3084 to persons or situations other than those as to which it is held invalid or unenforceable, will not be affected, 3085 will continue in full force and effect, and will be enforced to the fullest extent permitted by law. 3086 Article 48. Right to Require Performance
3087 48.01 The failure of City at any time to require performance by Contractor of any provision of this 3088 Agreement will in no way affect the right of City thereafter to enforce same. Nor will waiver by City of any 3089 breach of any provision of this Agreement be taken or held to be a waiver of any succeeding breach of such 3090 provision or as a waiver of any provision itself.
3091 Article 49. All Prior Agreements Superseded
3092 49.01 This Agreement incorporates and includes all prior negotiations, correspondence, 3093 conversations, agreements and understandings applicable to the matters contained in this Agreement and 3094 the parties agree that there are no commitments, agreements or understandings concerning the subject 3095 matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation 3096 from the terms of this Agreement will be predicated upon any prior representations or agreements, whether 3097 oral or written.
3098 Article 50. Headings
3099 50.01 Headings in this document are for convenience of reference only and are not to be 3100 considered in any interpretation of this Agreement. 3101 Article 51. Exhibits
3102 51.01 Each Exhibit referred to in this Agreement forms an essential part of this Agreement. Each 3103 such Exhibit is a part of this Agreement and each is incorporated by this reference. 3104 Article 52. Attorney’s Fees
3105 52.01 In the event that litigation is brought by a party in connection with this Agreement, the 3106 prevailing party will be entitled to recover from the opposing party all costs and expenses, including 3107 reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies 3108 under this Agreement or the enforcement of any of the terms, conditions, or provisions of this Agreement. 3109 Article 53. Effective Date
3110 53.01 This Agreement will become effective when it is properly executed by City and Contractor 3111 and Contractor will begin Services under this Agreement as of January 1, 2022. 3112
AR003404
Solid Waste Collection Services Agreement Dated: January 1, 2022
3113 IN WITNESS WHEREOF, City and Contractor have executed this Agreement on the respective 3114 date(s) below each signature.
3115 City OF THOUSAND OAKS Contractor
3116 A General Law City
3117 By: ________________________ By: ____________________ 3118 Name
3119 Title: _______________________ _____________________________ 3120 Chairman of the Board,
3121 President, Vice President
3122 ATTEST: ____________________ By: __________________________ 3123 City Clerk Name
3124 APPROVED AS TO FORM
3125 City Attorney _____________________________
3126 Secretary, Assistant Secretary,
3127 By: _________________________ Financial Officer, Asst. Treasurer 3128
AR003405
Solid Waste Collection Services Agreement Dated: January 1, 2022
3129 Exhibit 1
3130 [Insert City Maximum Service Rates]
3131
3132
AR003406
Solid Waste Collection Services Agreement Dated: January 1, 2022
3133 Exhibit 2
3134 City-Sponsored Events
3135 E2.1 Waste collection services shall be provided at no charge for the following City-sponsored 3136 events.
3137 E2.1.1 Arbor Earth Day Celebration
3138 and others as may be scheduled up to a maximum of five per year. 3139
3140
AR003407
Solid Waste Collection Services Agreement Dated: January 1, 2022
3141 Exhibit 3
3142 List of City Properties and Current Service
3143 E3.1 Thousand Oaks Civic Arts Plaza, 2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362 3144 Service Level - five 3-yd Trash bins 6 days/wk, four 3-yd Recycle bins 4 days/wk, one 64 3145 gal cart 1x/week
3146 E3.2 Grant R. Brimhall Thousand Oaks Library, 1401 E. Janss Rd., Thousand Oaks, CA 91362 3147 Service Level - one 3-yd Trash 4x/week, one 3-yd Recycle 5x/week 3148 E3.3 Newbury Park Branch Library, 2331 Borchard Rd., Newbury Park, CA, 91320 3149 Service Level – one 3-yd Trash 3x/week, one 3-yd Recycle 2x/week 3150 E3.4 Hill Canyon Treatment Plant, 9600 Santa Rosa Rd., Camarillo, 93012 3151 Service Level - two 3-yd Trash 1x/week, three 3-yd Recycle 1x/week 3152 E3.5 Los Robles Green Golf Course, 299 S. Moorpark Rd., Thousand Oaks, CA 91361 3153 Service Level – two 3-yd Trash 4x/week, one 3-yd Trash 1x/week, one 3-yd Trash 2x/week, 3154 one 3-yd Recycle 4x/Week, two 64-gal Organics carts 2x/week 3155 E3.6 Alex Fiore Teen Center, 1375 E. Janss Rd., Thousand Oaks, CA 91362 3156 Service Level – one 3-yd Trash 2x/week, one 3-yd Recycle 2x/week 3157 E3.7 Goebel Senior Adult Center, 1385 E. Janss Rd., Thousand Oaks, CA 91362 3158 Service Level – one 3-yd Trash 3x/week (Shared Recycle with Teen Center) 3159 E3.8 Hillcrest Center (401/403 W. Hillcrest Dr.), 403 W. Hillcrest Dr., Thousand Oaks, CA 91360 3160 Service Level – two 3-yd Trash 5x/week, one 3-yd Recycle 2x/week 3161 E3.9 Thousand Oaks Transportation Center, 265 S. Rancho Rd., Thousand Oaks, CA 91361 3162 Service Level – one 3-yd Trash 1x/week, one 3-yd Recycle 1x/week, Lock/Unlock service 3163 E3.10 Child Care Center, 110 S. Conejo School Rd., Thousand Oaks, CA 91362 3164 Service Level – one 3-yd Trash 2x/week, one 3-yd Recycle 2x/week 3165 E3.11 Household Hazardous Waste Facility, 2010 Conejo Center Dr., Newbury Park, CA 91320 3166 Service Level – one 3-yd Trash 1x/week, two 3-yd Recycle 1x/week 3167 E3.12 Municipal Service Center, 1993 Rancho Conejo Blvd., Newbury Park, CA 91320 3168 Service Level – three 3-yd Recycle 3x/week
3169 E3.13 Olsen Road Pump Station (call-in service as needed on temporary basis) 3170 New Service
3171 E3.14 Royal Oaks Drive Day Labor Site, 201 Hampshire Rd., Thousand Oaks, CA 91361 3172 New Service
3173 E3.15 Cameron Center, 288 Greenmeadow Dr., Thousand Oaks, CA 91360 AR003408
Solid Waste Collection Services Agreement Dated: January 1, 2022
3174 New Service
3175
3176
AR003409
Solid Waste Collection Services Agreement Dated: January 1, 2022
3177 Exhibit 4
3178 Collection Container Specifications
3179 E4.01 Cart Specifications.
3180
3181 E4.01.1 All new or replacement Carts must be manufactured with a minimum twenty percent (20%) 3182 recycled material content and come with a ten (10) year warranty against defects. 3183
3184 E4.01.2 Carts must be constructed with material that resists deterioration from ultraviolet radiation 3185 and be incapable of penetration by household pets or small wildlife when lids are fully closed. 3186
3187 E4.01.3 Contractor must provide Carts having an approximate volume of 32, 64 and 96 gallons. 3188 Actual cart volume may vary by +/- 10% depending on manufacturer. 3189
3190 E4.01.4 Carts must include wheels and handles that accommodate ease of movement by able3191 bodied persons, have heavy duty wheels, attached hinged lids, and be designed to be resistant to 3192 inadvertent tipping due to high winds.
3193
3194 E4.01.5 Carts must include lids that continuously overlap the Cart body so as to prevent the intrusion 3195 of rainwater and minimize odors. The lids would be of a design and weight so as to prevent the Cart body 3196 from tilting backward when flipping the lid open.
3197
3198 E4.01.6 Carts must be capable of being lifted into the Collection Vehicle without damage or distortion 3199 under normal usage.
3200
3201 E4.01.7 Carts be hot-stamped, embossed, or labeled/decaled with the company name, a unique 3202 identification number (i.e., serial number for carts), weight limit, and images of the type of materials to be 3203 collected. All Carts shall also contain instructions for proper usage. If any of the above is accomplished via 3204 labels or decals, such labels or decals must be maintained and/or replaced as necessary throughout the 3205 term to maintain a near new appearance. Decals/labels showing types of materials collected in each Cart 3206 must be replaced annually.
3207
3208 E4.01.8 Cart and lids must meet all applicable colors and labeling specifications as set forth by 3209 CalRecycle (i.e., blue = recycle, black/charcoal = trash, green/brown = yard waste/mixed organics, green 3210 w/yellow lid or yellow = food waste or other color standards as determined by CalRecycle prior to the start 3211 of this Agreement).
3212
3213 E4.02 Bin Specifications.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
3214
3215 E4.02.1 Bins must be constructed of heavy metal or heavy plastic and must be watertight, 3216 well painted, in good condition and without rust or dents. 3217
3218 E4.02.2 Wheels, forklift slots, and other appurtenances, which are designed for movement, 3219 loading, or unloading of the container, must be maintained in good repair. 3220
3221 E4.02.3 Contractor must provide Bins having an approximate volume of 1.5, 3, 4, and 6 3222 cubic yards.
3223
3224 E4.02.4 Bins must have the name and phone number of Contractor on the exterior so as 3225 to be visible when the Bin is placed for use.
3226
3227 E4.02.5 Each Bin must be labeled with a listing of materials that may and may not be 3228 placed in a particular Bin type, and each Bin must include a conspicuous warning: “Not to be used for the 3229 disposal of hazardous, electronic, or universal waste.” Bins must be labelled in English and Spanish. 3230
3231 E4.02.6 Bid lids must be constructed of metal or heavy plastic, so as to minimize the 3232 intrusion of rainwater and minimize odors. Locking bins will be provided upon request at the rate set forth 3233 in Exhibit 1.
3234
3235 E4.02.7 Bins must be capable of being lifted into the Collection Vehicle without damage 3236 under normal usage.
3237
3238 E4.02.8 Bins must meet all applicable colors and labeling specifications as set forth by 3239 CalRecycle (i.e., blue = recycle, black/charcoal = trash, green/brown = yard waste/mixed organics, green 3240 w/yellow lid or yellow = food waste or other color standards as determined by CalRecycle prior to the start 3241 of this Agreement).
3242
3243 E4.03 Roll-off Container Specifications
3244
3245 Roll-off specifications shall be the same as Bin specifications E4.02.1 through E4.02.6, and E4.02.8. 3246
3247 E4.04 Containers End of Life
3248 Collection Containers must be recycled at the end of their useful life.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
3249 Exhibit 5
3250 List of Approved Subcontractors
3251 E5.01 The current list of subcontractors is as follows. This list can be revised by mutual consent 3252 between City and Contractor.
3253 E5.01.1 Street Sweeping: Venco Power Sweeping, 2400 Eastman Ave. Oxnard, CA 3254 93030
3255 E5.01.2 Household Hazardous Waste: Clean Harbors, 880 W. Verdulera Street, 3256 Camarillo, CA 93010
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Solid Waste Collection Services Agreement Dated: January 1, 2022
3257 Exhibit 6
3258
3259 Intentionally left blank
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Solid Waste Collection Services Agreement Dated: January 1, 2022
3260 Exhibit 7
3261 Recyclable Materials
3262 E7.01 City and Contractor agree to meet from time to time as needed to discuss additions or 3263 deletions from the list of Recyclable Materials. At a minimum this list will be updated annually on or before 3264 November 22 each year. Contractor may request removal of Recyclable Materials due to market limitations, 3265 which request will be decided by the Agreement Administrator. Recyclable Materials currently being 3266 Collected include:
3267 E7.01.1 Newsprint (including inserts);
3268 E7.01.2 Mixed paper (including magazines, catalogs, envelopes, junk mail, corrugated 3269 cardboard, Kraft brown bags and paper, paperboard, paper egg cartons, office ledger paper, and telephone 3270 books);
3271 E7.01.3 Glass containers;
3272 E7.01.4 Aluminum beverage containers;
3273 E7.01.5 Small scrap and cast aluminum (not exceeding forty (40) pounds in weight nor two 3274 (2) feet in any dimension for any single item);
3275 E7.01.6 Steel including “tin” cans and small scrap (not exceeding forty (40) pounds in weight 3276 nor two (2) feet in any dimension for any single item); 3277 E7.01.7 Bimetal containers;
3278 E7.01.8 Mixed plastics such as empty plastic containers (1, 2 and 5), and empty bottles 3279 including containers made of HDPE, LDPE, or PP.
3280 E7.02 List of acceptable organic materials:
3281 E7.02.1 Food waste
3282 E7.02.2 Green Waste
3283 E7.02.3 Landscape and pruning waste
3284 E7.02.4 Non-hazardous wood waste
3285 E7.02.5 Food-soiled paper that is mixed in with food waste 3286 E7.02.6 compostable food containers
3287 E7.02.7 compostable foodware
3288 E7.03 List of materials which Contractor should explore means and markets to recycle but which 3289 Service Recipient make seek, and pay for, alternative recycling markets:
3290 E7.03.1 Plastics #6 and #7
3291 E7.03.2 plastic bags, wrap and film
3292 E7.03.4 laboratory ware (plastics, glass etc.)
3293 E7.03.7 mirrors
3294 E7.03.9 porcelain and ceramics
3295 E7.03.10 glass and metal cookware/bakeware
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Solid Waste Collection Services Agreement Dated: January 1, 2022
3296 E7.03.11 hoses, cords, wires
3297 E7.03.12 paper less than 4 inches in size in any dimension 3298 E7.03.13 aseptic containers
3299 E7.03.14 microwaveable trays
3300 E7.03.15 window or auto glass
3301 E7.03.16 coated cardboard
3302 E7.03.17 coat hangers
3303 E7.03.18 white goods (household appliances)
3304 E7.03.19 needles, syringes, IV bags or other medical supplies 3305 E7.03.20 textiles, cloth or any fabric
3306 E7.03.21 propane tanks
3307 E7.03.22 universal waste (u-waste)
3308 E7.03.23 electronic waste (e-waste)
3309
AR003415
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 8
Street Sweeping Services
E8.01 Contractor shall provide Street Sweeping Services during the Term in accordance with the terms and conditions of this Agreement. Contractor shall include such services in the Maximum Service Rates set by this Agreement.
E8.01.1 Manner of Service. Contractor shall provide a Complete Sweep of all Curb Miles on all publicly maintained City Streets. Within any Curb Mile, Contractor shall be responsible for sweeping all curbs including Median Islands and the corners from any cross street intersecting the subject street. Contractor shall obey all laws governing the operation of the sweepers on a public street and shall perform its operations so that sweepers are traversing their routes in the normal direction of traffic.
E8.01.1.1 Contractor shall furnish all materials, labor, supervision and equipment necessary to perform all work required for regularly scheduled sweeping of all public streets in the City at the frequency and within the time frames described in Exhibit 8.09. Within 90 days of the Effective Date, Contractor shall adopt a City approved street sweeping schedule that follows the City approved refuse collection schedule, including adjustments for Holidays. Exceptions resulting from equipment breakdowns shall be immediately reported to the City with a catchup schedule.
E8.01.1.2 Contractor shall also provide an annual 200-hour time bank for unscheduled sweeping and related services or as otherwise assigned by the City upon one (1) Work Day’s notice. Contractor shall make reasonable efforts to respond to emergency incidents including vehicle accidents, illicit discharges, and other emergencies within two hours or best effort depending on the severity of the incident.
E8.01.2 Maps. Contractor shall provide the Street Sweeping Service route maps to the City Representative upon request, within ninety (90) days from receipt of written notice. The maps shall be provided in a format that can be posted to the City website.
E8.01.3 Sweeping Method. Unsweepable items that impede sweeping, such as palm fronds, rocks, trash and debris shall be removed from the sweeping path and properly disposed of by the operator rather than driving around them. Items that impede sweeping and are immovable such as construction debris and impaired vertical or horizontal clearance by tree limbs shall be reported to the City immediately for correction. Contractor is not responsible for areas missed due to parked cars or other personal property. Sweeper operators shall immediately report to Contractor and the City all Illicit Discharges observed during routes. Contractor shall train all operators to recognize Illicit Discharges and stormwater pollution sources prior to work as street operators and annually thereafter, using City-approved training materials. Such training shall be documented and made available for review by the City.
E8.01.3.1 In areas where drainage is a problem, Contractor shall make as many passes as necessary to remove debris from standing water. In addition, all sand, dirt, rocks, gravel, vegetation, and other sweepable debris shall be removed from the street during the sweeping operation. If standing water is over the top of curb, then Contractor shall not be required to sweep that specific area. Sweeper operators shall report all areas AR003416
Solid Waste Collection Services Agreement Dated: January 1, 2022
with drainage problems to Contractor and City on a monthly basis, or as deemed appropriate by Contractor.
E8.05 Standards of Service. All areas swept under this Agreement shall be thoroughly cleaned. All debris shall be picked up by the sweeper unit and disposed of at Contractor's expense as outlined in this Exhibit. Sweeping shall include the removal of all sand, gravel, dirt, litter, vegetation, and all other debris that accumulates between sweeps. Curb lines shall be swept along both sides of the roadway, or to the edge of pavement where no curb exists, along all curbs on raised medians, over all portions of painted medians, painted left and right turn pockets, and all intersection cross gutters. Sweeping shall normally require one pass over an area. Contractor shall make additional passes or make such extra effort required to adequately clean the street to the satisfaction of the City. Extra effort shall be required when sweeping equipment leaves a dirt/silt smear in its swept path. The service standards in this Article may be reviewed and modified as conditions warrant to maintain cleanliness by the City or as necessary to comply with any regulatory permits issued to City.
