATION

SOUTH COAST FIBERS
RE: RFP Submittal - upload test
From Robert Zaratsian
To Cesar Torres, Gary Clifford, Helen Cox, Rod
Cordova
Date 2020/10/15 16:49
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod and Helen,
Thank you for the opportunity to submit a proposal on behalf of Athens Services. We looking to further discussing this opportunity with you. Can you please confirm receipt of three files, Form H, Forms - Final, and Proposal Final folders and files?
Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 2:45 PM
To: Robert Zaratsian <[email protected]>; Gary Clifford <[email protected]> Subject: [EXTERNAL] RFP Submittal - upload test
Hello Gary and Robert,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Athens Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Athens that you elect to share it with.

Athens Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Esj7MrouszBDnjyHF6IicOEBfUvjgpZWOnHLlqCG1jpwpw? e=othAEG
Please let me know as soon as you upload your test documents.

Thank you,
AR003716
-
1111
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Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003717
RE: Thousand Oaks RFP 10/15/2020
From Helen Cox
To Bill HuttonCorcoran, DougDelgado, JoanneSherman, Kathleen, [email protected]@wm.comRod Cordova
Date 2020/10/15 16:54
Subject: RE: Thousand Oaks RFP 10/15/2020
Attachments: image001.jpg, image002.jpg
AR003718
Dear Marilyn,
This is to acknowledge receipt of your proposal documents in response to the City’s RFP for Solid Waste Services. We will follow up with you once we have had a chance to review your documents.

Thanks for all the hard work we know it must have taken to respond to this RFP and for your interest in continuing to work with the City of Thousand Oaks.

Sincerely
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Gallagher, Marilyn
Sent: Thursday, October 15, 2020 4:40:22 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Cc: Smith, Mike (GI Industries); Corcoran, Doug; Khajetoorians, Asteghik; Bill Hutton; Sullivan, Anne; Sherman, Kathleen; Delgado, Joanne
Subject: Thousand Oaks RFP 10/15/2020
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod: WM/GI has sent all files required for RFP, please confirm receipt. Thank You and Stay Safe
Marilyn Gallagher
Government Affairs
[email protected]
Waste Management/GI industries
195 West Los Angeles Ave
Simi Valley, CA 93065
Tel (805) 955-4342
Cell (805) 210-0965
Recycling is a good thing. Please recycle any printed emails.

AR003719
-
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I I
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RE: RFP Submittal - upload test
From Helen Cox
To Cesar Torres, Gary CliffordRod Cordova, Robert
Zaratsian
Date 2020/10/15 16:57
Subject: RE: RFP Submittal - upload test
Attachments: image001.jpg, image002.jpg
Dear Robert,
This is to acknowledge receipt of your proposal documents in response to the City’s RFP for Solid Waste Services.

We will follow up with you once we have had a chance to review your documents. Thanks for all the hard work we know it must have taken to respond to this RFP and for your interest in working with the City of Thousand Oaks.

Sincerely
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Robert Zaratsian [mailto:[email protected]] Sent: Thursday, October 15, 2020 4:49 PM
To: Rod Cordova <[email protected]>; Gary Clifford <[email protected]>; Helen Cox <[email protected]>
Cc: Cesar Torres <[email protected]>
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod and Helen,
Thank you for the opportunity to submit a proposal on behalf of Athens Services. We looking to further discussing this opportunity with you. Can you please confirm receipt of three files, Form H, Forms - Final, and Proposal Final folders and files?
Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 2:45 PM
To: Robert Zaratsian <[email protected]>; Gary Clifford <[email protected]> Subject: [EXTERNAL] RFP Submittal - upload test
Hello Gary and Robert,
AR003720
-
-
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Athens Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Athens that you elect to share it with.

Athens Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Esj7MrouszBDnjyHF6IicOEBfUvjgpZWOnHLlqCG1jpwpw? e=othAEG
Please let me know as soon as you upload your test documents.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003721
1111
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Re: American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services From JohnG
To Craig, Helen CoxJohn GasparianMarkRod CordovaRick Forman Date 2020/10/15 17:04
Subject:

Re: American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you Helen, it was a long process but we are glad we have the opportunity to offer our services to the City.

We feel they will be quite beneficial for businesses and residents and that our outreach programs will assist in incrementally increasing the diversion figures of the City.

We look forward to discussing the contents of our proposal once you have had the opportunity to review.

Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
—Please consider the environment before printing this email--- On Oct 15, 2020, at 4:45 PM, Helen Cox <[email protected]> wrote:

Dear Mr. Gasparian,
This is to acknowledge receipt of your proposal documents in response to the City’s RFP for Solid Waste Services. We will follow up with you once we have had a chance to review your documents. Thanks for all the hard work we know it must have taken to respond to this RFP and for your interest in working with the City of Thousand Oaks.

Sincerely
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
<image001.jpg> <image002.jpg>
AR003722
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SOUTH COAST FIBERS
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From: JohnG [mailto:[email protected]]
Sent: Thursday, October 15, 2020 4:40 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; John Gasparian <[email protected]>; Rick Forman <[email protected]>; Mark <[email protected]>; Craig <[email protected]>
Subject: American Reclamation - Submission of RFP for Residential & Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

We would like to thank the City for the detailed RFP issued and all of your time and effort that has gone into this procurement process.

Thank you, talk to you soon.

John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
<image003.jpg>
<image004.jpg>
http://www.americanreclamation.com
—Please consider the environment before printing this email--- AR003723
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1111
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RE: RFP Submittal - upload test
From Robert Zaratsian
To Gary Clifford, Helen Cox
Date 2020/10/20 12:00
Subject: RE: RFP Submittal - upload test
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Helen,
Hope all is well. If you can share, we would like to know the name of the other trash companies that submitted proposals on 10/15 as well? As you can imagine, we are seated on the edge of our seats awaiting for the opportunity to hear from the City.

Thank you in advance.

Best regards,
Robert
From: Helen Cox <[email protected]>
Sent: Thursday, October 15, 2020 4:58 PM
To: Robert Zaratsian <[email protected]>; Gary Clifford <[email protected]> Cc: Cesar Torres <[email protected]>; Rod Cordova <[email protected]> Subject: [EXTERNAL] RE: RFP Submittal - upload test
Dear Robert,
This is to acknowledge receipt of your proposal documents in response to the City’s RFP for Solid Waste Services.

Sincerely
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

Hello Rod and Helen,
Thank you for the opportunity to submit a proposal on behalf of Athens Services. We looking to further discussing AR003724
-
Thank you for the opportunity to submit a proposal on behalf of Athens Services. We looking to further discussing this opportunity with you. Can you please confirm receipt of three files, Form H, Forms - Final, and Proposal Final folders and files?
Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 2:45 PM
To: Robert Zaratsian <[email protected]>; Gary Clifford <[email protected]> Subject: [EXTERNAL] RFP Submittal - upload test
Hello Gary and Robert,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Athens Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.

Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Athens that you elect to share it with.

Athens Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Esj7MrouszBDnjyHF6IicOEBfUvjgpZWOnHLlqCG1jpwpw? e=othAEG
Please let me know as soon as you upload your test documents.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003725
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1111
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Thousand Oaks Solid Waste RFP - Proposers
From Rod Cordova
To Helen Cox, Rod Cordova
Date 2020/10/26 14:26
Subject: Thousand Oaks Solid Waste RFP -
Proposers
In response to a request for the names of the proposing entities on the Solid Waste Franchise Agreement for the City of Thousand Oaks, the following companies submitted a proposal in response to the City’s RFP:

American Reclamation Inc.

Athens Services
EJ Harrison & Sons
Waste Management
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003726
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RE: Thousand Oaks Solid Waste RFP - Proposers
From Robert Zaratsian
To Helen Cox, Rod Cordova
Date 2020/10/26 14:27
Subject: RE: Thousand Oaks Solid Waste RFP -
Proposers
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Monday, October 26, 2020 2:27 PM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: [EXTERNAL] Thousand Oaks Solid Waste RFP - Proposers In response to a request for the names of the proposing entities on the Solid Waste Franchise Agreement for the City of Thousand Oaks, the following companies submitted a proposal in response to the City’s RFP:

American Reclamation Inc.

Athens Services
EJ Harrison & Sons
Waste Management
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003727
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Re: Thousand Oaks Solid Waste RFP - Proposers
From JohnG
To Helen CoxJohn Gasparian, Rod Cordova
Date 2020/10/26 14:34
Subject: Re: Thousand Oaks Solid Waste RFP -
Proposers
Attachments: image001.jpg, image002.jpg
AR003728
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CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod,
Thank you for the update, we appreciate it. Should you have any questions regarding our proposal, please do not hesitate to reach out. We would be happy to assist with any questions you may have to help your evaluation process.

Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
—Please consider the environment before printing this email— On Oct 26, 2020, at 2:26 PM, Rod Cordova <[email protected]> wrote:

American Reclamation Inc.

Athens Services
EJ Harrison & Sons
Waste Management
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003729
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Rendering attachment
Name image001.jpg
CA content\C8\C8F36DDB184977B3536AF4CB19FBEA813905D6C08FB0349F46035B50514DDED14384CD9B Path //172.30.252.76/archive/store/audit/temp/webviewer/C8/C8F36DDB184977B3536AF4CB19FBEA813905D6C08FB0349F46035B50514DDED14384CD9B Type file
Location com.tma.gwarchive.webviewer.common.GWALocation_SAI@372ea2bc AR003730
AR003731
From: JohnG
Sent: Monday, October 26, 2020 2:34:38 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Cc: Helen Cox; John Gasparian
Subject: Re: Thousand Oaks Solid Wast RFP - Proposers
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
0: (888) 999-9330
4560 Doran Street, Los Angeles 90039
~ l'EClAMATION
SOUTH 1COAST IFIBERS
http://www.americanreclamation.com
-Please consider the environment before printing this emailOn Oct 26, 2020, at 2:26 PM, Rod Cordova <[email protected]> wrote:

In response to a request for the names of the proposing entities on the Solid Waste Franchise Agreement for the City of Thousand Oaks, the following companies submitted a proposal in response to the City's RFP:
• American Reclamation Inc.
• Athens Services
• EJ Harrison & Sons
• Waste Management
AR003732
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~ Please consider the environment before printing this e-mail RE: Thousand Oaks Solid Waste RFP - Proposers
From Smith, Mike (GI Industries)
To Rod Cordova
Date 2020/10/26 14:52
Subject: RE: Thousand Oaks Solid Waste RFP -
Proposers
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you Rod.

Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
From: Rod Cordova <[email protected]>
Sent: Monday, October 26, 2020 2:27 PM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: [EXTERNAL] Thousand Oaks Solid Waste RFP - Proposers In response to a request for the names of the proposing entities on the Solid Waste Franchise Agreement for the City of Thousand Oaks, the following companies submitted a proposal in response to the City’s RFP:

American Reclamation Inc.

Athens Services
EJ Harrison & Sons
Waste Management
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
AR003733
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•
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PPlease consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.

AR003734
Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
To Corcoran, [email protected]
Date 2020/10/28 16:45
Subject: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
Attachments: image001.jpg, image002.jpg, image003.jpg, image004.jpg Dear Mr. Corcoran,
This email is to inform you of two items missing from GI Industries (dba Waste Management) proposal submission to City of Thousand Oaks RFP for Solid Waste Services (10/15/20).

Staff have been unable to locate the following required items in your proposal submission:

Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

AR003735
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Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
From Helen Cox
To Corcoran, DougSmith, Mike (GI Industries)Richard Tagore-Erwin Date 2020/10/28 16:53
Subject: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
Attachments: image005.jpg, image006.jpg
Dear Mr. Corcoran,
This email is to inform you of two items missing from GI Industries (dba Waste Management) proposal submission to City of Thousand Oaks RFP for Solid Waste Services (10/15/20).

Staff have been unable to locate the following required items in your proposal submission:

1. Section A. Item 4. Signed Copies of Addenda acknowledging receipt.

2. Section D. Technical Proposal. 4. Sustainability and Compliance Plan. Item “o”:
“A table segregated by SFD, MFD, Commercial, and Additional Services that estimates tonnages for Recyclable Material and Organic Waste delivered and processed, and the estimated residual tonnages for each calendar year of the Franchise Agreement beginning with calendar year 2021. Failure to provide the estimated diversion tonnages and diversion estimates will be grounds for disqualification.” These items must be sent to the City by midnight tomorrow, Thursday 10/29/20. (Please Reply All to this email with the items as attachments.)
Failure to provide these required items by this deadline will be grounds for disqualification.

Sincerely,
Helen Cox
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

AR003736
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RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
From Corcoran, Doug
To Helen CoxSmith, Mike (GI Industries)Richard Tagore-Erwin Date 2020/10/28 17:30
Subject: RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
Attachments: image001.jpg, image002.jpg
AR003737
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CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Ms. Cox,
Thank you very much for your note. We will send you the two items you have identified tomorrow afternoon at the latest.

Doug
From: Helen Cox <[email protected]>
Sent: Wednesday, October 28, 2020 4:53 PM
To: Corcoran, Doug <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: [EXTERNAL] Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
Importance: High
Dear Mr. Corcoran,
This email is to inform you of two items missing from GI Industries (dba Waste Management) proposal submission to City of Thousand Oaks RFP for Solid Waste Services (10/15/20).

Staff have been unable to locate the following required items in your proposal submission:

1. Section A. Item 4. Signed Copies of Addenda acknowledging receipt.

Sincerely,
Helen Cox
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

Recycling is a good thing. Please recycle any printed emails.

AR003738
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RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
From Helen Cox
To Corcoran, DougSmith, Mike (GI Industries)Richard Tagore-Erwin Date 2020/10/28 17:33
Subject: RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
Attachments: image003.jpg, image004.jpg, image005.jpg, image006.jpg Thank you
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Corcoran, Doug [mailto:[email protected]]
Sent: Wednesday, October 28, 2020 5:30 PM
To: Helen Cox <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Ms. Cox,
Thank you very much for your note. We will send you the two items you have identified tomorrow afternoon at the latest.

Staff have been unable to locate the following required items in your proposal submission:

1. Section A. Item 4. Signed Copies of Addenda acknowledging receipt.

AR003739
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1. Section A. Item 4. Signed Copies of Addenda acknowledging receipt.

Sincerely,
Helen Cox
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

Recycling is a good thing. Please recycle any printed emails.

AR003740
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RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
From Helen Cox
To Corcoran, DougSmith, Mike (GI Industries)Richard Tagore-Erwin Date 2020/10/29 14:20
Subject: RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
Attachments: image003.jpg, image004.jpg, image005.jpg, image006.jpg Mr. Corcoran
Thank you for sending these documents as requested.

Sincerely,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Corcoran, Doug [mailto:[email protected]]
Sent: Thursday, October 29, 2020 1:44 PM
To: Helen Cox <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: RE: Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Ms. Cox,
Thank you again for your note and for the opportunity to participate in the City of Thousand Oaks RFP for Solid Waste Services.

I have attached the Tonnage Estimate table and copies of the signed Addenda (1-5). For the Addenda, I have include two sets of signed copies: 1) the original set with Larry Metter’s signature and, 2) another set that has Larry Metter’s and my signature (added today) to leave no doubt that we acknowledge receipt.

Please reach out to me on email or by phone (my cell # is 818-262-5460) if you have any other questions or concerns.

Thanks again.

Doug Corcoran
From: Helen Cox <[email protected]>
AR003741
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From: Helen Cox <[email protected]>
Sent: Wednesday, October 28, 2020 4:53 PM
To: Corcoran, Doug <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: [EXTERNAL] Missing items from GI Industries proposal submission to City of Thousand Oaks RFP for Solid Waste Services
Importance: High
Dear Mr. Corcoran,
This email is to inform you of two items missing from GI Industries (dba Waste Management) proposal submission to City of Thousand Oaks RFP for Solid Waste Services (10/15/20).

Staff have been unable to locate the following required items in your proposal submission:

1. Section A. Item 4. Signed Copies of Addenda acknowledging receipt.

Sincerely,
Helen Cox
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

Recycling is a good thing. Please recycle any printed emails.

AR003742
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AR003743
From: A vi Peretz
Date: October 29, 2020 at 4:40:09 PM PDT
To: Andrew Powers <[email protected]>
Subject: Waste Management
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mr. Powers,
I have been an owner of the Biltmore {off Moorpark Road) and Oakview {on Hampshire Road) Apartments for decades. Recently, I heard the City was accepting bids from trash companies for residential and business service, apparently starting the end of next year.

As a result, I have spoken with my property managers to get their views on the trash service that Waste Management has been providing. I presume that Waste Management is a bidder.

The report back was that the service has been fine. I suspected as much since I have not heard of any issues, which is usually how I find out there is a problem . In my business, no news is generally good news.

This news causes me to recall that when we installed a trash compactors at the Biltmore in 2011, Waste's manager was cooperative and helpful. Our trash operation has worked well since.

I presume the reason the City is accepting bids is that the Waste Mngmt contract is expiring and the City is doing its due diligence before entering into a new contract. Even though these are the most uncertain times to consider significant changes like this, I thank the City if the reason is to get lower rates so that we can reduce our tenants' costs.

I am pleased that you have taken the trouble to check out competitors on rates. I am assuming the concern was not with the service that has been provided in the past.

However, if our current hauler is price competitive, I would prefer to stay with it for a rn, 1nl,:, nf r,:,:,cnnc ltc c,:,r\/ir,:, n,:,rfnrrn:,nr,:, h:,c h,:,,:,n ,:,ffiri,:,nt :,nrl I u,n, drl nnt u,:,nt tn AR003744
\,,,V\.At-"1'- VI l\,...U..JVII..Jo IL..J ..J'-,.1 VI\,,,\,.,. t-"'-I IVIIIIUII\,,,\,... IIU..J .._,'-'-11 '-111\,,,l\,.,.IILJ UIIU I VVVYIU IIVL VVUIIL LV needlessly take a chance on another company no matter what its reputation may be. It is not uncommon, and in fact over the decades we have seen it happen in cities where we own properties, where new companies come in at very attractive pricing levels, only to then see a decline in service and then in a couple years, an increase in pricing. Waste has increased rates over the years, but always at a level we can live with.

Another concern is the current uncertainty apartment owners are dealing with as we await election results on several topics related to the ownership and operation of apartment buildings. If things go badly, the impact on long-term apartment owners (including me) could be a devastating increase in costs perhaps with the inability to allow the market to control what the rents should be. Our goal for decades has been to continually improve and update our projects, and we are quite proud of the product we are offering to the public. The last thing we need now is yet more uncertainty in an area related to operations that we have no control over.

Finally, industry trade bulletins note the new set of regulations being implemented by the State that are set to take effect the same day that the new franchise term begins. I trust Waste to fully inform me and work with us for the easiest possible compliance. I have no idea of the knowledge or experience, particularly in the Thousand Oaks extended area, of any other companies you might be considering.

Knowing that trash pick-up is a big deal, I thought it best that I share this with you.

Avi Peretz
RE: Thousand Oaks RFP - Athens Interview Invitation and Questions From Robert Zaratsian
To Rod Cordova
Date 2020/11/12 15:43
Subject: RE: Thousand Oaks RFP - Athens Interview Invitation and Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you Rod. Thank you once again for the opportunity.

From: Rod Cordova <[email protected]>
Sent: Thursday, November 12, 2020 3:28 PM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Thousand Oaks RFP - Athens Interview Invitation and Questions Mr. Zaratsian,
Thank you for submitting your proposal for solid waste collection services. We have reviewed your proposal and would like to extend an invitation to discuss further via online interview on Wednesday, December 2nd, 9:00-11:00AM. Below is a Zoom meeting link for the interview. No more than five (5) people from your organization may participate in the interview so feel free to share this link with four others. We have also attached a list of questions regarding your proposal. Please prepare and submit a response to these questions no later than 5:00 p.m. on Thursday, November 19th. Please email your response to [email protected] or upload to the shared folder.

Join Zoom Meeting
https://us02web.zoom.us/j/81094511301?pwd=dWVQQkdIeVFWNU5HbmJCNWJWcVd1dz09 Meeting ID: 810 9451 1301
Passcode: 802840
One tap mobile
+16699006833,,81094511301#,,,,,,0#,,802840# US (San Jose) +13462487799,,81094511301#,,,,,,0#,,802840# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 810 9451 1301
Passcode: 802840
AR003745
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Find your local number: https://us02web.zoom.us/u/kdc8xsdMRB Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003746
._______I □
FW: Thousand Oaks RFP - Athens Interview Invitation and Questions From Robert Zaratsian
To Helen Cox
Date 2020/11/17 09:49
Subject: FW: Thousand Oaks RFP - Athens Interview Invitation and Questions CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Helen,
There a format for the on line interview, for instance a PowerPoint presentation? Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Thursday, November 12, 2020 3:28 PM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Thousand Oaks RFP - Athens Interview Invitation and Questions Mr. Zaratsian,
Thank you for submitting your proposal for solid waste collection services. We have reviewed your proposal and would like to extend an invitation to discuss further via online interview on Wednesday, December 2nd, 9:00-11:00AM. Below is a Zoom meeting link for the interview. No more than five (5) people from your organization may participate in the interview so feel free to share this link with four others. We have also attached a list of questions regarding your proposal. Please prepare and submit a response to these questions no later than 5:00 p.m. on Thursday, November 19th. Please email your response to [email protected] or upload to the shared folder.

Join Zoom Meeting
https://us02web.zoom.us/j/81094511301?pwd=dWVQQkdIeVFWNU5HbmJCNWJWcVd1dz09 Meeting ID: 810 9451 1301
Passcode: 802840
One tap mobile
+16699006833,,81094511301#,,,,,,0#,,802840# US (San Jose) +13462487799,,81094511301#,,,,,,0#,,802840# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
AR003747
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+1 929 205 6099 US (New York)
Meeting ID: 810 9451 1301
Passcode: 802840
Find your local number: https://us02web.zoom.us/u/kdc8xsdMRB Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003748
RE: Thousand Oaks RFP - Athens Interview Invitation and Questions From Robert Zaratsian
To Rod Cordova
Date 2020/11/17 09:47
Subject: RE: Thousand Oaks RFP - Athens Interview Invitation and Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
There a format for the on line interview, for instance a PowerPoint presentation? Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Thursday, November 12, 2020 3:28 PM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Thousand Oaks RFP - Athens Interview Invitation and Questions Mr. Zaratsian,
Thank you for submitting your proposal for solid waste collection services. We have reviewed your proposal and would like to extend an invitation to discuss further via online interview on Wednesday, December 2nd, 9:00-11:00AM. Below is a Zoom meeting link for the interview. No more than five (5) people from your organization may participate in the interview so feel free to share this link with four others. We have also attached a list of questions regarding your proposal. Please prepare and submit a response to these questions no later than 5:00 p.m. on Thursday, November 19th. Please email your response to [email protected] or upload to the shared folder.

Join Zoom Meeting
https://us02web.zoom.us/j/81094511301?pwd=dWVQQkdIeVFWNU5HbmJCNWJWcVd1dz09 Meeting ID: 810 9451 1301
Passcode: 802840
One tap mobile
+16699006833,,81094511301#,,,,,,0#,,802840# US (San Jose) +13462487799,,81094511301#,,,,,,0#,,802840# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
AR003749
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Meeting ID: 810 9451 1301
Passcode: 802840
Find your local number: https://us02web.zoom.us/u/kdc8xsdMRB Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003750
Re: Thousand Oaks RFP - Athens Interview Invitation and Questions From Rod Cordova
To Cesar TorresGary Clifford, Robert Zaratsian
Date 2020/11/19 16:41
Subject: Re: Thousand Oaks RFP - Athens Interview Invitation and Questions Hi Robert,
We have received your responses, thank you. As for interview format, it will simply be a Zoom meeting discussing your proposal in more detail. We will send a meeting agenda in the next few days.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Thursday, November 19, 2020 2:32 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: RE: Thousand Oaks RFP - Athens Interview Invitation and Questions CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
Attached please find our response to your questions. Please confirm the receipt of this email. Also, follow up on my email from Monday regarding the online interview format.

Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Thursday, November 12, 2020 3:28 PM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Thousand Oaks RFP - Athens Interview Invitation and Questions Mr. Zaratsian,
AR003751
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Thank you for submitting your proposal for solid waste collection services. We have reviewed your proposal and would like to extend an invitation to discuss further via online interview on Wednesday, December 2nd, 9:00-11:00AM. Below is a Zoom meeting link for the interview. No more than five (5) people from your organization may participate in the interview so feel free to share this link with four others. We have also attached a list of questions regarding your proposal. Please prepare and submit a response to these questions no later than 5:00 p.m. on Thursday, November 19th. Please email your response to [email protected] or upload to the shared folder.

Join Zoom Meeting
https://us02web.zoom.us/j/81094511301?pwd=dWVQQkdIeVFWNU5HbmJCNWJWcVd1dz09 Meeting ID: 810 9451 1301
Passcode: 802840
One tap mobile
+16699006833,,81094511301#,,,,,,0#,,802840# US (San Jose) +13462487799,,81094511301#,,,,,,0#,,802840# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 810 9451 1301
Passcode: 802840
Find your local number: https://us02web.zoom.us/u/kdc8xsdMRB Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003752
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AR003753
Re: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions From Rod Cordova
To Daniel HarrisonHelen Cox
Date
Subject:

Attachments:

Hi Danny,
2020/11/19 16:43
Re: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions
image00l .gif, image002.png
We have received your responses, thank you. We will send a meeting agenda in the next few days.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~Please consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, November 19, 2020 3:15 PM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon Rod and Helen,
I am re-sending the response to the questions emailed to us on November 12th . Please confirm that you have received them.

Thanks
v~ 1l.cw-ri4on,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
AR003754
AR003755
From: Daniel Harrison
Sent: Thursday, November 19, 2020 4:47:58 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Cc: Helen Cox
Subject: Re: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
Thanks for confirming receipt of the document.

Danny Harrison
Sent from my iPhone
On Nov 19, 2020, at 4:43 PM, Rod Cordova <[email protected]> wrote:

Hi Danny,
We have received your responses, thank you. We will send a meeting agenda in the next few days.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~ Please consider the environment before printing this e-mail AR003756
From: Daniel Harrison <[email protected]>
Sent: Thursday, November 19, 2020 3:15 PM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe. <image00 1.gif>
Good Afternoon Rod and Helen,
I am re-sending the response to the questions emailed to us on November 12th .

Please confirm that you have received them.