E8.06 Water. Contractor shall obtain water services from the appropriate water utility or City for the water necessary in the street sweeping operation and use sufficient water to prevent dust arising during sweeping operations. City will provide map of preferred hydrant locations to Contractor to be used whenever feasible. The cost of the water shall be borne by Contractor.
E8.06.1 When possible, Contractor shall use reclaimed or tertiary recycled water.
E8.06.2 Contractor shall not discharge liquid waste from the sweeper units onto City streets or into the storm drain system.
E8.06.3 Washing of sweepers on City property is prohibited. Any and all washing of sweeper units shall be compliant with Section 16.03. Contractor shall implement best management practices when loading water into the street sweepers to prevent any overflow/potable water discharges into the storm drain system.
E8.07 Sweeper Speed. Contractor shall operate the sweepers at a speed of not more than five (5) miles per hour in residential areas and eight (8) miles per hour in commercial areas when sweeping or when the sweeper brooms are down, unless Contractor can demonstrate that the sweeper can operate efficiently and safely at a higher speed. City will use industry standards, Environmental Protection Agency information, and the sweeper manufacturer’s recommendations on the speed of sweepers when considering greater speeds.
E8.08 Width of Sweeper Path. Contractor shall sweep all curb miles and all bike lanes with all brooms down, unless parked vehicles, structures, or other objects prohibit the safe sweeping of this path width. The path shall begin at the face of the curb and include the flow line of the gutter. Unless blocked by parked cars, Garbage Carts, Recycling Carts, or Organics Carts the face of the curb and gutter shall always be included within the sweeper path. On those residential streets with no curb, the width of the sweeper path shall be not less than eight (8) feet measured from the edge of the pavement toward the center of the street.
E8.09 Street Sweeping Frequency.
E8.09.1 Residential Streets. Contractor shall provide Street Sweeping Service for each Curb Mile of residential streets in the City once every other week in October through April and once every month May through AR003417
Solid Waste Collection Services Agreement Dated: January 1, 2022
September on a scheduled route basis. However, in those instances where the scheduled Street Sweeping Service day falls on a Holiday, Contractor shall adjust the route schedule as set forth in Article 3. This specifically includes:
E8.09.1.1 All public residential streets within the City limits.
E8.09.1.2 All private residential streets within the City limits, provided that Contractor obtains access from the Home Owners Association on mutually agreeable terms and conditions. Individual Home Owners Associations may negotiate directly with Contractor for more frequent street sweeping at the Home Owners Association’s expense.
E8.09.2 Commercial Streets. Contractor shall provide Street Sweeping Service for each Curb Mile of commercial streets in the City once per week on a scheduled route basis. However, in those instances where the scheduled Street Sweeping Service day falls on a Holiday, Contractor shall adjust the route schedule as set forth in Article 8. This specifically includes:
E8.09.2.1 All non-residential streets within Service Area.
E8.09.2.2 Hill Canyon Treatment Plant and streets areas from Santa Rosa Road to main gate.
E8.09.2.3 Westlake Blvd. south of the 101 Freeway interchange to the City limits.
E8.09.3 Parking Lots. Contractor shall provide Street Sweeping Service for each Curb Mile of designated parking areas shown in this Exhibit 8 in the City once per week on a scheduled route basis. However, in those instances where the scheduled Street Sweeping Service day falls on a Holiday, Contractor shall adjust the route schedule as set forth in Article 3.
E8.09.4 Change in Frequency. The City may direct Contractor to change the frequency of street sweeping for any City street. Contractor shall implement City-directed changes in frequency within fifteen (15) Work Days of receipt of written notice from the City Representative to adjust sweeping frequency. Any changes under this Article shall be treated as City-directed changes under Section 28.01.
E8.10 Street Sweeping Hours of Service.
E8.10.1 Residential Streets. Contractor shall provide Street Sweeping Service on residential streets commencing no earlier than 7:00 a.m. and terminating no later than 7:00 p.m. Monday-Friday. Street Sweeping Services shall take place five days per week. The hours, days, or both of service may be extended due to extraordinary circumstances or conditions with the prior written consent of the City Representative. Sweeping in residential areas shall be coordinated with Collection Services to ensure that sweeping occurs after collection of all Carts has been completed on a specific street.
E8.10.2 Commercial Streets. Contractor shall provide Street Sweeping Service on commercial streets commencing no earlier than 7:00 a.m. and terminating no later than 7:00 p.m. Monday-Friday. Street Sweeping Service shall take place five days per week. The hours, days, or both of service may be extended due to extraordinary circumstances or conditions with the prior written consent of the City Representative.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
E8.10.3 Downtown Area. Street Sweeping in the downtown area or other areas as designated by the City may commence no earlier than 7:00 a.m. and terminate no later than 7:00 p.m. Monday-Friday. The City may restrict Street Sweeping hours in the downtown area or other areas where noise or traffic negatively affects the surrounding neighborhoods.
E8.10.4 Other Areas. Designated collector, arterial streets and City facilities may also be swept on Saturdays between the hours of 7:00 a.m. and 7:00 p.m. upon approval of the City.
E8.10.5 Street Changes. City and Contractor acknowledge that it may be necessary or desirable to add or delete City streets for which Contractor will provide Street Sweeping Services or to temporarily modify sweeping schedules. City will provide notice of any such changes to Contractor which may be caused by the following:
E8.10.5.1 Construction or development on or along a street.
E8.10.5.2 Pavement maintenance activities, including the chip seal program or the slurry seal program.
E8.10.5.3 Inclement weather when running water renders sweeping ineffective.
E8.10.5.4 Special sweeping on alternative schedule.
E8.10.5.5 Other legitimate reasons that make sweeping impractical as determined by the City Representative.
E8.11 Street Additions. As new streets are constructed and accepted by City, City may, at City’s sole option, designate such streets as part of the Service Area for the purposes of Street Sweeping Services. If the City Representative designates such streets as part of the Service Area, Contractor shall provide Street Sweeping Service on such streets under the terms and conditions of this Agreement within fifteen (15) Work Days of receipt of written notice from the City Representative to begin service. Any changes under this section shall be treated as City-directed changes under Section 28.01.
E8.12 Street Deletions. City may require some City streets to be temporarily or permanently removed from the list of scheduled streets for which Contractor provides Street Sweeping Service under this Agreement. Contractor shall immediately cease providing Street Sweeping Service to any City Street upon receipt of written notice from the City Representative to stop such service. When a City Street has been temporarily removed from the list of scheduled streets, Contractor shall resume Street Sweeping Service on such street in the next regularly scheduled cycle following the receipt of written notice from the City Representative to resume service.
E8.13 Revised Maps. Contractor shall revise the Street Sweeping Service route maps to show the addition or deletion of City Streets as provided above and shall provide such revised maps to the City Representative upon request, within ninety (90) days from receipt of written notice. The maps shall be provided in a format that can be posted to the City website.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
E8.14 Parking Restrictions. The City will provide written notice to Contractor of any streets where permit parking may impact scheduled Street Sweeping Service. Contractor may be required to adjust sweeping schedules to sweep prior to the permit parking restrictions.
E8.15 Adverse Weather Conditions. Because of varying rain conditions throughout the City, Contractor may verbally request permission from the City Representative to cancel sweeping during heavy and persistent rainstorms within the Service Area. Contractor may cancel sweeping only with the prior consent of the City Representative.
E8.16 Hazardous Waste. Contractor shall not be required to remove any Hazardous Waste from the street surface. If, in the course of performing Street Sweeping Services, any suspected Hazardous Waste is encountered, Contractor shall immediately report the location to the City Representative, and any other responsible agency.
E8.17 Disposal of Sweep Waste. Contractor shall transport and deliver all Sweep Waste to designated Bins or areas at a City facility. Contractor will collect all Bins containing Sweep Waste and deliver to an Organics Processing Facility in a manner that meets AB 939 or other waste diversion requirements established per CalRecycle.
In the event the facility is closed on a Work Day or is otherwise unable to accept the Sweep Waste, Contractor shall transport and deliver the Sweep Waste to such other legally permitted facility approved by the Agreement Administrator. Sweep Waste recycling and processing shall be by agreement between the Contractor and the City and shall not be calculated as part of the annual diversion rate required in Article 5.
E8.18 Spillage. During hauling, all Sweep Waste shall be contained, covered and enclosed so that leaking, spilling and blowing of the Sweep Waste is prevented. Contractor shall be responsible for the immediate clean-up of any spillage caused by Contractor.
E8.18.1 Equipment oil, hydraulic fluids, or any other liquid or debris resulting from Contractor’s operations or equipment must be covered immediately with an absorptive material and removed from the street surface. Contractor must document spillage in the Waste Reporting System and notify City’s stormwater compliance coordinator within two (2) hours of any spills resulting from Contractor’s operations or equipment. When necessary, Contractor must apply a suitable cleaning agent and cleaning technique to the street surface to provide adequate cleaning as approved by the City’s stormwater compliance coordinator to be compliant with the City’s stormwater permit.
E8.18.2 The above paragraphs notwithstanding, Contractor must clean up any spillage caused by Contractor within two (2) hours upon notice from the City. If City deems necessary, Contractor must engage thirdparty environmental clean-up specialist to remove any equipment oil, hydraulic fluids, or any other liquid or debris that remains on street after Contractor’s own clean-up efforts. If clean-up is not conducted to satisfaction of City, City has right to engage environmental clean-up specialist to perform additional clean-up work at the expense of Contractor.
E8.18.3 In the event where damage to City streets is caused by a hydraulic fluid spill (i.e., any physical damage in excess of a simple cosmetic stain caused by the spill), Contractor shall be responsible for all repairs to return the street to the same condition that existed prior to the spill. Contractor shall be responsible for all clean-up activities related to the spill. Repairs and clean-up shall be performed in a manner satisfactory to the City and at no cost to the City.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
E8.18.4 To facilitate immediate cleanup, Contractor’s vehicles must at all times carry sufficient quantities of petroleum absorbent materials along with a broom and shovel.
E8.19 Street Sweeping Service Routes. Not less than forty-five (45) days prior to commencement of Street Sweeping Services, Contractor shall submit to the City Representative, Service Area maps precisely defining the Sweeper Routes for review and approval by the City Representative. The route maps shall include the days of the month sweeping shall occur, the sweeping schedules in adjacent areas, the areas of the City to be swept, the start and finish of each route, the location of each dumpsite, and any special needs such as early starts, and late finishes.
E8.19.1 The City Representative may provide written comments on the preliminary maps to Contractor no later than twenty (20) Work Days after receipt of the maps from Contractor. Contractor shall revise the maps to reflect such comments and return them to the City Representative within twenty (20) Work Days after receipt of the City Representative’s comments.
E8.19.2 Upon approval by the City Representative of the final Sweeper Route maps, Contractor shall develop and maintain the Sweeping Routes on a computerized mapping system that is compatible with City’s mapping system to the extent possible. Street Sweeping maps provided to the City shall be in a format that is suitable for posting to the City website. In addition the scheduled Street Sweeping day for each Residential and Commercial Service Recipient shall be recorded as part of the Contractor’s Service account database provided to the City in the Waste Reporting System.
E8.19.3 Service Route Changes. Contractor shall submit to the City Representative, in writing, any proposed route change (including maps thereof) not less than forty-five (45) days prior to the proposed date of implementation. Such changes shall also be reflected in Contractor’s printed route maps.
E8.19.3.1 The City Representative may provide written comments to Contractor on such proposed change no later than ten (10) Work Days after receipt of the proposal from Contractor, and Contractor shall revise the routes to reflect such comments and return them to the City Representative within ten (10) Work Days of receipt of such comments.
E8.19.3.2 Contractor shall not implement any route changes without the prior written approval of the City Representative. If the approved route change will change the day on which Street Sweeping Service will occur, Contractor shall notify the affected Service Recipients of route changes not less than thirty (30) Work Days before the proposed date of implementation in a manner approved by the City Representative.
E8.20 Other City Sweep Service. If during the Term, circumstances exist that require work associated with the Street Sweeping Service program that is not specifically provided for in this Agreement, the City Representative may require Contractor to perform such other associated work (“OAW”). Any changes under this section shall be treated as City-directed changes under Section 28.01 to the extent that the requested services are not included in the time bank provided in E8.01.1.2.
AR003421
Solid Waste Collection Services Agreement Dated: January 1, 2022
E8.20.1 When Contractor performs OAW, the labor, materials, and equipment used in the performance of such work shall be subject to the prior written approval of the City Representative.
E8.20.2 Examples of OAW that Contractor may be required to perform include: performance of special sweeps, flood clean-up, street sanitation for parades and celebrations, City requested clean-up services, and any contingency where sweeper and supporting sweeper equipment could assist in a particular instance.
E8.21 Street Sweeping Quality of Work. The standards of performance which Contractor is obligated to meet are those good street sweeping practices which leave the service area in a debris and dirt-free condition, and using sufficient water to avoid airborne dust arising from equipment operation.
E8.22 Street Sweeping Equipment.
E8.22.1 General Provisions. All Street Sweeping Service equipment used by Contractor in the performance of services under this Agreement shall be of a high quality and of the vacuum type in conformance with the City’s MS4 Permit. The vehicles shall be designed and operated so as to prevent collected materials from escaping from them. Hoppers shall be closed on top and on all sides with screening material to prevent collected materials from leaking, blowing or falling from the vehicles.
E8.22.2 Clean Air Vehicles. Contractor must use new Street Sweeping vehicles at the start of this Agreement and may not use any Street Sweeping vehicle that is more than seven (7) years old during the term of the Agreement. Vehicles must utilize low carbon (“alternative”) fuel, which includes renewable diesel, biodiesel, hydrogen, ethanol, methanol, natural gas, renewable natural gas, propane, P-series fuels, and electric. During the Term, to the extent required by law, Contractor shall provide its Street Sweeping vehicles to be in full compliance with all Applicable Laws, including State and Federal clean air requirements that are adopted or proposed to be adopted, including, but not limited to, the California Air Resources Board Heavy Duty Engine Standards as currently proposed to be contained in California Code of Regulations, title 13, sections 2020 et seq., the Federal EPA’s Highway Diesel Fuel Sulfur regulations and all other applicable air pollution control laws.
E8.22.3 Vehicle Noise Level. All Street Sweeping operations shall be conducted as quietly as possible and must comply with Applicable Laws, including Federal EPA noise emission regulations, currently codified at Code of Federal Regulations, Title 40, Part 205.
E8.22.4 Reserve Equipment. Contractor shall have available to it, at all times, reserve collection and Street Sweeping Service equipment that can be put into service and operation within one (1) hour of any breakdown. Such reserve equipment shall correspond in size and capacity to the equipment used by Contractor to perform Contractor’s duties under this Agreement.
E8.22.5 All equipment shall be maintained in good mechanical condition, including brushes and brooms that shall be replaced at regular intervals. Contractor shall immediately clean any vehicle fluids (hydraulic fluids, lubricating oils, etc.) that leak or spill from equipment into the street or public right of way.
E8.22.6 Sweepers shall be fitted with GPS tracking and cameras with all data accessible to City staff. Contractor shall furnish to the City at no additional cost or expense any software and equipment necessary for City to track the location of sweeping vehicles in real time and to generate reports as needed.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
E8.22.6 Sweeping equipment shall not be stored in the public right of way unless mechanical failure prevents immediate removal. In the event of mechanical failure, all efforts must be made to remove the equipment from the public right of way as soon as possible. The City must approve any overnight storage in public right of way.
Contractor may enter into optional Storage Agreement with City to store Sweeper equipment at City facility. In the absence of such Storage Agreement with City, sweeping equipment shall not be stored on City Property.
E8.22.7 All equipment is subject to inspection by the City at any time.
E8.22.8 All sweepers shall have an operational strobe and back-up alarm and shall conform to all City, Ventura County, State and Federal safety requirements.
E8.23 Staffing. All Street Sweeper operators shall abide by the requirements set forth in Article 31 of this Agreement.
E8.24 Communication. Contractor shall have direct communication with all sweeping operators in the field utilizing radios or cellular telephones. Each sweeper operator shall have the ability to communicate verbal information immediately to City staff, Police and Fire Department personnel, residents, and to report illicit storm water discharges and hazardous street or drainage conditions to the City. Contractor shall also report missed routes and citizen complaints and resolution to the City on a weekly basis, when applicable.
E8.24.1 Contractor shall supply a 24-hour message telephone number to the City Traffic Engineer so that the City can notify Contractor of traffic counter installations.
E8.24.2 Drivers shall be aware of their locations in order to raise their brooms and avoid destruction of traffic counter cables. Contractor shall use due diligence to avoid traffic counter cables.
E8.25 Deficiencies and Corrections. The City may also make regular unannounced inspections of Street Sweeping locations if a swept area is deemed to be below acceptable performance standards, the substandard section shall be re-swept within one (1) Work Day of notification. Contractor shall re-sweep at their own expense.
The City shall be notified of the completed re-sweep.
E8.26 City MS4 Permit. Contractor shall meet street sweeping requirements included in the City’s current Storm Water Discharge Permit (Order R4-2010-0108, NPDES NO. CAS004002) as it may be amended, revised, or reissued from time to time (“MS4 Permit”).