Thanks
V~ f!CW"Yi4,o-flt
Contract Co111>liance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
<image002.png>
Re: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions From Daniel Harrison
To Helen Cox, Rod Cordova
Date 2020/11/19 16:48
Subject: Re: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
Thanks for confirming receipt of the document.

Danny Harrison
Sent from my iPhone
On Nov 19, 2020, at 4:43 PM, Rod Cordova <[email protected]> wrote:

Hi Danny,
We have received your responses, thank you. We will send a meeting agenda in the next few days.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, November 19, 2020 3:15 PM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions AR003757
~I□
Subject: Thousand Oaks RFP - EJ Harrison Interview Invitation and Questions CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. <image001.gif>
Good Afternoon Rod and Helen,
Iam re-sending the response to the questions emailed to us on November 12th .

Please confirm that you have received them.

Thanks
Daniel Harrison aniel Harrison
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321

<image002.png>
AR003758
Re: GI Response
From Rod Cordova
To Helen Cox, Smith, Mike (GI Industries)
Date 2020/11/19 17:00
Subject: Re: GI Response
AR003759
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This is confirmation that your responses have been received, thank you. An agenda for the interview will be sent within the next few days.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From: Smith, Mike (GI Industries) <[email protected]>
Sent: Thursday, November 19, 2020 4:54 PM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: GI Response
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Here you go Rod.

Thank you for the opportunity to answer these questions.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

AR003760
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Agenda for 12/4 Interview - Waste Management
From Rod Cordova
To Carrie MatsonClaire WilsonHelen [email protected], Smith, Mike (GI Industries)Richard Tagore-Erwin
Date 2020/11/20 16:37
Subject: Agenda for 12/4 Interview - Waste Management
Attachments: Interview Agenda - GI Industries.pdf
Mr. Smith,
Please see attached agenda for your RFP interview scheduled for Friday, December 4th, 9:00- 11:00AM. Below is the Zoom meeting link for the interview. And a friendly reminder that no more than five (5) people from your organization may participate in the interview.

Join Zoom Meeting
https://us02web.zoom.us/j/88581845112?pwd=RVRXcmZiUlJXUHJNWFQxb2QwMll3Zz09 Meeting ID: 885 8184 5112
Passcode: 742730
One tap mobile
+16699006833,,88581845112#,,,,,,0#,,742730# US (San Jose) +12532158782,,88581845112#,,,,,,0#,,742730# US (Tacoma) Dial by your location
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 885 8184 5112
Passcode: 742730
Find your local number: https://us02web.zoom.us/u/kpu9W9vzl Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003761
~I□

MEETING AGENDA
Date: December 4, 2020
Time: 9:00am to 11:00am
Location: Zoom Tele-Conference (Sign-in information sent out on November 12, 2020) Maximum of 5 participants from Waste Management
Subject: GI Industries (Waste Management) Interview for Thousand Oaks Collection Services

Agenda Item Who Approximate
Time

1. Introductions All 5 Minutes

2. Overview of Proposal Hauler 5 Minutes

3. Financial Qualifications Hauler 15 Minutes

4. Technical Approach
a. Transition Plan
b. Operational Plan
c. Proposed Facilities
d. Street Sweeping
Hauler 20 Minutes

5. Sustainability, Diversion, and Outreach
a. Diversion requirement
b. Approach to reducing GHG impacts, vehicle traffic,
and collection stops
c. SB 1383
d. Proposed outreach and education
Hauler 15 Minutes

6. Customer Service
a. Technology
i. Linking on-street collection at service
address, collection drivers, customer
service, and billing
b. Protocols for receiving requests and tracking
i. Timely and accurate communication
between customer services representatives,
route supervisors, and drivers
Hauler 15 Minutes

7. Customer Rates
a. Migration
b. Allocation of Costs/Revenues
c. Optional Services
i. Catch Basin and Drop Inlet Cleaning and
Maintenance Services
ii. HHW Home Collection
Hauler 15 Minutes

8. Alternatives and Exceptions Hauler 10 minutes

9. Q & A All 20 Minutes
Total Interview Time 120 Minutes
AR003762
RE: Agenda for 12/4 Interview - Waste Management
From Smith, Mike (GI Industries)
To Rod Cordova
Date 2020/11/20 17:17
Subject: RE: Agenda for 12/4 Interview - Waste
Management
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Got it.

Thank you and have a great weekend.

Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
From: Rod Cordova <[email protected]>
Sent: Friday, November 20, 2020 4:38 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Helen Cox <[email protected]>; Gallagher, Marilyn <[email protected]> Subject: [EXTERNAL] Agenda for 12/4 Interview - Waste Management Mr. Smith,
Please see attached agenda for your RFP interview scheduled for Friday, December 4th, 9:00- 11:00AM. Below is the Zoom meeting link for the interview. And a friendly reminder that no more than five (5) people from your organization may participate in the interview.

Join Zoom Meeting
https://us02web.zoom.us/j/88581845112?pwd=RVRXcmZiUlJXUHJNWFQxb2QwMll3Zz09 Meeting ID: 885 8184 5112
Passcode: 742730
One tap mobile
+16699006833,,88581845112#,,,,,,0#,,742730# US (San Jose) +12532158782,,88581845112#,,,,,,0#,,742730# US (Tacoma) Dial by your location
+1 669 900 6833 US (San Jose)
AR003763
-
-
-
-
-
-
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 885 8184 5112
Passcode: 742730
Find your local number: https://us02web.zoom.us/u/kpu9W9vzl Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.

AR003764
.______________I □
RE: Agenda for 12/2 Interview - Athens Services
From Robert Zaratsian
To Rod Cordova
Date 2020/11/23 13:15
Subject: RE: Agenda for 12/2 Interview - Athens Services CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
Thank you for sending over the agenda. Do we need to prepare a presentation (PowerPoint) addressing the agenda items or the format is going to be back and forth open discussions surrounding the items?
Best regards,
Robert
From: Rod Cordova <[email protected]>
Sent: Friday, November 20, 2020 4:40 PM
To: Robert Zaratsian <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Helen Cox <[email protected]>; Gary Clifford <[email protected]> Subject: [EXTERNAL] Agenda for 12/2 Interview - Athens Services Mr. Zaratsian,
Please see attached agenda for your RFP interview scheduled for Wednesday, December 2nd, 9:00-11:00AM. Below is the Zoom meeting link for the interview. And a friendly reminder that no more than five (5) people from your organization may participate in the interview.

Join Zoom Meeting
https://us02web.zoom.us/j/81094511301?pwd=dWVQQkdIeVFWNU5HbmJCNWJWcVd1dz09 Meeting ID: 810 9451 1301
Passcode: 802840
One tap mobile
+16699006833,,81094511301#,,,,,,0#,,802840# US (San Jose) +13462487799,,81094511301#,,,,,,0#,,802840# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 810 9451 1301
Passcode: 802840
Find your local number: https://us02web.zoom.us/u/kdc8xsdMRB AR003765
-
-
-
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003766
12/4 RFP Interview - Presentation
From Rod Cordova
To Carrie MatsonClaire WilsonHelen [email protected], Smith, Mike (GI Industries)Richard Tagore-Erwin
Date 2020/11/23 13:43
Subject: 12/4 RFP Interview - Presentation
Mr. Smith,
Regarding your interview next week, the City will allow proposers to prepare and present a PowerPoint style presentation as part of the interview. This is not mandatory, but if you choose to do so, the presentation will be limited to no more than 20 minutes. We want to allow plenty of time for discussion on the agenda items.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003767
12/2 RFP Interview - Presentation
From Rod Cordova
To Carrie MatsonClaire Wilson, Harrison, DannyHelen
[email protected] Tagore-Erwin
Date 2020/11/23 13:44
Subject: 12/2 RFP Interview - Presentation
Mr. Harrison,
Regarding your interview next week, the City will allow proposers to prepare and present a PowerPoint style presentation as part of the interview. This is not mandatory, but if you choose to do so, the presentation will be limited to no more than 20 minutes. We want to allow plenty of time for discussion on the agenda items.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003768
RE: 12/4 RFP Interview - Presentation
From Gallagher, Marilyn
To Carrie MatsonClaire WilsonHelen Cox, Smith, Mike (GI Industries), Rod CordovaRichard Tagore-Erwin
Date 2020/11/23 13:53
Subject: RE: 12/4 RFP Interview - Presentation
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank You Rod
From: Rod Cordova <[email protected]>
Sent: Monday, November 23, 2020 1:43 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Gallagher, Marilyn <[email protected]>; Helen Cox <[email protected]>; Richard Tagore-Erwin <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]> Subject: [EXTERNAL] 12/4 RFP Interview - Presentation
Mr. Smith,
Regarding your interview next week, the City will allow proposers to prepare and present a PowerPoint style presentation as part of the interview. This is not mandatory, but if you choose to do so, the presentation will be limited to no more than 20 minutes. We want to allow plenty of time for discussion on the agenda items.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.

AR003769
-
-
~-ID
FW: Thousand Oaks Interview questions
From Smith, Mike (GI Industries)
To Corcoran, Doug, Rod Cordova
Date 2020/11/30 15:51
Subject: FW: Thousand Oaks Interview questions
Attachments: 2020 Thousand Oaks RFP Interview - WM pre-interview questions.docx
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod,
Attached are a few questions regarding our interview this coming Friday. If you can look into these and get back to us soon it would be greatly appreciated.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

AR003770
-
-
Thousand Oaks RFP Interview
November 30, 2020
Questions for City about Interview Agenda
General question – The Agenda sheet states that WM may have a maximum of 5 participants. Does this limit refer to actual number of people on the call or the number of lines that WM may use to call in? In other words, can we exceed 5 individuals as long as we do not use more than 5 call-in lines? Agenda Item 3. Financial Qualifications
- What kinds of material and information does the City anticipate will be needed from WM to address this item?
Agenda Item 7. Customer Rates
- a. Migration - Will the City provide more detail about the specific information they seek for this section?
- b. Allocation of Costs/Revenues – Can the City provide more detail about the specific information they seek for this section?
AR003771
RE: 12/2 RFP Interview - Presentation
From Robert Zaratsian
To Carrie MatsonClaire WilsonGary CliffordHelen Cox, Rod CordovaRichard Tagore-Erwin
Date 2020/12/02 08:51
Subject: RE: 12/2 RFP Interview - Presentation
Attachments: Thousand Oaks Presentation V9.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good morning Rod,
Attached is the Athens kick-off presentation for today’s meeting we will be referring to.

Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Monday, November 23, 2020 1:41 PM
To: Robert Zaratsian <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; Helen Cox <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Gary Clifford <[email protected]>
Subject: [EXTERNAL] 12/2 RFP Interview - Presentation
Mr. Zaratsian,
Regarding your interview next week, the City will allow proposers to prepare and present a PowerPoint style presentation as part of the interview. This is not mandatory, but if you choose to do so, the presentation will be limited to no more than 20 minutes. We want to allow plenty of time for discussion on the agenda items.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003772
-
AR003773
4 • Athens Services

CITY OF

THOUSAND OAKS
One Provider for Collection and Street
Sweeping
Landfill Avoidance Programs
to increase diversion
Local Recycling Coordinators
dedicated to promoting environmental
programs
Investment in Organics, Green Waste,
and food recovery programs to comply
with regulations
New Near-Zero Emissions CNG
vehicles

THOUSAND OAKS

PROPOSAL OVERVIEW
Three Material Recovery Facilities in
Southern California
AR003774
AR003775

FINANCIAL QUALIFICATIONS
0 41 C,
Athens Services e
C,
Family-Owned and Operated
since 1957
38 Municipalities
900+ Vehicles
270,000 Customers
2 Container
Management Facilities
C,
C,
7 Operations Yards
3 Material Recovery
Facilities
e Composting Facility

EXTENSIVE

TRANSITION

EXPERIENCE
[STEP 1]

PRE-OUTREACH

AND EDUCATION
[STEP 2]
SITE

ASSESSMENTS
[STEP 3]

SERVICE
STARTS
[STEP 4]

SERVICE

OPTIMIZATION
[STEP 5]

CLOSED-LOOP

PROCESS
JUNE 2021 NOVEMBER 2021 JANUARY 1, 2022 JANUARY -
MARCH 2022
APRIL 2022 &

ONGOING
AR003776
AR003777

OPERATIONAL PLAN
~-
... , ••••
Pre-Route
Safety Meeting
Safety Inspection
Mobile-Pak Reporting
Service
Customers
Route Review
Mobile-Pak
Reporting
46 Vehicles
Leave Yard
Service Customers
Post-Route
Truck Inspection
AR003778

CUSTOMER SERVICE TECHNOLOGY
~ Mobile-Pak
Onboard Computer
Features include:

Real-time route
tracking with GPS 0 Service optimization
opportunities
Embedded camera to
record service verification
and exceptions 0 Communicate with
Customer Service in
Real-time
Dispatch work
orders in real-time
Integrated with other
£, Athens Servlcea
-
Athens vehicle
technology - 3rd Eye,
Ability to adjust routes SoftPak, and Tableau
while in the field
AR003779
STREET

SWEEPING
25 Exclusive Sweeping
contracts including San
Fernando, Agoura Hills, and
Santa Paula
Optimized routing
Largest Fleet of Street
Sweepers in Southern
California
Compressed Natural
Gas {CNG) Vehicles
AR003780
Sustainability,
Diversion, and
Outreach
Experienced Recycling
Coordinator Team
Reduce contamination
to maximize diversion
Ensure regulatory compliance and
diversion requirements with:

AB 341
AB 1594
AB 1826
AB 827
SB 1383
AR003781
Proposed Outreach
and Education m
Recyclist "Ultimate
Recycling Guide"
0 Stream-specific
posters, signage, and
container labels
Educational campaigns
on social media
Online, accessible
educational videos
ill
City-specific website
and welcome packet
HEART Healthier
Environments with Athens
Recycling Training
AR003782
-------
£, Athens Servlcea
Covered Aerated Static Pile (CASP) System
Reduce composting time from
6 months to 2 months
Maximize odor control
Covered Automated line
processes 60 tons per hour
AR003783
AR003784
e ~ 0
I Mf~l [f '"'® -
~
.
"-ri, .,_
Site Assessments by Route Audits by Parcel Desktop Audits Cross Verify Local Recycling Dedicated by Internal Logistics customer counts Coordinators Operations Team Team against city
information
£, Athens Servlcea
AR003785

COMMUNITY & ATHLETIC

PROGRAM SUPPORT
K-12 Sustainability and Zero
Waste Incentive Programs
School Garden Grant
Recycling Competitions

BUSINESS

SUPPORT
Competitive Rates
Chamber Member
Community Partner

STEWARDSHIP

OF EMPLOYEES
Driver Retention Program
Committed to Hiring Local
AR003786
RE: 12/2 RFP Interview - Presentation
From Helen Cox
To Carrie MatsonClaire WilsonGary Clifford, Rod CordovaRichard Tagore-Erwin, Robert Zaratsian
Date 2020/12/02 08:55
Subject: RE: 12/2 RFP Interview - Presentation
Attachments: image001.jpg, image002.jpg
Got it. Thanks, Robert.

Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Robert Zaratsian [mailto:[email protected]] Sent: Wednesday, December 2, 2020 8:49 AM
To: Rod Cordova <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; Helen Cox <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Gary Clifford <[email protected]>
Subject: RE: 12/2 RFP Interview - Presentation
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good morning Rod,
Attached is the Athens kick-off presentation for today’s meeting we will be referring to.

Thank you,
Robert
From: Rod Cordova <[email protected]>
Sent: Monday, November 23, 2020 1:41 PM
To: Robert Zaratsian <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; Helen Cox <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Gary Clifford <[email protected]>
Subject: [EXTERNAL] 12/2 RFP Interview - Presentation
Mr. Zaratsian,
Regarding your interview next week, the City will allow proposers to prepare and present a AR003787
II I
-
Regarding your interview next week, the City will allow proposers to prepare and present a PowerPoint style presentation as part of the interview. This is not mandatory, but if you choose to do so, the presentation will be limited to no more than 20 minutes. We want to allow plenty of time for discussion on the agenda items.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003788
AR003789
RE: Agenda for 12/2 Interview - EJ Harrison
From Daniel Harrison
To Helen Cox, Rod Cordova
Date 2020/12/02 11:32
Subject: RE: Agenda for 12/2 Interview- EJ
Harrison
Attachments: image00l .png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod and Helen,
Will you guys be able to share the screen for the presentation? Should we send you our presentation prior to the interview.

Let me know.

Thanks
V~ff.cw-r-i',w-n,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
From: Rod Cordova <[email protected]>
Sent: Friday, November 20, 2020 4:39 PM
To: Harrison, Danny <[email protected]>
Cc: [email protected]; Richard Tagore-Erwin <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Helen Cox <[email protected]> Subject: Agenda for 12/2 Interview - EJ Harrison
Mr. Harrison,
Please see attached agenda for your RFP interview scheduled for Wednesday, December 2nd, 2:00-4:00pm. Below is the Zoom meeting link for the interview. And a friendly reminder that no more than five (5) people from your organization may participate in the interview.

Join Zoom Meeting
https://us02web.zoom.us/j/82614431709?pwd=YVFUWTBxcFZTcFhaZjJ3cXRkS21YZz09 Meeting ID: 826 1443 1709
Passcode: 712298
One tap mobile
+16699006833,,82614431709#,,,,,,0#,,712298# US (San Jose) +13462487799,,82614431709#,,,,,,0#,,712298# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 826 1443 1709
Passcode: 712298
Find your local number: https://us02web.zoom.us/u/kcv4AFeYr Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003790
AR003791
RE: Agenda for 12/2 Interview - EJ Harrison
From Helen Cox
To Daniel Harrison, Rod Cordova
Date 2020/12/02 11:45
Subject: RE: Agenda for 12/2 Interview- EJ
Harrison
Attachments: image00l .png
Please email the presentation ahead so we have a copy but you will be able to share your screen and run the presentation yourself.

Helen
From: Daniel Harrison [mailto:[email protected]]
Sent: Wednesday, December 2, 2020 11:33 AM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: RE: Agenda for 12/2 Interview - EJ Harrison
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod and Helen,
Will you guys be able to share the screen for the presentation? Should we send you our presentation prior to the interview.

Let me know.

Thanks
v~ 1-f.ary~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
From: Rod Cordova <[email protected]>
Sent: Friday, November 20, 2020 4:39 PM
To: Harrison, Danny <[email protected]>
Cc: [email protected]; Richard Tagore-Erwin <[email protected]>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Helen Cox <[email protected]> Subject: Agenda for 12/2 Interview - EJ Harrison
Mr. Harrison,
Please see attached agenda for your RFP interview scheduled for Wednesday, December 2nd, 2:00-4:00pm. Below is the Zoom meeting link for the interview. And a friendly reminder that no more than five (5) people from your organization may participate in the interview.

PPlease consider the environment before printing this e-mail AR003792
AR003793
RE: Agenda for 12/2 Interview - EJ Harrison
From Daniel Harrison
To Helen Cox, Rod Cordova
Date 2020/12/02 12:15
Subject:

Attachments:

RE: Agenda for 12/2 Interview - EJ Harrison
image00l.png, EJH Presentation 12.2.20
Final.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Helen,
I have attached the presentation slides for our interview today.

Thanks
v~ 1f.aryf40-n,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
From: Helen Cox <[email protected]>
Sent: Wednesday, December 02, 2020 11:46 AM
To: Daniel Harrison <[email protected]>; Rod Cordova <[email protected]> Subject: RE: Agenda for 12/2 Interview - EJ Harrison
Please email the presentation a head so we have a copy but you will be able to share your screen and run the presentation yourself.

Helen
From: Daniel Harrison [mailto:[email protected]
Sent: Wednesday, December 2, 2020 11:33 AM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: RE: Agenda for 12/2 Interview - EJ Harrison
CAUTION: This email originated from outside of the organization. Do not click links or open attachments ...• I •••.•••.•••• -·· ~-. &.I ••••.•• I •.• - .•• I I ..••.• a.I ••••.• ..._ ••• .a.~ ••• t:.

AR003794
I □ n 1ess you recogn 1ze me sen a er a na Know me content 1s sare.

Hi Rod and Helen,
Will you guys be able to share the screen for the presentation? Should we send you our presentation prior to the interview.

Let me know.

Thanks
v~ "H.c.w-r-t:,w--,,,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
From: Rod Cordova <[email protected]>
Sent: Friday, November 20, 2020 4:39 PM
To: Harrison, Danny <[email protected]>
Cc: [email protected]; Richard Tagore-Erwin <rterwio@r3cgi,com>; Claire Wilson <[email protected]>; Carrie Matson <[email protected]>; Helen Cox <[email protected]> Subject: Agenda for 12/2 Interview - EJ Harrison
Mr. Harrison,
Please see attached agenda for your RFP interview scheduled for Wednesday, December 2nd, 2:00-4:00pm. Below is the Zoom meeting link for the interview. And a friendly reminder that no more than five (5) people from your organization may participate in the interview.

Join Zoom Meeting
httgs://us02web.zoom.us/j/82614431709?gwd=YVFUWTBxcFZTcFhaZjJ3cXRkS21 YZz09 Meeting ID: 826 1443 1709
Passcode: 712298
One tap mobile
+ 16699006833,,82614431709#,,,,,,0#,, 712298# US (San Jose) + 13462487799,,82614431709#,,,,,,0#,, 712298# US (Houston) Dial by your location
+1669 900 6833 US (San Jose)
+1346 248 7799 US (Houston)
.1.1 ,C:2 ,1c; Q7Q7 I IC {Tc,rr,mc,\
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 826 1443 1709
Passcode: 712298
Find your local number: https://us02web.zoom.us/u/kcv4AFeYr Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003795
._______I □
AR003796
tion for Thousand
December 2, 2020
AR003797
Mike Harrison
Engineering Manager
About Us
James Harrison
V.P. of Operations
I Danny Harrison I Contract Manager
Lynn Harrison
General Manager
Ralph Harrison
President
Donnie Harrison
Collection Service Manager
George Harrison
GCR General Manager
• Leadership Team - Integrity and Experience
Service is Everything
• Prepared and Ready for Contract Initiation
• Local Facilities, Permit Ready
Myron Harrison
V.P. of Public Affairs
& Communi1y Relations
David Harrison
Sales Manager
Overview of Our Operations
• Serving Ventura County for over 85 years
• 45 years servicing City of Thousand Oaks
• 8 Current Jurisdiction Franchise Contracts
• In addition to 12 School District Collection
Programs, Naval Base, Channel Islands, Channel
Island University, Beach Communities and
expansive temporary service programs
• 30 years of Gold Coast Recycling Center
• 24 miles from Thousand Oaks
• Nearly 30 years of organics recycling
through our partner Agromin
AR003798
AR003799
Transition Plan
e Comprehensive Planning
e Collaboration with the City and Previous Hauler
e Dedicated Resource Investments
e Effective and Accurate Communication
e Timely and Informative Public Outreach and Education
e Thoughtful and Expedient Problem Resolution
e Ability to roll out new containers to existing customers "Our main objective
is to provide excellent
service leading up to and
throughout the transition
period, with minimal
disruption to customers."
£/His supported an experienced team in our transition of services Toter® SCS, ENGINEERS
Operations Plan
Collection Services
• Clean Renewable Natural Gas, zero NOx
Collection trucks
• All diesel vehicles will be fueled using
Renewable Diesel
• Best in class technology
• Customer service
• Efficient Routing
• Safety
• Compliance
• New SB 1383 Compliant Containers
AR003800
Please do
not overfill
your food
waste bags.

No Ilene
demasiado
las bo/sas de
residuosde
alimentos.

No Plastic
What goes in Your Green Cart? ~
i. Que va en su contenedor verde? ~
QueStions? (805) 647-1414
ipreguntas?
No Glass or Metal
ed Paper
ida
Overview of Our Facilities
AR003801
Residential
Single Stream
Commercial
Single Stream
Residential
Co-Collected
-
-
- - - - Commercial
Food Waste
Sources
- - - - -
- - - - -
-
-
•
- -
•
- -
Option 0
Or
Option 0
• Or
OptionO
- - - - - - - - - Option 0
Or
Option 0
--~1;--2-----: ~-:.:-... ~ ·<~1
~ AGROMIN
- -
Calabasas Landfill
·--- - ..:.-~ .-,,,. --:.._.,- -
.. -· ..___ Simi Valley Landfill and Recycling Center
- - - -
~ - ..:.- -· -, -......:,. -
.. -- .... Simi Valley Landfill and Recycling Center
Products Haul
80% Bale
-----------------
-----► 20% Residual
-------- - - - - - Option
'-, ~ o AGROMIN

LIMO NEIRA
~ Option
1-, ~ o AGROMIN

LIMO NEIRA
- - - -
70% Food Slurry
- - - - - - - t..: oii= ~YN~ G~O ,...... SOUTH KERN I Or Option
30% Residual ~ o AGROMIN

LIMONEIRA
------------------------- Disposal Option 0 --------- -~-► Or Option 0
-----~ - ..:.- - ~ --._...,.. -
. ,. .... Simi Valley Landfill and Recycling Center
AR003802
Owner/Operator: Harrison
Phone: (805) 642-9236
5275 Colt St., Ventura CA 93003
www.goldcoastrecycling.com
AR003803
0 AGROMIN
Compo sting Facilities
Agromin Limoneira
Compost Facility
'
Oxnara," • Mountain ~ View o rg anlc .

Waste Processing Fadhty u
PonHuenEme '
. Id Rd Facility Agromin Arno · NAS Pomt
MUOI!,
Fdlmo,e
~ '~-~=--
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Point Mugu
State Park
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Simi Valley Facility
Simi
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Oaks OokParl<
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Sa<atoga H I s
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State Park
Diversion Requirements
2020 2022 2025 2027 2030 2035 2036
Projected Jurisdiction
Diversion Rate with EJH 69% 75% 77% 77% 77% 77% 77%
Required Jurisdiction
Diversion Rate 55% 65% 70% 75% 75% 75%
2020 2022 2025 2030 2035 2036
Projected EJH
Diversion Rate: 45% 59% 64% 64% 64% 64%
Required
Diversion Rate: 50% 55% 60% 60% 60%
We will exceed your diversion requirements through outreach and technology  Expanded Organics
 Enhanced Recycling
 Edible Food, Bulky Item and Special
Waste
AR003804
AR003805
Environmental and
Community Commitment
• Long-standing support of our community
• SB 1383 Compliance Commitment
• Including Edible Food Commitment
• Environmentally Focused Operations
• Loca I facilities
• High Diversion of Materials
• Renewable Fuels
• Commitment to Safety
DONATi0N · .~
AR003806
Technology Best in class technology
Enhanced Technology Flow Diagram
Customer calls Harrison directly to
to share a service related concern,
compliment, or missed pick-up.