E8.27 The designated parking areas for weekly street sweeping are:
E8.27.1 Thousand Oaks Civic Arts Plaza parking area, Dallas Drive, Kavli Theater loading dock area and its access driveway from Conejo School Road to the loading dock area E8.27.2 Grant R. Brimhall Thousand Oaks Library, Goebel Adult Center and Alex Fiore Teen Center parking areas
E8.27.3 Newbury Park Branch Library parking area
E8.27.4 Los Robles Green Golf Course and Conejo Player Theatre parking areas E8.27.5 Hillcrest Center (401/403 W. Hillcrest Dr.) parking areas AR003423
Solid Waste Collection Services Agreement Dated: January 1, 2022
E8.27.6 Thousand Oaks Transportation Center parking area E8.27.7 Child Care Center parking area – 110 S. Conejo School Road E8.27.8 Municipal Service Center parking area
E8.27.9 Household Hazardous Waste Facility drive-in and parking area E8.27.10 Royal Oaks Drive day labor drop-off/pick-up area E8.27.11 Cameron Center parking area.
E8.27.12 Greenmeadow Avenue extension up to bike path entrance AR003424
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 9
Catch Basin and Drop Inlet Cleaning and Maintenance
(City Option)
E9.01 Identification of Catch Basins and Drop Inlets for Cleaning and Maintenance. Contractor shall annually inspect the City’s 3,535 catch basins and 87 drop inlets in public right-of-way areas, document findings, and clean out up to eight hundred (800) of these per year, removing active vegetation and solid waste including trash, green waste, and street debris. The City will provide location, description, specific identification numbers and opening width of catch basins and drop inlets to Contractor via an online Geographic Information System (GIS) portal.
Contractor shall include services detailed in this Exhibit in the Maximum Service Rates set by this Agreement.
Contractor to be compensated by the City for additional cleanings beyond the eight hundred (800) in any Calendar Year at the per catch basin/drop inlet cleaning rate specified in E9.10 below.
E9.02 Inspection. The Contractor will perform an annual inspection of each of the City’s catch basins and drop inlets and use mobile reporting devices (typically a tablet, laptop or smartphone) for field worker(s) to report condition of each to an online Geographic Information System (GIS) utilizing ESRI’s GIS “Collector” app or its successor, or suitable alternative as approved by the City. The information to be collected and reported at each inspection is as follows:
Catch basin/Drop Inlet ID
Date/time of inspection
% full with trash/debris – estimate %
% full with organics – leaves etc. – estimate %
Cleaning required (use criteria below) – (Y/N)
Maintenance required – (Y/N), document issues and take and upload photo Evidence of illicit discharge e.g., oil, paint, etc. – document observation Presence of trash excluder (face plate) (Y/N)
Presence of trash full-capture device (connector pipe screen or CPS) (Y/N) Evidence of flooding – (Y/N) and document
Take photo inside catch basin/drop inlet to show conditions and upload to GIS During inspection, if liquid waste other than water is found to be present near or in a catch basin or drop inlet, the Contractor shall notify the City Representative immediately.
After inspection the Contractor is responsible for replacing manhole covers and manhole security screws in same position as found and for applying grease to the screws.
In the course of Contractor’s work, Contractor shall report to the City the location of any additional catch basin or drop inlet that is observed but is not present in City-provided list.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
E9.03 Cleaning Assessment. During inspection Contractor shall identify and flag (using the GIS Collector app.) those catch basins and drop inlets which require cleaning using the following criteria:
Unscreened catch basins/drop inlets that are in the Malibu Creek Watershed (identified as such in the GIS) shall be cleaned when any unnaturally occurring material (litter) is observed. Unscreened catch basins/drop inlets in other City areas shall be cleaned when the catch basin compartment is 25% full or greater.
Catch basins/drop inlets with a CPS installed shall be cleaned when 40% or more of screen height is blocked with trash, debris, and/or sediments.
E9.04 Maintenance Assessment. During inspection Contractor shall identify and flag (using the GIS Collector app.) those catch basins and drop inlets which require maintenance. These include broken or damaged inlets, and those with rusted, broken or irremovable bolts, broken or damaged CPS, broken or damaged trash excluders, cracked concrete and chipped curbs, damaged or missing medallions, bicycle straps on grates, cracked or damaged grates, trip hazards around catch basin structure, protruding edges of header plates, damaged catch basin deck top and bottom, and any other issues requiring attention.
E9.05 Cleaning. Contractor shall use a vactor or other City-approved method to remove solid waste from catch basin and drop inlets identified as needing cleaning according to the criteria established in E9.03. In addition to catch basin and drop inlets identified as needing cleaning by the Contractor upon inspection, City may designate catch basins and drop inlets for cleaning in the GIS. Contractor shall respond to these within 30 days. Using appropriate equipment, Contractor shall remove all solid waste (including but not limited to leaves, litter, trash, sediments, and all other accumulated debris) from catch basin/drop inlet taking care not to damage inlets, trash excluders and CPSs. Cleaning is deemed complete when the catch basin or drop inlet compartment and its CPS (if present) are completely free of trash, debris, and sediments. The drain outlet line must be cleared of trash, debris and litter a minimum of 6 feet from the catch basin/drop inlet. Trash, debris and litter must also be cleared from the gutter area a minimum of 2 feet around the opening to the catch basin/drop inlet. Contractor shall use the GIS Collector app. to document the cleaning, the type of material removed from each catch basin/inlet, and its estimated weight. Contractor shall take photos of the gutter area and inside the catch basin/drop inlet before and after cleaning and upload these using the GIS Collector app. After cleaning, the Contractor is responsible for replacing manhole covers and manhole security screws in same position as found and for applying grease to the screws.
E9.06 Waste Diversion, Disposal, and Reporting. Contractor shall use reasonable efforts to remove contaminants from loads to allow for recycling and composting and shall only landfill solid waste collected from catch basins/drop inlets if recycling or composting is not possible. Contractor shall provide for such recycling, composting or landfill disposal at their own post-collection facilities, or by prior arrangement with the City at the City’s Municipal Service Center. Any fees for recycling, composting, and/or landfill disposal of solid waste collected shall be the responsibility of the Contractor. Contractor shall record the estimated weight of solid waste removed from each catch basin and drop inlet in an electronic log which shall be submitted to the City with the Contractor’s quarterly report, and at any time upon request. For any amounts disposed, Contractor shall record the reason that recycling, or AR003426
Solid Waste Collection Services Agreement Dated: January 1, 2022
composting was not possible. Contractor shall complete all GIS updates and documentation monthly by the 5th of the month following that in which the service occurred.
E9.07 Equipment, Hours of Work, and Safety. Work shall be performed between the hours of 7:00 a.m. and 5:00 p.m. Monday through Saturday. No Sunday or holiday work shall be permitted unless authorized by City.
Contractor shall keep and maintain sufficient equipment to provide all cleanings at the quantity and frequency required to perform the services specified in this Exhibit. Contractor is responsible for providing mobile reporting devices (typically a tablet, laptop or smartphone) for field worker(s) responsible for GIS reporting. Such devices must have cellular connection capability. Contractor is responsible for payment to the City of user annual license fees associated with use of ESRI’s Collector app (currently $350 per user) and software upgrades as necessary.
Solid waste removal shall be scheduled at times to minimize inconvenience to passing traffic and maximize safety of Contractor personnel and the public. City may direct Contractor to adjust the time of service if needed to maintain safe traffic conditions. Contractor shall use appropriate traffic control and safety measures as described in E9.08. At all times, Contractor shall adhere to all Federal and State safety and health requirements of the Occupational Safety and Health Administration of the U.S. Department of Labor (OSHA) including, but not limited to Confined Space Entry.
E9.08 Traffic Safety Requirements. Traffic safety standard operating procedure for catch basin and drop inlet cleaning is as follows:
All traffic controls shall be in accordance with the Manual of Traffic Controls for Construction and Maintenance Work Zones, published by State of California, Department of Transportation (Caltrans), current edition.
Contractor shall submit a traffic safety standard operating procedure/traffic plan for the City’s review and approval prior to conducting cleaning.
All traffic control devices, safety lights, and flagmen shall be provided by Contractor. Prior to the partial or complete closing of any lanes, streets or intersections, Contractor shall get approval from City.
E9.09 Supplemental Cleaning. Some circumstances may increase trash generation so that additional inspection and/or cleaning is required. Examples are events, street parades, flooding, high winds and storms. The City will notify the Contractor of when this additional work is necessary. Contractor must respond to such events within 24-hours or next business day if event takes place on a weekend or holiday. These will be compensated for at the Additional Compensation rate specified in E9.10 if the total number of inlet cleanings exceeds 800 in any Calendar Year.
E9.10 Additional Compensation. Contractor’s rate for catch basin and drop inlet cleaning that exceeds an annual (Calendar Year) total of 800 inlets, shall be at $_____ per additional inlet.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 10
Household Hazardous Waste (HHW) Home Collection Program (City Option)
The following sets forth the description of the HHW Home Collection service, which will provide year-round, residential household hazardous waste collection service. Contractor shall include such services in the Maximum Service Rates set by this Agreement. Contractor has the option to implement this program in one of the following ways – on-demand, scheduled on specific days (at least quarterly), in conjunction with other scheduled service (at least quarterly). Contractor must process and dispose of HHW materials collected through this program at the City’s permanent HHW facility. Contractor may choose to sub-contract with third-party for the services required under this Exhibit, and or sub-contract with existing HHW facility operator for processing and disposal of materials. Contractor must submit proposed implementation plan to City and gain City approval to implement.
Section A - Service Description
E10.01 Household Hazardous Waste, Universal Waste and Used Oil Curbside Collection.
Contractor must undertake a program to Collect Household Hazardous Waste from SFD and MFD/MXD Service Units on an on-call or scheduled basis. This program shall be referred to as the “HHW Home Collection Program”. Residential Maximum Service Rates in Exhibit 1 are inclusive of this service. Home Collection service shall be provided to residents to properly manage household hazardous waste and universal wastes by safely collecting these items at the home. For on-demand service, residents will schedule a home collection appointment either through the Contractor website or by calling Contractor’s customer service department. Service shall be available year-round. For scheduled service, Contractor shall notify residents of collection date(s) and provide means for residents to register for collection through the Contractor website or by calling Contractor’s customer service department.
E10.02 The HHW Home Collection Program must include the following features:
Contractor’s website shall be accessible 24/7 and customer service shall be available Monday through Friday, from 8:00 am to 5:00 pm Pacific Standard Time. Contractor shall provide an ongoing public education program to inform residents of the benefits and availability of the HHW Home Collection program. Outreach materials shall include information about:
o The convenient means by which Residential Customers may make an appointment to have their HHW Collected.
o Materials (bags, labels, oil receptacles, etc.) and instructions that will enable residents to safely and conveniently prepare their HHW for Collection.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
o Specific policies and procedures for the HHW Home Collection program such as acceptable Collection locations (doorstep, etc.), list of acceptable and non-acceptable materials, and quantity limits.
The detailed specifications for the HHW Home Collection Program are set forth in Exhibit 8.
E10.03 Home Used Motor Oil Kits. Contractor shall store, promote and distribute home used motor oil kits per Calendar Year to be used by SFD and MFD/MXD Service Recipients to discard used motor oil. City is responsible for purchase of home used motor oil containers delivered to Contractor’s place of storage.
E10.04 Home Generated Sharps Containers. Contractor shall store, promote and distribute home generated medical sharps, needles, and lancets containers per Calendar Year to be used by SFD and MFD/MXD Service Recipients to discard home generated medical sharps, needles, and lancets. City is responsible for purchase of home generated medical sharps, needles, and lancets collection containers delivered to Contractor’s place of storage.
E10.05 As part of the request for service, the participant will be provided with a specific date for their home collection. This is the date when they must place their unwanted materials at the front door or in the front of their garage. Contractor will collect these materials within ten (10) Work Days from receipt of a request for service from the SFD Service Recipient.
E10.06 After the resident schedules their collection, a collection kit will be sent to the resident. Participants will receive one bag unless otherwise indicated that more than one bag is required to collect all eligible materials.
Participants that only have electronics, batteries and fluorescent lamps will not be sent a collection kit, as the kit is not required for those items. Participants are not required to be present during the collection. The resident is responsible for packaging the materials and placing them outside on the designated collection date. The collection kit consists of a clear plastic bag, tie, labels, and an instruction sheet. The instruction sheet informs the participant of their collection date and lists eligible and non-eligible items. Participants collect their items and place appropriate items inside the kit bag or beside it per the instruction sheet. All containers must be labeled, and they cannot leak.
Participants are provided labels for this use. Leaking containers or containers that are not identified or are improperly identified will not be collected. Additional instructions may apply based on applicable regulations. Contractor may offer alternatives to this method of collection, such as battery collection through bags placed on residents’ carts, or other containers for specific materials that can be placed curbside. Contractor is encouraged to provide creative solutions that best serve the residents at a minimum cost. All proposed alternatives must be submitted to the City for approval prior to implementation.
E10.07 On the collection date, a Service Technician will arrive at the home, inspect the material for eligible items, and package the material based upon hazard classification. All materials must be placed outside the home near the front door area or garage area, but not on public property, or at the curb, street or alleyway. The Contractor Service Technician will not enter homes, garages, sheds or other premises to gather or remove any material.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
Section B – Contractor Responsibilities
E10.08 Contractor is responsible for the acceptance, packing for transport, transport, and disposal of materials collected through this program. The program will include, at a minimum, the items listed as Acceptable Waste below. Contractor is not required to accept the items listed as Unacceptable Waste below. City agrees to assist Contractor in applying for grants to fund collection of these materials; provided, however, that where City has used reasonable efforts to assist Contractor, Contractor’s obligation to provide collection of these materials will continue even though grant funding is not obtained.
E10.09 Contractor vehicles shall be equipped with a cart, dolly, or similar transport equipment. Contractor vehicle shall be equipped with on-board safety equipment and a spill cleanup kit.
E10.10 After collection by the Service Technician, eligible materials are transported away from the residence. Contractor is not responsible for any materials placed out for collection until the items are collected by Contractor. Contractor must provide resident with a receipt listing items collected.
E10.11 Eligible materials must be transported by the Contractor from the residence to the City’s permanent Household Hazardous Waste facility. This facility is staffed and open to the public on Fridays and Saturdays 9 am to 1 pm. Contractor must arrange, through the City, the delivery and processing of the transported materials either during normal operating hours, or on additional times/days through an agreement with facility operator.
E10.12 Contractor shall be expressly designated by the Parties hereto as the transporter of and arranger for, the disposal of all wastes transported, managed, and disposed of from the HHW Home Collection program. Upon Contractor’s acceptance of wastes identified for removal, transportation, management, and disposal under this agreement, Contractor shall take title to, and ownership of, including risk of loss and all other incidents of ownership of such wastes except where the generator is responsible by law.
E10.13 In the event of a discharge, release, spill, or leakage of hazardous waste during the packaging, loading, unloading, transportation, storage, or disposal of the hazardous waste, to be managed under this contract.
Contractor shall, at no expense to the City, be fully responsible for, and take appropriate and immediate action to remediate and clean-up any discharge, release, spill, or leakage in accordance with all applicable Federal, State, and local laws and regulations.
E10.14 Contractor shall immediately notify the City’s program Manager by telephone or in person should any incident occur resulting in a discharge, release, spill, or leakage of hazardous waste.
E10.15 Contractor shall develop, maintain, and update any permits, registrations, operations, procedure, training or other specialized documents necessary to satisfy existing local, State, and Federal regulatory requirements affecting hazardous waste collection/disposal activities carried out under this Agreement.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
E10.16 Contractor shall satisfy any and all State or other regulatory reporting requirements for up to one year beyond termination of this contract, including, but not limited to, annual CalRecycle Form 303 and DTSC EWaste reports.
Section C - Materials Management
E10.17 The list below includes the most common eligible items for the HHW Home Collection service. This list is not all-inclusive, and the full list of eligible items may vary depending on State and local regulations. City reserves the right to modify the list. Additional instructions may apply based on applicable regulations.
E10.17.1 Eligible Materials
Most ordinary household chemicals and many electronics are eligible for collection. Only items originating from households are eligible. No business materials are allowed. The quantity of material that is collected at any one time is limited to the items that can fit into the container provided, along with designated items that may be placed outside the bag.
The collection will typically include the following eligible materials:
Household Cleaners
Ammonia
Floor stripper
Drain cleaner
Floor cleaner
Tile/shower cleaner
Carpet/upholstery cleaner
Rust remover
Toilet bowl cleaner
Paint Products
Oil based paint
Latex paint
Stripper and thinner
Caulking
Wood preservative and stains
Sealers
Spray paint
Artist paint
Automotive Material
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Solid Waste Collection Services Agreement Dated: January 1, 2022
Motor oil
Antifreeze
Waxes/Polishes
Cleaners
Brake fluids
Used oil filters
Transmission fluid
Windshield washer fluid
Hydraulic fluid
Vehicle batteries (4 max.)
Gasoline and Diesel fuel (must be placed in containers designed and sold for the containment and transportation of fuel (10 gal. max.)