Harrison Repr~sentative creates
work order to document call
through Soft-Pak
Driver updates account
and shows that work
orcier is complete in
Soft-Pal< for CSR
~ S ,°-FT-PAK ·:c=>·-
Harrison CSR alerts the
driver through Sof-Pak if
action is required.
.... Harrison CSR downloads
Soft-Pak report and
sends irtcrthe-City of
housand Oaks
Cal Recycle a
City of Thoursand Oaks
Representative scans and
uploads Soft-Pak report
to Recycllst and uses
Recyclist for r~porting and
compliance
0 0
Route Mapping
AR003807
Optional Programs
• HHW Home Collection
• Catch Basin and Drop
Inlet Cleaning
Experienced and trusted sub-contractors
Alternatives for Consideration
•In-City Office Location
• COVID Relief
• Four Cart Collection
AR003808
VENCO

POWER SWEEPING
www . vencosweep . com
~ leanHarbor ·
AR003809
The Future of E.J. Harrison Headquarters in Thousand Oaks Should the City choose this option, E.J. Harrison could open their office in Thousand Oaks as soon as March, 2021.

I
Learning
Center
Reception
CSR Offices
Storage Area
Mulch and Compost
Pick-Up
Household
Hazardous Waste
Drop-Off
Bulky Item
Drop-Off
r,----✓
I ' .I'
I ' .I' X
AR003810
I Customer Rates

BALANCED AND

COMPETITIVE RATES

VALUE ADDED

SERVICES
II . .

SUPPORTS CITY'S

INITIATIVES AND

PROGRAM

SUPPORTS LOCAL

PROGRAMS AND

INFRASTRUCTURE
2021 2022 Base 2022 All Options
Residential Service $36.73 $33.54 $36.73
Commercial 1.Scy Bin $251.87 $245.00 $268.28
Commercial 3cy Bin $346.44 $317.00 $347.12
Commercial 20 yd Roll-Off $233.00 $22.79 $222.79
Options include Clean-out HHW Home Collection and In-City Office Location ✓ Residential Rates with all options chosen are the same as 2021 Rates ✓ Proposed Commercial Rates are more economic for many of the Proposed Options compared to 2021, and Highly Competitive with combined options
AR003811
No Exceptions to
Franchise Contract
Our focus is on partnership~
integrity and mutual success
AR003812
AR003813
RE: Agenda for 12/2 Interview - EJ Harrison
From Helen Cox
To Daniel Harrison, Rod Cordova
Date 2020/12/02 13:49
Subject: RE: Agenda for 12/2 Interview- EJ
Harrison
Attachments: image00l .png
Thanks Danny
From: Daniel Harrison [mailto:[email protected]]
Sent: Wednesday, December 2, 2020 12:14 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]> Subject: RE: Agenda for 12/2 Interview - EJ Harrison
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Helen,
I have attached the presentation slides for our interview today.

Thanks
VCvtVie-v 1f.arr£4on,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414ext4321
From: Helen Cox <HCox@toaks .ore>
Sent: Wednesday, December 02, 2020 11:46 AM
To: Daniel Harrison <danh@ejharrjson com>; Rod Cordova <RCordova@toaks org> Subject: RE: Agenda for 12/2 Interview - EJ Harrison
Please email the presentation a head so we have a copy but you will be able to share your screen and run the presentation yourself.

Helen
From: Daniel Harrison [mailto:[email protected]]
AR003814
Sent: Wednesday, December 2, 2020 11:33 AM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>
Subject: RE: Agenda for 12/2 Interview - EJ Harrison
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod and Helen,
Will you guys be able to share the screen for the presentation? Should we send you our presentation prior to the interview.

Let me know.

Thanks
V~ff.ary~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414ext4321
From: Rod Cordova <[email protected]>
Sent: Friday, November 20, 2020 4:39 PM
To: Harrison, Danny <[email protected]>
Cc: [email protected]; Richard Tagore-Erwin <[email protected]>; Claire Wilson <cwilson@r3q~j.com>; Carrie Matson <[email protected]>; Helen Cox <[email protected]> Subject: Agenda for 12/2 Interview - EJ Harrison
Mr. Harrison,
Please see attached agenda for your RFP interview scheduled for Wednesday, December 2nd, 2:00-4:00pm. Below is the Zoom meeting link for the interview. And a friendly reminder that no more than five (5) people from your organization may participate in the interview.

Join Zoom Meeting
https://us02web.zoom.us/j/82614431709?pwd=YVFUWTBxcFZTcFhaZjJ3cXRkS21 YZz09 Meeting ID: 826 1443 1709
Passcode: 712298
One tap mobile
+16699006833,,82614431709#,,,,,,0#,,712298# US (San Jose) +13462487799,,82614431709#,,,,,,0#,,712298# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 826 1443 1709
Passcode: 712298
Find your local number: https://us02web.zoom.us/u/kcv4AFeYr Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail AR003815
._______I □
Thank You from Athens Services
From Elizabeth Ramirez
To
Carrie MatsonCesar [email protected] CliffordGreg Loughnane, Helen CoxJessica Aldridge, Rod CordovaRichard TagoreErwinRobert Zaratsian Date 2020/12/02 17:55
Subject: Thank You from Athens Services
Attachments: Sustainability Virtual Tour.png, Greater LA Food Rescue Workshop_Dec 8 2020.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good evening Helen, Rod and Carrie,
On behalf of the entire team at Athens Services, I would like to thank you for allowing us to participate in the interview process. We appreciate the opportunity to share with you how we can be a strong partner with the City of Thousand Oaks. As you know, we provided a waste and recycling proposal that meets the needs of the City, ensures compliance with state mandates, and shows our commitment to your community.

We look forward to hosting you at our facilities in the near future. In preparation for those visits, I’d like to share with you some videos that highlight those facilities.

Sun Valley Facility. https://www.youtube.com/watch?v=9mjK0ky1Y-k&t=4s American Organics. https://www.youtube.com/watch?v=zrPFAZm7fjY I also would like to extend an invitation for you to join our virtual tour of our Thousand Oaks Sustainability Center, hosted by Jessica Aldridge. This is happening tomorrow, Thursday, December 3 from 11am- 12pom on Instagram live. Not only will you be able to learn more about our center, but you will see how we have been utilizing social media to broadcast various training and outreach efforts. I have attached the event details for your reference.

Thank you again for your time and we look forward to continuing this process.

Sincerely,
Elizabeth Ramirez | Director of Govt. Affairs
Athens Services Vincent Office | 5355 Vincent Ave | Irwindale, CA 91706 Office 626-594-4415 | Cell 626-542-0475
Email [email protected]
AR003816
-
- . i
I
-
-
-
-
AR003817
THURSDAY DECEMBER 3, 2020
11:00 AM - 12:00 PM
INSTAGRAM LIVE @ATHENSSERVICES
Join us this Thursday 12/3 at 11 AM on IG Live!
This virtual event will be led by Athens' Director of
Sustainability Jessica Aldridge where she will share:

A tour of the new Athens Sustainability Center in
Thousand Oaks
Athens Services' environmental and recycling
programs
Upcoming events in the Conejo Valley
-P.:- See you there!
AthensThousandOaks.com (805) 852-5264
AR003818
-...-..,-;.
= .. . .
... . ---
•
/ . ·, .. ;.. . ; ' . . . ' ..

RSVP for a free, online workshop to share
and network with local food recovery nonprofits,
partner organizations, and government agencies.
www.lafoodwaste.com
Make
waste
history
•
TOPICS INCLUDE:
• Navigating Public/Private Partnerships
• How to Find, Woo, and Win Foundation Funding
• Food Rescue Through the Pandemic and Beyond
• Preparing for SB 1383 Food Recovery Policy
Athens
Services elePlate
RE: Thousand Oaks Interview questions
From Smith, Mike (GI Industries)
To Corcoran, Doug, Rod Cordova
Date 2020/12/03 10:00
Subject: RE: Thousand Oaks Interview
questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you Rod.

Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
From: Rod Cordova <[email protected]>
Sent: Thursday, December 3, 2020 9:25 AM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Corcoran, Doug <[email protected]>
Subject: [EXTERNAL] Re: Thousand Oaks Interview questions Mike,
Responses to your questions are highlighted in red below. There may be additional questions related to these topics as well:

Questions for City about Interview Agenda
General question – The Agenda sheet states that WM may have a maximum of 5 participants. Does this limit refer to actual number of people on the call or the number of lines that WM may use to call in? In other words, can we exceed 5 individuals as long as we do not use more than 5 call-in lines?
Answer: The interview is limited to 5 people total.

Agenda Item 3. Financial Qualifications
What kinds of material and information does the City anticipate will be needed from WM to address this item?
Answer: The information you sent is sufficient, but we may have some additional questions based on that information.

Agenda Item 7. Customer Rates
AR003819
-
-
-
•
Agenda Item 7. Customer Rates
a. Migration - Will the City provide more detail about the specific information they seek for this section?
Answer: Aside from having a general discussion about rates, we are interested to hear your thoughts on how the transition from the current rate structure to the new one may impact particular classes of customer.
b. Allocation of Costs/Revenues – Can the City provide more detail about the specific information they seek for this section?
Answer:

What are WM’s revenue projections based on? The account data in the RFP, WM’s internal account data, parcel data?
How did WM develop its commercial /MFD bundled rates?
How did WM develop its commercial /MFD rates for multiple collection frequencies?
Has WM accounted for account migration?
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks

PPlease consider the environment before printing this e-mail From:Smith, Mike (GI Industries) <[email protected]>
Sent: Monday, November 30, 2020 3:50 PM
To: Rod Cordova <[email protected]>
Cc: Corcoran, Doug <[email protected]>
Subject: FW: Thousand Oaks Interview questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod,
Attached are a few questions regarding our interview this coming Friday. If you can look into these and get back to us soon it would be greatly appreciated.

AR003820
•
•
I
0 0
0 0
- --
I
and get back to us soon it would be greatly appreciated.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

AR003821
-
RE: Thank You from Athens Services
To
Carrie MatsonCesar [email protected], Elizabeth RamirezGary CliffordGreg LoughnaneJessica AldridgeRod CordovaRichard TagoreErwinRobert Zaratsian Date 2020/12/03 10:53
Subject: RE: Thank You from Athens Services
Good morning, Elizabeth and the Athens team,
Thank you for your presentation and participation in yesterday’s interview. We will be taking advantage of the invitations you extended to attend the Sustainability Center event this morning, and also the Food Recovery event (please could you send a registration form and/or link for this event).

As mentioned yesterday, we are interesting in seeing your processing facilities in action – in particular, those that would be utilized under a franchise agreement with Thousand Oaks. Ideally, we would like to see the Crown facility, but since that facility is undergoing an overhaul I’m not sure of its current status. Where is food waste preprocessing currently taking place? From: Elizabeth Ramirez [mailto:[email protected]] Sent: Wednesday, December 2, 2020 5:56 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]>; Carrie Matson <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; [email protected]; Cesar Torres <[email protected]>; Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>; Jessica Aldridge <[email protected]>; Greg Loughnane <[email protected]>
Subject: Thank You from Athens Services
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

We look forward to hosting you at our facilities in the near future. In preparation for those visits, I’d like to share with you some videos that highlight those facilities.

And finally, I have also attached a flyer for our upcoming food recovery workshop we are hosting on December 8, should you like to participate. This event is geared towards City staff AR003822
-
-
-
1111
-
-
-
-
hosting on December 8, should you like to participate. This event is geared towards City staff and food recovery organizations. Please feel free to share with your food recovery partners.

Thank you again for your time and we look forward to continuing this process.

Sincerely,
Elizabeth Ramirez | Director of Govt. Affairs
Athens Services Vincent Office | 5355 Vincent Ave | Irwindale, CA 91706 Office 626-594-4415 | Cell 626-542-0475
Email [email protected]
AR003823
-
RE: Thank You from Athens Services
From Helen Cox
To
Carrie MatsonCesar [email protected], Elizabeth RamirezGary CliffordGreg LoughnaneJessica AldridgeRod CordovaRichard TagoreErwinRobert Zaratsian Date 2020/12/03 10:58
Subject: RE: Thank You from Athens Services
Attachments: image001.jpg, image002.jpg
Good morning, Elizabeth and the Athens team,
Thank you for your presentation and participation in yesterday’s interview. We will be taking advantage of the invitations you extended to attend the Sustainability Center event this morning, and also the Food Recovery event (please could you send a registration form and/or link for this event).

Our available dates are Thursday Dec 10 and Monday Dec 14. I’m not sure whether we could fit both into a single day or whether two separate dates would be necessary.

Please let me know the status of Crown Recycling and the food pre-processing location, and then we can work with you to develop an appropriate schedule for the visits.

Thanks very much,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Elizabeth Ramirez [mailto:[email protected]] Sent: Wednesday, December 2, 2020 5:56 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]>; Carrie Matson <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; [email protected]; Cesar Torres <[email protected]>; Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>; Jessica Aldridge <[email protected]>; Greg Loughnane <[email protected]>
Subject: Thank You from Athens Services
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good evening Helen, Rod and Carrie,
On behalf of the entire team at Athens Services, I would like to thank you for allowing us to participate in the interview process. We appreciate the opportunity to share with you how we can be a strong partner with the City of Thousand Oaks. As you know, we provided a waste and AR003824
-
-
-
- -
-
-
can be a strong partner with the City of Thousand Oaks. As you know, we provided a waste and recycling proposal that meets the needs of the City, ensures compliance with state mandates, and shows our commitment to your community.

We look forward to hosting you at our facilities in the near future. In preparation for those visits, I’d like to share with you some videos that highlight those facilities.

Thank you again for your time and we look forward to continuing this process.

Sincerely,
Elizabeth Ramirez | Director of Govt. Affairs
Athens Services Vincent Office | 5355 Vincent Ave | Irwindale, CA 91706 Office 626-594-4415 | Cell 626-542-0475
Email [email protected]
AR003825
-
-
RE: Thank You from Athens Services
From Elizabeth Ramirez
To Helen CoxRobert Zaratsian
Date 2020/12/03 15:28
Subject: RE: Thank You from Athens Services
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Helen,
Robert and I would like to hop on a quick call to discuss details and logistics of the tour. Do you have time today?
Also, here is the direct link to register for the food recovery event. You will need to setup a username and password to register for the event.
https://lafoodwaste.com/events/greater-la-food-rescue-workshop-2020/ Thanks.

Elizabeth Ramirez | Director of Govt. Affairs
Athens Services Vincent Office | 5355 Vincent Ave | Irwindale, CA 91706 Office 626-594-4415 | Cell 626-542-0475
Email [email protected]
From: Helen Cox <[email protected]>
Sent: Thursday, December 3, 2020 10:59 AM
To: Elizabeth Ramirez <[email protected]> Cc: Richard Tagore-Erwin <[email protected]>; [email protected]; Cesar Torres <[email protected]>; Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>; Jessica Aldridge <[email protected]>; Greg Loughnane <[email protected]>; Rod Cordova <[email protected]>; Carrie Matson <[email protected]>
Subject: [EXTERNAL] RE: Thank You from Athens Services
Good morning, Elizabeth and the Athens team,
Thank you for your presentation and participation in yesterday’s interview. We will be taking advantage of the invitations you extended to attend the Sustainability Center event this morning, and also the Food Recovery event (please could you send a registration form and/or link for this event).

AR003826
-
-
-
-
-
-
where that is taking place and also the American Organics facility.

Our available dates are Thursday Dec 10 and Monday Dec 14. I’m not sure whether we could fit both into a single day or whether two separate dates would be necessary.

Please let me know the status of Crown Recycling and the food pre-processing location, and then we can work with you to develop an appropriate schedule for the visits.

Thanks very much,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

We look forward to hosting you at our facilities in the near future. In preparation for those visits, I’d like to share with you some videos that highlight those facilities.

AR003827
-
-
-
-
i
:::!_
Thank you again for your time and we look forward to continuing this process.

Sincerely,
Elizabeth Ramirez | Director of Govt. Affairs
Athens Services Vincent Office | 5355 Vincent Ave | Irwindale, CA 91706 Office 626-594-4415 | Cell 626-542-0475
Email [email protected]
AR003828
-
AR003829
RE: Thank You from Athens Services
From Helen Cox
To Elizabeth RamirezRobert Zaratsian
Date 2020/12/03 22:10
Subject: RE: Thank You from Athens Services
Attachments: image00 l .jpg, image002.jpg
Hi Elizabeth,
Sorry, I got tied up for the rest of the afternoon. Let's talk tomor~ free after 1 pm.

Could you call me in the afternoon? Best to reach me on my cell - or you can use Microsoft Teams. Thanks
Helen
From: Elizabeth Ramirez [mailto:[email protected]] Sent: Thursday, December 3, 2020 3:28 PM
To: Helen Cox <[email protected]>
Cc: Robert Zaratsian <[email protected]>
Subject: RE: Thank You from Athens Services
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Elizabeth Ramirez I Director of Govt. Affairs
A hen Services Vincent Office I 5355 Vincent Ave I Irwindale, CA 91706 Office 626-594-4415 I Cell 626-542-0475
Email [email protected]
From: Helen Cox <[email protected]>
Sent: Thursday, December 3, 2020 10:59 AM
To: Elizabeth Ramirez <[email protected]> Cc: Richard Tagore-Erwin <[email protected] >; [email protected]; Cesar Torres <CTorres@athensservices .com>; Gary Clifford <GCl [email protected]>; Robert Zaratsian <RZaratsian@athensservices .com>; Jessica Aldridge <[email protected]>; Greg Loughnane <[email protected]>; Rod Cordova <[email protected]>; Carrie Matson AR003830
<CMatson@toaks .org>
Subject: [EXTERNAL] RE: Thank You from Athens Services
Good morning, Elizabeth and the Athens team,
Thank you for your presentation and participation in yesterday's interview. We will be taking advantage of the invitations you extended to attend the Sustainability Center event this morning, and also the Food Recovery event (please could you send a registration form and/or link for this event).

As mentioned yesterday, we are interesting in seeing your processing facilities in action - in particular, those that would be utilized under a franchise agreement with Thousand Oaks. Ideally, we would like to see the Crown facility, but since that facility is undergoing an overhaul I'm not sure of its current status. Where is food waste preprocessing currently taking place? We would like to visit the facility where that is taking place and also the American Organics facility.

Our available dates are Thursday Dec 10 and Monday Dec 14. I'm not sure whether we could fit both into a single day or whether two separate dates would be necessary.

Please let me know the status of Crown Recycling and the food pre-processing location, and then we can work with you to develop an appropriate schedule for the visits.

Thanks very much,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.org/publicworks
From: Elizabeth Ramirez [mailto:[email protected]] Sent: Wednesday, December 2, 2020 5:56 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]>; Carrie Matson <CMatson@toaks .org>
Cc: Richa rd Tagore-Erwin <[email protected] >; [email protected]; Cesar Torres <[email protected]>; Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>; Jessica Aldridge <[email protected]>; Greg Loughnane <[email protected]>
Subject: Thank You from Athens Services
CAUTION: This email originated from outside of the organ ization . Do not click links or open attachments 7 unless you recognize the sender and know the content is safe.

We look forward to hosting you at our facilities in the near future. In preparation for those visits, I'd like to share with you some videos that highlight those facilities.

Sun Valley Facility. https://www.youtube.com/watch?v=9mjKOky1Y-k&t=4s American Organics. https://www.youtube.com/watch?v=zrPFAZm7fjY AR003831
I also would like to extend an invitation for you to join our virtual tour of our Thousand Oaks Sustainability Center, hosted by Jessica Aldridge. This is happening tomorrow, Thursday, December 3 from 11am-12pom on lnstagram live. Not only will you be able to learn more about our center, but you will see how we have been utilizing social media to broadcast various training and outreach efforts. I have attached the event details for your reference.

Thank you again for your time and we look forward to continuing this process.

Sincerely,
Elizabeth Ramirez I Director of Govt. Affairs
t. e Services Vincent Office I 5355 Vincent Ave I Irwindale, CA 91706 Office 626-594-4415 I Cell 626-542-0475
Email [email protected]
AR003832
RE: Thank You from Athens Services
From Elizabeth Ramirez
To Helen CoxRobert Zaratsian
Date 2020/12/04 09:47
Subject: RE: Thank You from Athens Services
Attachments: image00 l .jpg, image002.jpg
CAUTION : This email originated from outside of the organization. Do not cl ick links or open attachments unless you recognize the sender and know the content is safe.

Hi Helen,
Just sent an invite to chat at 1:30 today.

Speak to you soon.

Thanks.

Liz
From: Helen Cox <[email protected]>
Sent: Thursday, December 3, 2020 10:11 PM
To: Elizabeth Ramirez <[email protected]> Cc: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] RE: Thank You from Athens Services
Hi Elizabeth,
Sorry, I got tied up for the rest of the afternoon. Let's talk tom or~ free after 1 pm.

Could you call me in the afternoon? Best to reach me on my cell~ r you can use Microsoft Teams. Thanks
Helen
From: Elizabeth Ramirez [mailto:[email protected]] Sent: Thursday, December 3, 2020 3:28 PM
To: Helen Cox <[email protected]>
Cc: Robert Zaratsian <[email protected] >
Subject: RE: Thank You from Athens Services
CAUTION : Th is email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

AR003833
Elizabeth Ramirez I Director of Govt. Affairs
hen Services Vincent Office I S355 Vincent Ave I Irwindale, CA 91706 Office 626-594-4415 I Cell 626-542-0475
Email [email protected]
From: Helen Cox <[email protected]>
Sent: Thursday, December 3, 2020 10:59 AM
To: Elizabeth Ramirez <[email protected]> Cc: Richard Tagore-Erwin <[email protected] >; [email protected]; Cesar Torres <CTorres@athensservices .com>; Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>; Jessica Aldridge <[email protected]>; Greg Loughnane <[email protected]>; Rod Cordova <RCordova@toaks .org>; Carrie Matson <[email protected]>
Subject: [EXTERNAL] RE: Thank You from Athens Services
Good morning, Elizabeth and the Athens team,
Thank you for your presentation and participation in yesterday's interview. We will be taking advantage of the invitations you extended to attend the Sustainability Center event this morning, and also the Food Recovery event {please could you send a registration form and/or link for this event).

As mentioned yesterday, we are interesting in seeing your processing facilities in action - in particu lar, those that would be utilized under a franchise agreement with Thousand Oaks. Ideally, we would like to see the Crown facility, but since that facility is undergoing an overhaul I'm not sure of its current status. Where is food waste preprocessing currently taking place? We would like to visit the facility where that is taking place and also the American Organics facility.

Our available dates are Thursday Dec 10 and Monday Dec 14. I'm not sure whether we could fit both into a single day or whether two separate dates would be necessary.

Please let me know the status of Crown Recycling and the food pre-processing location, and then we can work with you to develop an appropriate schedule for the visits.

Thanks very much,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.org/publicworks
From: Elizabeth Ramirez [mailto:[email protected]] Sent: Wednesday, December 2, 2020 5:56 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]>; Carrie Matson <CMatson@toaks .org>
Cc: Richard Tagore-Erwin <[email protected] >; [email protected]; Cesar Torres <[email protected]>; Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>; Jessica Aldridge <JAld [email protected]>; Greg I .,..,,.,..1... ................. _.,,r1 .-. , ,,_L,..,.._.,.. ,... t.::\ -4--L..-. .... ,,..,,....,. _ , , : _ ,.._ ,...,...,,_,.. ...._ AR003834
LUU~lllldlle <;.. \JLUUJa;ll l ldlle\Wd u1er1:,:,er V ILe::> . LUIII ? Subject: Thank You from Athens Services
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

We look forward to hosting you at our facilities in the near future. In preparation for those visits, I'd like to share with you some videos that highlight those facilities.

Sun Valley Facility. https://www.youtube.com/watch?v=9mjKOky1Y-k&t=4s American Organics. https://www.youtube.com/watch ?v=zrPFAZm7fjY I also would like to extend an invitation for you to join our virtual tour of our Thousand Oaks Sustainability Center, hosted by Jessica Aldridge. This is happening tomorrow, Thursday, December 3 from 11am-12pom on lnstagram live. Not only will you be able to learn more about our center, but you will see how we have been utilizing social media to broadcast various training and outreach efforts. I have attached the event details for your reference.

Thank you again for your time and we look forward to continuing this process.

Sincerely,
Elizabeth Ramirez I Director of Govt. Affairs
t Services Vincent Office I 5355 Vincent Ave I Irwindale, CA 91706 Office 626-594-4415 I Cell 626-542-0475
Email [email protected]
RE: T.O./Athens - Questions on storm drain cleaning
From Robert Zaratsian
To Gary Clifford, Helen CoxRod CordovaRichard Tagore-Erwin Date 2020/12/07 14:11
Subject: RE: T.O./Athens - Questions on storm drain cleaning Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Helen,
We will get back to you with our response as soon as possible.

Best regards,
Robert
From: Helen Cox <[email protected]>
Sent: Monday, December 7, 2020 2:02 PM
To: Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; Rod Cordova <[email protected]> Subject: [EXTERNAL] T.O./Athens - Questions on storm drain cleaning Dear Gary/Robert,
We have a couple of follow up questions on the storm drain/catch basin cleaning that we would appreciate your answering.

You propose to use American Integrated Services as a sub-contractor for this service. Will they be using a vactor as shown in: https://www.americanintegrated.com/clearing-storm-drains-on-socalfreeways.html or some other equipment? If something else, please let us know what equipment will be used and send a photo/specs.

Is American Integrated Services conducting storm drain/catch basin cleanout for any other cities? If so, please provide the names of local/regional ones.

Please provide your answers by December 15.

Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

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RE: T.O./Athens - Questions on storm drain cleaning
From Robert Zaratsian
To Cesar Torres, Gary Clifford, Helen CoxRod CordovaRichard TagoreErwin Date 2020/12/07 16:02
Subject: RE: T.O./Athens - Questions on storm drain cleaning Attachments:
image001.jpg, image002.jpg, Guzzler.jpg, Transportation - Guzzler with Hy-Rail - NEW.jpg, Transportation - 120 bbl Vac Truck and Guzzler.jpeg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Helen,
American Integrated Services (AIS) would utilize the equipment seen on their website. Attached please find the still photos of the “Guzzler” brand equipment. The Vactor and Guzzler are the same equipment, except it is a different brand name. The following is some of the jurisdictions they have provided service for:
· County of Ventura – contact name Phil Garcia
· Moorpark,
· Fillmore
· Santa Paula.
· Caltrans – North and South regions
Please let me know if you have any other questions.

Is American Integrated Services conducting storm drain/catch basin cleanout for any other cities? If so, please provide the names of local/regional ones.

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Please provide your answers by December 15.

Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

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RE: T.O./Athens - Questions on storm drain cleaning
From Helen Cox
To Cesar Torres, Gary CliffordRod CordovaRichard Tagore-Erwin, Robert Zaratsian
Date 2020/12/07 17:09
Subject: RE: T.O./Athens - Questions on storm drain cleaning Attachments: image003.jpg, image004.jpg, image005.jpg, image006.jpg Thanks very much, Robert. I really appreciate your prompt response.

Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Robert Zaratsian [mailto:[email protected]] Sent: Monday, December 7, 2020 4:02 PM
To: Helen Cox <[email protected]>; Gary Clifford <[email protected]> Cc: Richard Tagore-Erwin <[email protected]>; Rod Cordova <[email protected]>; Cesar Torres <[email protected]>
Subject: RE: T.O./Athens - Questions on storm drain cleaning CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Best regards,
Robert
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From: Helen Cox <[email protected]>
Sent: Monday, December 7, 2020 2:02 PM
To: Gary Clifford <[email protected]>; Robert Zaratsian <[email protected]>
Cc: Richard Tagore-Erwin <[email protected]>; Rod Cordova <[email protected]> Subject: [EXTERNAL] T.O./Athens - Questions on storm drain cleaning Dear Gary/Robert,
We have a couple of follow up questions on the storm drain/catch basin cleaning that we would appreciate your answering.

Is American Integrated Services conducting storm drain/catch basin cleanout for any other cities? If so, please provide the names of local/regional ones.

Please provide your answers by December 15.

Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

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From: Corcoran, Doug
Sent: Monday, December 7, 2020 6:43:50 PM (UTC-08:00) Pacific Time (US & Canada) To: Helen Cox
Cc: Rod Cordova; Smith, Mike (GI Industries)
Subject: RE: Site visit to Sun Valley Recycling Park
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thanks Helen. I am pretty sure that we can accommodate the tour for Monday. Before I confirm, however, based on the orders that went into effect last night I need to make sure we will not violate any restrictions due to COVID-19 that the City of Los Angeles has enacted. I will know and get back to you tomorrow.

From: Helen Cox <[email protected]>
Sent: Monday, December 7, 2020 5:20 PM
To: Corcoran, Doug <[email protected]>; Smith, Mike (GI Industries) <[email protected]> Cc: Rod Cordova <[email protected]>
Subject: [EXTERNAL] Site visit to Sun Valley Recycling Park Dear Doug/Mike
We are interested in visiting your new Recycling Park in Sun Valley as part of our proposal evaluation process. In particular we are interested in seeing the materials arriving, the sorting process and the end product as well as the food processing/pre-processing operations. Would it be possible to arrange a short visit.

Our preferences would be for morning or afternoon on Monday Dec 14. If that doesn't work for you, please let us know as soon as possible and provide some alternative days/times. Thanks Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.org/publicworks
Recycling is a good thing. Please recycle any printed emails.

RE: Site visit to Sun Valley Recycling Park
From Corcoran, Doug
To Helen CoxSmith, Mike (GI Industries)Rod Cordova
Date 2020/12/07 18:44
Subject: RE: Site visit to Sun Valley Recycling Park
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Our preferences would be for morning or afternoon on Monday Dec 14. If that doesn’t work for you, please let us know as soon as possible and provide some alternative days/times. Thanks Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

Recycling is a good thing. Please recycle any printed emails.

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From: Corcoran, Doug
Sent: Tuesday, December 8, 2020 3:57:54 PM (UTC-08:00) Pacific Time (US & Canada) To: Helen Cox
Cc: Rod Cordova; Von Pein, Rick; Smith, Mike (GI Industries) Subject: RE: Site visit to Sun Valley Recycling Park
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen.

It looks like we are good to go for a tour on Monday Dec. 14 in the afternoon . Would you like to do 1:00 pm, 2:00 pm? Let us know and I will make sure everyone is ready. We have some visitor protocols for the facility in general and COVID in particular that I will send to you.

The OREX unit is operational, but the recyclable sorting equipment is not. We are on the list with the utility company {LADWP) to be energized any day, but as of this writing we are waiting. Once we get power, there is a list of start-up actions that need to be completed before we put material on the line.

We do not expect to be through the start-up actions by next Monday.

Our Senior Engineer will be onsite with us to take us through the facility and equipment and to answer questions.

Thank you.

Our preferences would be for morning or afternoon on Monday Dec 14. If that doesn't work for you, please let us know as soon as possible and provide some alternative days/times. Thanks Helen
AR003847
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.org/publicworks
Recycling is a good thing. Please recycle any printed emails.

RE: Site visit to Sun Valley Recycling Park
From Corcoran, Doug
To Helen CoxSmith, Mike (GI Industries)Rod CordovaVon Pein, Rick
Date 2020/12/08 15:58
Subject: RE: Site visit to Sun Valley Recycling Park
Attachments: image001.jpg, image002.jpg
AR003848
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CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen.

It looks like we are good to go for a tour on Monday Dec. 14 in the afternoon. Would you like to do 1:00 pm, 2:00 pm? Let us know and I will make sure everyone is ready. We have some visitor protocols for the facility in general and COVID in particular that I will send to you.

The OREX unit is operational, but the recyclable sorting equipment is not. We are on the list with the utility company (LADWP) to be energized any day, but as of this writing we are waiting. Once we get power, there is a list of start-up actions that need to be completed before we put material on the line.

We do not expect to be through the start-up actions by next Monday.

Our Senior Engineer will be onsite with us to take us through the facility and equipment and to answer questions.

Thank you.

Recycling is a good thing. Please recycle any printed emails.

AR003849
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RE: Site visit to Sun Valley Recycling Park
From Helen Cox
To Corcoran, DougSmith, Mike (GI Industries)Rod CordovaVon Pein, Rick
Date 2020/12/08 16:22
Subject: RE: Site visit to Sun Valley Recycling Park
Attachments: image003.jpg, image004.jpg, image005.jpg, image006.jpg Thanks, Doug.
1 pm would be perfect. We will meet you at the facility. Rod and I have PPE (hard hat, vest & safety glasses) plus masks that we will bring with us. Please provide any further details. Thanks very much, Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Corcoran, Doug [mailto:[email protected]]
Sent: Tuesday, December 8, 2020 3:58 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Von Pein, Rick <[email protected]>; Smith, Mike (GI Industries) <[email protected]>
Subject: RE: Site visit to Sun Valley Recycling Park
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen.

It looks like we are good to go for a tour on Monday Dec. 14 in the afternoon. Would you like to do 1:00 pm, 2:00 pm? Let us know and I will make sure everyone is ready. We have some visitor protocols for the facility in general and COVID in particular that I will send to you.

We do not expect to be through the start-up actions by next Monday.

Our Senior Engineer will be onsite with us to take us through the facility and equipment and to answer questions.

Thank you.

From: Helen Cox <[email protected]>
Sent: Monday, December 7, 2020 5:20 PM
To: Corcoran, Doug <[email protected]>; Smith, Mike (GI Industries) <[email protected]> AR003850
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To: Corcoran, Doug <[email protected]>; Smith, Mike (GI Industries) <[email protected]> Cc: Rod Cordova <[email protected]>
Subject: [EXTERNAL] Site visit to Sun Valley Recycling Park Dear Doug/Mike
We are interested in visiting your new Recycling Park in Sun Valley as part of our proposal evaluation process. In particular we are interested in seeing the materials arriving, the sorting process and the end product as well as the food processing/pre-processing operations. Would it be possible to arrange a short visit.

Recycling is a good thing. Please recycle any printed emails.

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From: Corcoran, Doug
Sent: Tuesday, December 8, 2020 5:36:38 PM (UTC-08:00) Pacific Time (US & Canada) To: Helen Cox
Cc: Rod Cordova; Von Pein, Rick; Smith, Mike (GI Industries) Subject: RE: Site visit to Sun Valley Recycling Park
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
1:00 pm Monday 12/14 it is. I will forward a summary our visiting protocols to you by tomorrow morning.

From: Helen Cox <[email protected]>
Sent: Tuesday, December 8, 2020 4:23 PM
To: Corcoran, Doug <[email protected]>
Cc: Rod Cordova <[email protected]>; Von Pein, Rick <[email protected]>; Smith, Mike {GI Industries) <[email protected]>
Subject: RE: Site visit to Sun Valley Recycling Park
Thanks, Doug.
1 pm would be perfect. We will meet you at the facility. Rod and I have PPE {hard hat, vest & safety glasses) plus masks that we will bring with us. Please provide any further details. Thanks very much, Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks .org/publicworks
From: Corcoran, Doug [mailto:dcorcora@wm .com]
Sent: Tuesday, December 8, 2020 3:58 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <RCordova@toaks .org>; Von Pein, Rick <rvonpein@wm .com>; Smith, Mike {GI Industries) <[email protected]>
Subject: RE: Site visit to Sun Valley Recycling Park
AR003853
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen.

We do not expect to be through the start-up actions by next Monday.

Our Senior Engineer will be onsite with us to take us through the facility and equipment and to answer questions.

Thank you.

From: Helen Cox <[email protected]>
Sent: Monday, December 7, 2020 5:20 PM
To: Corcoran, Doug <[email protected]>; Smith, Mike {GI Industries) <msmith@wm .com> Cc: Rod Cordova <[email protected]>
Subject: [EXTERNAL] Site visit to Sun Valley Recycling Park Dear Doug/Mike
We are interested in visiting your new Recycling Park in Sun Valley as part of our proposal evaluation process. In particular we are interested in seeing the materials arriving, the sorting process and the end product as well as the food processing/pre-processing operations. Would it be possible to arrange a short visit.

RE: Site visit to Sun Valley Recycling Park
From Corcoran, Doug
To Helen CoxSmith, Mike (GI Industries)Rod CordovaVon Pein, Rick
Date 2020/12/08 17:36
Subject: RE: Site visit to Sun Valley Recycling Park
Attachments: image001.jpg, image002.jpg, image003.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
1:00 pm Monday 12/14 it is. I will forward a summary our visiting protocols to you by tomorrow morning.

Hello Helen.

It looks like we are good to go for a tour on Monday Dec. 14 in the afternoon. Would you like to do 1:00 pm, 2:00 pm? Let us know and I will make sure everyone is ready. We have some visitor protocols for the facility in general and COVID in particular that I will send to you.

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protocols for the facility in general and COVID in particular that I will send to you.

We do not expect to be through the start-up actions by next Monday.

Our Senior Engineer will be onsite with us to take us through the facility and equipment and to answer questions.

Thank you.

Recycling is a good thing. Please recycle any printed emails.

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Tour of Sun Valley Recycling Park
From Corcoran, Doug
To
Khajetoorians, Asteghik, Helen CoxMetter, LarryHarismendy, MarcSmith, Mike (GI Industries), Rod CordovaVon Pein, RickBereiter, Steevie
Date 2020/12/09 17:48
Subject: Tour of Sun Valley Recycling Park
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen,
I have placed below our Visiting Protocols that address COVID-19 preventative measures.

1. We ask visitors to our sites to complete a health screening questionnaire before visiting. You can reach the questionnaire from the link I have copied. If you have any difficulty with the questionnaire feel free to reach out. https://customervoice.microsoft.com/Pages/ResponsePage.aspx? id=rou_135NnEe95BED2eQTbHn_lyNO6phHszjrczvPTeRUNTRVSDg0UExBV01MWk03TUhJVkQ5NUdUUS4u Some of the questions in the questionnaire are about the WM facility and contact. The answers to those questions are as follows:
· Address of Waste Management Facility - 9227 Tujunga Ave.

Sun Valley, CA 91352
· Email of WM Host - [email protected]
· Name of WM Host - Doug Corcoran

2. In addition to the pre-visit screening, we ask all Visitors to take the following actions while on-site:

Use hand sanitizer provided at entry prior to entering the facility Maintain a minimum of six feet from all persons always even while wearing a cloth face cover or disposable mask Wash your hands with soap and water for a minimum of 20 seconds often and definitely prior to and after eating or using the restroom
Always keep your face covered with a cloth face cover or disposable mask The cloth face cover or disposable mask must always cover your nose and mouth Of course, If you feel sick or you are experiencing any COVID-19 symptoms, please stay home and take care of yourself including seeking medical care if appropriate. We cannot allow entry to the facility to people who are experiencing any COVID-19 symptoms. Assuming all is well, see you on Monday in Sun Valley.

Recycling is a good thing. Please recycle any printed emails.

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RE: Tour of Sun Valley Recycling Park
From Helen Cox
To Corcoran, DougRod Cordova
Date 2020/12/09 18:37
Subject: RE: Tour of Sun Valley Recycling Park
Attachments: image001.jpg, image002.jpg
AR003857
Got it Doug, and have completed it. Thanks. We look forward to seeing you on Monday, Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Corcoran, Doug [mailto:[email protected]]
Sent: Wednesday, December 9, 2020 5:49 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]> Cc: Smith, Mike (GI Industries) <[email protected]>; Bereiter, Steevie <[email protected]>; Harismendy, Marc <[email protected]>; Von Pein, Rick <[email protected]>; Khajetoorians, Asteghik <[email protected]>; Metter, Larry <[email protected]> Subject: Tour of Sun Valley Recycling Park
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen,
I have placed below our Visiting Protocols that address COVID-19 preventative measures. 1) We ask visitors to our sites to complete a health screening questionnaire before visiting. You can reach the questionnaire from the link I have copied. If you have any difficulty with the questionnaire feel free to reach out. https://customervoice.microsoft.com/Pages/ResponsePage.aspx? id=rou_135NnEe95BED2eQTbHn_lyNO6phHszjrczvPTeRUNTRVSDg0UExBV01MWk03TUhJVkQ5NUdUUS4u Some of the questions in the questionnaire are about the WM facility and contact. The answers to those questions are as follows:
· Address of Waste Management Facility - 9227 Tujunga Ave.

Sun Valley, CA 91352
· Email of WM Host - [email protected]
· Name of WM Host - Doug Corcoran
2) In addition to the pre-visit screening, we ask all Visitors to take the following actions while on-site:
· Use hand sanitizer provided at entry prior to entering the facility · Maintain a minimum of six feet from all persons always even while wearing a cloth face cover or disposable mask · Wash your hands with soap and water for a minimum of 20 seconds often and definitely prior to and after eating or using the restroom
· Always keep your face covered with a cloth face cover or disposable mask o The cloth face cover or disposable mask must always cover your nose and mouth Of course, If you feel sick or you are experiencing any COVID-19 symptoms, please stay home and take care of yourself including seeking medical care if appropriate. We cannot allow entry to the facility to people who are experiencing any COVID-19 symptoms. Assuming all is well, see you on Monday in Sun Valley.

Recycling is a good thing. Please recycle any printed emails.

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AR003859
Thank you from Athens Services
From Elizabeth Ramirez
To
Date
Subject:

Anthony BertrandAlvaro MontufarCesar TorresGary CliffordGreg Loughnane, Helen CoxJuan Rodriguez, Rod CordovaRiel
JohnsonRobert Phillips
2020/12/10 17:58
Thank you from ~ thens Services
CAUTION: This email originated from outside of the organ ization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good evening Helen and Rod,
Just wanted to reach out and thank you again for the opportunity share with you our facilities and how we can be a great partner for the City of Thousand Oaks. As you saw firsthand, we have the resources and infrastructure of a national hauler, with the service and dependability of a local, family-owned business. We are the largest privately owned and operated waste and recycling company in Southern California, and service is our number one priority.

We introduced you to many of our company leaders, and we provided you with a wealth of information. Should you have any additional questions about our infrastructure, facilities, service, etc., I wanted to make sure you had direct access to the team and wanted to share with you their direct cell phone number.

Greg Loughnane, President,
Riel Johnson, Director of Resource Recover ,
Gary Clifford, Executive Vice President,
Cesar Torres, Executive Vice President,
Anthony Bertrand, Executive Vice President (San Bernardino County), Juan Rodriguez, Vice President, Operational Support,
Alvaro Montufar, Director of Logistics,
Robert Phillips, Director of Organic Sales, American Organics, I have included each of them in this email for your convenience as well.

Should we be given the opportunity to serve the community of Thousand Oaks, we commit to providing excellent service, supporting local schools and businesses, and building community partnerships by implementing the best environmental and sustainability programs.

Please do not hesitate to contact us should you have any additional questions.

Sincerely,
Elizabeth Ramirez I Director of Govt. Affairs
Services Vincent Office I 5355 Vincent Ave I Irwindale, CA 91706 Office 626-594-4415 I Cell 626-542-0475
Email [email protected]
RE: Dec 10: Thousand Oaks/Athens Tour Itinerary
From Helen Cox
To Cesar Torres, Elizabeth Ramirez, Gary CliffordRod
Cordova
Date 2020/12/10 18:01
Subject: RE: Dec 10: Thousand Oaks/Athens Tour Itinerary Attachments: image001.jpg, image002.jpg
Thanks very much.

Helen
From: Elizabeth Ramirez [mailto:[email protected]] Sent: Thursday, December 10, 2020 5:59 PM
To: Helen Cox <[email protected]>; Gary Clifford <[email protected]>; Cesar Torres <[email protected]>
Cc: Rod Cordova <[email protected]>
Subject: RE: Dec 10: Thousand Oaks/Athens Tour Itinerary CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you Helen!
I think our emails just crossed!
It was a pleasure hosting you both, and we are available should you have any additional questions.

Thanks again.

Liz
From: Helen Cox <[email protected]>
Sent: Thursday, December 10, 2020 5:54 PM
To: Elizabeth Ramirez <[email protected]>; Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Cc: Rod Cordova <[email protected]>
Subject: [EXTERNAL] RE: Dec 10: Thousand Oaks/Athens Tour Itinerary Dear Athens Team
Just wanted to thank you for the tour of your facilities today. Rod and I really valued being able to see your operations in action, your trucks, bins, and carts, and the dashboard that you use to monitor and track your services. Although we both really liked the organics screw press and the optical sorters, we forgot to mention that the use of technology and integration of that into a user-friendly dashboard may have been the most impressive feature of the tour. Thank you for demonstrating it.

We will let you know if we have any follow-up questions.

Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
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Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Elizabeth Ramirez [mailto:[email protected]] Sent: Wednesday, December 9, 2020 7:48 AM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Gary Clifford <[email protected]>; Cesar Torres <[email protected]>; Robert Zaratsian <[email protected]> Subject: RE: Dec 10: Thousand Oaks/Athens Tour Itinerary CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Great, thanks Helen!
See you tomorrow!
From: Helen Cox <[email protected]>
Sent: Tuesday, December 8, 2020 4:26 PM
To: Elizabeth Ramirez <[email protected]> Cc: Rod Cordova <[email protected]>; Gary Clifford <[email protected]>; Cesar Torres <[email protected]>; Robert Zaratsian <[email protected]> Subject: [EXTERNAL] RE: Dec 10: Thousand Oaks/Athens Tour Itinerary Hi Elizabeth,
Thanks for setting up the site visits for us. We have the itinerary and will be at Sun Valley at 7 a.m.

Thursday as planned. Rod and I both have our own PPE (hard hat, vest, safety glasses) which we will bring, as well as our masks.

Thank you for setting up transportation between the facilities and arranging for lunch.

I would like to have the 8 inch #13 on French bread, everything on it.

Rod will have the 8" Country Club (#11), French bread, everything on it.

Thanks very much. We look forward to seeing you on Thursday morning.

Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Elizabeth Ramirez [mailto:[email protected]] Sent: Monday, December 7, 2020 5:32 PM
To: Helen Cox <[email protected]>
AR003861
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To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Gary Clifford <[email protected]>; Cesar Torres <[email protected]>; Robert Zaratsian <[email protected]> Subject: Dec 10: Thousand Oaks/Athens Tour Itinerary
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen,
We look forward to hosting you and Rod this coming Thursday, December 10.

As promised, attached is an itinerary. As discussed, we will meet at 7am at our Sun Valley facility to begin the day. If all goes according to plan, we should have completed the site visits for all 4 facilities and have you back at Sun Valley around 1:30pm.

Do you and Rod have your own PPE (hard hat, vest, safety glasses)? If not, we can definitely provide some for you. Please do let me know.

We have arranged for transportation from Sun Valley to our other facilities via a large Sprinter Van. Gary Clifford and I will be riding with you and there will be more than enough space to allow for social distancing. Also, we will be providing lunch, as it will be a long day. We will be ordering individual box lunches from Jimmy John’s. If you can so kindly let me know what sort of sandwich you and Rod would like, I can get that ordered as well.

We look forward to hosting you on Thursday. In the meantime, should you have any additional questions, please do not hesitate to reach out to me.

Thank you.

Elizabeth Ramirez | Director of Govt. Affairs
Athens Services Vincent Office | 5355 Vincent Ave | Irwindale, CA 91706 Office 626-594-4415 | Cell 626-542-0475
Email [email protected]
AR003862
-
I I
-
AR003863
Athens
From Eriksson, Austin L
To Helen Cox
Date 2020/12/15 17:50
Subject: Athens
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hey Helen,
Hope you're holding up well through out this crazy year.

A little birdie told me you guys got your waste hauling contract out for bid for the city. Happy to talk through anything Athens related and share our experience (good and challenges).

Thanks
Austin
Sent from my iPhone
AR003864
RE: City ofT.O. SW services evaluation
From Helen Cox
To
Date
Subject:

John Gasparian, JohnG
2020/ I 2/24 09:40
RE: City ofT.O. SW services evaluation
AmericanReclamation_ eval_letter _ 122420.p df, image00l .jpg, image002.jpg, image003.png Attachments:

Dear John,
My apologies for not being clear. We have completed phase 2 but your company did not advance to phase 3. Attached is a revised letter that clarifies this .

Thanks again for your interest in providing services to the City.

Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks org/publicworks
From: JohnG [mailto:[email protected]]
Sent: Wednesday, December 23, 2020 5:44 PM
To: Helen Cox <[email protected]>
Cc: John Gasparian <[email protected]>
Subject: Re: City of T.O. SW services evaluation
CAUTION: Thi s ema il originated from outside of the organization. Do not click links or open attachments unless you recognize the se nder and know th e content is safe.

Hello Helen,
Thank you for this information. Since phase 1 is a pass/fail review. how did our company fail to move to the next phase? Which specific item did we fail to provide? In mo:
processes we panicipate in, we receive a lot more correspondence than what has taken place in this process, so it is unsettling that our proposal is not passing the first phase when have not communicated with the City at all, aside from providing financial statements ..

Please provide the information specified above at your convenience so we can appropriately respond to the letter.

Sincerely,
John R Gasparian Jr.

C: (213) 270-5958 I O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
OD
AMERICANREc1:AMATION

SOUTH COAST FIB'ERS
COLLECT· RECYCLE· DIVERT· REUSE
www.americanreclamation.com
~ Please consider the environment before printing this e-ma il On Dec 23, 2020, at 5:16 PM, Helen Cox <[email protected]> wrote:

Dear Mr. Gasparian
Please find attached a letter from the City of Thousand Oaks regarding our solid waste services RFP evaluation status.

Thanks.

Happy holidays,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 1 toaks.org/publicworks
<image007.jpg> <image008.jpg>
From: JohnG [mailto:[email protected]]
Sent: Monday, December 14, 2020 9:49 AM
To: Rod Cordova <[email protected]>
Cc: Helen Cox <[email protected]>: John Gasparian <[email protected]> Subject: Re: RFP - Financial Information needed
AR003865
AUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content ls safe.

Good Morning Rod,
I hope you are doing well. We wanted to check in and see what stage the City is at in your evaluation process for the award(s) of the commercial and residential solid waste, recycling, and organi cs co ll ection franchise. Per the RFP, we understand the primary period of evaluation was supposed to be in November.

If you could provide an update at your convenience or advise if the City has any additional questions that we could assist in answering, that would be great. Thank you Rod, we hope everyone is staying safe & healthy.

Happy Ho lidays,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (21 3) 270-5958 I 0 : (888) 999-9330
4560 Doran Street, Los Angeles 90039
<image009. png>
www.americanreclamation.com
- Please con.sit/er the environment before printing this email- AR003866
AR003867
On Nov 3, 2020, at 4:38 PM, Rod Cordova <[email protected]> wrote:

Dear Proposer,
In order to conduct a thorough review and evaluation of your recently submitted proposal for solid waste collection services, we are requesting audited financial statements for your organization . Per RFP addendum #5, "Proposer must provide copies of audited financial statements for the most recent three (3) fiscal years far the entity that is proposed to sign the Franchise Agreement. Audited financial statements must include: balance sheet, income statement, statement of changes, footnotes, and subsidiary schedules. These statements may be submitted together with Proposal or, if not submitted with Proposal, must be made available to the City upon request by the City during review process and prior to award of an Agreement.

Failure ta provide these statements promptly (within 3 business days) upon request will be grounds for disqualification."
Please submit your Financial statements to rcordoya@toaks org or hcox@toaks org no later than 12:00 p.m. on Monday, November 9th.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449. 2468 i toaks.org/publicworks
~~ @ ·1 ~tlu~•md O..ik~ •.,. . ..,.•
~ Please consider the environment before printing this e-mail <AmericanReclamation _ eva!Jetter _ 122320.pdf>
AR003868
CiLy o r Public Works Department
Thousan
John R. Gasparian, Sr.

C.E.O. and President
American Reclamation, Inc.
4560 Doran Street
Los Angeles, CA 90039-1006
December 23, 2020
Dear Mr. Gasparian
2100 Thousand Oaks Boulevard • Thousand O ~ks, Ci\ 91362 P honis 80.'i/449.2400 • rnx 805 / 449.247.'i • www.ro:,b.org Clifford G. Finley
Public Works Directo r
The City of Thousand Oaks would like to thank you for your proposal submitted in response to our Request for Proposals (RFP) for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services issued on July 16, 2020. We have now completed the first two phases of our evaluation process and regret to inform you that your proposal was not selected to advance to the-final stage.