Swimming Pool Chemicals
Pool acid
Chlorine: tablets, liquids
Stabilizers
Mercury Containing Devices
Thermostats
Thermometers
Switches
Garden Chemicals
Insect sprays/Insecticides
Weed killers
Fertilizer
Herbicides
Pesticides
Other poisons
Misc. Household
Household batteries
Straight fluorescent tubes/ Compact fluorescent bulbs (5 max.) High intensity lamps
Adhesives and glues
Driveway sealer (5 gal. max)
Sharps, needles and lancets (if placed into an FDA approved, rigid, puncture-resistant container) Flammable & Combustible Materials
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Solid Waste Collection Services Agreement Dated: January 1, 2022
Kerosene
Solvents
Lighter fluid
Electronics with Circuit Boards (25 lbs. total)
Televisions (1 max.)
Computer monitors
CPU/computer tower (1 max.)
Laptop computer
Tablet computer
Keyboard
Mouse
Fax machine
Desktop printer/scanner
CD ROM
DVD/CD/tape player
VCR
Cell phone
MP3 player, iPod, music player
Microwave oven
Related cords
Gaming console
E10.17.2 Ineligible Materials
Commercial material, material from businesses, and unusually large quantities of the same material are not eligible for the HHW Home Collection program. Business items located at homes are still business waste and are excluded.
Additional ineligible items are:
Biological Waste
Medications
Ammunition and Explosives
Asbestos
Commercially-generated chemicals or hazardous wastes
Construction-related materials
Containers over 5 gallons
Fire extinguishers
Food waste
Gas cylinders/pressurized cylinders
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Solid Waste Collection Services Agreement Dated: January 1, 2022
Liquid/Elemental mercury and broken items that contain mercury Materials improperly packaged for transportation including leaking containers Medicines/pharmaceuticals
Radioactive materials: smoke detectors
Tires
Trash and white goods including bulky items
Unknown or unlabeled materials
E10.17.3 The HHW Home Collection program reserves the right to refuse collection of additional items not listed as an eligible material above. The HHW Home Collection reserves the right to refuse acceptance of any items it deems excluded, that pose a safety risk or other hazard, or are outside the scope of the program which is designed for the collection of home-generated special materials.
E10.18 Treatment methods
This service will work to responsibly manage the accepted materials. The goal is to send as much eligible material as possible to be recycled through various treatment methods. Emphasis is placed on recycling, then treatment, followed by incineration, then secure landfills.
Section D - Participant Surveys
E10.19 To increase communication with the resident and provide feedback on this valuable service, Program participants will be sent a survey through a feedback card or online process. Participants are encouraged to provide feedback of the program.
Section E – Reports
E10.20 City-standardized reports will be provided by the Contractor on a quarterly basis.
Section F – Training and Experience
E10.21 All team members, including Service Technicians and Operations Service Center Specialists, shall participate in Contractor’s in-depth and on-going training process. Service Technicians must complete the 40-hour HAZWOPER certification program in combination with obtaining a Hazmat endorsement on their Commercial Driver’s License. In addition, they will complete an in-depth employee training program which includes classroom and on-thejob training for hazardous materials. Training shall be updated periodically to ensure Technicians are trained on important safety procedures, transportation protocols, chemistry, hazardous materials handling, customer service, and more.
Section G – Regulations and Hazards
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Solid Waste Collection Services Agreement Dated: January 1, 2022
E10.22 This program shall comply with existing applicable Federal, State, and local regulations. Appropriate permits and approvals to transport and store household hazardous waste and electronics, including those issued by the California Department of Toxic Substances Control, will be obtained and maintained. This includes facilities and vehicles used in the process of servicing this program. Generator status and requirements will be determined based on applicable State, Federal or local laws.
E10.23 In the event of a change in law and/ or regulations related to the services provided under this agreement, City or Contractor have the option to modify this service. Modifications may include the imposition of new or increased government fees or assessments. Any resulting request for a rate adjustment will be submitted in writing by Contractor to the City’s project manager, accompanied by an analysis of the impacts on rates. Such “change in law” rate adjustments will only be effective after approval of the City Council. City shall respond to Consultants request within sixty (60) days from the date of submittal. As used herein, “change of law” only includes that are directed specifically at HHW collection and processing and not changes in Federal or State income tax laws.
E10.24 In the event of a natural disaster affecting the community, HHW Home Collection program will be suspended for a mutually-agreed upon period. The HHW Home Collection program is designed for the ordinary collection of home-generated special materials, and a natural disaster changes the nature of that need.
E10.25 HHW Home Collection is a service of the City of Thousand Oaks. Collection services will be provided by either the Contractor or a properly licensed/permitted subsidiary of Contractor. City reserves the right to approve the use of a sub-contractor.
Section H – Pricing
E10.26 The cost of the program is included in the maximum customer rates as set forth in Exhibit 1.
Section I – Outreach Materials
E10.27 Contractor shall develop, implement, and maintain a public outreach program consisting of a webpage, a brochure, and billing inserts. Outreach materials shall be approved by City prior to dissemination.
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Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 11
Administrative Charges and Penalties
ADMINISTRATIVE CHARGES and PENALTIES
Item
Amount if Not Cured in
30 Days
If Cured in 30
Days
a. Failure to respond to each complaint within three (3) Work Days of receipt of complaint.
$100 per incident per Service Recipient.
b. Failure to maintain call center hours as required by this Agreement.
$100 per day. -0-
c. Failure to submit to City all reports by the deadlines required under the provisions of this Agreement.
$100 per day. -0-
d. Failure to include all parts of quarterly and annual reports specified in Sections 20.02 and 20.03 in the submitted report $100 per day. -0-
e. Failure to submit to City all payments by the deadlines required under the provisions of this Agreement.
1% of the total amount due if fees are 1 –
10 days late; and 10% of the total amount
due if fees are more than 10 days late.
f. Failure for Collection Container to be compliant with specifications of Exhibit 4.
$50.00/each Collection
Container not compliant.
-0-
g. Failure for Collection Container to be compliant with SB 1383 labeling requirements.
$50.00/each Collection
Container not compliant.
-0-
h. Failure to display Contractor’s name and customer service phone number on Collection Vehicles.
$100 per incident per
day.
-0-
i. Failure to collect a missed collection by close of the next Work Day upon notice to Contractor, that exceeds twenty (20) in any Calendar Year.
$1,000 per Calendar year,
plus $10 per incident per
day.
-0-
j. Failure to repair or replace damaged Containers within the time required by this Agreement, that exceeds twenty (20) in any Calendar year.
$1,000 per Calendar year, plus $10 per
incident per day.
k. Failure to maintain collection hours as required by this Agreement.
$100 per day. -0-
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Solid Waste Collection Services Agreement Dated: January 1, 2022
ADMINISTRATIVE CHARGES and PENALTIES
Item
Amount if Not Cured in
30 Days
If Cured in 30
Days
l. Failure to have Contractor personnel in Contractor-provided uniforms.
$25 per day per
employee.
-0-
m. Failure of Contractor to follow Recyclable Materials and Organic Waste Contamination and Overage procedures as set forth under Section 3.12 and 3.13.
$100/day for failure to
implement correction
plan.
Submit for
approval to
City and
implement
plan of
correction to
City within 30
days.
n. Failure of Contractor to clean up spillage or litter on public streets located within City caused by Contractor’s Collection Vehicles within two (2) hours after notice by City to Contractor.
Cost of cleanup
by City plus
$500 per
incident per
location.
o. Vehicle fluid leak incidents from Contractor Collection Vehicles in excess of three (3) during a calendar year.
$5000 per
incident in
excess of three
(3)
ADMINISTRATIVE CHARGES
The following items Can Not Be Cured
Item Amount (Cannot be Cured)
n. Failure to clean up spillage or litter on public streets located within City caused by Contractor’s Collection Vehicles within two (2) hours after notice by City to Contractor.
Cost of cleanup by City plus $500 per
incident per location.
o. Disposal of separately collected Recyclable Materials or separately collected Organic Waste in the Disposal Facility without first obtaining the required permission of the City. $500 per load.
AR003437
Solid Waste Collection Services Agreement Dated: January 1, 2022
ADMINISTRATIVE CHARGES
The following items Can Not Be Cured
Item Amount (Cannot be Cured)
p. Failure to deliver Garbage collected under this Agreement to the Disposal Facility, except as otherwise expressly provided in this Agreement.
$5,000 each failure.
q. Failure to achieve the Franchised Diversion Rate as required in Section 5.02.1.
The current disposal cost/ton for each ton
under the diversion requirement.
r. Overweight Collection Vehicles, as set forth by Section 12.01.4 $500 per day per load after City has considered Contractor’s reason for
excessive overweight vehicles.
ADMINISTRATIVE CHARGES
The following items If Not Cured Will Constitute Default .
Item
Amount if Not
Cured in 90 Days
If Cured in 89 Days
s. Failure to report outreach, education, and audits in Waste Reporting System (WRS).
Agreement Default. $100 per day.
t. Failure to provide customer data to WRS. Agreement Default. $100 per day. u. Failure to report tonnages, diversion, fines, and covered generators in WRS.
Agreement Default. $500 per day.
v. Failure to conduct outreach, education and outreach in accordance with Agreement and approved Sustainability Plan Agreement Default. $500 per day.
w. Failure to comply with City Municipal Code requirements. Agreement Default. $500 per day. x. Failure to comply with State of California or Federal regulatory requirements.
Agreement Default. $500 per day.
y. Failure submit a corrective action plan as set forth in Section
5.01.2. Agreement Default. $500 per day.
AR003438
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 12
Transition Plan
Transition Plan to be provided by Contractor and include schedule, timeline and milestones for transitioning services as provided for in this Agreement.
AR003439
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 13
Customer Service Plan
To be provided by Contractor and include:
o Location of Customer Service Center;
o Technology used to track, monitor and link collection times at service locations, contamination, overages, and services/services changes to route operations, customer service and billing; o Protocol for receiving customer calls, issuing work orders, closing work orders, and call backs to Service Recipients;
o Protocol for Service Recipient billing, billing changes, and billing disputes; o Whether or not a new phone system and/or new website will be included; o Staffing levels to ensure excellent customer service and limited wait times (state the number of customers per Customer Service Representative);
o Method to guarantee integrity and security of customer checks, or credit cards for payment, and nondisclosure of customer, names or service addresses; o Alternative methods for providing for customer payment and change in service, other than phone or mail-in for payments and service inquiries.
AR003440
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 14
Sustainability and Compliance Plan – Sample
This Exhibit will be replaced by the Contractor’s Sustainability and Compliance Plan, which must be submitted to the City and approved prior to the award of a contract, and annually thereafter as described in Section 20.07.
Described below is a sample template for the Sustainability and Compliance Plan that the Contractor must develop.
The Contractor’s Plan must describe how the Contractor will provide outreach and education to residents, schools and businesses; the material that will be developed and distributed, including its format and distribution method; how the Contractor will maintain compliance with the State’s Mandatory Commercial and Organics Recycling mandates (SB 1383, AB 1826, AB 939, AB 341), including when and to whom letters will be sent, how compliance will be documented and reported; and the Contractor’s plan for waste audits and site visits. The Contractor is required to document site visits and compliance data in the City’s Waste Reporting System.
City-specific website. As described in Article 18.02.1
Website address:
Provide link to franchise rates:
Provide link to acceptable recyclable materials:
Provide link to educational resources:
Recycling resources. As described in Article 18.02.2
School education and outreach. As described in Article 18.02.3 Public School Address Material
Distributed
Date Distributed Onsite Outreach
Date
1. Acacia Elementary
55 W. Norman Ave.
91360
2. Aspen Elementary 1870 Oberlin, 91360
3. Banyan Elementary
1120 Knollwood Dr.
91320
4. Century Academy
1025 Old Farm Rd.
91360
5. Colina Middle School
1500 E. Hillcrest dr.
91362
AR003441
Solid Waste Collection Services Agreement Dated: January 1, 2022
6. Conejo Elementary
280 N. Conejo School
Rd. 91362
7. Conejo Valley High
School
1402 E. Janss Rd.
91362
8. Cypress Elementary 4200 Kimber Dr. 91320
9. EARTH’s Magnet
Elementary
2626 Michael Dr.
91320
10. Glenwood
Elementary
1135 Windsor Dr.
91360
11. Ladera STARS
Academy
1211 Calle Almendro
91360
12. Lang Ranch
Elementary
2450 Whitechapel Pl.
91362
13. Los Cerritos Middle
School
2100 E. Avenida de las
Flores
14. Madrona Elementary
612 Camino Manzanas
91360
15. Maple Elementary 3501 Kimber Dr. 91320
16. Newbury Park High
School
456 N. Reino Rd.
91320
17. Open Classroom
Leadership Magnet
280 N. Conejo School
Road, 91362
18. Redwood Middle
School
233 W. Gainsborough
Road, 91360
19. Sequoia Middle
School
2855 Borchard Rd.,
91320
20. SHINE: Home School
Program
2450 Whitechapel
Place, 91362
21. Sycamore Canyon
School
4601 Via Rio, 91320
22. Thousand Oaks High
School
2323 N. Moorpark Rd.,
91360
AR003442
Solid Waste Collection Services Agreement Dated: January 1, 2022
23. Walnut Elementary 581 Dena Dr., 91320
24. Weathersfield
Elementary
3151 Darlington Dr.,
91360
25. Westlake Elementary
1571 E. Portrero Rd.,
91361
26. Westlake High
School
100 N. Lakeview
Canyon Rd., 91362
27. Westlake Hills
Elementary
3333 S. Medicine Bow
Ct., 91362
28. Wildwood
Elementary
620 W. Velarde, 91360
29. Wonder Preschool 2801 Atlas Ave., 91360
Private School
Address Material
Distributed
Date Distributed Onsite Outreach
Date
1. Ascension Lutheran
School
1600 E. Hillcrest Dr.,
91362
2. Bethany Christian
School
200W. Bethany Ct.,
91360
3. Carden Conejo
school
975 Evenstar Ave.,
91361
4. California Lutheran
University
60 W. Olsen rd., 91360
5. Hillcrest Christian
School
384 Erbes Rd. 91362
6. La Reina School
106 W. Janss Rd.
91360
7. Saint Paschal Baylon
School
154 E. Janss Rd.,
91360
8. Saint Patrick’s
Episcopal Day
School
1 Church Rd., 91362
MOR Compliance Notices. As described in Article 18.02.4 AR003443
Solid Waste Collection Services Agreement Dated: January 1, 2022
Number of MOR Compliance Notices sent Date sent
MM/DD/YY (Q1 – CY 2022)
MM/DD/YY (Q2 – CY 2022)
MM/DD/YY (Q3 – CY 2022)
MM/DD/YY (Q4 – CY 2022)
MCR Compliance Notices. As described in Article 18.02.5.
Number of MCR Compliance Notices sent Date sent
MM/DD/YY (Q1 – CY 2022)
MM/DD/YY (Q2 – CY 2022)
MM/DD/YY (Q3 – CY 2022)
MM/DD/YY (Q4 – CY 2022)
MOR Site Visits. As described in Article 18.02.6.
Non-Compliant MOR
Business or MFD
Address Date Visited
MCR Site Visits. As described in Article 18.02.7.
Non-Compliant MCR
Business or MFD
Address Date Visited
AR003444
Solid Waste Collection Services Agreement Dated: January 1, 2022
Waste Audits. As described in Article 18.02.8.
Commercial Customer
Name
Address Audit Date Recommendations
ABC Company 1234 Main Street, TO
91362
January__, 2022 Recycle office paper
ACME Manufacturing 888 First Street, TO
91362
January__, 2022 Separate wood waste
Delish Restaurant 1111 Palm Ave, NP
91320
March __, 2022 Kitchen staff training
Yada Yada 555 Oak Street, TO
91360
March __, 2022
Compliance Reporting. As described in Article 18.02.9.
Right-sizing containers. As described in Article 18.02.10.
Education and Outreach materials. As described in Article 18.02.11.
Material
Distributed
(recycling tips,
battery recycling, HHW,
etc)
Format (mail or
electronic)
Quantity
distributed
Distribution
Date
AR003445
Solid Waste Collection Services Agreement Dated: January 1, 2022
Public Events. As described in Article 18.02.11
Public Event Date
Arbor Earth Day Celebration
Rotary Street Fair?
Conejo Valley Days?
TBD
TBD (Chili Cook Off, Oakheart Festival,
etc)
TBD
TBD
TBD
News and social media. As described in Article 18.02.11 Media Format Information
Distributed (recyclable
materials, HHW, events, etc)
Date
Newspaper/Print
TV/Radio
AR003446
Solid Waste Collection Services Agreement Dated: January 1, 2022
Websites
Social Media
Other
Service Recipient Personnel Training. As described in Article 18.02.12.
Available Services Notice and Information. As described in Article 18.02.13.
Approach to meeting City’s diversion requirements. As described in Article 18.02.14.
Tonnage table. As described in Article 18.02.15.
Environmental Stewardship. As described in Article 18.02.16.
AR003447
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 15
Collection Service Operations Plan
Collection Service Operations Plan to be provided by Contractor and include the following sections:
VEHICLES
CONTAINERS
ROUTE OPERATIONS
FACILITIES
SAFETY
REPORTING
AR003448
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 16
Street Sweeping Operations Plan
Street Sweeping Operations Plans to be provided by Contractor.
AR003449
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 17
HHW Home Collection Operations Plan
HHW Home Collection Operations Plan to be provided by Contractor.
AR003450
Solid Waste Collection Services Agreement Dated: January 1, 2022
Exhibit 18
Catch Basin and Drop Inlet Cleaning and Maintenance Operations Plan Catch Basin and Drop Inlet Cleaning and Maintenance Operations Plan to be provided by Contractor.
AR003451
AR003452
From: Robert Zaratsian <[email protected]>
Sent: Wednesday, July 22, 2020 12:52 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
Attached please find Athens Services signed Form A- Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Ath n Services LA North Office I 12303 Montague St I Pacoima, CA 91331 Office (626) 855-7283 I Cell (626) 705-7157
Email [email protected]
AR003453
FORM A_: €0~MUNJG~ TIQN ef{OiG€€J:L.
Resid~ntlal anel C'Q:mmer.ctal So11d Waste, Re,>y~Jabli::fNa.terlal,. and O~antc Waste . ·Coll~tfa~ $eqfoes · · TO BE EU©U'.l'ED .BY PR,OPOSER.AND
SU!lMITTl!r:J> BY·.JULY 29,· 2Q,28 BY 2.00 P."N11
, (PT)
AND WITH IPRO!PO-SAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
Company Name: Arakelian Enterprises, Inc., dba, Athens Services (Print or Type)
Representative: Gary Clifford ;_j . _ ; itl . Executive Vice-President (Print or Type)
Signature (Print out and sign in ink) ,,.. · Date: 7/22/20 To submit form - Scan signed form to PDF and email to [email protected] per instructions prior to July 29, 2020 at 2:00 P .M. Also, include this scanned PDF in your submitted proposal. 50
Athens Services _Form A: Communication Protocol
From Robert Zaratsian
To Gary Clifford, Rod Cordova
Date 2020/07/22 12:52
Subject: Athens Services _Form A: Communication Protocol Attachments: RFPQ Residential and Commercial Solid Waste Extra Form A - Athens Services.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
Attached please find Athens Services signed Form A – Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003454
-
-
- -
-
-
AR003455
FORM A: COMMUNICATION PROTOCOL
Residential and Commercial Solid Waiste, Recyclable Material, and Organlc Waste Collectioo Services
TO BE EXECUTED BY PROPOSER AND
SUBMITTED BY JULY 29, 2020 BY 2:00 P.M. (PT)
AND WITH PROPOSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
Company Name: Arakelian Enterprises, Inc., dba, Athens Services (Print or Type) --.,
Representative: Gary Clifford - ~-_ . Titl . Executive Vice-President (Print or Type)
Signature (Print out and sign in ink) _:"'..:_~_ -11...:.~ _ t-_ -_ - _1c,:1 _"t:_"' _""'._=:_==:_ ......... ____ Date: 7/22/20 To submit form - Scan signed form to PDF and email to [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, include this scanned PDF in your submitted proposal. 50
Re: Athens Services _Form A: Communication Protocol
From Rod Cordova
To Gary Clifford, Robert Zaratsian
Date 2020/07/22 14:25
Subject: Re: Athens Services _Form A: Communication Protocol Your Form A submission has been received.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Wednesday, July 22, 2020 12:52 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
Attached please find Athens Services signed Form A – Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003456
-
-
-
-
-
Casa Conejo resident concern
From Terry, Vanise
To Cliff Finley
Date 2020/07/23 16:35
Subject: Casa Conejo resident
concern
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Mr. Finley,
I wanted to pass along a comment from a resident in Casa Conejo who called us regarding his concern that the City is opening bids for trash haulers to take over in his area. He voiced his support for the current company, Newbury Disposal/EJ Harrisons, saying they have done a terrific job and he hopes they can continue. He pointed out he’s an original homeowner in Casa Conejo and has been very happy with the trash service and that the haulers are friendly and helpful to him since he is elderly.
He asked if there is anything more he can do to voice his support.
Thank you,
Vanise
Vanise Terry anise Terry
Office of Supervisor Linda Parks
625 W. Hillcrest Drive
Thousand Oaks, CA 91360
(805) 214-2510
[email protected]
AR003457
AR003458
FW: City of Thousand Oaks Bid Request for Proposals/Qualifications From
To
Date
Subject:
Attachments:
Daniel Harrison
Helen Cox, Rod Cordova
2020/07/24 08:53
FW: City of Thousand Oaks Bid Request for
Proposals/Qualifications
image00 1. png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Morning Rod and Helen,
I received the notice of the bid because our company was already pre-registered to receive bids from the City of Thousands. We were pre-registered as "Newbury Disposa I". We will be bidding on the new agreement as "E.J. Harrison and Sons, Inc".
My question is will it be an issue that we are pre-registered as "Newbury Disposal". All are documents will be filled out as "E.J. Harrison and Sons, Inc".
Let me know if I need to change anything.
Thanks
v~ 1-lcw-Y~, Co--n.t'ra.c:t' co-mp~ ~~ ...
E J. 1-lcw-Y~ a,.n.d, Sm'\4', I n,(',I
phm,..e,,# 805 -6'1-7-1'1-1'1- e,,pt; 4-321
From: City of Thousand Oaks [mailto:[email protected]] Sent: Thursday, July 16, 2020 9:21 AM
To: [email protected]
Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications City of Thousand Oaks
City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003459
- -
FW: City of Thousand Oaks Bid Request for Proposals/Qualifications From Passantino, Susanne
To Voss, BrianCannon, DavidAguilar, Francella, Rod Cordova Date 2020/07/24 13:47
Subject: FW: City of Thousand Oaks Bid Request for
Proposals/Qualifications
Attachments: image002.jpg, Republic Services Form A.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Ron,
I hope you and your family are safe and well. I am registering Republic Services for the Bidders Conference on July 30, 2020 – attached are the required Form A’s.
Attendees:
Brian Voss Senior Area Municipal Services Manager
Francella Aguilar Municipal Relationship Manager
Susanne Passantino Market Director, Government Affairs
We will have one more attendee – David Cannon, General Manager. He will submit his form A on Monday.
Please confirm receipt and let me know if you should need anything else.
We look forward to participating on the 30th
.
Best,
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
From: City of Thousand Oaks <[email protected]>
Sent: Thursday, July 16, 2020 9:21 AM
AR003460
Sent: Thursday, July 16, 2020 9:21 AM
To: Passantino, Susanne <[email protected]> Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that (bounces+1768403-6429-
[email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003461
- -
AR003462
FORM 'A,: C0MMUNIC::1ffl0N PR0T0<1!0~
Residential and Commercial Solid Waste, Recyclable Material, and 0rganic Waste Collection Sen-ices
if0 BE EXECUliED BY P-R0POSER ANID
SlfJBMITiFEID BY Jlll!!.¥ 29, 2020 BY 2:00 P.M. (Pll)
A'.NID WITH r?R0B0SA'.L
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
Company Name: Consolidated Disposal Service, LLC OBA Republic Services (Print or Type)
Representative: Susanne Passantino Title: Market Director, Government Affairs (Print or Type)
Signature (Print out and sign in ink) r-------"scf--+-- ------ - Date: 7 l 1. '1 \ 2 ..D To submit form - Scan signed form to"f"'4-J•~n ail to [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, include this scanned PDF in your submitted proposal. 50
AR003463
FORM A: COMMUNICATION PROTOCOL
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
TO BE EXECUTED BY PROPOSER AND
SUBMITTED BY JULY 29, 2020 BY 2:00 P.M. (PT)
AND WITH PROPOSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process. will be grounds for determination of non-compliance and disqualification from the selection process. ·
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement. I
Company Name: Republic Services = " ·s:~ l 1· l o-±:_j \) I\ p -:::,S""'- / <;, er-v V ~ L,.(__ -' (Print or Type)
Representative: Francella Aguilar Title: Municipal Relationship Manager (Print or Type) ~
Signature (Print out and sign in ink) :.... r~ h ....c:.....-tl<l..L~s;..c;~;,...-,=;.-"7"9~~--'- Date: 0712412020 To submit form - Scan signed form to F and email to re r [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, include this scanned PDF in your submitted proposal. so
AR003464
F0RM A: G0MMUNICATION PR0T0C0L
Residential and Com11Jercial Solicl Waste, Recyclable Material, and 0rganic Waste Collection Services
T0 BE EXECUT-ED BY PR0P0SER AND
SUBMITTED BY JUl!.Y 29, 2020 BY 2:00 P.M. (PT)
AND WITH PR0PC:>SAl - ~
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks. shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
R Cordova@toa ks. org
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
CompanyName: /4p-:::.'o\, e, _}.o c>,J 1c...-5 / C::.-~o\ ,' .._\,,\cj DlSP~ $ ,:;--✓ V / L... L.. C. ,
Title: ffe u ., s.,,_ //1,. QC• ~.,, <lo
(Print or Type)
Representative: 1 r, "'"' V.::f-,5
(Print or Type)
Signature (Print out and sign in ink) A ~ Date: ? / z ,1 / 1. c:- To submit form - Scan signed form to f 'i:>F and email to [email protected] per instructions prior to July 29, 2020 at 2:~M. Also, include this scanned PDF in your submitted proposal. 50
AR003465
RE: City of Thousand Oaks Bid Request for Proposals/Qualifications From Helen Cox
To Daniel HarrisonRod Cordova
Date 2020/07/27 07:58
Subject:
Attachments:
Hi Daniel
RE: City of Thousand Oaks Bid Request for
Proposals/Qualifications
image00l.png
It will not matter what name you used for registering on the website. You should submit your Form A in the name in which you will be bidding/applying. You can always register again on the website as EJ Harrison to be sure you get all the updates properly. Thanks Helen
From: Daniel Harrison [mailto:[email protected]]
Sent: Friday, July 24, 2020 8:53 AM
To: Rod Cordova <[email protected]>; Helen Cox <[email protected]> Subject: FW: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Morning Rod and Helen,
I received the notice of the bid because our company was already pre-registered to receive bids from the City of Thousands. We were pre-registered as "Newbury Disposa I". We will be bidding on the new agreement as "E.J. Harrison and Sons, Inc".
My question is will it be an issue that we are pre-registered as "Newbury Disposal". All are documents will be filled out as "E.J. Harrison and Sons, Inc".
Let me know if I need to change anything.
Thanks
V~ 1-lowr-£4,on,, Co-n.t're\Ct' Co-mp~ 1'-1~Y
E J. 1-lowr-~ a-n.d, 5o--t'l4', I n,c,
pho-n.e,,.# 805 -6'1-7-1'1-1'1- e-,d; 4-321
From: City of Thousand Oaks [mailto:[email protected]] Sent: Thursday, July 16, 2020 9:21 AM
To: [email protected]
Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003466
- -
RE: Casa Conejo resident concern
To [email protected]
Date 2020/07/27 08:01
Subject: RE: Casa Conejo resident
concern
Dear Vanise
I just wanted to thank you for passing along the resident’s concern. We will need to make it clear in our outreach that the new contract will not affect unincorporated areas let you know that From: Terry, Vanise <[email protected]>
Sent: Thursday, July 23, 2020 4:35 PM
To: Cliff Finley <[email protected]>
Subject: Casa Conejo resident concern
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Mr. Finley,
I wanted to pass along a comment from a resident in Casa Conejo who called us regarding his concern that the City is opening bids for trash haulers to take over in his area. He voiced his support for the current company, Newbury Disposal/EJ Harrisons, saying they have done a terrific job and he hopes they can continue. He pointed out he’s an original homeowner in Casa Conejo and has been very happy with the trash service and that the haulers are friendly and helpful to him since he is elderly.
He asked if there is anything more he can do to voice his support.
Thank you,
Vanise
Vanise Terry anise Terry
Office of Supervisor Linda Parks
625 W. Hillcrest Drive
Thousand Oaks, CA 91360
(805) 214-2510
[email protected]
AR003467
I I
RE: Casa Conejo resident concern
From Helen Cox
To [email protected]
Date 2020/07/27 08:32
Subject: RE: Casa Conejo resident concern
Attachments: image001.jpg, image002.jpg
AR003468
Dear Vanise
Cliff passed your email on to me. Thank you for passing along the resident’s concern. We will need to make it clear in our outreach that the new City contract will not affect unincorporated areas. I don’t have the resident’s contact information to let them know directly, but this is good feedback to hear about Harrison. Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
From: Terry, Vanise <[email protected]>
Sent: Thursday, July 23, 2020 4:35 PM
To: Cliff Finley <[email protected]>
Subject: Casa Conejo resident concern
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Mr. Finley,
I wanted to pass along a comment from a resident in Casa Conejo who called us regarding his concern that the City is opening bids for trash haulers to take over in his area. He voiced his support for the current company, Newbury Disposal/EJ Harrisons, saying they have done a terrific job and he hopes they can continue. He pointed out he’s an original homeowner in Casa Conejo and has been very happy with the trash service and that the haulers are friendly and helpful to him since he is elderly.
He asked if there is anything more he can do to voice his support.
Thank you,
Vanise
Vanise Terry anise Terry
Office of Supervisor Linda Parks
625 W. Hillcrest Drive
Thousand Oaks, CA 91360
(805) 214-2510
[email protected]
AR003469
I I
RE: Casa Conejo resident concern
From Terry, Vanise
To Helen Cox
Date 2020/07/27 10:03
Subject: RE: Casa Conejo resident concern
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
I’m happy to reach out to the resident. That’s good to hear. I appreciate your help.
Best,
Vanise
Vanise Terry anise Terry
Office of Supervisor Linda Parks
625 W. Hillcrest Drive
Thousand Oaks, CA 91360
(805) 214-2510
[email protected]
From: Helen Cox <[email protected]>
Sent: Monday, July 27, 2020 8:33 AM
To: Terry, Vanise <[email protected]>
Subject: RE: Casa Conejo resident concern
CAUTION: If this email looks suspicious, DO NOT click. Forward to [email protected]
Dear Vanise
Cliff passed your email on to me. Thank you for passing along the resident’s concern. We will need to make it clear in our outreach that the new City contract will not affect unincorporated areas. I don’t have the resident’s contact information to let them know directly, but this is good feedback to hear about Harrison. Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
AR003470
From: Terry, Vanise <[email protected]>
Sent: Thursday, July 23, 2020 4:35 PM
To: Cliff Finley <[email protected]>
Subject: Casa Conejo resident concern
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Mr. Finley,
I wanted to pass along a comment from a resident in Casa Conejo who called us regarding his concern that the City is opening bids for trash haulers to take over in his area. He voiced his support for the current company, Newbury Disposal/EJ Harrisons, saying they have done a terrific job and he hopes they can continue. He pointed out he’s an original homeowner in Casa Conejo and has been very happy with the trash service and that the haulers are friendly and helpful to him since he is elderly.
He asked if there is anything more he can do to voice his support.
Thank you,
Vanise
Vanise Terry anise Terry
Office of Supervisor Linda Parks
625 W. Hillcrest Drive
Thousand Oaks, CA 91360
(805) 214-2510
[email protected]
AR003471
I
Re: City of Thousand Oaks Bid Request for Proposals/Qualifications From Rod Cordova
To Voss, BrianCannon, DavidAguilar, Francella, Passantino, Susanne Date 2020/07/27 14:52
Subject: Re: City of Thousand Oaks Bid Request for
Proposals/Qualifications
Attachments: image002.jpg
Thank you Susanne. Your Form A's have been received.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Passantino, Susanne <[email protected]> Sent: Friday, July 24, 2020 1:46 PM
To: Rod Cordova <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: FW: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Ron,
I hope you and your family are safe and well. I am registering Republic Services for the Bidders Conference on July 30, 2020 – attached are the required Form A’s.
Attendees:
Brian Voss Senior Area Municipal Services Manager
Francella Aguilar Municipal Relationship Manager
Susanne Passantino Market Director, Government Affairs
We will have one more attendee – David Cannon, General Manager. He will submit his form A on Monday.
Please confirm receipt and let me know if you should need anything else.
We look forward to participating on the 30th
.
AR003472
We look forward to participating on the 30th
.
Best,
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
From: City of Thousand Oaks <[email protected]>
Sent: Thursday, July 16, 2020 9:21 AM
To: Passantino, Susanne <[email protected]> Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that (bounces+1768403-6429-
[email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003473
- -
RE: City of Thousand Oaks Bid Request for Proposals/Qualifications From Cannon, David
To Rod Cordova, Passantino, Susanne
Date 2020/07/28 07:15
Subject: RE: City of Thousand Oaks Bid Request for Proposals/Qualifications Attachments: ~WRD000.jpg, image001.jpg, image002.jpg, ScannedImage07-28- 2020-071401.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Form A
David Cannon
General Manager
9200 Glenoaks Blvd
Sun Valley, CA 91352
e [email protected]
o 818.683.1617 c 281.866.4546
w www.RepublicServices.com
From: Rod Cordova <[email protected]>
Sent: Monday, July 27, 2020 2:53 PM
To: Passantino, Susanne <[email protected]> Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: Re: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that ([email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
Thank you Susanne. Your Form A's have been received.
Rod Cordova
Assistant Analyst
Public Works Department
AR003474
~ . ·R,. j) REPUBLIC .V SERVICES
We'll hand le it from here."'
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Passantino, Susanne <[email protected]> Sent: Friday, July 24, 2020 1:46 PM
To: Rod Cordova <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: FW: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Ron,
I hope you and your family are safe and well. I am registering Republic Services for the Bidders Conference on July 30, 2020 – attached are the required Form A’s.