Thank you again for your interest in providing services in the City, and for your time and effort in responding to this RFP.

Wishing you a happy and healthy holiday season,
Sincerely,
Helen M. Cox
Sustainability Division Manager
cc:

Rod Cordova, Assistant Analyst
Richard Tagore-Erwin, R3 Consulting Group, Inc.
toak .org
AR003869
From: ken kaplan
Date: December 31, 2020 at 9:01:31 AM PST
To: [email protected], Bob Engler <[email protected]>, Al Adam <[email protected]>, Ed Jones <[email protected]>, Kevin McNamee <[email protected]>
Subject: Waste Management Contract renewal
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

My name is Ken Kaplan. I live at We
have lived in our new home now approximately 40 weeks. My best guess is Waste !Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer service people are nice and try to be helpful, other than yesterday when I called several times during the day and no one answered the phone. the customer service people also promise to discuss this with their dispatch people. more than likely a lie.

I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste Management.

PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

AR003870
Waste Management Contract renewal
From ken kaplan
To
Date
Subject:

Al Adam, Bob Engler, [email protected], Ed Jones, Kevin McNamee
2020/12/31 09:01
Ml aste Management Contract renewal
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

My name is Ken Kaplan. I live at We have lived in our
new home now approximately 40 weeks. My best guess is Ml aste Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer service people are nice and try to be helpful, other than yesterday when I called several times during the day and no one answered the phone. the customer service people also promise to discuss this with their dispatch people. more than likely a lie.

I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal.

I urge you to pick any other company than Waste Management.

PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

AR003871
Re: Waste Management Contract renewal
From Bob Engler
To
Date
Subject:

Hello Ken,
ken kaplan
2021/01 /01 11 :03
Re: Waste Management Contract renewal
Thank you for adding your experiences to our discussion.

Our solid waste contract is currently being reviewed and I have not yet seen the result of the study done of the various companies who have bid for our city. Service responsiveness is one of the areas examined so your input is timely.

The contract comes before us, I understand, in late January/early February and I encourage you to participate during public comments if you wish.

Again, thank you for the input.

Bob Engler
Member
Thousand Oaks City Council
From: ken kaplan
Sent: Thursday, December 31, 2020 9:01 AM
To: [email protected] <[email protected]>; Bob Engler <[email protected]>; Al Adam <[email protected]>; Ed Jones <[email protected]>; Kevin McNamee <[email protected]>
Subject: Waste Management Contract renewal
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

My name is Ken Kaplan. I live at e have lived in our new home now approximately 40 weeks. My best guess is Waste Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer service people are nice and try to be helpful, other than yesterday when I called several times during the day and no one answered the phone. the customer service people also promise to discuss this with their dispatch people. more than likely a lie.

I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste anagement.

PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

AR003872
Letter to the editor
From Matt Bridges
To
Date
Subject:

Cliff Finley,
[email protected]
2021/01 /04 09:59
Letter to the editor
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Letter to Acorn:

I am a long-time resident of the Conejo Valley, I noticed that !Athens M'aste has begun their local marketing campaign as well as opened an office in Thousand Oaks in their effort to be awarded the trash hauling business in Thousand Oak in 2021. I recently moved my business from Van Nuys to Burbank, where Athens is the commercial hauler and as we set up our account for trash service we also contract separately for additional recycling bin to do the right thing for the environment. I happened to be outside when Athens picked up both bins with the trash truck with no pretense of recycling except on our bill. When I spoke to ~ thens they confirmed that they indeed, when necessary, use the same truck to pick up both trash and recycling and that they do a sort at their facility. Given that they " sort" the trash and recycling at their facility, I did not feel it necessary to pay for a separate bin. This decision began a months-long odyssey of dozens and dozens of calls trying to determine how and who could process the cancelation of my service which to date has still not been processed. I have been left to leave weekly voicemails that are never returned but our bills always seem to get delivered. Is this the community-friendly hauler we want? Sincerely,
Matt Bridges
Matt Bridges I Strategic Television I PSSI I 818.793.5261 (o) AR003873
Other City Functions #9332007 has been assigned to you
From Thousand Oaks CA
To Rod Cordova
Date 2021/01/04 13:23
Subject: Other City Functions #9332007 has been assigned to you
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

NEW ASSIGNMENT
Other City Functions
Hi Rod Cordova,
Other City Functions Request #9332007 has been submitted to PublicStuff and assigned to you.

This request was submitted by
Katie Morris
Verified Official at
Jan 4, 2021, 1 :22 PM PST through
gov.publicstuff.com
https://gov.publicstuff.com/request/view/9332007

REQUEST DETAILS

DESCRIPTION
My name is Ken K.aplan. I live at . We have
lived in our new home now approximately 40 weeks. My best guess is Waste Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer service people are nice and try to be helpful, other than yesterday when I called several times during the day ,;,-nrl -no o-nP ,;,-nc,uPrPri th ....... ho-nP th,. f'11cto-rnPr c,,...,. , ;f',. 1"1P01"11P ,;, ]c,o 1"1ro-rn1c,p to rl1cf'11c,c, th,c AR003874
auu UV vu,., '1U3VV\..,·.ll..;U L.ll\..,· tJHVU\..,·. L.ll\..,· l..;U3LV.lHl..;.l 31..;.l V 11..;\..,· p'-·VtJl'-' '113V tJ.lV.llll31..; LV Ul31..;U...,3 L.lll3 with their dispatch people. more than likely a lie. I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste Management. Ken Kaplan PS. I'd send a copy of this email to Waste Managemen~ but their bill doesn't provide an email address.

PRIORITY
MEDIUM
STATUS

RECEIVED

ADDRESS

DUE DATE
Jan 11, 2021,12:00 AM PST

EMAIL PREFERENCES I UNSUBSCRIBE I ABOUT I SUPPORT
000
AR003875
FW: Other City Functions #9332007 has been assigned to you From
To
Date
Subject:

GoGreen
Rod. Cordova
2021/01/04 13:30
FW: Other City Functions #9332007 has been assigned to
you
From: Thousand Oaks CA
Sent: Monday, January 4, 20211:30:26 PM (UTC-08:00) Pacific Time (US & Canada) To: GoGree.n
SUbject: Other City Functions #9332007 has been assigned to you CAUTION: This email originated from o utside of th e organization . Do not click links or open attachments unless yo u recogn ize th e send er and know the content is safe.

NEW ASSIGNMENT
Other City Functions
Hi Go Green,
Other City Functions Request #9332007 has been submitted to Accela CRM and assigned to you.

This request was submitted by
Katie Morris
Verified Official at
Jan 4, 2021, 1:22 PM PST through
gov.publicstuff.com
https://gov.publicstuff.com/request/view/9332007

REQUEST DETAILS

DESCRIPTION
My name is Ken Kaplan. I live at We have
AR003876
Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer-service people are nice and try to be helpful, other than yesterday-when I called several times during the day and no one answered. the phone. the customer service people also promise to discu-;.s this with their dispatch people. more than likely a lie. I understand the trash pick up contracts for City of Thousand Oaks are presently up ~ge you to pick any other company than Waste Management. Ken Kaplan - PS. I'd send a copy of this email to Waste Managemen but their bill doesn't provide an email address.

PRIORITY
MEDIUM
STATUS

RECEIVED

ADDRESS

DUE DATE
Jan 11, 2021,12:00 AM PST
AR003877
RE: Waste anagement
From City Manager's Office
To Gene and Carolyn Powell
Date 2021/01/04 14:37
Subject: RE: M'aste Management
Dear Mr. Powell:

Thank you for your inquiry regarding the City's recycling practices. Your email has been referred to our Sustainability for Division for review and response on the City Manager's behalf, and you should hear from them within a few days.

Best,
Ellen Rosa
City Manager's Office
From: Gene and Carolyn Powell
Sent: Sunday, January 3, 202110:53 PM
To: City Manager's Office <[email protected]>
Subject: Waste Management
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mr Powers,
My wife and I have enjoyed living in Thousand Oaks for 27 years. We think this is a wonderful place to live.

Recent articles and television documentaries about the national state of recycling have graphically described the massive problems associated with recycling, specifically with plastics.

Given that the Waste Management contract is under review, perhaps now is the time to review how our community stands on these issues. Perhaps you could help me find answers to the following questions:

1. What is the volume of "recycled' materials compared to all other waste?
AR003878

2. What is the percentage of the cost of the recycling process (pick-up through recycling) of the total contract under review?

3. What percentage of the recycling pick-up content is plastic?

4. What percentage of the plastic is sent to a recycling center? Is the center nearby?

5. What percentage of plastic sent to the recycling center is actually recycled?

6. Is any of the plastic collected ever sent out of the state or country?

7. Is there a plan to increase the percentage of plastics that can be recycled?

8. Has increased recycling efficiency been addressed in the proposals under review?

9. Has the collection of food waste ever been considered? I hope this letter isn't perceived as simply a nuance, I'm sure that the matter has been thoroughly reviewed and analyzed and perhaps you've already made the information available and I just don't know where to find it. However, if that's not the case, wouldn't it be nice if the community knew that they are getting their money's worth and that we're moving in the right, responsible direction?
Sincerely,
Gene Powell
AR003879
AR003880
Other City Functions #9332007 has been assigned to you
From Thousand Oaks CA
To Rod Cordova
Date 2021/01/04 19:36
Subject: Other City Functions #9332007 has been assigned to you
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

NEW ASSIGNMENT
Other City Functions
Hi Rod Cordova,
Other City Functions Request #9332007 has been submitted to Accela CRM and assigned to you.

This request was submitted by
Katie Morris
Verified Official at
Jan 4, 2021, 1 :22 PM PST through
gov.publicstuff.com
https://gov.publicstuff.com/request/view/9332007

REQUEST DETAILS

DESCRIPTION
My name is Ken K.aplan. I live at e have
lived in our new home now approximately 40 weeks. My best guess is Waste Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer service people are nice and try to be helpful, other than yesterday when I called several times during the day ,;,-nrl -no o-nP ,;,-nc,uPrPri th ....... ho-nP th,. f'11cto-rnPr c,,...,. , ;f',. 1"1P01"11P ,;, ]c,o 1"1ro-rn1c,p to rl1cf'11c,c, th,c AR003881
auu UV vu,., '1U3VV\..,·.ll..;U L.ll\..,· tJHVU\..,·. L.ll\..,· l..;U3LV.lHl..;.l 31..;.l V 11..;\..,· p'-·VtJl'-' '113V tJ.lV.llll31..; LV Ul31..;U...,3 L.lll3 with their dispatch people. more than likely a lie. I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste Management. Ken Kaplan ~ S. I'd send a copy of this email to Waste Managemen~ but their bill doesn't provide an email address.

PRIORITY
MEDIUM
STATUS

RECEIVED

ADDRESS

DUE DATE
Jan 11, 2021,12:00 AM PST

EMAIL PREFERENCES I UNSUBSCRIBE I ABOUT I SUPPORT
000
Solid Waste, Recyclables, and Organic Waste Collection/Processing Services From JohnG
To Helen CoxJohn Gasparian, Rod Cordova
Date 2021/01/05 09:34
Subject: Solid Waste, Recyclables, and Organic Waste Collection/Processing Services
Attachments: Screen Shot 2020-12-03 at 2.47.09 PM.png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
I just left you a voicemail regarding the letter received stating that we were not moving to Phase 3 of the City’s evaluation for solid waste, recyclables and organic waste collection services, City-Wide. We were surprised to receive this prior to any negotiations or questions asked in reference to our proposal. We did include household hazardous waste collection and street sweeping services in our proposal, in addition to being willing to offer reductions in our pricing throughout the City. Upon all of this, American Reclamation was also prepared to build a state-of-the-art recovery facility within the City of Thousand Oaks, but we never even got to the stages of evaluation to have these discussions with the City.

With that being said, we felt it was very premature to eliminate us after months of working on this proposal, without any questions asked or a fair comparison of our proposal compared to other proposers. We would like to schedule a call for clarification and if we determine that we should not have been eliminated based upon the content of our proposal, we would likely request the City to reconsider entertaining our proposal with added enhancements.

At your convenience, please reach out to us so we know how to proceed. Thank you, I hope you had a Happy New Year and a blessed holiday season.

John R Gasparian Jr.

C: (213) 270-5958 | O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
www.americanreclamation.com
AR003882
- -
- -
1111 1111
1111
--
OD
AMERICA Ec£aMATION

SOUTH COAST FIBERS
COLLECT • RECYCLE • DIVERT • REUSE
AR003883
RE: Attn: Cliff Finley re: new waste company contract
From Helen Cox
To Cliff Finley, ader HeydariRod Cordova
Date 2021/01/05 18:21
Subject: RE: Attn: Cliff Finley re: new waste company contract Dear Ms. Mack,
Thank you for your email regarding the City's new waste hauling contract. Mr. Finley has asked me to respond on his behalf.

Thank you for your suggestions for service improvements in the new contract. Although bulky item pickup is part of the exclusive hauler agreement, dumpsters and project cleanups are not, and fall under a different contract for temporary hauling services. We will look into your suggestion for the use of bagster bags as we revise that contract in the future. I have seen the bags used extensively in European cities where there is no room for dumpsters on the streets, but was not aware of their use here. Thank you for drawing that option to our attention. The ordering of dumpsters would also fall under our temporary hauling services agreement, but again, we will bear your recommendations in mind as we come to renew that.

We share your view that the ability to conduct business online, including the ordering of services, is important in today's world. Our new hauler agreement will include a suite of improved customer service options to be provided online.

Thank you again for your suggestions.

Sincerely
Helen Cox
Sustainability Division Manager
Public Works Department
805.449.2471 I toaks.org/publicworks
From: Leila Mack
Sent: Wednesday, December 30, 2020 8:04 AM
To: Public Works Department
Subject: Attn: Cliff Finley re: new waste company contract CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mr. Finley,
I just read an article in the Acom regarding a potential new trash hauling contract for the City of Thousand Oaks and I would like to give my two cents.

As we are approaching 2021, we would love to have a trash hauling company that has fully moved into the 21st century. Online scheduling of bulk pick ups and dumpsters should be a given. We would also like a company who gives the option of "dumpster bags" or smaller dumpsters for little project cleanups. • ,.... 1 1
AR003884
Pncmg, tunetrames, and schedulmg tor these items should be transparent and easily accessible on a website, not something we have to call to find out about.

Prior to reading the article, I actually emailed WM about this issue and they said they are "working on it." But there seems to be no reason not to have this service readily available to customers. I am sure they would also make more money if they made it easier to order dumpsters online. Would you please ensure that whatever company the City chooses, they make it easy for homeowners to view pricing, schedule, and order dumpsters online? Thank you for all you do for our wonderful city. I hope you have a restful and restorative holiday.

Best,
Leila Mack
AR003885
1813 Miller Ranch Drive service issue
From Rod Cordova
To Boylan, Renee, Lee, Steve
Date 2021/01/05 19:00
Subject: service issue
Attachments: image00 1.jpg, image002.jpg
Hello Renee and Steve,
See complaint below from resident at address referred above. Please investigate and contact resident to resolve:

My name is Ken Kaplan. I live at We have lived in our new home now approximately 40 weeks. My best guess is Waste Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer service people are nice and try to be helpful, other than yesterday when I called several times during the day and no one answered the phone. the customer service people also promise to discuss this with their dispatch people. more than likely a lie.

I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste Management.

Ken Kaplan
PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
AR003886
RE: 1813 Miller Ranch Drive service issue
From Boylan, Renee
To Rod Cordova, Lee, Steve
Date 2021/01/05 19:12
Subject: RE: service issue
Attachments: image003 .jpg, image004.jpg, image005 .jpg CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod,
We will investigate asap!
Thank you,
Renee]. Boylan
Roll Off- Operations Specialist
Waste Management/ GI Industries
Ventura Market Area
PH: (805) 955 - 4325
Fax: (805) 955- 4354
[email protected]
From: Rod Cordova <[email protected]>
Sent: Tuesday, January 5, 2021 7:01 PM
To: Boylan, Renee <[email protected]>; Lee, Steve <[email protected]> Subject: [EXTERNAL]
Hello Renee and Steve,
See complaint below from resident at address referred above. Please investigate and contact resident to resolve:

I ,,_,.J.,...,._.,_ __ .,.J ,1..I,...,.. .,_ ___ 1,.. ..-..:-1, ,,.,.. _...,..,...,_.,. __ .,__ .C ........ r :,1..., ..-..t: 1£...-.,.--. ..... ..J /""\,,...I,,,.,_.,..,.. ..... .,..,.._.,...,...,_/,, ...... & ....... .,..,....,...,..,,,....,./ I,,.,.,,...,...

AR003887
I Uf/Ut::T :,LUf/U Lflt:: LT u:,fl µ11.K uµ LUf/Lf uu:,} UT l..lLY UJ I f/UU:,Uf/U VUK:, UT t:: µT t;::,t::f/LIY uµ JUT T t::flt::WU/. I UT yt::
you to pick any other company than Waste Management.

Ken Kaplan
PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
- @· . . ~
.. Oaks . ·• ~-•• .1 1'( .J
TJiou .am!
~ Please consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.

AR003888
Re: 1813 Miller Ranch Drive service issue
From Rod Cordova
To Boylan, Renee, Lee, Steve
Date 2021/01/05 19:13
Subject: Re: service issue
Attachments: image003 .jpg, image004.jpg, image005 .jpg Thank you! Let me know the outcome so I can note/closeout the case.

Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
~ Please consider the environment before printing this e-mai l From: Boylan, Renee <[email protected]>
Sent: Tuesday, January 5, 2021 7:12 PM
To: Rod Cordova <[email protected]>; Lee, Steve <SLEE@wm .com> Subject: RE: service issue
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod,
We will investigate asap!
Thank you,
Renee]. Boylan
Roll Off- Operations Specialist
Waste Management/ GI Industries
Ventura Market Area
PH: (805) 955 - 4325
Fax: (805) 955- 4354
[email protected]
AR003889
From: Rod Cordova <[email protected]>
Sent: Tuesday, January 5, 2021 7:01 PM
To: Boylan, Renee <r
Subject: [EXTERNAL]
.... , ...... --
Hello Renee and Steve,
, Steve <[email protected]>
service issue
See complaint below from resident at address referred above. Please investigate and contact resident to resolve:

I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste Management.

Ken Kaplan
PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
Recycling is a good thing. Please recycle any printed emails.

AR003890
RE: 1813 Miller Ranch Drive service issue
From Boylan, Renee
To Rod Cordova, Lee, Steve
Date 2021/01/05 19:15
Subject: RE: service issue
Attachments: image00 1.jpg, image002.jpg, image003 .jpg CAUTION : This email originated from outside of the organization. Do not cl ick links or open attachments unless you recognize the sender and know the content is safe.

Absolutely .... have a good evening.

Thank you,
Renee]. Boylan
Roll Off- Operations Specialist
Waste Management/ GI ndustries
Ventura Market Area
PH: (805) 955 - 4325
Fax: (805) 955- 4354
[email protected]
From: Rod Cordova <[email protected]>
Sent: Tuesday, January 5, 2021 7:14 PM
To: Boylan, Renee <[email protected]>; Lee, Steve <[email protected]> Subject: [EXTERNAL] Re: service issue
Thank you! Let me know the outcome so I can note/closeout the case.

Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.org/publicworks
AR003891
~ Please consider the environment before printing this e-mail From: Boylan, Renee <[email protected] >
Sent: Tuesday, January 5, 2021 7:12 PM
To: Rod Car r >; Lee, Steve <[email protected]>
Subject: RE:

CAUTION : This email originated from outside of the organ ization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod,
We will investigate asap!
Thank you,
Renee]. Boylan
Roll Off- Operations Specialist
Waste Management/ GI Industries
Ventura Market Area
PH: (805) 955 - 4325
Fax: (805) 955- 4354
[email protected]
From: Rod Cordova <[email protected]>
Sent: Tuesday, January 5, 2021 7:01 PM
To: Boylan, Renee <r · Lee, Steve <[email protected]>
Subject: [EXTERNAL] rive service issue
Hello Renee and Steve,
See complaint below from resident at address referred above. Please investigate and contact resident to resolve:

AR003892
I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste Management.

Ken Kaplan
PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
~ Please consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.

AR003893
Re: 1813 Miller Ranch Drive service issue
From Rod Cordova
To Boylan, Renee, Lee, Steve
Date 2021/01/06 15:17
Subject: Re: 1813 Miller Ranch Drive service issue
Attachments: image00 1.jpg, image002.jpg, image003 .jpg From: Boylan, Renee <[email protected]>
Sent: Tuesday, January 5, 2021 7:15 PM
To: Rod Cordova <[email protected]>; Lee, Steve <[email protected]> Subject: RE: 1813 Miller Ranch Drive service issue
CAUTION: Th is email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Absolutely ... . have a good evening.

Thank you,
Renee]. Boylan
Roll Off- Operations Specialist
Waste Management/ GI Industries
Ventura Market Area
PH: (805) 955 - 4325
Fax: (805) 955- 4354
[email protected]
From: Rod Cordova <[email protected]>
Sent: Tuesday, January 5, 2021 7:14 PM
To: Boylan, Renee <rboy1an2@wm .com>; Lee, Steve <[email protected]> Subject: [EXTERNAL] Re: 1813 Miller Ranch Drive service issue Thank you! Let me know the outcome so I can note/closeout the case.

Rod Cordova
Assistant Analyst
Pnhli~ Work~ DP-m1rtmP-nt
AR003894
805.449.2468 I toaks.org/publicworks
~ Please consider the environment before printing this e-mail From: Boylan, Renee <[email protected] >
Sent: Tuesday, January 5, 2021 7:12 PM
To: Rod Cordova <[email protected]>; Lee, Steve <SLEE@wm .com > Subject: RE: 1813 Miller Ranch Drive service issue
CAUTION : This email originated from outside of the organization. Do not cl ick links or open attachments unless you recognize the sender and know the content is safe.

Hello Rod,
We will investigate asap!
Thank you,
Renee]. Boylan
Roll Off- Operations Specialist
Waste Management/ GI Industries
Ventura Market Area
PH: (805) 955 - 4325
Fax: (805) 955- 4354
[email protected]
From: Rod Cordova <[email protected]>
Sent: Tuesday, January 5, 2021 7:01 PM
To: Boylan, Renee <[email protected] >; Lee, Steve <[email protected]> Subject: [EXTERNAL] 1813 Miller Ranch Drive service issue Hello Renee and Steve,
See complaint below from resident at address referred above. Please investigate and contact resident to resolve:

AR003895
My name is Ken Kaplan. I live at We have lived in our new home now approximately 40 weeks. My best guess is Waste Management has failed to pick up our trash in 30 to 35 of those weeks. Our regular pickup day is Monday. On Tuesday, fairly regularly I call them to reschedule those pickups. Usually by Wednesday it is picked up. The customer service people are nice and try to be helpful, other than yesterday when I called several times during the day and no one answered the phone. the customer service people also promise to discuss this with their dispatch people. more than likely a lie.

I understand the trash pick up contracts for City of Thousand Oaks are presently up for renewal. I urge you to pick any other company than Waste Management.

PS. I'd send a copy of this email to Waste Management but their bill doesn't provide an email address.

Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~ Please consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.

RE: Solid Waste, Recyclables, and Organic Waste Collection/Processing Services From Helen Cox
To John Gasparian, JohnGRod Cordova
Date 2021/01/11 13:24
Subject: RE: Solid Waste, Recyclables, and Organic Waste Collection/Processing Services
Attachments: image001.jpg, image002.jpg, image003.png
Dear John,
As detailed in the Request For Proposals section “Proposal Review Process and Award of Contract”, an evaluation team comprised of City staff members and consultants evaluated and scored proposals based on the following criteria:
· Qualifications, Experience and Reputation of Contractor and Sub-Contractors in Providing Solid Waste Services
· Financial Qualifications of Contractor and Sub-Contractors · Technical Approach
· Sustainability, Diversion and Outreach
· Customer Service
· Maximum Service Rates
Following this step, finalists were selected by the evaluation team and advanced to Phase 3: Oral Presentations/Interviews. Based on the evaluation scores your proposal was not selected to advance to this stage.

We appreciate the time and effort that goes into developing proposals such as this one, and thank you again for your submission.

Sincerely
Helen Cox
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: JohnG [mailto:[email protected]]
Sent: Tuesday, January 5, 2021 9:34 AM
To: Rod Cordova <[email protected]>
Cc: John Gasparian <[email protected]>; Helen Cox <[email protected]> Subject: Solid Waste, Recyclables, and Organic Waste Collection/Processing Services CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Rod,
I just left you a voicemail regarding the letter received stating that we were not moving to Phase 3 of the City’s AR003896
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I I
I just left you a voicemail regarding the letter received stating that we were not moving to Phase 3 of the City’s evaluation for solid waste, recyclables and organic waste collection services, City-Wide. We were surprised to receive this prior to any negotiations or questions asked in reference to our proposal. We did include household hazardous waste collection and street sweeping services in our proposal, in addition to being willing to offer reductions in our pricing throughout the City. Upon all of this, American Reclamation was also prepared to build a state-of-the-art recovery facility within the City of Thousand Oaks, but we never even got to the stages of evaluation to have these discussions with the City.

At your convenience, please reach out to us so we know how to proceed. Thank you, I hope you had a Happy New Year and a blessed holiday season.

John R Gasparian Jr.

C: (213) 270-5958 | O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
www.americanreclamation.com
AR003897
1111
1111
()\Y
AMERICAN! ECLAMATION
SOUT1H COAST FIBERS
COLLECT· RECYCLE· DIVERT· 1REUSE ------------- ----- - -- 1111
--
Check-in
From Smith, Mike (GI Industries)
To Corcoran, Doug, Helen Cox, Rod
Cordova
Date 2021/02/03 16:41
Subject: Check-in
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen and Rod,
We thought it would be a good idea to check-in with you to see if you need any more information about any element of our proposal. We just want to make sure you know we are here and open to discussing any aspect you would want to discuss. Thank you again for including us in the process.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara/San Gabriel
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

AR003898
-
-
AR003899
From: Smith, Mike (GI Industries)
Sent: Wednesday, February 3, 2021 4:41:40 PM (UTC-08:00) Pacific Time (US & Canada) To: Helen Cox; Rod Cordova
Cc: Corcoran, Doug
Subject: Check-in
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara/San Gabriel
msmith@wm .com
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

RE: Check-in
From Helen Cox
To Corcoran, Doug, Smith, Mike (GI Industries)Rod Cordova Date 2021/02/08 10:47
Subject: RE: Check-in
Attachments: image001.jpg, image002.jpg
AR003900
-
Hi Mike,
At this point we have all the information we need but we will let you know if we have any further questions as we move through our process. Thanks very much, Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From:Smith, Mike (GI Industries) [mailto:[email protected]] Sent: Wednesday, February 3, 2021 4:42 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]> Cc: Corcoran, Doug <[email protected]>
Subject: Check-in
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara/San Gabriel
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

AR003901
-
I I
-
AR003902
From: Smith, Mike (GI Industries)
Sent: Monday, February 8, 202110:56:41 AM (UTC-08:00) Pacific Time (US & Canada) To: Helen Cox
Cc: Corcoran, Doug; Rod Cordova
Subject: RE: Check-in
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen,
Very well, thank you and have a great week.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara/San Gabriel
msmith@wm .com
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
From: Helen Cox <[email protected]>
Sent: Monday, February 8, 202110:47 AM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Corcoran, Doug <[email protected]>; Rod Cordova <[email protected]> Subject: [EXTERNAL] RE: Check-in
Hi Mike,
At this point we have all the information we need but we will let you know if we have any further questions as we move through our process. Thanks very much, Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.org/publicworks
AR003903
From: Smith, Mike (GI Industries) [mai lto:[email protected]] Sent: Wednesday, February 3, 20214:42 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]> Cc: Corcoran, Doug <dcorcora@wm .com>
Subject: Check-in
CAUTION : This email originated from outside of the organ ization . Do not click links or open attachments unless you recognize the sender and know the content is safe.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara/San Gabriel
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

RE: Organics facility
From Cesar Torres
To Gary Clifford, Helen CoxRichard Tagore-Erwin
Date 2021/02/24 10:47
Subject: RE: Organics facility
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Helen,
The Blossom Valley site is an alternative option site and we have a long term agreement with Recology to use this site. We chose to have Blossom Valley as an options for overflow.

The primary site will be American Organics owned and operated by Athens.

From: Helen Cox <[email protected]>
Sent: Wednesday, February 24, 2021 10:29 AM
To: Cesar Torres <[email protected]>; Gary Clifford <[email protected]> Cc: Richard Tagore-Erwin <[email protected]>
Subject: [EXTERNAL] Organics facility
Cesar – One other quick thing – In your plan (Exhibit 13), you list Blossom Valley as your composting location for organics for both commercial and residential. Is your own facility, American Organics included in your plan?
Thanks
Helen
From: Cesar Torres [mailto:[email protected]]
Sent: Wednesday, February 24, 2021 10:19 AM
To: Helen Cox <[email protected]>; Gary Clifford <[email protected]> Cc: Richard Tagore-Erwin <[email protected]>
Subject: RE: Use Tax
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Helen,
I’ve sent these comments to our finance department for review. I will advise soon on the option we would like to pursue.

Regards,
Cesar Torres
From: Helen Cox <[email protected]>
Sent: Tuesday, February 23, 2021 9:59 PM
CTO-ACORN PRA-001238
AR003904
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Sent: Tuesday, February 23, 2021 9:59 PM
To: Cesar Torres <[email protected]>; Gary Clifford <[email protected]> Cc: Richard Tagore-Erwin <[email protected]>
Subject: [EXTERNAL] Use Tax
Hi Gary and Cesar,
You had offered as part of your proposal that Athens use its Thousand Oaks address to procure the new vehicles for the SWFA so that the City could benefit from the sales tax revenue.

Apparently the sales tax revenue distribution is more complex than I, for one, had thought. Please see comments below from our Finance Director.
- If they are buying the trucks from a CA company and the trucks come from that company’s CA location – then wherever that manufacturer is located is where the 1% local sales tax would be allocated – just has we all know with any vehicle purchase. - If they are buying the trucks from out of state and having them delivered to the TO location first, and the total amount of the vehicle exceeds $500,000, then TO would get the 1% sales tax. If the value is less than $500,000, the sales tax dollars would go into the countywide pool. - If the trucks are delivered from out of state to another location first – a different part of the state where the waste hauler has a corporate yard of some kind – than that’s where the 1% would go (if greater than $500,000, if less than $500,000 into that County’s pool). So it’s important to ensure they have a facility in TO that can accept the new truck delivery before putting it into service elsewhere.

The other and probably better option is to ensure the company reports all its use tax on all purchases – similar to a company like Amgen – to TO. This way, for all purchases from out of state retailers/vendors, the waste hauler will buy it wholesale and self-report the use tax quarterly, allocating it all to TO – assuming all goods are first delivered to TO. This is the best option because it won’t matter if they are buying vehicles or just other equipment and it won’t matter if the value is greater or less than $500,000.

If they have a lot of high dollar purchases being made and shipped/delivered to other facilities in the state first, the best option is for them to set up a specific ‘purchasing corporation’ that would be located in TO to get all dollars allocated to TO no matter where goods are first delivered in CA. It requires more administrative work on their end, but again could benefit them in the long run through the agreement.

Given this information, please let me know how you intend to proceed.

Thanks very much,
Helen
CTO-ACORN PRA-001239
AR003905
RE: Check-in
From Smith, Mike (GI Industries)
To Corcoran, Doug, Helen CoxRod Cordova
Date 2021/02/08 11:00
Subject: RE: Check-in
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Helen,
Very well, thank you and have a great week.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara/San Gabriel
[email protected]
Waste Management
195 W Los Angeles Ave.

From:Smith, Mike (GI Industries) [mailto:[email protected]] Sent: Wednesday, February 3, 2021 4:42 PM
To: Helen Cox <[email protected]>; Rod Cordova <[email protected]> Cc: Corcoran, Doug <[email protected]>
AR003906
-
-
-
-
Cc: Corcoran, Doug <[email protected]>
Subject: Check-in
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara/San Gabriel
[email protected]
Waste Management
195 W Los Angeles Ave.

Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.

AR003907
I I
-
TOaks Landfill Agreement with SVLF
From Helen Cox
To Cesar Torres, Gary CliffordRichard TagoreErwin
Date 2021/02/12 11:29
Subject: TOaks Landfill Agreement with SVLF
Attachments: 04335-1999.pdf, image005.jpg, image006.jpg Gary – Please find current landfill agreement between City and SVLF for your reference.

I will send the revised rate sheets later today. Thanks Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

AR003908
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AR003909

AGREEMENT BETWEEN THE CITY OF THOUSAND OAKS AND
WASTE MANAGEMENT OF CALIFORNIA, INC. FOR LANDFILL DISPOSAL This Waste Disposal Agreement is made and dated July 27 , 1999, between Waste Management of California, Inc., a California c·orporation, (the "Contractor"), and the City of Thousand Oaks, California, a general law city and political subdivision of the State of California (the "City").

RECITALS
WHEREAS, the Contractor owns and operates the Simi Valley Landfill & Recycling Center located in Simi Valley, California (the "Landfill"), for the disposal of municipal solid waste; and
WHEREAS, the Contractor wishes to enter into an agreement with the City to accept City Waste (as defined herein) at the-Landfill, subject to the provisions of this Agreement, and the City desires to provide for the potential delivery of City Waste to the Landfill subject to the provisions of this Agreement; and
WHEREAS, the City, in the exercise of its police power and its powers under the Act, has entered into :franchise agreements with Franchise Haulers (as defined herein) for the collection of municipal solid waste generated within the City in collection vehicles owned and operated by the Franchise Haulers; and
WHEREAS, the City has determined that the execution of this Agreement by the City will serve the public health, safety and welfare of the City by providing greater disposal rate stability, more predictable and reliable long-term disposal service, and the continuation of sound environmental management; and
WHEREAS, concurrently with the execution of this Agreement, Waste Management, Inc. has executed the Guaranty Agreement in the form attached hereto as Appendix A, and execution of the Guaranty by Waste Management, Inc. constitutes a material element of consideration to the City for entering into this Agreement; and WHEREAS, official action approving this Agreement and determining it to be in the public interest and authorizing its execution and delivery was duly taken by the City on July 27, 1999;and
WHEREAS, the Contractor has approved the execution and delivery of this Agreement by all requisite corporate action.

NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein set forth, and of the undertakings of each party to the other, the parties do hereby promise and agree as follows:

ARTICLE I

DEFINITIONS AND INTERPRETATION
SECTION 1.1 DEFINITIONS
As used in this Agreement, the following terms shall have the meanings set forth below. "Acceptable Waste" means municipal solid waste, including garbage, refuse, rubbish and other 3 Contract No. 4335-99
AR003910
materials and substances discarded or rejected as being spent, useless, worthless or in excess to the owners at the time of such discard or rejection and which are normally disposed of by or collected from residential_ (single family and multi-family), commercial, industrial, governmental and institutional establishments which are acceptable at the Landfill under Applicable Law. 11 Act" means the California Integrated Waste Management Act of 1989 (Division 30 of the California Public Resources Code), as amended, supplemented, superseded and replaced from time to time. "Agreement" means this Waste Disposal Agreement between the Contractor and the City as the same may be amended or modified from time to time in accordance herewith. "All-Inclusive Rate" shall have the meaning ascribed thereto in Section 4.2(D). "Applicable_ Law" means the Act, the Ventura County Code, CERCLA, RCRA, CEQA, any Legal Entitlement and any federal or state rule, regulation, requirement, guideline, permit, action, determination or order of any Governmental Body having jurisdiction, applicable from time to time to the siting, design, permitting, acquisition, construction, equipping, financing. ownership, possession, operation or maintenance of the Landfill, the transfer, handling, transportation and disposal of Acceptable Waste, Unacceptable Waste, or any other transaction or matter contemplated hereby (including any of the foregoing which concern health, safety, fire, environmental protection, mitigation monitoring plans and building codes).
"Board" means the California Integrated Waste Management Board. "CEQA" means the California Environmental Quality Act, codified at Cal. Pub. Res. Code Section 21000 ~-(West 1999) as amended or superseded, and the regulations promulgated thereunder. "CERCLA" means the Comprehensive Environmental Responsibility Compensation and Liability Act, 42 U.S.C.A Section 9601 et seg. (West 1995 & Supp. 1999), as amended or superseded, and the regulations promulgated thereunder.
"City" means the City of Thousand Oaks, California.
"City Waste" means Acceptable Waste which is (i)-generated in the City .and (ii) collected by the Franchise Haulers. ·
"Contract Date" means July 27 1999.
"Contract Year" means the calendar year commencing on January I in any year and ending on December 31 of that year; provided, however, that the first Contract Year shall commence on the Contract Date and shall end on December 31, 1999.
"Facility Fee" has the meaning specified in Section 4.3 hereof. 4 Contract No. 4335-99
AR003911
"Franchise Haulers" means private haulers with which the City has entered into agreements for the exclusive collection of Acceptable Waste generated within particular areas of the City. "Governmental Body" means any federal, State, county, city or regional legislative, executive, judicial or other governmental board, agency, authority, committee, administration, court or other body, or any officer thereof acting within the scope of his or her authority. "Guarantor" means Waste Management, Inc.
"Guaranty Agreement" means the Guaranty Agreement from the Guarantor to the City, a copy of which is attached hereto as Appendix A.
"Hazardous Substance" has the meaning given such tenn in the Resource Conservation and Recovery Act, 42 U.S.C. 6901 et seq., CERCLA, and all future amendments to either of them or as defined by California statute or by the California Environmental Protection Agency or the California Integrated Waste Management Board, or any of them.
"Hazardous Waste" means (a) any waste which by reason of its quality, concentration, composition or physical, .chemical or infectious characteristics may do either of the following: cause, or significantly contribute to, an increase in mortality or an increase in serious irreversible, or incapacitating reversible, illness, or pose a substantial threat or potential hazard to human health or the environment, or any waste which is defined or regulated as a hazardous waste, toxic substance, hazardous chemical substance or mixture, or asbestos under Applicable Law, as amended from time to time including, but not limited to: (1) the Resource Conservation and Recovery Act and the regulations contained in 40 CFR Parts 260-281; (2) the Toxic Substances Control Act (IS U.S.C.

Sections 2601 et seg.) and the regulations contained in 40 CFR Parts 761-766; (3) the California Health and Safety Code, Section 25117 (West 1992 & Supp. 1999); (4) the California Public Resources Code, Section 40141 (West 1999); (5) CERCLA and regulations promulgated thereunder and (6) future additional or substitute Applicable Law pertaining to the identification, treatment, storage or disposal of toxic substances or hazardous wastes; or (b) radioactive materials which are source, special nuclear or by-product material as defined by the Atomic Energy Act of 1954 (42 U.S.C. Section 2011 et seg.) and the regulations contained in 10 CFR Part 40. "Legal Proceeding" means every action, suit, litigati_on, arbitration, administrative proceeding, and other legal or equitable proceeding having a bearing upon this Agreement. "Loss-and-Expense" means any and all loss, liability, obligation, damage, delay, penalty, judgment, deposit, cost, expense, claim, demand, charge, tax, or expense, including all fees and costs. "Maximum Tipping Fee" shall have the meaning ascribed thereto in Section 4.2. "Overdue Rate" means the post-judgment rate ofinterest specified by the laws of the State. "Permits" means any permits, approvals, licenses, authorizations, consents and amendments thereof 5 AR003912
of whatever kind and however described which are required under Applicable Law to be obtained or maintained by any person with respect to the Landfill or the performance of any obligation under this Agreement or the matters covered hereby.
"Prohibited Medical Waste" means any medical or infectious waste prohibited or restricted under Applicable Law from being received by or disposed at the Landfill. "Qualified Household Hazardous Waste" means waste materials determined by the Board, the State Department of Health Services, the State Water Resources Control Board, or the California Air Resources Board to be:
(1) Of a nature that they must be listed as hazardous in State statutes and regulations; (2) Toxic/ignitable/corrosive/reactive; and
(3) Carcinogenic/mutagenic/teratogenic;
which are discarded from households as opposed to businesses. Qualified Household Hazardous Waste shall not include Unacceptable Waste.
"Qualified Alternate Solid Waste Management Facility" means any alternate disposal facility which is reasonably available to the City for disposal of City Waste. "Resource Conservation -and Recovery Act" or "RCRA" means the Resource Conservation and Recovery Act, 42 U.S.C.A Section 6901 et seq. (West 1983 & Supp 1989), as amended and superseded. ·
"State" means the State of California.
"Term" shall mean the Term of this Agreement specified in Section 6.1. "Tipping Fee" shall mean the per-ton rate for the acceptance and disposal of City Waste charged by the Contractor to Franchise Haulers, pursuant to the terms and conditions of Section 4.1. "Ton" means a "short ton" of 2,000 pounds.
"Unacceptable Waste" means Hazardous Waste; Hazardous Substances; Prohibited Medical Waste; Qualified Household Hazardous Waste separated from Acceptable Waste (or otherwise identified by the Contractor in loads otherwise containing Acceptable Waste); explosives, ordnance, highly flammable substances, and noxious materials and lead-acid battenes ( except if delivered in minimal quantities); drums and closed containers; liquid waste, oil, human wastes; machinery and equipment from commercial or industrial sources, such as hardened gears, shafts, motor vehicles or major components thereof, agricultural equipment, trailers, marine vessels and steel cable; and any waste which the Landfill is prohibited from receiving under Applicable Law. "Uncontrollable Circumstance" means any act, event or condition affecting the Facility, the Landfill, the Contractor, the City or their contractors or suppliers to the extent that it materially and adversely affects the ability of either party to perform any obligation under the Agreement ( except for payment 6 Contract No. 4335-99
AR003913
obligations), if such act, event or condition is beyond the reasonable control and is not also the result of the willful or negligent act, error or omission or failure to exercise reasonable diligence on the part of the party relying thereon as justification for not performing an obligation or complying with any condition required of such party under the Agreement; provided, however, that the contesting in good faith or the good faith decision not to contest such action or inaction shall not be construed as willful or negligent action or a lack of reasonable diligence of either party. It is specifically understood that none of the following acts or conditions shall constitute Uncontrollable Circumstances: (a) general economic conditions, interest or inflation rates, currency fluctuations or changes in the cost offue~ the availability of commodities, supplies or equipment; (b) changes in the financial condition of the Contractor, the City or any Subcontractor affecting their ability to perform their obligations; ( c) the consequences of errors, neglect or omissions by the Contractor, the City, or any Subcontractor of any tier in the performance of their obligations hereunder, ( d) union work rules, requirements or demands; ( e) strikes, work stoppages or other labor disputes or disturbances occurring with respect to any activity performed or to be performed by the Contractor .or any of the Contractor's Subcontractors in connection with the Agreement or the obligations of the parties under this Agreement; (t) any failure of any subcontractor to furnish labor, materials, service or equipment for any reason ( other than an Uncontrollable Circumstance); (g) equipment failure; (h) any impact of minimum wage law, prevailing wage law, customs or practices on the Contractor's construction or operating costs; or (I) changing conditions in the local, regional, or national waste disposal market.

SECTION 1.2 INTERPRETATION
In this Agreement, unless the context otherwise requires:
(A) References Hereto. The terms "hereby", "hereof'', "herein", "hereunder" and any similar terms are references to this Agreement, and the term "hereafter" means after, and the term "heretofore" means before, the Contract Date.
(B) Gender and Plurality. Words of the masculine gender mean and include correlative words of the feminine and neuter genders and words importing the singular number mean and include the plural number and vice versa.
(C) Persons. Words importing persons include firms, companies, associations, general partnerships, limited partnerships, trusts, business trusts, corporations and other legal entities, including public bodies, as well as individuals.
(D) Headings. The table of contents and any headings preceding the text of the Articles, Sections and subsections of this Agreement shall be solely for convenience of reference and shall not constitute a part of this Agreement, nor shall they affect its meaning, construction or effect. · (E) Entire Agreement. This Agreement contains the entire agreement between the parties hereto with respect to the transactions contemplated by this Agreement and, except as expressly provided otherwise herein, nothing in this Agreement is intended to confer on haulers or any other person other than the parties hereto and their respective permitted successors and assigns hereunder any rights or remedies under or by reason of this Agreement. (F) Counterparts. This Agreement may be executed in any number of original counterparts.

All such counterparts shall constitute but one and the same Agreement. (G) Applicable Law. This Agreement shall be governed by and construed in accordance with the applicable laws of the State of California.
(H) Accounting Terms. All accounting terms used but not specifically defined herein shall 7 Contract No. 4335-99
AR003914
be construed in acc~rdance with generally acceptable accounting principles applied on a consistent basis.
(I) Severability. If any clause, provision, subsection, Section or Article of this Agreement shall be ruled invalid by any court of competent jurisdiction, then the parties shall: (1) promptly meet and negotiate a substitute for such clause, provision, subsection, Section or Article which shall, to the greatest extent legally permissible, effect the intent of the parties therein; (2) if necessary or desirable to accomplish item (I) above, apply to the court having declared such invalidity for a judicial construction of the invalidated portion of this Agreement; and (3) negotiate such changes in, substitutions for or additions to the remaining provisions of this Agreement as may be necessary in addition to and in conjunction with items (I) and (2) above to effect the intent of the parties in the invalid provision. The invalidity of such clause, provision, subsection, Section or Article shall not affect any of the remaining provisions hereof: and this Agreement shall be construed and enforced as if such invalid portion did not exist, unless such invalidity fiustrates the underlying primary purpose of the Agreement.
(J) Integration. This Agreement contains the entire agreement between the parties with respect to the transactions contemplated hereby. This Agreement shall completely and fully supersede all prior understandings and agreements between the parties with respect to such transactions. (K) Recitals. The recitals to this Agreement are not intended to bind the parties hereto. In the event of a conflict between the recitals and the operative provisions of this Agreement, the operative provisions shall prevail. The recitals shall not be used to interpret the provisions of the Agreement.

ARTICLE II

REPRESENTATIONS AND WARRANTIES
SECTION 2.1. REPRESENTATIONS AND WARRANTIES OF THE CITY The City represents and warrants that:
{A) Existence. The City is a general law city validly existing under the Constitution and laws of the State. .
(B) Pue Authorization. The City has duly authorized the execution and delivery of this Agreement, and this Agreement has been duly executed and delivered by.the City. (C) No Litigation. There is no action, suit or other proceeding, at law or equity, before or by any court or Governmental Body pending or, to the City's best knowledge, threatened against the City in which an unfavorable decision, ruling or findirrg which would materially and adversely affect the validity of or enforceability of this Agreement or any other agreement or instrument to be entered into by the City in connection with the transactions contemplated hereby, or which would materially and adversely affect the performance by the City ofits obligations hereunder or under any such other agreement or instrument.

SECTION 2.2. REPRESENTATIONS AND WARRANTIES OF THE CONTRACTOR The Contractor represents and warrants that:
(A) Existence. The Contractor is a corporation organized and existing under the laws of the State of California.
8 Contract No. 4335-99
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(B) Due Authorization. The Contractor has duly authorized the execution and delivery of this Agreement, and this Agreement has been duly executed and delivered by the Contractor. (C) No Conflict. Neither the execution nor the d~livery by the Contractor of this Agreement nor the performance by the Contractor of its obligations hereunder nor the consummation by the Contractor of the transactions contemplated hereby (I) conflicts with, violates or results in a breach of any Applicable Law or (2) conflicts with, violates or results in a breach of any term or conditions of any contract, agreement, franchise, judgment, instrument or decree to which the Contractor is a party or by which the Contractor or any ofits properties or assets are bound, or constitutes a default under any such contract, franchise, judgment, decree, agreement or instrument. (D) No Litigation. There is no action, suit or other proceeding, at law or equity, before or by any court or Governmental Body pending or, to the Contractor's best knowledge, threatened against the Contractor in which an unfavorable decision, ruling or finding which would materially and adversely affect the validity of or enforceability of this Agreement or any other agreement or instrument to be entered into by the Contractor in connection with the transactions contemplated hereby, or which would materially and adversely affect the performance by the Contractor of its obligations hereunder or under any such other agreement or instrument.

ARTICLE ill
DELIVERY AND ACCEPTANCE OF WASTE;

OTHER OBLIGATIONS OF THE CITY
SECTION 3.1. WASTE ACCEPTANCE BY THE CONTRACTOR
(A) Obligation of the Contractor to Accept. Initially, the Contractor will be obligated to accept City Waste at the Landfill until June 27, 2004 in accordance with the terms of this Agreement; provided, however, that upon receipt by the Contractor of the Extension Approvals described in Section 3.5(A), the Contractor shall be obligated to accept City Waste at the Landfill until the later to occur of December 31, 2020 or the permanent closure of the Landfill. The Contractor acknowledges that the obligation of the CoJJ,tractor to accept City Waste at the Landfill in accordance with this Section shall have priority over any other obligation of the Contractor to accept any other Acceptable Waste at the Landfill.
(B) Temporary Unavailability of Landfill. The Contractor shall immediately advise the City by telephone and facsimile of any situation, event or circumstance which results in the partial or complete inability of the Contractor to receive City Waste at the Landfill, its effect on the Contractor's ability to perform its obligations hereunder, and the Contractor's best estimate of the probable duration. The Contractor shall confirm such advice in writing within 24 hours of the occurrence of any such inability. The Contractor shall use its best efforts to resume normal operation of the Landfill as soon as possible. In the event that, an any time during the term hereof, the Contractor is unable to accept City Waste from Franchise Haulers for disposal at the Landfill for any reason other than Uncontrollable Circumstances, Contractor (or upon the failure of the Contractor to do so, City) shall arrange for transfer and disposal of City Waste at an alternative disposal site. To the extent that the provisions of the Franchise Agreements entitle the Franchise Haulers to additional compensation as a result of such unavailability, the Contractor shall be obligated to pay the City for . 9 Contract No. 4335-99
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(I) any increased transportation cost (including without limitation, equipment rental costs, overtime and increased fuel costs resulting from the unavailability of the Landfill) incurred by the Franchise Haulers in transporting City Waste to any other disposal facility and (ii) the amount, if any, by which the tipping fee at the alternative facility (because of the unavailability of any facility within the Landfill) exceeds the then current Tipping Fee. The invoice shall include reasonable substantiation of the amount invoiced. In the event that the Contractor is unable to accept City Waste for disposal at the Landfill due to Uncontrollable Circumstances, the provisions of Section 7.2 shall apply during the pendency of any such Uncontrollable·Circumstances.

SECTION 3.2 CONTRACTOR RIGHT TO REFUSE WASTE
(A) Right of Refusal. Notwithstanding any other provision hereof, the Contractor may refuse delivery of:
(1)
(2)
hereof.

Unacceptable Waste; and
City Waste delivered at hours other than those provided in Section 3.3(B) (B) Identification of Unacceptable Waste. The Contractor shall have the right to inspect the Franchise Haulers' vehicles delivering ~aterial to the Landfill, and may require that the Franchise Haulers remove any Unacceptable Waste from such vehicle before it is unloaded. If the Contractor determines that it is impractical to separate City Waste from Unacceptable Waste in any vehicle, or if the Franchise Haulers are unwilling to make such separation, or if any vehicle is carrying waste which may spill or leak, then the Contractor may reject the entire vehicle, and the Contractor shall require that the Franchise Haulers shall forthwith remove or cause the removal of the entire delivery from the Landfill.
(C) Hazardous Waste and Hazardous Substances. The parties acknowledge that the Landfill has not been designed or permitted, and is not intended to be used in any manner or to any extt!nt, for the handling, transportation, storage or disposal of Unacceptable Waste. Neither the Contractor nor the City shall countenance or knowingly permit the delivery of Unacceptable Waste to the Landfill.
(D) Disposal of Unacceptable Waste. If Unacceptable Waste is discovered in any Franchise Haulers' vehicle at the Landfill, the driver of the vehicle will not be permitted to discharge the load.

Ifa Franchise Haulers' vehicle is observed unloading Unacceptable Waste in the tipping area within the Landfill, Contractor personnel will use reasonable efforts to assure that such material has b~n characterized, properly secured and its disposition resolved. The return or reloading on to the Franchise Haulers' delivery vehicle of any Hazardous Waste. Prohibited Medical Waste or other waste requiring handling or transportation shall be conducted in accordance with Applicable Law.