Attendees:
Brian Voss Senior Area Municipal Services Manager
Francella Aguilar Municipal Relationship Manager
Susanne Passantino Market Director, Government Affairs
We will have one more attendee – David Cannon, General Manager. He will submit his form A on Monday.
Please confirm receipt and let me know if you should need anything else.
We look forward to participating on the 30th.
Best,
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
AR003475
f,,R~ REPUBLIC l--6 """' We11hand 1
e1tfrom he re '
I l
I
From: City of Thousand Oaks <[email protected]>
Sent: Thursday, July 16, 2020 9:21 AM
To: Passantino, Susanne <[email protected]> Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that (bounces+1768403-6429-
[email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003476
- -
AR003477
II
FORM A: C0MMtJNICAiFION RR0"'f0C0L
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
iliO BE EXECUiTE0 B¥ PROPGSER AND
SUBMIHED BY JUL:Y 29, 2020 BM 2:00 P.M. (Pif)
AND WIJlfl PR0P0SAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
Company Name: Rt /Ju /J kc {cJ'tlt~6 S
t
({.jnt or :;re) Representative: ¥k{//~ Y,n/1'1 V'--- Title: -=/rlr'-- ....;.... _ ____ _ (Print or Type)
Signature (Print out and sign in ink·~ Date: 7 -dq ~,?!ft To submit form - Scan signed form to PDF and email to [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, include this scanned PDF in your submitted proposal. 50
RE: Athens Services _Form A: Communication Protocol
From Robert Zaratsian
To Rod Cordova
Date 2020/07/28 12:42
Subject: RE: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
A quick question for Thursday’s mandatory call. Can we have the 5 participants from Athens call in separately? As you know we are all working remotely due to Covid.
Thank you for your time.
Robert
From: Rod Cordova <[email protected]>
Sent: Wednesday, July 22, 2020 2:25 PM
To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: [EXTERNAL] Re: Athens Services _Form A: Communication Protocol Your Form A submission has been received.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Wednesday, July 22, 2020 12:52 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
AR003478
-
-
-
-
-
I I
Mr. Rod Cordova,
Attached please find Athens Services signed Form A – Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003479
-
-
Re: City of Thousand Oaks Bid Request for Proposals/Qualifications From Rod Cordova
To Cannon, David, Passantino, Susanne
Date 2020/07/28 14:27
Subject: Re: City of Thousand Oaks Bid Request for
Proposals/Qualifications
Attachments: ~WRD000.jpg, image001.jpg, image002.jpg
From: Cannon, David <[email protected]>
Sent: Tuesday, July 28, 2020 7:15 AM
To: Rod Cordova <[email protected]>; Passantino, Susanne <[email protected]> Subject: RE: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Form A
David Cannon
General Manager
9200 Glenoaks Blvd
Sun Valley, CA 91352
e [email protected]
o 818.683.1617 c 281.866.4546
w www.RepublicServices.com
From: Rod Cordova <[email protected]>
Sent: Monday, July 27, 2020 2:53 PM
To: Passantino, Susanne <[email protected]> Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: Re: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that ([email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
AR003480
&.R9n REPUBLIC
~,) SERVICES
We'll handle it from here."'
Thank you Susanne. Your Form A's have been received.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Passantino, Susanne <[email protected]> Sent: Friday, July 24, 2020 1:46 PM
To: Rod Cordova <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: FW: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Ron,
I hope you and your family are safe and well. I am registering Republic Services for the Bidders Conference on July 30, 2020 – attached are the required Form A’s.
Attendees:
Brian Voss Senior Area Municipal Services Manager
Francella Aguilar Municipal Relationship Manager
Susanne Passantino Market Director, Government Affairs
We will have one more attendee – David Cannon, General Manager. He will submit his form A on Monday.
Please confirm receipt and let me know if you should need anything else.
We look forward to participating on the 30th.
Best,
AR003481
~R-; REPUBLIC
l,\\ '''"'" We11hand'e1tfrom here '
I J
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
From: City of Thousand Oaks <[email protected]>
Sent: Thursday, July 16, 2020 9:21 AM
To: Passantino, Susanne <[email protected]> Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that (bounces+1768403-6429-
[email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
AR003482
- -
THE DOCUMENT TAB.
This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003483
RE: City of Thousand Oaks Bid Request for Proposals/Qualifications From Passantino, Susanne
To Voss, BrianCannon, DavidHauser, DaveAguilar, Francella, Rod Cordova
Date 2020/07/29 10:03
Subject: RE: City of Thousand Oaks Bid Request for Proposals/Qualifications Attachments: image001.jpg, image002.jpg, D Hauser Republic Form A.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good morning Rob,
Thank you – please add one more attendee for Republic, Dave Hauser – Market Vice President.
Form A attached.
We look forward to the discussion tomorrow.
Sincerely,
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
From: Rod Cordova <[email protected]>
Sent: Monday, July 27, 2020 2:53 PM
To: Passantino, Susanne <[email protected]> Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: Re: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that ([email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
Thank you Susanne. Your Form A's have been received.
Rod Cordova
Assistant Analyst
AR003484
We'\ handle ,t from here·
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Passantino, Susanne <[email protected]> Sent: Friday, July 24, 2020 1:46 PM
To: Rod Cordova <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: FW: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Ron,
I hope you and your family are safe and well. I am registering Republic Services for the Bidders Conference on July 30, 2020 – attached are the required Form A’s.
Attendees:
Brian Voss Senior Area Municipal Services Manager
Francella Aguilar Municipal Relationship Manager
Susanne Passantino Market Director, Government Affairs
We will have one more attendee – David Cannon, General Manager. He will submit his form A on Monday.
Please confirm receipt and let me know if you should need anything else.
We look forward to participating on the 30th.
Best,
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
AR003485
~l1 REPUBLIC
ij,v """"
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I I
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
From: City of Thousand Oaks <[email protected]>
Sent: Thursday, July 16, 2020 9:21 AM
To: Passantino, Susanne <[email protected]> Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that (bounces+1768403-6429-
[email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003486
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AR003487
Fc0RM A: COMMUNICAilil0N PR0T0GOL
Residential ani:i Gommercial Solid Waste, Recyclable Material, and Organic Waste Collection Ser:vices
iJ:0 BE EXEGUliED BY PR0POSER AND
SllJBMITrTED 8¥ JULY 29, 2020 B'i 2:00 P.M. (PT)
AND WlliH PRO~OSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
Company Name: Tu1itAbl1c::.- >w::0::., <;
Representative:
(PTu
~
Tpe)
Vt rJ/ ~ Title: --+j(Yl ---"o.._v.;_..;.. k;...:,;. ~;_~- 11._f __ _ (Print or Type) /
Signature (Print out and sign in ink) - ~#J~;µ.t.:::::::::=::===- --Date: J t;J-9 &a-o To submit form - Scan signed form to PDF. d mail to [email protected] per instructions prior to July 29, 2020 at 2:00 . Also, include this scanned PDF in your submitted proposal. 50
Re: City of Thousand Oaks Bid Request for Proposals/Qualifications From Rod Cordova
To Voss, BrianCannon, DavidHauser, DaveAguilar, Francella, Passantino, Susanne
Date 2020/07/29 12:01
Subject: Re: City of Thousand Oaks Bid Request for Proposals/Qualifications Attachments: image001.jpg, image002.jpg
Thank you Susanne. Dave Hauser's Form A has been received.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Passantino, Susanne <[email protected]> Sent: Wednesday, July 29, 2020 10:02 AM
To: Rod Cordova <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>; Hauser, Dave <[email protected]> Subject: RE: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good morning Rob,
Thank you – please add one more attendee for Republic, Dave Hauser – Market Vice President.
Form A attached.
We look forward to the discussion tomorrow.
Sincerely,
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
AR003488
tR1 REPUBLIC
iS-'v '"""'
Wei harid:e It ~om here.
From: Rod Cordova <[email protected]>
Sent: Monday, July 27, 2020 2:53 PM
To: Passantino, Susanne <[email protected]> Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: Re: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that ([email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
Thank you Susanne. Your Form A's have been received.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Passantino, Susanne <[email protected]> Sent: Friday, July 24, 2020 1:46 PM
To: Rod Cordova <[email protected]>
Cc: Aguilar, Francella <[email protected]>; Voss, Brian <[email protected]>; Cannon, David <[email protected]>
Subject: FW: City of Thousand Oaks Bid Request for Proposals/Qualifications CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Ron,
I hope you and your family are safe and well. I am registering Republic Services for the Bidders Conference on July 30, 2020 – attached are the required Form A’s.
Attendees:
Brian Voss Senior Area Municipal Services Manager
Francella Aguilar Municipal Relationship Manager
Susanne Passantino Market Director, Government Affairs
We will have one more attendee – David Cannon, General Manager. He will submit his form A on Monday.
AR003489
Wei handle t from here·
rlJ AEPUauc a.v ,,....,,
We1 hindle ,1 from 00-e
I I
Monday.
Please confirm receipt and let me know if you should need anything else.
We look forward to participating on the 30th.
Best,
Susanne Passantino
Market Director, Government Affairs
9200 Glenoaks Blvd.
Sun Valley, CA 91352
e [email protected]
o 818.683.1607 c 818.974.5136
f 866.224-0985 w www.RepublicServices.com
From: City of Thousand Oaks <[email protected]>
Sent: Thursday, July 16, 2020 9:21 AM
To: Passantino, Susanne <[email protected]> Subject: City of Thousand Oaks Bid Request for Proposals/Qualifications Note that (bounces+1768403-6429-
[email protected]) is an external email. Report suspicious emails by clicking on “Report Phishing"
City of Thousand Oaks
Request for Proposals/Qualifications
Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services
You are invited to bid on this opportunity.
Bid information will be available on Thursday, July 16, 2020 9:15:00 AM [(UTC-08:00) Pacific Time (US & Canada)].
Requests for clarification are due N/A.
Bids are due Thursday, October 15, 2020 5:00:00 PM [(UTC-08:00) Pacific Time (US & Canada)].
Visit this bid on our website at https://toaks.procureware.com/Bids/c629caf8-bffb-401d-80e3- 50cda48a7b0e to review this opportunity.
PLEASE NOTE: THERE ARE ADDITIONAL FORMS IN THE DOCUMENT TAB IN CASE EXTRAS ARE NEEDED. ALSO PLEASE COMPLETE THE EXCEL SPREADSHEET IN THE DOCUMENT TAB.
AR003490
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This is an automated message - please do not reply to this email.
Powered By ProcureWare®
AR003491
Re: Athens Services _Form A: Communication Protocol
From Rod Cordova
To Robert Zaratsian
Date 2020/07/29 12:06
Subject: Re: Athens Services _Form A: Communication Protocol Robert,
Yes, you can have 5 participants call in separately. We will be sending a Zoom link this evening and it will be setup to allow you to invite or forward to your other participants.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Tuesday, July 28, 2020 12:42 PM
To: Rod Cordova <[email protected]>
Subject: RE: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
A quick question for Thursday’s mandatory call. Can we have the 5 participants from Athens call in separately? As you know we are all working remotely due to Covid.
Thank you for your time.
Robert
From: Rod Cordova <[email protected]>
Sent: Wednesday, July 22, 2020 2:25 PM
To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: [EXTERNAL] Re: Athens Services _Form A: Communication Protocol Your Form A submission has been received.
Thank you,
Rod Cordova
AR003492
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Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Wednesday, July 22, 2020 12:52 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
Attached please find Athens Services signed Form A – Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003493
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RE: Athens Services _Form A: Communication Protocol
From Robert Zaratsian
To Rod Cordova
Date 2020/07/29 12:21
Subject: RE: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Wednesday, July 29, 2020 12:07 PM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Re: Athens Services _Form A: Communication Protocol Robert,
Yes, you can have 5 participants call in separately. We will be sending a Zoom link this evening and it will be setup to allow you to invite or forward to your other participants.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Tuesday, July 28, 2020 12:42 PM
To: Rod Cordova <[email protected]>
Subject: RE: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
A quick question for Thursday’s mandatory call. Can we have the 5 participants from Athens call in separately? As you know we are all working remotely due to Covid.
Thank you for your time.
Robert
AR003494
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-
I I
-
From: Rod Cordova <[email protected]>
Sent: Wednesday, July 22, 2020 2:25 PM
To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: [EXTERNAL] Re: Athens Services _Form A: Communication Protocol Your Form A submission has been received.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Wednesday, July 22, 2020 12:52 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
Attached please find Athens Services signed Form A – Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003495
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._______I □
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RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
From Bill Camarillo
To Helen Cox
Date 2020/07/29 16:46
Subject: RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thanks Helen…Bill
From: Helen Cox <[email protected]>
Sent: Wednesday, July 29, 2020 4:45 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
The City of Thousand Oaks is inviting you to a scheduled Zoom meeting at 2:00 p.m. (PDT) on Thursday July 30. Please click on this link to join. https://us02web.zoom.us/j/85734920063? pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09
Please note that each Proposer may share this link with up to five representatives. No more than five representatives from any single entity will be permitted to join the meeting.
You will be muted upon entry to the meeting. Video is optional.
If you want to use your phone for the call, you will need to download the Zoom app. beforehand in order to receive video. Please allow a few minutes to do this. You can also call in to the meeting using one of the phone numbers listed below.
You will need a microphone to participate and ask any questions during the Q&A portion.
If you have any trouble connecting please send an email to me ([email protected]) so we can work to get you connected.
Join Zoom Meeting
https://us02web.zoom.us/j/85734920063?pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09 Meeting ID: 857 3492 0063
Passcode: 339821
One tap mobile
+16699006833,,85734920063#,,,,,,0#,,339821# US (San Jose) +13462487799,,85734920063#,,,,,,0#,,339821# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
AR003496
-
-
-
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
Meeting ID: 857 3492 0063
Passcode: 339821
Find your local number: https://us02web.zoom.us/u/kFj8T95Iq Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
AR003497
RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
From Helen Cox
To Bill Camarillo
Date 2020/07/29 16:47
Subject: RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting Attachments: image001.jpg, image002.jpg
Thanks for letting me know you got the link!
Helen
From: Bill Camarillo [mailto:[email protected]]
Sent: Wednesday, July 29, 2020 4:47 PM
To: Helen Cox <[email protected]>
Subject: RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thanks Helen…Bill
From: Helen Cox <[email protected]>
Sent: Wednesday, July 29, 2020 4:45 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
The City of Thousand Oaks is inviting you to a scheduled Zoom meeting at 2:00 p.m. (PDT) on Thursday July 30. Please click on this link to join. https://us02web.zoom.us/j/85734920063? pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09
Please note that each Proposer may share this link with up to five representatives. No more than five representatives from any single entity will be permitted to join the meeting.
You will be muted upon entry to the meeting. Video is optional.
If you want to use your phone for the call, you will need to download the Zoom app. beforehand in order to receive video. Please allow a few minutes to do this. You can also call in to the meeting using one of the phone numbers listed below.
You will need a microphone to participate and ask any questions during the Q&A portion.
If you have any trouble connecting please send an email to me ([email protected]) so we can work to get you connected.
Join Zoom Meeting
https://us02web.zoom.us/j/85734920063?pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09 Meeting ID: 857 3492 0063
Passcode: 339821
One tap mobile
AR003498
-
-
-
I I
-
One tap mobile
+16699006833,,85734920063#,,,,,,0#,,339821# US (San Jose) +13462487799,,85734920063#,,,,,,0#,,339821# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
Meeting ID: 857 3492 0063
Passcode: 339821
Find your local number: https://us02web.zoom.us/u/kFj8T95Iq Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
AR003499
RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
From Bill Camarillo
To Helen Cox
Date 2020/07/29 16:48
Subject: RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Your welcome…enjoy your evening. Bill
From: Helen Cox <[email protected]>
Sent: Wednesday, July 29, 2020 4:48 PM
To: Bill Camarillo <[email protected]>
Subject: RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
Thanks for letting me know you got the link!
Helen
From: Bill Camarillo [mailto:[email protected]]
Sent: Wednesday, July 29, 2020 4:47 PM
To: Helen Cox <[email protected]>
Subject: RE: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thanks Helen…Bill
From: Helen Cox <[email protected]>
Sent: Wednesday, July 29, 2020 4:45 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
The City of Thousand Oaks is inviting you to a scheduled Zoom meeting at 2:00 p.m. (PDT) on Thursday July 30. Please click on this link to join. https://us02web.zoom.us/j/85734920063? pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09
Please note that each Proposer may share this link with up to five representatives. No more than five representatives from any single entity will be permitted to join the meeting.
You will be muted upon entry to the meeting. Video is optional.
If you want to use your phone for the call, you will need to download the Zoom app. beforehand in AR003500
-
-
-
-
I I
-
If you want to use your phone for the call, you will need to download the Zoom app. beforehand in order to receive video. Please allow a few minutes to do this. You can also call in to the meeting using one of the phone numbers listed below.
You will need a microphone to participate and ask any questions during the Q&A portion.
If you have any trouble connecting please send an email to me ([email protected]) so we can work to get you connected.
Join Zoom Meeting
https://us02web.zoom.us/j/85734920063?pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09 Meeting ID: 857 3492 0063
Passcode: 339821
One tap mobile
+16699006833,,85734920063#,,,,,,0#,,339821# US (San Jose) +13462487799,,85734920063#,,,,,,0#,,339821# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
Meeting ID: 857 3492 0063
Passcode: 339821
Find your local number: https://us02web.zoom.us/u/kFj8T95Iq Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
AR003501
RE: Solid Waste RFP Pre-Proposal Meeting
From Neil Edgar
To Irina SavulescuRod Cordova
Date 2020/07/30 14:28
Subject: RE: Solid Waste RFP Pre-Proposal
Meeting
Attachments: image001.png, TOaks Form A - Signed.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Irina –
Fortunately my client was able to attend today’s meeting but I would still hope to be included on any communication.