Whenever Unacceptable Waste is detected at the Landfill, the Contractor shall take immediate action in accordance with Applicable Law.

SECTION 3.3. MISCELLANEOUS OPERATIONAL MA TIERS
(A) Generally. The Contractor, at its cost and expense, shall at all times operate the Landfill in accordance with Applicable Law. The Contractor shall obtai~ and maintain all Permits required for the operation of the Landfill and for the performance by the Contractor of its obligations hereunder and shall diligently undertake any actions necessary for the issuance of the Extension Approvals described in Section 3.S(A). The Contractor shall provide the City with copies of any 10 Contract No. 4335-99
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applications that the Contractor submits to any Governmental Body in connection with the issuance of new Permits with respect to the Landfill or the extension, revision or modification of existing Permits (such copies to be provided at the same time as the Contractor submits the applications to any Governmental Body).
(B) Operating Hours. The Contractor shall cause the Landfill to be open for the receipt of City Waste Monday through Saturday from 7:00 a.m. to 4:00 p.m. The Contractor may modify the operating hours upon providing the City with 60 days prior written notice of any modification; provided that after such modification, if the Landfill commences operations later than 7:00 a.m.

Monday through Friday or is not open at least 9 hours Monday through Friday, the City shall have the right to terminate this Agreement without any further obligation to the Contractor upon written notice to Contractor delivered within 60 days after the effective date of the modification. The Landfill may only be closed for the following holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.
(C) Scales and Weighing. The Contractor shall operate and maintain permanent scales at the Landfill in compliance with Applicable Law. The Contractor shall weigh all vehicles delivering City Waste by the City (whether or not the Contractor accepts such waste) and prepare a daily weight record with regard to such delivery. The Contractor shall cause the scales to be calibrated and tested in accordance with Applicable Law. In the event that the scales are temporarily unavailable, the Contractor shall estimate the amount of City Waste based on historical records. (D) Access Roads Haul Roads and Service Roads. The Contractor shall be responsible for the construction and maintenance of all roads required on the Landfill Site for purposes of transporting City Waste to the actual point of disposal, or transporting earth materials for fill within the Landfill Site and such other roads as may be required for its convenience. (E) Access to Tipping Area. The Contractor shall use its best efforts to build and maintain the deck surface of the active Landfill area level and reasonably free from potholes or depressions so that vehicles may have clear and safe access to the tipping areas at all times. (F) Signs and Traffic. The Contractor shall maintain all existing and future signs on the Landfill in a clean and readable condition. The Contractor shall provide and maintain signs for the convenience of the vehicles using the Landfill and for safe and efficient traffic flow to and from the tipping area.
(G) Vehicle Procedures. The Contractor shall allow vehicles delivering City Waste to enter the LandfiJI., utilize the scales, and dispose of loads in the same manner and in the same priority as vehicles owned or operated by the Contractor or its affiliates or related companies. Under no circumstances may the Contractor provide preferential queuing to its own vehicles or those of its affiliates or related companies.
(H) Personnel. The Contractor shall assign personnel to perform operations on the Landfill on such days and during such hours as City Waste is being delivered and disposed, as may be required to assure a smooth and efficient operation. The Contractor shall assign adequate qualified personnel to operate equipment and direct traffic to the proper disposal area. Personnel shall be provided with operating and safety training on landfill procedures and operations. A representative of the Contractor shall be present at the Site at all times that any operations are being conducted· thereon. The Contractor shall file with the City Manager or designee the name, address and telephone number of a representative who can be contacted at any time. The representative must be fully authorized and equipped to respond to reasonable requests of the City Manager or desjgnee. 11 Contract No. 4335-99
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(I) Equipment. The Contractor shall provide the equipment necessary (utilizing customary operating procedures) for regular operations of the Landfill in accordance with Applicable Law. The Contractor shall properly protect the equipment and place it in the charge of competent operators.

The Contractor shall repair and maintain all such equipment at its own cost and expense. The Contractor shall have available sufficient equipment as is customary in the solid waste industry for similarly sized privately owned and operated landfill operations in California. (J) Safety. The Contractor shall operate the Landfill in a safe manner, in accordance with Applicable Law and customary industry practices.
(K) Site Accessibility and Inspection. The Contractor shall at all reasonable times allow City officials to come upon the Landfill site to determine the compliance by the Contractor with the provisions of this Agreement. Upon arrival of any such official(s) at the gate, the City's representatives shall immediately inform the Contractor's onsite representative of such arrival. While the City officials are on the Landfill site, the Contractor's representative shall be entitled to accompany such official(s). In no event will such inspection or tour be allowed to interfere with· operation of the Landfill. Inspection of the work by the ~ity shall not relieve the City or the Contractor of any obligation to perform under this Agreement.., SECTION 3.4. CERTAIN RECORDS
(A) City's Right to Obtain Copies of LEA Reports. The parties acknowledge that the Contractor must generate, and deliver to the LEA, periodic reports pertaining to the recycling and diversion of solid waste. Contractor waives any restriction which may prevent the City from obtaining copies of such reports directly from the LEA and shall not object to any request by the City to obtain such reports.
(B) Other Reports. The Contractor shall furnish the City with copies of all other reports submitted on behalf of the Contractor with respect to the Landfill in accordance with Applicable Law to other regulatory agencies (including but not limited to the LEA); provided, however, that if any particular reports exceed IO pages in length, the Contractor may merely provide the City with notice that such report was submitted, and provide a full copy of such report only upon request of the City.

SECTION 3.5. CERTAIN OTHER OBLIGATIONS OF THE CITY
(A) Non-Opposition to Limited Modification of Permits. To the extent permitted by law, the City will not oppose the Contractor's application for modifications or extensions or Permits or related agreements ( collectively, the ''Extension Approvals") which would allow for the continuing operation of the Landfill beyond the currently anticipated closure date of June 27, 2004, an increase.in the disposal capacity of the Landfill, and the removal of the "85 percent· of the maximum permitted tons per operating day" limitation contained in the second amendment to the current Ventura County Operating Agreement; provided, however, that the provisions of this Section shall not prohibit the City from taking any action ( or refraining to take any action) that is consistent with the stated positions of the cities of Simi Valley or Moorpark regarding the Extension Approvals (as such positions may exist from time to time). The City specifically reserves the right, without limitation, to take any action authorized by law with respect to the application process, including but not limited to, commenting on the application or objecting to the development plans of the Contractor with respect to the Landfill, in the event that the Contractor seeks to increase the daily permitted capacity of the Landfill above 3,000 tons.
12 Contract No. 4335-99
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(B) Non-Exercise of Certain Rights. The City agrees that, as long as no event of default on the part of the Contractor shall have occurred and be continuing hereunder, the City, during the term of this Agreement, shall not exercise its right pursuant to any Franchise Agreements to require Franchise Haulers which are affiliates of the Contractor to. utilize a particular disposal- facility; provided that to the extent current Franchise Haulers which are affiliates of the Contractor ("Affiliated Haulers") are no longer the Franchise Haulers authorized to collect all or part of the City Waste generated within the City and within the one year period following the execution of new Franchise Agreement(s) with Franchise Haulers which are not. affiliates of the Contractor (RNonaffiliated Haulers"), the volume of City Waste delivered to the Landfill by the new Franchise Hauler(s) is reduced by more than 50 percent, as compared to the volume delivered by the Affiliated Haulers during the one-year period preceding the execution of the new Franchise Agreement(s), then the Contractor shall have the right to terminate this Agreement without further liability, upon 90 day notice to the City; provided further, however, that if during such 90 day period the City should direct such Non-affiliated Haulers to resume deliveries to the Landfill for the shorter of the remaining term of this Agreement or the collection Franchise Agreement, then the Contractor's termination right shall be null and void.
(C) Limitation on Contractor's Obligation to Accept City Waste. Subject to the provisions of Section 3.5(B) above, in the event that the volume of City Waste delivered by Non-affiliated Haulers during the one-year period following the execution of the new Franchise Agreement(s) is reduced, but such reduction is not more than 50 percent of the volume delivered to the Landfill by the Affiliated Haulers during the one-year period preceding the execution of the new Franchise Agreement(s), then in future Contract Years the Contractor's obligation to accept deliveries of City Waste shall be limited to the volume of City Waste delivered at the Landfill by Non-Affiliated Haulers during the one-year period following the execution of the new Franchise Agreement(s); provided, 1 however such amount shall be increased in future Contract Years to reflect population growth in the City and/or growth in the amount of total City Waste generated. (D) Recognition of City Diversion Obligations. Notwithstanding anything· herein to the contrary, the parties hereto acknowledge the responsibility of the City to meet the recycling and landfill diversion goals contained in the Act. Nothing in this Agreement is intended or shall be interpreted to prohibit or impair the ability of the City to meet or exceed such responsibilities, or to restrict the right of the residents, businesses or organizations in the City to practice source separation, source reduction, recycling, composting or other materials recovery activities, or to restrict the right of the City to conduct, sponsor, encourage or require such activities in any form. Specifically, the Contractor acknowledges that the City may direct Franchise Haulers to deliver to processing facilities any source separated recyclable materials collected in the City, or any City Waste to the extent necessary for the City to achieve recycling goals.

ARTICLE IV

TIPPING FEE AND FACILITY FEE
SECTION 4.1. CHARGING AND SECURING PAYMENT OF TIPPING FEE The City acknowledges that the Contractor shall have the right to charge and collect from Franchise Haulers the Tipping Fee for the acceptance and disposal of City Waste d~livered to the Landfill. The 13 Contract No. 4335-99
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Tipping Fee shall be calculated and established by the Contractor; provided, however that the Tipping Fee may not exceed the Maximum Tipping Fee as provided in Section 4.2 hereof. In addition, the City acknowledges that the Contractor shall have the right to establish as part of the operating rules and regulations reasonable measures to secure the payment of the Tipping Fee.

SECTION 4.2. MAXIMUM TIPPING FEE
(A) Calculation of the Maximum Tipping Fee. The Tipping Fee imposed by the Contractor for the disposal of City Waste shall not exceed the Maximum Tipping Fee, which shall initially equal $31.50 and shall be adjusted on January 1 during each Contract Year, commencing January 1, 2001 in accordance with the following formula:

Maximum Tipping Fee =
Maximum Tipping Fee (N-1) =
Index =
I =
=
=
[Maximum Tipping Fe (N-1)] + [Maximum Tipping
Fee (N-1) x Index]. The Maximum Tipping Fee for
the first Contract Year shall be $31.50.

Maximum Tipping Fee for the Contract Year prior to
the year in which the adjustment is being made.

Price Index, which shall be determined in accordance
with the following formula:
~-1)
CP¾N-o
The Consumer Price Index, all Urban Consumers, Los
Angele&'Riverside/Orange County, as published by the
United States Department of Labor Statistics in the
publication Consumer Price Indexes, Table 3, for the
month of September, in the year the adjustment is
being made ( e.g., the first adjustment will use the
September, 2000 value). ·
The Consumer Price Index, all Urban Consumers, Los
Angeles/Riverside/Orange County, as published by the
United States Department of Labor Statistics in the
publication Consumer Price Indexes. Table 3, for the
month of September in the year prior to the year in
which the adjustment is being made (e.g., the first
adjustment will use the September, 1999 value).

If the Consumer Price Index is no longer published, or is otherwise unavailable, then the escalation shall be determined by using such other index as the parties shall mutually agree. Within 15 days after the publication of the relevant Consumer Price Index for the month of September each year, the City shall prepare a calculation of the index to be used for purposes of this Section, and shall send a notice to the Contractor demonstrating such calculation and specifying the Maximum Tipping Fee to be applicable commencing on January 1 of such Contract Year. If the Contractor disputes the City's calculations, it shall notify the City of such dispute within 15 days after receipt of the City's notice. In such event, the City and the Contractor shall meet and confer as soon as practicable thereafter to resolve such dispute.
(B) Other Limitations on Maximum Tigping Fee. In the event that the Maximum Tipping Fee as calculated pursuant to Section 4.2(A) exceeds the lower of (i) the Favored Rate or (ii) the Market Rate, then the Maximum Tipping Fee shall be adjusted to equal the lower of(i) the Favored Rate or (ii) the Market Rate.
14 Contract No. 4335-99
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(C) Calculation of Favored Rate. For purposes of Section 4.2, the "Favored Rate" shall be equal to the lowest per ton rate at which the Contractor accepts Acceptable Waste at the Landfill from any similar customer (including Acceptable Waste delivered by the Contractor or affiliates or subsidiaries of the Contractor) for substantially similar services. For purposes of this provision, "substantially similar services" shall mean the acceptance and disposal in direct haul trucks of comparable volumes (i.e., up to 1,000 tons per day) of general municipal waste. In the event that the City believes that the then current Maximum Tipping Fee exceeds the Favored Rate, it shall provide the Contractor with a written notice thereof which notice.shall contain the City's calculation of the Favored Rate. In the event the Contractor disputes the City's calculation of the Favored Rate, it shall provide the City with a written description of the reason for the dispute within 30 days after receipt of the City's notice. At any time from and after the date that the City provides the Contractor with the initial notice described in this Section 4.2(C), upon the request of either party, the Contractor and the City shall meet and confer in good faith to resolve any dispute that may arise regarding the calculation of the Favored Rate. In the event that the Parties cannot mutually resolve the dispute, either party may utilize the dispute resolution procedures specified in Section S.S hereof. (D) Calculation of Market Rate.
(I) Generally. For purposes of Section 4.2, the "Market Rate" shall be equal to the lowest per-ton All-Inclusive Rate for disposal of City Waste at a Qualified Alternate Solid Waste· Management Facility which would commit to enter into an agreement to guarantee disposal capacity for City Waste for a period of at least three years. For purposes of this Section 4.2(D), the AllInclusive Rate means the per ton disposal cost to the City or the Franchise Hauler, plus any additional increased transfer or transportation costs calculated on a per ton basis which the City or the Franchise Hauler would incur in order to dispose of City Waste at such Qualified Alternate Solid Waste Management Facility (in excess of the per ton transfer or transportation costs incurred by the City or Franchise Hauler in utilizing the Landfill). Notwithstanding the foregoing, the Calabasas Landfill shall not be considered for purposes of determining the Market Rate for purposes of this Section

4.2(0).
(II) Notice. In the event that the City believes that the then current Maximum Tipping Fee exceeds the then-current Market Rate, it shall provide the Contractor written notice thereof, which notice shall contain the City's calculation of the Market Rate; provided, however, that the City shall not provide such notice at any time less than five (5) years from the Contract Date or five (5) years from the date of the last such notice given to Contractor. In the event the Contractor disputes the City's calculation of the Market Rate, it shall provide the City with a written description of the reason for the dispute within 30 days after receipt of the City's notice. At any time from and after the date that the City provides the Contractor with the initial notice described in this Section 4.2(D), upon the request of either party, the Contractor and the City shall meet and confer in good faith to resolve any dispute that may arise regarding the calculation of the Market Rate. In the event that the Parties cannot mutually resolve the dispute, either Party may utilize the dispute resolution procedures specified in Section 5.? hereof.

SECTION 4.3. FACILITY FEE
Effective on the Contract Date, the Contractor shall pay to the City a Facility Fee for each ton of City Waste delivered to the Landfill and paid for by the Franchise Haulers equal to the difference between (x) the Tipping Fee paid to the Contractor by the Franchise Haulers delivering City Waste at the Landfill and (y) $29.00 per ton (as such amount shall be adjusted each January 1 during the term of this Agreement, commencing January 1, 2001, by application of the adjustment formula to be utilized 15 AR003922
for the Maximum Tipping Fee pursuant to Section 4.2; provided that such Facility Fee shall never be less than $2.50 per ton (as such amount shall be adjusted each January 1 during the term of this Agreement, commencing January 1, 2001, by application of the adjustment formula to be utilized for the Maximum Tipping Fee pursuant to Section 4.2).

SECTION 4.4. RESPONSIBILITY FOR PAYMENT OF THE FACILITY FEE (A) Statement by Contractor. By the 15th day of each month during the term hereof: the Contractor shall provide the City with a statement ( a "Delivery Statement") with respect to City Waste delivered to the Landfill during the prior month. Such Delivery Statement shall specify the number oftons of City Waste delivered by the Franchise Haulers on a daily basis and shall also specify the Tipping Fee charged for such City Waste. Upon request of the City, the Contractor shall also provide copies of weight tickets or other reasonably requested documentation substantiating deliveries at the times and in the amounts specified in the Delivery Statement. (B) Payment by Contractor. The Contractor shall pay to the City the Facility Fee which shall be an amount calculated as the number of tons indicated on the Delivery Statement described in Section 4.4(A) multiplied by the then current Facility Fee. The Contractor shall remit the Facility Fee on or before the last day of the month following receipt by the City of the Delivery Statement. (C) Disputes. If the City disputes any amount calculated by the Contractor in any Delivery Statement, the City shall provide the Contractor with written objection indicating the amount of the Facility Fee that is being disputed an~ providing all reasons then known to the City for any objection to or disagreement with such amount. The Contractor shall then respond to such written objection (providing additional documentation substantiating the amount disputed if applicable) within 30 days of receipt of the written objection. If the City and the Contractor are not able to resolve such dispute within 30 days after the Contractor's response, either party may pursue appropriate legal remedies.

ARTICLEV

BREACH, ENFORCEMENT AND TERMINATION
SECTION 5.1. BREACH; REMEDIES
The parties acknowledge that the money damages provided hereunder may not be adequate to compensate either party for the other party's nonperformance. The parties agree that in the event either party breaches any obligation under this Agreement or any representation made by either party hereunder is untrue in any material respect, the other· party shall have the right to take any action at law or in equity (including actions for injunctive relief, mandamus and specific performance) it may have to enforce the payment of any amounts due or the performance of any obligations to be performed hereunder. Neither party shall have the right to terminate this Agreement except as provided in Section 5.2 hereof.

SECTION 5.2. TERMINATION
(A) By City. Except as expressly provided herein, the City shall have no right to terminate this Agreement for cause except in the event of the repeated failure or refusal by the Contractor substantially to perform any material obligation under this Agreement unless such failure or refusal is excused by an Uncontrollable Circumstance; except that no such failure or refusal shall give the City the right to terminate this Agreement for cause under this subsection unless:
(1) The City has given prior written notice to the Contractor stating that a 16 Contract No. 4335-99
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specified failure or refusal to perfonn exists which will, unless corrected, constitute a material breach of this Agreement on the part of the Contractor and which will, in its opinion, give the City the right to terminate this Agreement for cause under this subsection unless such breach is corrected within a reasonable period of time, and .
(2) The Contractor has neither challenged in an appropriate forum (in accordance with Section 5.4) the City's conclusion that such failure or refusal to perform has occurred or constitutes a material breach of this Agreement nor corrected or diligently taken steps to correct such' breach within a reasonable period of time not more than 90 days from the date of the notice given pursuant to clause (1) of this subsection (but if the Contractor shall have diligently taken steps to correct such breach within such reasonable period of time, the same shall not constitute a breach_ giving rise to the right of termination for as long as the Contractor is continuing to take such steps to correct such breach). · (B) By Contractor. Except as expressly provided herein, the Contractor shall have no right to terminate this Agreement for cause except in the event of the repeated failure or refusal by the City substantially to perform any material obligation under this Agreement unless such failure or refusal is excused by an Uncontrollable Circumstance; except that no such failure or refusal shall give the Contractor the right to terminate this Agreement for cause under this subsection unless:
(1) The Contractor has given prior written notice to the City stating that a specified failure or refusal to perfonn exists which will, unless corrected, constitute a material breach of this Agreement on the part of the City and which will, in its opinion, ·give the Contractor right to terminate this Agreement for cause under this subsection unless such breach is corrected within a reasonable period of time, and (2) The City has neither challenged in an appropriate forum (in accordance with Section 5.4) the Contractor's conclusion that such failure or refusal to perform has occurred or constitutes a material breach of this Agreement nor corrected or diligently taken steps to correct such breach within a reasonable period of time not more than 90 days from the date of the notice given pursuant to clause (I) of this subsection (but if the City shall have diligently taken steps to correct such breach within such reasonable period of time, the same shall not constitute a breach giving rise to the right of termination for as long as the City is continuing to take such steps to correct such breach).

SECTION 5.3. NO WAIVERS
No action of the Contractor or the City pursuant to this Agreement (including, but not limited to, any investigation or payment), and no failure to act, shall constitute a waiver by either party of the other party's compliance with any term or provision of this Agreement. No course of dealing or delay by the Contractor or the City in exercising any right, power or remedy under this Agreement shall operate as a waiver thereof or otherwise prejudice such party's rights, powers and remedies. No single or partial exercise of (or failure to exercise) any right, power or remedy of the Contractor or the City under this Agreement shall preclude any other or further exercise thereof of the exercise of any other right, power or remedy.

SECTION 5.4. FORUM FOR DISPUTE RESOLUTION
It is the express intention of the parties that all legal actions and proceedings related to this Agreement or to the Landfill or to any rights or any relationship between the parties arising therefrom shall be solely and exclusively initiated and maintained in courts of the State of California having appropriate jurisdiction.
17 AR003924
SECTION 5.5. NON-BINDING MEDIATION OF DISPUTES
Prior to commencing litigation pursuant to Section 5.4, either party hereto may give the other party written notice of any dispute with respect to the perfonnance or payment of any 6bligation hereunder. Such notice shall specify a date and location for a meeting of the parties hereto at which such parties shall attempt to resolve such dispute. The cost of such mediation shall be shared equally by the parties. In the event that such dispute cannot be resolved by the parties hereto within thirty (30) days, either party can commence litigation pursuant to Section 5.4.

ARTICLE VI
TERM
SECTION 6.1. EFFECTIVE DATE AND TERM
(A) Term. This Agreement shall become effective, shall be in full force and effect and shall be legally binding upon the City and the Contractor from the Contract Date and shall continue in full force and effect until June 27, 2004 in accordance with the terms of this Agreement; provided, however, that upon receipt by the Contractor of the Extension Approvals descnbed in Section 3.5(A), the Tenn ofthit Agreement shall automatically be extended until the later to occur of December 31, 2020 or the permanent closure of the Landfill.
(B) Survival; Accrued Rights. The rights and obligations of the parties hereto pursuant to Sections

5.1, 5.3, 5.4, 7.3, 7.4, 7.6, 7.7, and 7.8 hereof shall survive the termination or expiration of this Agreemerit and no such tennination or expiration shall limit or otherwise affect the respective rights and obligatio~ of the parties hereto accrued prior to the date of such termination or expiration. At the end of the Tenn of this Agreement, all other obligations of ~e parties shall terminate.

ARTICLE VII

GENERAL PROVISIONS
SECTION 7.1. OPERATION AND MAINTENANCE OF THE LANDFILL
The Contractor, at its cost and expense, shall at all times operate the Landfill, or cause the Landfill to be operated, in accordance with Applicable Law and standard industry operating rules and regulations.

SECTION7~.UNCONT8OLLABLECIRCUMSTANCESGENERALLY
(A) Perfonnance Excused. Except as otherwise specifically provided in this Agreement, neither the Contractor nor the City shall be liable to the other for any failure or delay in the performance of any obligation under this Agreement ( other than any payment at the time due and owing) to the extent such failure or delay is due to the occurrence of an Uncontrollable Circumstance. (B) Notice. Mitigation. The party experiencing an Uncontrollable Circumstance shall notify the other party by telecommunication or telephone and in writing, on or promptly after the date the party experiencing such Uncontrollable Ciraunstance first knew of the commencement thereot: followed within 15 days by a written description of (1) the Uncontrollable Circumstance and the cause thereof (to the extent known), (2) the date the Uncontrollable Circumstance began and the cause thereot: its estimated duration, the estimated time during which the performance of such party's obligations hereunder will be delayed, and (J) its estimated impact on the other obligations of such party under this Agreement. Each 18 Contract No. 4335-99
AR003925
party shall provide prompt written notice of the ces.mion of such Uncontrollable Circumstance. Whenever such act, event or condition shall occur, the party claiming to be adversely affected thereby shall, as promptly as reasonably possible, use its best efforts to eliminate the cause therefor and resume perfonnance under this Agreement.

SECTION 7.3. INDEMNIFICATION
(A) Generally. The Contractor shall defend, indemnify and hold hannless the City and its representatives, officers, .employees and subcontractors (as applicable in the circumstances), (the "City Indemnified Parties") from and against (and pay the full amount of) all Loss-and-Expenses for personal injury to, or death o( any person, or loss or damage to property to the extent arising out of (1) the negligence or intentional conduct of the Contractor or any of its officers, members, _employees, agents, representatives or subcontractors in connection with its obligations or rights under this Agreement, (2) the disposal of City Waste or any other materials accepted by the Contractor at the Landfill or any other location, pursuant to this Agreement, or (3) any breach by the Contractor of its obligations hereunder.

This obligation shall include, but not be limited to, the burden and expense of defending all claims, suits and administrative proceedings (with counsel reasonably approved by the City Indemnified Parties), even if such claims, suits or proceedings are groundless, false or fraudulent, and conducting all negotiations of any description, and paying and discharging, when and as the same become due, any and all judgments, penalties, or other sums due against such indemnified persons. The City, in its sole discretion, may participate in any such defense, provided that the City's defense is in good faith and paid for by the City.