Attached is a copy of the Form A and my original email to Rod is below.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
From: Neil Edgar
Sent: Thursday, July 23, 2020 3:59 PM
To: [email protected]
Subject: Solid Waste RFP Pre-Proposal Meeting
Rod –
Attached is my application for the Pre-Proposal Meeting.
AR003502
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Attached is my application for the Pre-Proposal Meeting.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
AR003503
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AR003504
FORM A: COMMU"IICATION.PROTOCOL
Residentiiil and Commercial Solid Waste, R~cyclable Material~ and Organic Waste Collection Services . . . ·
TO SE EXECUTE{) f3Y PROPOSER AND·.•
SUB.MITTED BY JULY 29, 2020 BY 2:00 P .M. (PT)
AND WITH PROPOSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process. including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
company Name: Edgar & Associates
(Print or Type)
Representative: _N_e_il _E_d-ga_r ___________ _ Title: Senior Project Manager (Print or Type)
Signature (Print out and sign in ink) · · Date: 0712312020 To submit form - Scan signed form to P and email to [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, incl cfe this scanned PDF in your submitted proposal. 50
FW: Athens Services _Form A: Communication Protocol
From Gary Clifford
To Rod Cordova
Date 2020/07/30 14:39
Subject: FW: Athens Services _Form A: Communication Protocol Attachments: RFPQ Residential and Commercial Solid Waste Extra Form A - Athens Services.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Rod,
Ms. Cox stated on the call she did not have my email. My email was submitted when the form A was submitted. Please verify that you have my email and forward it to her. Thank you.
Gary Clifford
Athens
From: Robert Zaratsian <[email protected]>
Sent: Thursday, July 30, 2020 2:37 PM
To: Gary Clifford <[email protected]>
Subject: FW: Athens Services _Form A: Communication Protocol Here you go
From: Rod Cordova <[email protected]>
Sent: Wednesday, July 22, 2020 2:25 PM
To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: [EXTERNAL] Re: Athens Services _Form A: Communication Protocol Your Form A submission has been received.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003505
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ID
From: Robert Zaratsian <[email protected]>
Sent: Wednesday, July 22, 2020 12:52 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
Attached please find Athens Services signed Form A – Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003506
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AR003507
FORM A: COMMUNICATION PROTOCOL
Residential and Commercial Solid Waiste, Recyclable Material, and Organlc Waste Collectioo Services
TO BE EXECUTED BY PROPOSER AND
SUBMITTED BY JULY 29, 2020 BY 2:00 P.M. (PT)
AND WITH PROPOSAL
The City of Thousand Oaks commits to a procurement process for Solid Waste, Recyclable Material and Organic Waste Collection Services that is open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Thousand Oaks City Council awards the Franchise Agreement, all contact between participants, participant's sub-contractors, participant's sub-consultants, participant's affiliates, participant's lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals, or providing work to the participant should participant be selected, and the City of Thousand Oaks, shall be in writing by email to:
City of Thousand Oaks
Public Works Department
Rod Cordova
[email protected]
All communications between the City of Thousand Oaks and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal Conference Call and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Thousand Oaks.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process.
All participants must provide a signed version of this statement electronically by July 29, 2020 by 2:00 p.m. PT to be included in the MANDATORY pre-proposal TeleConference Call. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
Company Name: Arakelian Enterprises, Inc., dba, Athens Services (Print or Type) --.,
Representative: Gary Clifford - ~-_ . Titl . Executive Vice-President (Print or Type)
Signature (Print out and sign in ink) _:"'..:_~_ -11...:.~ _ t-_ -_ - _1c,:1 _"t:_"' _""'._=:_==:_ ......... ____ Date: 7/22/20 To submit form - Scan signed form to PDF and email to [email protected] per instructions prior to July 29, 2020 at 2:00 P.M. Also, include this scanned PDF in your submitted proposal. 50
AR003508
Helen Cox shared the folder "TOaks_SWFA_RFP _AdditionalData_for_Proposcrs" with you.
From
To
Date
Subject:
Attachments:
Helen Cox
danh(q}ejharrison.com
2020/07/30 16:10
Helen Cox shared the folder
"TOaks_SWFA_RFP _AdditionalData_for_Propo sers" with you.
Attachedlmage, Attachedlmage, Attachedlmage, Attachedlmage Here is the link to the ancillary data in connection with preparing a response to the Solid Waste proposal to the City of Thousand Oaks. Please contact Rod Cordova at [email protected] with any questions.
@ This link only works for the direct recipients of this message.
TOaks_SWFA_R FP _Additional Data_for _Proposers
Open
■ Microsoft OneDrive
Microsoft respects your privacy. To learn more, please read our Privacy Statement.
Microsoft Corporation, One Microsoft Way, Redmond, WA 98052 AR003509
Helen Cox shared the folder "TOaks_SWFA_RFP _AdditionalData_for_Proposcrs" with you.
From
To
Date
Subject:
Attachments:
Helen Cox
John G(ci),socoastrec .com
2020/07/30 16:10
Helen Cox shared the folder
"TOaks_SWFA_RFP _AdditionalData_for_Propo sers" with you.
Attachedlmage, Attachedlmage, Attachedlmage, Attachedlmage Here is the link to the ancillary data in connection with preparing a response to the Solid Waste proposal to the City of Thousand Oaks. Please contact Rod Cordova at [email protected] with any questions.
@ This link only works for the direct recipients of this message.
TOaks_SWFA_R FP _Additional Data_for _Proposers
Open
■ Microsoft OneDrive
Microsoft respects your privacy. To learn more, please read our Privacy Statement.
Microsoft Corporation, One Microsoft Way, Redmond, WA 98052 AR003510
Helen Cox shared the folder "TOaks_SWFA_RFP _AdditionalData_for_Proposcrs" with you.
From
To
Date
Subject:
Attachments:
Helen Cox
m<;mith(a),wm.com
2020/07/30 16:10
Helen Cox shared the folder
"TOaks_SWFA_RFP _AdditionalData_for_Propo sers" with you.
Attachedlmage, Attachedlmage, Attachedlmage, Attachedlmage Here is the link to the ancillary data in connection with preparing a response to the Solid Waste proposal to the City of Thousand Oaks. Please contact Rod Cordova at [email protected] with any questions.
@ This link only works for the direct recipients of this message.
TOaks_SWFA_R FP _Additional Data_for _Proposers
Open
■ Microsoft OneDrive
Microsoft respects your privacy. To learn more, please read our Privacy Statement.
Microsoft Corporation, One Microsoft Way, Redmond, WA 98052 AR003511
Helen Cox shared the folder "TOaks_SWFA_RFP _AdditionalData_for_Proposcrs" with you.
From
To
Date
Subject:
Attachments:
Helen Cox
bill(@,agromin.com, GClifford(0,athensservices.com
2020/07/30 16:16
Helen Cox shared the folder
"TOaks_SWFA_RFP _AdditionalData_for_Propo sers" with you.
Attachedlmage, Attachedlmage, Attachedlmage, Attachedlmage Here is the link to the ancillary data in connection with preparing a response to the Solid Waste proposal to the City of Thousand Oaks. Please contact Rod Cordova at [email protected] with any questions.
@ This link only works for the direct recipients of this message.
TOaks_SWFA_R FP _Additional Data_for _Proposers
Open
■ Microsoft OneDrive
Microsoft respects your privacy. To learn more, please read our Privacy Statement.
Microsoft Corporation, One Microsoft Way, Redmond, WA 98052 RE: Athens Services _Form A: Communication Protocol
From Rod Cordova
To Gary Clifford
Date 2020/07/31 11:22
Subject: RE: Athens Services _Form A: Communication Protocol Attachments: image003.jpg, image004.jpg
Thank you Gary. I have forwarded your email to Helen.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Gary Clifford <[email protected]>
Sent: Thursday, July 30, 2020 2:40 PM
To: Rod Cordova <[email protected]>
Subject: FW: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Rod,
Ms. Cox stated on the call she did not have my email. My email was submitted when the form A was submitted. Please verify that you have my email and forward it to her. Thank you.
Gary Clifford
Athens
From: Robert Zaratsian <[email protected]>
Sent: Thursday, July 30, 2020 2:37 PM
To: Gary Clifford <[email protected]>
Subject: FW: Athens Services _Form A: Communication Protocol Here you go
From: Rod Cordova <[email protected]>
Sent: Wednesday, July 22, 2020 2:25 PM
To: Robert Zaratsian <[email protected]>
AR003512
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To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: [EXTERNAL] Re: Athens Services _Form A: Communication Protocol Your Form A submission has been received.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Wednesday, July 22, 2020 12:52 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>
Subject: Athens Services _Form A: Communication Protocol CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mr. Rod Cordova,
Attached please find Athens Services signed Form A – Communication Protocol per the RFP. We are looking forward to working with you and the rest of staff at Public Works.
Please feel free to contact Gary or myself at any time.
Best regards,
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003513
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RE: Solid Waste RFP Pre-Proposal Meeting
To Irina Savulescu, Neil Edgar
Date 2020/07/31 11:26
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
Attachments: image002.jpg, image004.jpg, image006.png, image001.jpg, image007.jpg
Thank you Neil. I never received your original email from 7/23/ Checked my spam Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Neil Edgar <[email protected]>
Sent: Thursday, July 30, 2020 2:28 PM
To: Irina Savulescu <[email protected]>
Cc: Rod Cordova <[email protected]>
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Irina –
Fortunately my client was able to attend today’s meeting but I would still hope to be included on any communication.
Attached is a copy of the Form A and my original email to Rod is below.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
AR003514
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Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
From: Neil Edgar
Sent: Thursday, July 23, 2020 3:59 PM
To: [email protected]
Subject: Solid Waste RFP Pre-Proposal Meeting
Rod –
Attached is my application for the Pre-Proposal Meeting.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
AR003515
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RE: Solid Waste RFP Pre-Proposal Meeting
From Rod Cordova
To Irina Savulescu, Neil Edgar
Date 2020/07/31 11:36
Subject: RE: Solid Waste RFP Pre-Proposal
Meeting
Attachments: image006.png, image001.jpg, image002.jpg
Thank you Neil. I never received your original email from 7/23? Checked my inbox again several times, spam, nothing. Perhaps it was blocked by the City firewall? Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Neil Edgar <[email protected]>
Sent: Thursday, July 30, 2020 2:28 PM
To: Irina Savulescu <[email protected]>
Cc: Rod Cordova <[email protected]>
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Irina –
Fortunately my client was able to attend today’s meeting but I would still hope to be included on any communication.
Attached is a copy of the Form A and my original email to Rod is below.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
AR003516
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1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
From: Neil Edgar
Sent: Thursday, July 23, 2020 3:59 PM
To: [email protected]
Subject: Solid Waste RFP Pre-Proposal Meeting
Rod –
Attached is my application for the Pre-Proposal Meeting.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
AR003517
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RE: Solid Waste RFP Pre-Proposal Meeting
From Neil Edgar
To Irina Savulescu, Rod Cordova
Date 2020/07/31 12:20
Subject: RE: Solid Waste RFP Pre-Proposal
Meeting
Attachments: image003.png, image004.jpg, image005.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Rod –
Not sure what the problem was. But, as mentioned, my client was on the call and I just wish to be included on any future information distributed related to the RFP.
Please let me know if that is reasonable.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
From: Rod Cordova [mailto:[email protected]]
Sent: Friday, July 31, 2020 11:36 AM
To: Neil Edgar; Irina Savulescu
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
Thank you Neil. I never received your original email from 7/23? Checked my inbox again several times, spam, nothing. Perhaps it was blocked by the City firewall? AR003518
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Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Neil Edgar <[email protected]>
Sent: Thursday, July 30, 2020 2:28 PM
To: Irina Savulescu <[email protected]>
Cc: Rod Cordova <[email protected]>
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Irina –
Fortunately my client was able to attend today’s meeting but I would still hope to be included on any communication.
Attached is a copy of the Form A and my original email to Rod is below.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
AR003519
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From: Neil Edgar
Sent: Thursday, July 23, 2020 3:59 PM
To: [email protected]
Subject: Solid Waste RFP Pre-Proposal Meeting
Rod –
Attached is my application for the Pre-Proposal Meeting.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
AR003520
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RE: Solid Waste RFP Pre-Proposal Meeting
From Rod Cordova
To Irina Savulescu, Neil Edgar
Date 2020/07/31 16:05
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
Attachments: image003.png, image004.jpg, image005.jpg, image006.jpg, image007.jpg
If your client was on the call yesterday then all communication and correspondence will be through them.
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Neil Edgar <[email protected]>
Sent: Friday, July 31, 2020 12:20 PM
To: Rod Cordova <[email protected]>; Irina Savulescu <[email protected]> Subject: RE: Solid Waste RFP Pre-Proposal Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Rod –
Not sure what the problem was. But, as mentioned, my client was on the call and I just wish to be included on any future information distributed related to the RFP.
Please let me know if that is reasonable.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
AR003521
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I
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
From: Rod Cordova [mailto:[email protected]]
Sent: Friday, July 31, 2020 11:36 AM
To: Neil Edgar; Irina Savulescu
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
Thank you Neil. I never received your original email from 7/23? Checked my inbox again several times, spam, nothing. Perhaps it was blocked by the City firewall? Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Neil Edgar <[email protected]>
Sent: Thursday, July 30, 2020 2:28 PM
To: Irina Savulescu <[email protected]>
Cc: Rod Cordova <[email protected]>
Subject: RE: Solid Waste RFP Pre-Proposal Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Irina –
Fortunately my client was able to attend today’s meeting but I would still hope to be included on any communication.
Attached is a copy of the Form A and my original email to Rod is below.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
AR003522
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1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
From: Neil Edgar
Sent: Thursday, July 23, 2020 3:59 PM
To: [email protected]
Subject: Solid Waste RFP Pre-Proposal Meeting
Rod –
Attached is my application for the Pre-Proposal Meeting.
THANK YOU,
Neil S.R. Edgar
Senior Project Manager
1822 21st Street
Sacramento, CA 95811
Direct: 916.307.6119
Office: 916.739.1200
Cell: 916.801.9554
***
This communication (including any attachments) may contain privileged or confidential information intended for a specific individual and purpose, and is protected by law. If you are not the intended recipient, you should delete this communication and/or shred the materials and any attachments and are hereby notified that any disclosure, copying, or distribution of this communication, or the taking of any action based on it, is strictly prohibited.
Thank you.
AR003523
RE: Helen Cox shared the folder "TOaks_SWFA_RFP_AdditionalData_for_Proposers" with you.
From Helen Cox
To CraigJohn Gasparian, JohnGRick Forman
Date 2020/07/31 18:27
Subject: RE: Helen Cox shared the folder
"TOaks_SWFA_RFP_AdditionalData_for_Propo sers" with you.
Attachments: image001.jpg, image002.jpg, image003.jpg, image004.jpg Good. Thanks you for letting me know,
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
From: JohnG [mailto:[email protected]]
Sent: Friday, July 31, 2020 3:24 PM
To: Helen Cox <[email protected]>
Cc: Rick Forman <[email protected]>; Craig <[email protected]>; John Gasparian <[email protected]>
Subject: Re: Helen Cox shared the folder "TOaks_SWFA_RFP_AdditionalData_for_Proposers" with you.
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Afternoon Helen,
Thank you for sending this supplemental information. We are in receipt of the documents and have begun preparing our bid package.
Have a safe and healthy weekend, thank you!
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
On Jul 30, 2020, at 4:10 PM, Helen Cox <[email protected]> wrote:
AR003524
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- ~ · REClAMATION
SOUTH COAST FIBERS
I
<At t achedI m age. png> <At t achedI m age. png>
Microsoft respects your privacy. To learn more, please read our Privacy Statement.
Microsoft Corporation, One Microsoft Way, Redmond, WA 98052 Here is the link to the ancillary data in connection with preparing a response to the Solid Waste proposal to the City of Thousand Oaks. Please contact Rod Cordova
at [email protected] with any questions.
<At t achedI m age. png> This link only works for the direct recipients of this message. <At t achedI m age. png> TOaks_SWFA_RFP_AdditionalData_for_Proposers Open
AR003525
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Solid Waste Pre-proposal meeting - City of Thousand Oaks To Rod Cordova, [email protected]
Date 2020/08/03 13:51
Subject: Solid Waste Pre-proposal meeting - City of Thousand Oaks Attachments:
image001.jpg, image003.jpg, 2_00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise....pdf, image005.jpg, image006.jpg
Dear Mr Adan
I regret to inform you that you will not be eligible to submit a proposal in response to the RFP issued by the City of Thousand Oaks for Solid Waste Collection Services. The RFP clearly states the following:
A mandatory pre-proposal meeting will be conducted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A – Communication Protocol, located in Section D of this RFP, via email to Rod Cordova: [email protected] by July 29, 2020 no later than 2:00 p.m.
PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will send out an invitation for the call by 5:00 p.m. PT on July 29, 2020. Attendance on the call is limited to no more than five representatives of each Proposer.
Any Proposer who fails to attend the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award.