The City's participation does not relieve the Contractor of its obligations under this Agreement unless the City releases the Contractor in writing from all or part of its obligations. A City Indemnified Party shall promptly notify the Contractor of the assertion of any claim against it for which it is entitled to be indemnified hereunder, shall give the Contractor the opportunity to defend such claim, and shall not settle the claim without the approval of the Contractor: The provisions of this subsection shall survive termination or expiration of this Agreement. Notwithstanding any provisions of this Agreement to the contrary, the indemnification obligations of the Contractor specified in this Section 7.3(A) shall not apply to any City Indemnified Parties to the extent that any losses, costs, damages or claims for liability arise from the active negligence, established sole negligence or willful misconduct of any such City Indemnified Party. (B) CERCLA Without limiting the generality of the foregoing, the Contractor shall defend, indemnify and hold harmless any City Indemnified Parties from and against all Loss-and-Expense, including natural resource damages, injuries, costs, response, assessment, remediation and removal costs, losses, demands, debts, liens, liabilities, causes of action, suits, legal or administrative proceedings, interest, fines, charges, penalties and expenses (including but not limited to reasonable attorneys' and expert witness fees and costs incurred in connection with defending against any of the foregoing or in enforcing this indemnity) of any kind whatsoever paid, incurred or suffered by, or asserted against, the City Indenmified Parties to the extent arising from or attnbutable to any repair, cleanup or detoxification, or preparation and implementation of any removal, remedial, response, closure or other plan or replacement or restoration of natural resources at the Landfill and any other alternate disposal facility utilized by the Contractor pursuant to any provision of this Agreement, or the Contractor's activities which result in a release or threatened release of Hazardous Materials into the environment. This obligation shall include, but not be limited to, the burden and expense of defending all claims, suits and administrative proceedings (with counsel reasonably approved by the City Indemnified Parties), and conducting all negotiations of any description, and paying and discharging, when and as the same become due, any and all judgments, penalties, or other sums due against such indemnified persons. The City, in its sole discretion, may participate in any such defense, provided that the City's defense is in good faith and paid for by the City. The City's participation 19 ·Contract No. 4335-99
AR003926
does not relieve the Contractor of its obligation under this Agreement unless the City releases the Contractor in writing fonn all or part ofits obligations. A City Indemnified Party shall promptly notify the Contractor of the assertion of any claim against it for which it is entitled to be indemnified hereunder, shall give the Contractor the opportunity to defend such claim and shall not settle the claim without the approval of the Contractor. These indemnification provisions are for the protection of the City Indemnified Parties only and shall not establish, of themselves, any liability to third parties. The provisions of this subsection shall survive termination or expiration of this Agreement. Notwithstanding any provisions of this Agreement to the contrcuy, the indemnification obligations of the Contractor set forth above shall not apply to any City Indemnified Parties to the extent that any losses, costs, damages or liability arises from the negligence or intentional conduct of any such City Indemnified Party. The foregoing indemnity is intended to operate as an agreement pursuant to CERCLA, 42 U.S. C. Section 9607 ( e) and California Health and Safety Code Section 25364, to defend. protect, hold harmless the City Indemnified Parties from liability.

SECTION 7.4. FUNDING OF CLOSURE/POST-CLOSURE COSTS
The Contractor acknowledges that it is solely responsible for (I) the appropriate closure and post-closure maintenance. of the Landfill and (ti) the establishment and funding of any reserve funds required by Applicable Law for the purpose of providing funds for the payment of costs of closure of the Landfill ( or any cell within) or post-closure maintenance relating to the Landfill. Without limitation, in no event shall the City be responsible for paying any deficiencies in such required reserves. In addition, the City shall have no responsibility to make any payments in the event that actual closure and post-closure costs relating to the Landfill exceed the amounts reserved by the Contractor for such purpose.

SECTION 7.5. INSURANCE
(A) Generally. The Contractor shall maintain or cause to be maintained commerciaj liability insurance with respect to the Landfill in amounts specified and shall name the City as an additionai. insured on such insurance. The Contractor shall furnish the City, upon request, with appropriate certificates of insurance evidencing such coverage or other appropriate proof of insurance. (B) Environmental Insurance. Prior to the Contract Date, the Contractor will obtain insurance for potential environmental liability of the Landfill in an amount at least equal to $5,000,000, with a deducttble not to exceed $750,000. The Contractor shall maintain comparable insurance throughout the tenn hereof so long as commercially available on reasonable terms. as determined in the reasonable discretion of the Contractor risk manager. The Contractor shall notify the City in the event that the Contractor does not maintain the insurance descnbed in this Section 7.S(B). The Contractor shall furnish the City, upon request, with appropriate certificates of insurance evidencing such coverage.

SECTION 7.6. AMENDMENTS
Neither this Agreement nor any provision hereof may be changed, modified, amended or waived except by written agreement duly executed by both parties.

SECTION 7.7. NOTICE OF THIRD PARTY LmGATION
Each party shall deliver written notice to the other of any litigation or similar proceeding to which it is a party and which questions the validity or enforceability of this Agreement or any other contract or agreement executed by the Contractor or the City or any regulatory license, pennit or approval issued in connection herewith.
20 Contract No. 4335-99
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SECTION 7.8. FURTHER ASSURANCES
At any and all times the Contractor and the City so far as may be authorized by law shall pass, make, do, execute, acknowledge and deliver any and every such further resolutions, acts, deeds, conveyances, instruments, assignments, transfers and assurances as may be necessary or reasonably requested by the other in order to give full effect to this Agreement.

SECTION 7.9. ASSIGNMENT AND TRANSFER OF AGREEMENT; SALE OF LANDFILL (A) Consent of City. Neither this Agreement nor any of the rights or obligations of the Contractor hereunder may be assigned by the Contractor without the prior written consent of the City, which may be withheld in the City's sole discretion. Neither this Agreement nor any of the rights or obligations of the City hereunder may be assigned by the City without the prior written consent of the Contractor, which consent may not be unreasonably withheld. Any attempt by the City or the Contractor to effectuate any of the foregoing without the consent of the City provided herein shall be null and void. (B) Sale of the Landfill. Any sale, transfer, mortgage or encumbrance of the Landfill, or any interest therein, by the Contractor shall be subject to the requirements that any purchaser, transferee or other party which acquires an interest in the Landfill shall be required to execute a separate Waste Disposal Agreement, on the same terms and conditions as set forth herein and provide financial assurances substantially similar (m temlS of the nature of the assurances and the financial ability of the party providing such assurances) to the :financial assurances represented by the Contractor's obligations hereunder and the obligations of Waste Management, Inc. pursuant to the Guaranty Agreement.

SECTION 7.10. MAINTENANCE OF CORPORA TE EXISTENCE; CONSOLIDATIONS OR

CHANGES IN CONTROL
( A) Maintenance of Comorate Existence. Subject to the Contractor's rights under Section

7.9(A), the Contractor covenants that during the Term of this Agreement it will maintain its corporate existence, will not dissolve or otherwise dispose of all or substantially all of its assets, and will not take any action in connection with its corporate existence which wo1,1Id materially impair the ability of the Contractor to meet its obligations under this Agreement. (B) Consolidation, Merger, Sale, Transfer and Change in Control. The Contractor shall not consolidate with or merge with another entity, or permit one or more other entities to consolidate with or merge into it unless the net worth of the successor Contractor upon such consolidation, merger or acquisition, calculated in accordance with generally accepted accounting principles, is not less than the riet worth of the Contractor immediately prior to such consolidation or merger. Notwithstanding the above, Contractor may consolidate, merge, or reorganize with a corporation affiliated with Waste Management, Inc., provided however that the parent guaranty of Waste Management, Inc. remains in full force and effect.

SECTION 7.11. PAYMENT OF CERTAIN COSTS BY CONTRACTOR
If the Contractor requests the consent of the City for any transaction described in Section 7.10 hereof: the Contractor shall reimburse the City for all costs and expenses incurred by the City in reviewing, examining and analyzing the request, including all direct and indirect administrative expenses of the City and consultants and attorneys' fees and expenses actually paid. Invoices shall be supported with evidence of the expense or cost incurred. The Contractor shall pay such invoices within thirty 30 days of receipt, after which date they shall accrue interest at the Overdue Rate. 21 Contract No. 4335-99
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SECTION 7.12. TERMINATION OF AGREEMENT FOR CRIMINAL ACTS In the event any official or employee for the Contractor or an affiliate is indicted by a grand jwy, named as a defendant in a felony complaint filed in any court in the United States, or is otherwise alleged to have participated in any criminal activity directly or indirectly associated with the perfonnance of this Agreement or the operation of the Landfill, Contractor shall provide notice thereof to the City within seven (7) days of such indictment, complaint or allegation. Such notice shall contain a description of the indictment, complaint or allegation, as well as a copy of such indictment or complaint or other matters of public record related thereto. In addition to the foregoing, Contractor shall provide the City with copies of any reports required to be prepared by Contractor or an affiliate pursuant to federal securities laws, including quarterly and· annual reports. ·
In the event any official or employee for Contractor or an affiliate who has direct responSioility for the perfonnance of this Agreement or the operation of the Landfill is convicted, indicted by a Grand Jury, or named as a defendant in a felony complaint filed in the Superior Court or a complaint filed in Federal Court associated with the business of Contractor or its affiliates, this person shall upon written request from the City be immediately removed from any assignment whatsoever, directly associated with the performance of this Agreement or the operation of the Landfill during the pendency of trial and/or following conviction. The City shall have the right to tenninate this Agreement without any further liability in- the event such persons are convicted or plead guilty or enter a plea of 110/0 contendere.

SECTION 7.13. RELATIONSHIP OF THE PARTIES
Neither party to this Agreement shall have any responsibility whatsoever with respect to services provided or contractual obligations or liabilities assumed by the other party hereto, whether accrued, absolute, contingent or otherwise, or whether due or to become due. The Contractor is an independent contractor of the City and nothing in this Agreement shall be deemed to constitute either party a partner, agent or legal representative of the other party or to create any fiduciary relationship between the parties. The work and labor herein provided for shall be performed and furnished by the Contractor as an independent contractor and under the sole supervision, management, direction and control of the Contractor in accordance with the terms and conditions of this Agreement. This Agreement shall not be construed to create a partnership, joint venture or employment relationship between the parties.

SECTION 7.14. NO VESTED RIGHTS
The City shall not acquire any vested property, license or other rights in the Landfill by reason of this Agreement. ·
SECTION 7.15. INTEREST ON OVERDUE OBLIGATIONS .

Except as othen.vise provided herein, all amounts du~ hereunder that are not paid when due shall bear interest at the Overdue Rate on the amount outstanding from time to time, on the basis of a 365-day year, counting the actual number of days elapsed, and all such interest accrued at any time shall, to the extent permitted by Applicable Law, be deemed added to the amount due, as accrued.

SECTION 7.16. BINDING EFFECT
This Agreement shall bind and inure to the benefit of the parties hereto and any successor or assignee acquiring an interest hereunder consistent with the provisions of Section 7.9 hereof. 22 Contract No. 4335-99
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SECTION 7.17. NOTICES
Any notice or communication required or permitted hereunder shall be in writing and sufficiently given if delivered in person or sent by certified or registered mail, postage prepaid, to the notice address of the respective parties specified below. Changes in the respective addresses to which such notices may be directed may be made from time to time by any party by notice to the other party.

Notices to the City should be sent to:

City of Thousand Oaks
2100 Thousand Oaks Blvd.

Thousand Oaks, California 91362
Attention: City Manager
Notices to the Contractor should be sent to:

Waste Management of California, Inc.
9081 Tujunga Avenue
Sun Valley, CA 91352
Attention: Region Vice-President and General Manager
And
Simi Valley Landfill and Recycling Center
2801 Madera Road
Simi Valley, CA 93065
Attention: District Manager
IN WITNESS WHEREOF, the City and Contractor have executed this Agreement as of the day and year first above written.

CITY OF THOUSAND OAKS
ATTEST:
it:fak ~JU,,, ancy A Dillon, City Clerk
Li~s~
~~!?~ Mayor
City of Thousand Oaks, California
/4vt;/f/l/,WG'
"'P1t1,~,-~ J/',cG r.te;,~1-
APPROVED AS TO AO:MINISTRATION:

MaryJane /11--tv~ V. Lazz, City.~
DPW:810\50\CG:c:lndfl\final8. 99
23 Contract No. 4335-99
Solid waste services proposal
From Helen Cox
To Cliff Finley, Corcoran, DougSmith, Mike (GI Industries)Nader HeydariRod CordovaRichard Tagore-Erwin
Date 2021/02/25 10:51
Subject: Solid waste services proposal
Attachments: WM_letter_022521.docx, image001.jpg, image002.jpg Dear Mr. Corcoran
Please find attached a letter from the City regarding your company’s proposal to provide solid waste services in the City of Thousand Oaks.

Thank you for your service to the community and for your time and effort in responding to the City’s Request For Proposals.

Sincerely,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

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Public Works D'eparln7ent
21 00 Tbrno,:1m l Ch k• Brn d,••,•:m l • Tl,rnis:md 0 :1k0 , C:\ ') 1.,62 Ph,,.1<· WS/ ~,t•J.2.4L11'1 • l·.n 8tl5/ 44'1.'.1.47S • t1·,,-..,,._LMk~.org Mr. Doug Corcoran, Vice President
Waste Management
195 W. Los Angeles Ave.

Simi Valley, CA 93065
February 25, 2020
Dear Mr. Corcoran:

Clifford ( ;_ Vinlc:._-
Public \'fi:Hks :I }irecrm
Thank you for your proposal submitted in response to the Request for Proposals (RFP) for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services issued by the City of Thousand Oaks on July 16, 2020. We have now completed the three phases of our evaluation process as outlined in the RFP and have entered into negotiations with the highest ranking proposer. Please be advised that the communications protocol still in effect. If negotiations fail, we may be contacting you.

Thank you for your long-time service and commitment to the City, for your interest in providing future services, and for your time and effort in responding to this RFP.

Sincerely,
Helen M. Cox
Sustainability Division Manager
cc:

Michael Smith, Area Collection Director, Waste Management Cliff Finley, Public Works Director
Nader Heydari, City Engineer/Deputy Public Works Director Rod Cordova, Assistant Analyst
Richard Tagore-Erwin, R3 Consulting Group, Inc.

Solid waste services proposal
From Helen Cox
To Cliff FinleyDaniel HarrisonNader Heydari, [email protected] CordovaRichard Tagore-Erwin
Date 2021/02/25 10:53
Subject: Solid waste services proposal
Attachments: image001.jpg, image002.jpg, EJH_letter_022521.docx Dear Mr. Harrison
Please find attached a letter from the City regarding your company’s proposal to provide solid waste services in the City of Thousand Oaks.

Thank you for your service to the community and for your time and effort in responding to the City’s Request For Proposals.

Sincerely,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

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Public Works D'eparln7ent
21 00 Tbrno,:1m l Ch k• Brn d,••,•:m l • Tl,rnis:md 0 :1k0 , C:\ ') 1.,62 Ph,,.1<· WS/ ~,t•J.2.4L11'1 • l·.n 8tl5/ 44'1.'.1.47S • t1·,,-..,,._LMk~.org Ralph Harrison, President
E.J. Harrison & Sons
5275 Colt Street Suite 1
Ventura, CA 93003
February 25, 2020
Dear Mr. Harrison:

Thank you for your long-time service and commitment to the City, for your interest in providing future services, and for your time and effort in responding to this RFP.

Sincerely,
Helen M. Cox
Sustainability Division Manager
cc:

Danny Harrison, Contract Manager, E.J. Harrison & Sons
Cliff Finley, Public Works Director
Nader Heydari, City Engineer/Deputy Public Works Director Rod Cordova, Assistant Analyst
Richard Tagore-Erwin, R3 Consulting Group, Inc.

Solid waste services proposal
From Helen Cox
To Cliff FinleyDaniel HarrisonNader Heydari, [email protected] CordovaRichard Tagore-Erwin
Date 2021/02/25 10:54
Subject: Solid waste services proposal
Attachments: image001.jpg, image002.jpg, EJH_letter_022521.docx Dear Mr. Harrison
Please find attached a letter from the City regarding your company’s proposal to provide solid waste services in the City of Thousand Oaks.

Thank you for your service to the community and for your time and effort in responding to the City’s Request For Proposals.

Sincerely,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

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Public Works D'eparln7ent
21 00 Tbrno,:1m l Ch k• Brn d,••,•:m l • Tl,rnis:md 0 :1k0 , C:\ ') 1.,62 Ph,,.1<· WS/ ~,t•J.2.4L11'1 • l·.n 8tl5/ 44'1.'.1.47S • t1·,,-..,,._LMk~.org Ralph Harrison, President
E.J. Harrison & Sons
5275 Colt Street Suite 1
Ventura, CA 93003
February 25, 2020
Dear Mr. Harrison:

Thank you for your long-time service and commitment to the City, for your interest in providing future services, and for your time and effort in responding to this RFP.

Sincerely,
Helen M. Cox
Sustainability Division Manager
cc:

RE: Solid waste services proposal
From Dan Harrison
To Cliff Finley, Helen CoxNader Heydari, [email protected] CordovaRichard Tagore-Erwin
Date 2021/02/25 12:45
Subject: RE: Solid waste services proposal
Attachments: image005.jpg, image006.jpg, image001.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Helen,
Are you able to provide us with a summary of the bidder scoring? Thanks
Daniel Harrison
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Cell Phone# 805-207-0755
Business Phone# 805-647-1414 ext 4321
Email: [email protected]

From: Helen Cox <[email protected]>
Sent: Thursday, February 25, 2021 10:54 AM
To: [email protected]
Cc: Daniel Harrison <[email protected]>; Cliff Finley <[email protected]>; Rod Cordova <[email protected]>; Nader Heydari <[email protected]>; Richard Tagore-Erwin <[email protected]>
Subject: Solid waste services proposal
Dear Mr. Harrison
Please find attached a letter from the City regarding your company’s proposal to provide solid waste services in the City of Thousand Oaks.

Thank you for your service to the community and for your time and effort in responding to the City’s Request For Proposals.

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Request For Proposals.

Sincerely,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

AR003937
RE: Solid waste services proposal
From Helen Cox
To Cliff Finley, Dan HarrisonNader Heydari, [email protected] CordovaRichard Tagore-Erwin
Date 2021/02/27 17:25
Subject: RE: Solid waste services proposal
Attachments: image002.jpg, image003.jpg, image004.jpg, image005.jpg, image006.jpg Danny,
This information cannot be released until after a contract is signed. We will send it to you then.

Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

From: Dan Harrison [mailto:[email protected]]
Sent: Thursday, February 25, 2021 12:46 PM
To: Helen Cox <[email protected]>; [email protected]
Cc: Cliff Finley <[email protected]>; Rod Cordova <[email protected]>; Nader Heydari <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: RE: Solid waste services proposal
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

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II I
From: Helen Cox <[email protected]>
Sent: Thursday, February 25, 2021 10:54 AM
To: [email protected]
Cc: Daniel Harrison <[email protected]>; Cliff Finley <[email protected]>; Rod Cordova <[email protected]>; Nader Heydari <[email protected]>; Richard Tagore-Erwin <[email protected]>
Subject: Solid waste services proposal
Dear Mr. Harrison
Please find attached a letter from the City regarding your company’s proposal to provide solid waste services in the City of Thousand Oaks.

Thank you for your service to the community and for your time and effort in responding to the City’s Request For Proposals.

Sincerely,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

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refuse fee neg
From G.R. Whale
To Ed Jones
Date 2021/03/01 12:08
Subject: refuse fee neg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Greetings Councilman:

I've written to a council person (you were not on the council at that time) only once before which got me added to their mailing list but never addressed my question. I'm hoping it goes differently this time, though I have only a query, not really a question.

A recent "feel good" ad from Waste Management reminds me we need a better negotiator for garbage collection. My typical residential service (64 g trash and recycle, 96g green...most common combo in my neighborhood) billed every other month has gone up every year since 2000 except for two: In 2010 it stayed the same, between yearly increases of 4.5 and 7.7%, and in 2013 it went down 1.3%. The annual increase has been anywhere between 1.1 and 7.8%, so I now pay 67% more than in 2000, perhaps not quite double the rate of inflation? The only additional "service" is from when the City figured out how to raise taxes without raising taxes by switching street sweeping from the City to Waste Mgmt.

Additionally, a friend of mine in another So Cal city which uses Waste Mgmt., who lives approximately the same distance to a dump that I do, currently pays $53.13 every other month, and he has 64/96/96 gallon service.

If Ventura County is responsible for the extra $20+ per month, someone needs to ask them why, and if not, we need a better negotiator with Waste Mgmt. I'm thinking of trucking my trash to my pal's house just to make a point. :-)
Thanks for reading, and for doing what you can to keep Thousand Oaks. g r whale
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Staff Report for SWFA Council item, March 9
From Helen Cox
To Dan Harrison, [email protected]
Date 2021/03/01 21:48
Subject: Staff Report for SWFA Council item, March 9
Attachments: 03092021CompleteAgendaPack_SWFA.PDF, image001.jpg, image002.jpg
Dear Mr. Harrison
Please find attached the agenda, staff report and Agreement for the Council item on Solid Waste Franchise Agreement that is scheduled for the Thousand Oaks City Council meeting next Tuesday, March 9. It should answer many of your questions on the evaluation of proposals. Thanks again for your service here in the community.

Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks

AR003941
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City Council

REGULAR MEETING - TELECONFERENCE/VIDEO CONFERENCE
Tuesday, March 9, 2021, 6:00 P.M.

Andrew P. Fox City Council Chambers
Public advisory: The City Council facilities are closed to the public.

You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), the City's website (www.toaks.org/TOTV), and YouTube (CTO Meetings).

Pursuant to the Governor’s Executive Order N-29-20, City Councilmembers will be participating via teleconference and/or video conference.

You may participate in the meeting by submitting written comments or requesting to speak no later than 5:00 p.m. the day of the meeting.

If you would like to submit a written comment, please complete the online Comment Form.

Please see page two for more information.

If you would like to speak on an agenda item, please complete the online Speaker Form.

Please see page two for more information.

Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.

Claudia Bill-de la Peña, Mayor
Bob Engler, Mayor Pro Tem
Al Adam, Councilmember
Ed Jones, Councilmember
Kevin McNamee, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Gary Rogers, Deputy City Manager Kelvin Parker, Community Development Director Jaime Boscarino, Finance Dir./City Treasurer Cynthia M. Rodriguez, City Clerk Clifford G. Finley, Public Works Director Jonathan Serret, Cultural Affairs Director Tim Giles, Human Resources Director Jim Friedl, General Manager, CRPD Heather Cousin, Library Director John Spykerman, Fire Chief Jim Fryhoff, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose AR003942
City of
Thousan
AGENDA
2·100 Thousand Oaks Boulevard • Thousand Oaks, CA 91362 Phone 805 / 449.2151 • Fax 805/ 449.2150 • www.coaks.org toaks.org
The following is provided to assist with public participation:

Agenda Availability: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

Public Input: To allow adequate time to provide your comments to the City Councilmembers please submit your comments via the online Comment Form no later than 5:00 p.m. the day of the meeting. If you would like to speak on an agenda item during the meeting, please complete the online Speaker Form no later than 5:00 p.m. the day of the meeting. If you would like to speak during the meeting, you will be asked to provide an email address and/or telephone number where you may be reached when the item is being discussed at the City Council meeting. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 449-2151.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as submitted.

Special Meeting Public Input: Only issues listed on a special meeting agenda may be addressed pursuant to the Brown Act/Special Meetings.

Consent Calendar: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

Supplemental Information: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets.

Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

Judicial Review: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90- day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.

AR003943

CITY OF THOUSAND OAKS CITY COUNCIL AGENDA
Thousand Oaks, California 3 March 9, 2021
RES. NO. 2021-007
ORD. NO. 1684-NS

1. CALL TO ORDER: 6:00 p.m.

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL: Councilmembers Adam, Jones, McNamee, Engler, and Mayor Billde la Peña

4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. COVID-19 Update

6. PUBLIC COMMENTS:

7. CONSENT CALENDAR: None

8. PUBLIC HEARING: None

9. DEPARTMENT REPORTS:

A. Solid Waste Franchise Agreement Award

RECOMMENDATION: Approve Exclusive Solid Waste Franchise Agreement (Agreement) with Arakelian Enterprises, Inc. dba Athens Services (Athens), City of Industry, CA, for residential and commercial solid waste, recyclable materials, and organic waste collection services for a 15- year term from January 1, 2022 through December 31, 2036

10. COMMITTEE/COMMISSION/BOARD REPORTS: None

11. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS
REDEVELOPMENT AGENCY REPORTS: None

12. COUNCIL ISSUES/RECOMMENDATIONS:

A. Follow-up reports on meetings/conferences attended by Councilmembers AR003944

CITY OF THOUSAND OAKS CITY COUNCIL AGENDA
Thousand Oaks, California 4 March 9, 2021

13. CITY MANAGER:

A. Follow-up items
B. Announcements and upcoming issues

14. CLOSED SESSION: None

15. PUBLIC NOTICES: None

16. ADJOURNMENT:

Adjourn in memory of:
o Richard Rosiejka, former Planning Commissioner
to Regular Meeting March 16, 2021
Agenda Post Date/Time: March 1, 2021, 8:30 p.m.

CCD:610-40\h:\common\agenda\2021\03-09-21.docx
AR003945
TO: Andrew P. Powers, City Manager
FROM: Clifford G. Finley, Public Works Director
DATE: March 9, 2021
SUBJECT: Solid Waste Franchise Agreement Award
RECOMMENDATION:

Approve Exclusive Solid Waste Franchise Agreement with Arakelian Enterprises, Inc. dba Athens Services (Athens), City of Industry, CA, for residential and commercial solid waste, recyclable materials, and organic waste collection services for a 15-year term from January 1, 2022 through December 31, 2036.

FINANCIAL IMPACT:

No Additional Funding Requested. Cost of consultant to assist with Request for Proposals (RFP) and evaluation process was included in the Adopted FY 2020-21 Solid Waste Fund Budget and will be reimbursed by Athens. Associated staff time was included in the Adopted FY 2020-21 Solid Waste Fund Budget.

The Franchise Fee rate will remain at nine percent. The revenue is estimated at $2.0 million annually in the General Fund and will be included in the upcoming biennial budget.

The Solid Waste Management Fee remains at 8.25 percent for commercial service and is adjusted to 10.25 percent for residential service. The estimated revenue is $1.8 million annually in the Solid Waste Fund, which supports the City’s solid waste program administration and services.

BACKGROUND:

The City utilizes exclusive franchise agreements for the regularly scheduled collection and processing of trash, recyclables, and organic waste, and street sweeping services. Residential services are currently provided through exclusive franchise agreements with USA Waste of California (Waste Management) and Newbury Disposal Company, E.J. Harrison and Sons, Inc. (Harrison), which serve two distinct geographic areas of Thousand Oaks. Commercial service is provided AR003946
City of
Thousand Oaks
Public Works Department

STAFF REPORT
2100 Thousand Oaks Boulevard • Thousand Oaks, CA 91362
Pho ne 805 / 449.2400 • Fax 805/449.2475 • www.toaks.org Solid Waste Franchise Agreement Award
March 9, 2021

Page 2 ends

Thousand Oaks City CouncilMarch 24, 2026

Thousand Oaks City Council
March 24, 2026