Decisions on these matters by the City shall be final.
You were emailed an invitation to this meeting (see attached) and our records show that this message was received. If, for any reason you had not received this invitation, it was incumbent upon you to contact us before the meeting took place.
Thank you for your interest.
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
AR003526
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From: Helen Cox
To: Helen Cox
Cc: Rod Cordova; Richard Tagore-Erwin
Bcc: [email protected]; "[email protected]"; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]
Subject: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
Date: Wednesday, July 29, 2020 4:44:00 PM
The City of Thousand Oaks is inviting you to a scheduled Zoom meeting at 2:00 p.m. (PDT) on Thursday July 30. Please click on this link to join. https://us02web.zoom.us/j/85734920063? pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09
Please note that each Proposer may share this link with up to five representatives. No more than five representatives from any single entity will be permitted to join the meeting.
You will be muted upon entry to the meeting. Video is optional.
If you want to use your phone for the call, you will need to download the Zoom app. beforehand in order to receive video. Please allow a few minutes to do this. You can also call in to the meeting using one of the phone numbers listed below.
You will need a microphone to participate and ask any questions during the Q&A portion.
If you have any trouble connecting please send an email to me ([email protected]) so we can work to get you connected.
Join Zoom Meeting
https://us02web.zoom.us/j/85734920063?pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09 Meeting ID: 857 3492 0063
Passcode: 339821
One tap mobile
+16699006833,,85734920063#,,,,,,0#,,339821# US (San Jose) +13462487799,,85734920063#,,,,,,0#,,339821# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
Meeting ID: 857 3492 0063
Passcode: 339821
Find your local number: https://us02web.zoom.us/u/kFj8T95Iq Helen Cox, PhD
Sustainability Division Manager
Public Works Department
AR003527
805.449.2471 | toaks.org/publicworks
AR003528
Solid Waste Pre-proposal meeting - City of Thousand Oaks From Helen Cox
To Rod Cordova, [email protected]
Date 2020/08/03 13:54
Subject: Solid Waste Pre-proposal meeting - City of Thousand Oaks Attachments: 2_00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise....pdf, image002.jpg, image004.jpg
Dear Mr Adan
I regret to inform you that you will not be eligible to submit a proposal in response to the RFP issued by the City of Thousand Oaks for Solid Waste Collection Services. The RFP clearly states the following:
A mandatory pre-proposal meeting will be conducted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A – Communication Protocol, located in Section D of this RFP, via email to Rod Cordova: [email protected] by July 29, 2020 no later than 2:00 p.m.
PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will send out an invitation for the call by 5:00 p.m. PT on July 29, 2020. Attendance on the call is limited to no more than five representatives of each Proposer.
Any Proposer who fails to attend the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award.
Decisions on these matters by the City shall be final.
You were emailed an invitation to this meeting (see attached) and our records show that this message was received. If, for any reason you had not received this invitation, it was incumbent upon you to contact us before the meeting took place.
Thank you for your interest.
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
AR003529
-
-
-
-
From: Helen Cox
To: Helen Cox
Cc: Rod Cordova; Richard Tagore-Erwin
Bcc: [email protected]; "[email protected]"; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]
Subject: 2:00 pm Thursday, July 30. Thousand Oaks Solid Waste Exclusive Franchise Agreement - Mandatory pre-proposal Zoom Meeting
Date: Wednesday, July 29, 2020 4:44:00 PM
The City of Thousand Oaks is inviting you to a scheduled Zoom meeting at 2:00 p.m. (PDT) on Thursday July 30. Please click on this link to join. https://us02web.zoom.us/j/85734920063? pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09
Please note that each Proposer may share this link with up to five representatives. No more than five representatives from any single entity will be permitted to join the meeting.
You will be muted upon entry to the meeting. Video is optional.
If you want to use your phone for the call, you will need to download the Zoom app. beforehand in order to receive video. Please allow a few minutes to do this. You can also call in to the meeting using one of the phone numbers listed below.
You will need a microphone to participate and ask any questions during the Q&A portion.
If you have any trouble connecting please send an email to me ([email protected]) so we can work to get you connected.
Join Zoom Meeting
https://us02web.zoom.us/j/85734920063?pwd=SEVleHNCMlJaakRXNVhsTzQ3a0FuZz09 Meeting ID: 857 3492 0063
Passcode: 339821
One tap mobile
+16699006833,,85734920063#,,,,,,0#,,339821# US (San Jose) +13462487799,,85734920063#,,,,,,0#,,339821# US (Houston) Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
Meeting ID: 857 3492 0063
Passcode: 339821
Find your local number: https://us02web.zoom.us/u/kFj8T95Iq Helen Cox, PhD
Sustainability Division Manager
Public Works Department
AR003530
805.449.2471 | toaks.org/publicworks
AR003531
AR003532
RE: Solid M'aste Pre-proposal meeting - City of Thousand Oaks From Adan Chocano, Sergio
To Helen CoxRod Cordova
Date 2020/08/05 00:09
Subject:
Attachments:
RE: Solid iWaste Pre-proposal meeting- City of Thousand Oaks
imageOOl .png, image002.jpg, image003.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much for the updating. I contacted my IT department for the email, and as you say, the email arrived at company server, but I do not know why it was blocked (more than 100 emails were blocked) and not delivered to my account; this is a pity since, as you told me, Urbaser is not allowed to submit any proposa I by its own.
My question is if we could bid together with another company that attended the preproposal teleconference. We are in touch with one specific company for bidding this project and others in California, and hopefully we will reach an agreement soon. I am wondering if Urbaser together with this local company could submit a proposal under a JV or similar.
I hope this is possible, but I prefer to ask you before moving ahead. Urbaser is very interested in bidding Thousand Oaks since we are sure we can provide an interesting proposal and apply our know how acquired worldwide, increasing at the same time our current presence in California.
I look forward to hearing from you
Best regards
I Adan Chocano. Sergio I
I International Business Development I URBASER, S. A. I I Camino de las Hormigueras. 171 I 28031 Madrid I ESPANA I I 'ir (+34) 628 981 785 I www.urbaser.es I
- ~w~=r~Ga:.:iALS
iNecesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible (bttps·//www urbaser com/sostenibilidad /)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals {https://www.urbaser.com/en/susta ina bi lity/l
De: Helen Cox [mailto:[email protected]]
Enviado el: lunes, 3 de agosto de 2020 22:54
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]>
Asunto: Solid Wast e Pre-proposal meeting- City of Thousand Oaks Dear Mr Adan I _____ .,..__:_£ ___ ··-·· .&.L-.L. •. - •••. ,:11 --.1. L- -•:-:LI-..__ ---L-:.a. - -------• :_ -------- .1.- •L- nrn : _____ __.
I regret to inform you that you will not be eligible to submit a proposal in response to the RFP issued by the City of Thousand Oaks for Solid Waste Collection Services. The RFP clearly states the following:
A mandatory pre-proposal meeting will be conducted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A – Communication Protocol, located in Section D of this RFP, via email to Rod Cordova: [email protected] by July 29, 2020 no later than 2:00 p.m.
PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will send out an invitation for the call by 5:00 p.m. PT on July 29, 2020. Attendance on the call is limited to no more than five representatives of each Proposer.
Any Proposer who fails to attend the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award.
Decisions on these matters by the City shall be final.
You were emailed an invitation to this meeting (see attached) and our records show that this message was received. If, for any reason you had not received this invitation, it was incumbent upon you to contact us before the meeting took place.
Thank you for your interest.
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
AR003533
-
RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks From Helen Cox
To Rod CordovaRichard Tagore-Erwin, Adan Chocano, Sergio Date 2020/08/05 07:32
Subject: RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks Attachments: image004.jpg, image005.jpg, image006.png, image007.jpg, image008.jpg
Dear Mr Adan Chocano
Thanks for your email. Yes, you are eligible to be a subcontractor (or sub-proposer) on another company’s proposal if that company attended the pre-proposal meeting. There can only be one primary proposer but sub-contractors are permitted provided they are listed in the proposal and subsequently approved by the City.
Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
From: Adan Chocano, Sergio [mailto:[email protected]]
Sent: Wednesday, August 5, 2020 12:09 AM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>
Subject: RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much for the updating. I contacted my IT department for the email, and as you say, the email arrived at company server, but I do not know why it was blocked (more than 100 emails were blocked) and not delivered to my account; this is a pity since, as you told me, Urbaser is not allowed to submit any proposal by its own.
My question is if we could bid together with another company that attended the preproposal teleconference. We are in touch with one specific company for bidding this project and others in California, and hopefully we will reach an agreement soon. I am wondering if Urbaser together with this local company could submit a proposal under a JV or similar.
I hope this is possible, but I prefer to ask you before moving ahead. Urbaser is very interested in bidding Thousand Oaks since we are sure we can provide an interesting proposal and apply our know how acquired worldwide, increasing at the same time our current presence in California.
I look forward to hearing from you
AR003534
-
-
-
II
l
AR003535
Best regards
I Adan Chocano, Sergio I
I International Business Development I URBASER, S. A. I I Camino de las Hormigueras, 171 I 28031 Madrid I ESPANA I I 'il (+34) 628 981 785 I vtNW umaser es I
(ip,~~~~t~G:)ALS
c'.Necesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible {https://www.urbaser.com/sosten ibi lidad/)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals {https://www.urbaser.com/en/susta inability/)
De: Helen Cox [mai1to:[email protected]
Enviado el: lunes, 3 de agosto de 2020 22:54
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]
Asunto: Solid Waste Pre-proposal meeting- City of Thousand Oaks Dear Mr Adan
I regret to inform you that you will not be eligible to submit a proposal in response to the RFP issued by the City of Thousand Oaks for Solid Waste Collection Services. The RFP clearly states the following:
A mardatory pre-proposal meeting will be condocted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A - Communication Protocol located in Section D of this RFP, via email to Rod Cordova: [email protected] by July 29, 2020 no later than 2:00 p.m.
PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will serd out an invitation for the call by 5:00 p.m. PT on July 29, 2020 Attendance on the call is limited to no more than five representatives of each Proposer.
Any Proposer who fails to atterd the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award.
Decisions on these matters by the City shall be final.
You were emailed an invitation to this meeting (see attached) and our records show that this message was received. If, for any reason you had not received this invitation, it was incumbent upon you to contact us before the meeting took place.
Thank you for your interest.
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.org/publicworks
Este correo electr6nico esta sujeto a secreto profesional, es confidencial y para uso exclusivo de '-11 nf'-:tin::it::irin Si 11<.tf'n ln h::i rf'r.ihinn nnr f'rrnr lf' rno;:imn-: nllf' ln nntifirnlf' ;:i 1 rf'mitf'ntf' V ln su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
AR003536
AR003537
RE: Solid M'aste Pre-proposal meeting - City of Thousand Oaks From Adan Chocano, Sergio
To Helen CoxRod CordovaRichard Tagore-Erwin
Date 2020/08/05 13:20
Subject:
Attachments:
RE: Solid iWaste Pre-proposal meeting- City of Thousand Oaks
imageOOl .png, image002.jpg, image003.jpg, image004.jpg CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much again for your email. Please let me kindly ask you again for the option of setting up a joint venture (or even a SPV)between Urbaser and a local company (that attended the teleconference), which will be the proposer. This way subcontractors are avoided and Urbaser can participate in warranties, performance bonds and supply its references (expertise). Would this option be acceptable? Or on the other hand Urbaser can only participate as subcontractor? I kindly ask you to reconsider Urbaser as bidder. I could not attend the meeting since I did not receive the invitation. I acted in good faith sending signed form A as requested and I received confirmation from Mr Rod Cordova, and I do not know why Urbaser IT blocked the invitation email. I know it was my fault not to write you before, but I never thought the invitation was going to be blocked. Therefore, I would like you to know that my aim was always to attend the meeting, but due to a fact out of my control I couldn't, and I know the invitation was sent on time from you. Thus, I beg you to reconsider Urbaser, we will not bid alone, our aim is to bid together in JV with a local company, as explained above
Thank you very much in advance
Best regards
I Adan Chocano. Sergio I
I International Business Development I URBASER, S. A. I I Camino de las Hormigueras. 171 I 28031 Madrid I ESPANA I I 'ir (+34) 628 981 785 I www.urbaser.es I
~ ~ SUSTAINABLEG ( ~ALS DEVELOPMENT . ,.~,
iNecesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible (https·//www urbaser com/sostenibilidad /)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals {https://www.urbaser.com/en/susta ina bi lity/l
De: Helen Cox [mailto:[email protected]]
Enviado el: miercoles, 5 de agosto de 2020 16:33
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Asunto: RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks n ___ I\ n _ I\ .-1 __ rl- ____ _
AR003538
uear 1v1r an 1....nocano
Thanks for your email. Yes, you are eligible to be a subcontractor (or sub-proposer) on another company's proposal if that company attended the pre-proposal meeting. There can only be one primary proposer but sub-contractors are permitted provided they are listed in the proposal and subsequently approved by the City.
Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.ore/publicworks
From: Adan Chocano, Sergio [mailto:[email protected]]
Sent: Wednesday, August 5, 2020 12:09 AM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <RCordova@toa ks.ore>
Subject: RE: Solid Waste Pre-proposal meeting- City of Thousand Oaks CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much for the updating. I contacted my IT department for the email, and as you say, the email arrived at company server, but I do not know why it was blocked (more than 100 emails were blocked) and not delivered to my account; this is a pity since, as you told me, Urbaser is not allowed to submit any proposa I by its own.
My question is if we could bid together with another company that attended the preproposal teleconference. We are in touch with one specific company for bidding this project and others in California, and hopefully we will reach an agreement soon. I am wondering if Urbaser together with this local company could submit a proposal under a JV or similar.
I hope this is possible, but I prefer to ask you before moving ahead. Urbaser is very interested in bidding Thousand Oaks since we are sure we can provide an interesting proposal and apply our know how acquired worldwide, increasing at the same time our current presence in California.
I look forward to hearing from you
Best regards
I Adan Chocano. Sergio I
I International Business Development I URBASER, S. A. I I Camino de las Hormigueras. 171 I 28031 Madrid I ESPANA I I 'il (+34) 628 981 785 I www.urbaser.es I
~ ~ SUSTAINABLE Gt'\ALS DEVELOPMENT . -:>t.('.', -
c'.Necesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible ¿Necesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible (https://www.urbaser.com/sostenibilidad/)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals (https://www.urbaser.com/en/sustainability/)
De: Helen Cox [mailto:[email protected]]
Enviado el: lunes, 3 de agosto de 2020 22:54
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]>
Asunto: Solid Waste Pre-proposal meeting - City of Thousand Oaks Dear Mr Adan
I regret to inform you that you will not be eligible to submit a proposal in response to the RFP issued by the City of Thousand Oaks for Solid Waste Collection Services. The RFP clearly states the following:
A mandatory pre-proposal meeting will be conducted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A – Communication Protocol, located in Section D of this RFP, via email to Rod Cordova: [email protected] by July 29, 2020 no later than 2:00 p.m.
PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will send out an invitation for the call by 5:00 p.m. PT on July 29, 2020. Attendance on the call is limited to no more than five representatives of each Proposer.
Any Proposer who fails to attend the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award.
Decisions on these matters by the City shall be final.
You were emailed an invitation to this meeting (see attached) and our records show that this message was received. If, for any reason you had not received this invitation, it was incumbent upon you to contact us before the meeting took place.
Thank you for your interest.
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
AR003539
-
-
Policy (https://www.urbaser.com/en/privacy-policy/).
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
AR003540
RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks From Helen Cox
To Rod CordovaRichard Tagore-Erwin, Adan Chocano, Sergio Date 2020/08/06 09:50
Subject: RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks Attachments: image005.jpg, image006.jpg, image007.png, image008.jpg, image009.jpg, image010.jpg
Dear Mr Adan Chocano,
As I stated in my previous email, if Urbaser wants to be part of this process, they can do so as a listed subcontractor to one of the companies that attended the mandatory pre-proposal meeting and that company submits as a Proposer. Urbaser and the lead Proposer are free to make their own arrangements for warranties, bonds etc. between themselves.
Sincerely,
Helen Cox
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
From: Adan Chocano, Sergio [mailto:[email protected]]
Sent: Wednesday, August 5, 2020 1:20 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much again for your email. Please let me kindly ask you again for the option of setting up a joint venture (or even a SPV)between Urbaser and a local company (that attended the teleconference), which will be the proposer. This way subcontractors are avoided and Urbaser can participate in warranties, performance bonds and supply its references (expertise). Would this option be acceptable? Or on the other hand Urbaser can only participate as subcontractor? I kindly ask you to reconsider Urbaser as bidder. I could not attend the meeting since I did not receive the invitation. I acted in good faith sending signed form A as requested and I received confirmation from Mr Rod Cordova, and I do not know why Urbaser IT blocked the invitation email. I know it was my fault not to write you before, but I never thought the invitation was going to be blocked. Therefore, I would like you to know that my aim was always to attend the meeting, but due to a fact out of my control I couldn’t, and I know the invitation was sent on time from you. Thus, I beg you to reconsider Urbaser, we will not bid alone, our aim is to bid together in JV with a local company, as explained above
AR003541
-
-
-
II
l
AR003542
Thank you very much in advance
Best regards
I Adan Chocano, Sergio I
I International Business Development I URBASER, S. A. I I Camino de las Hormigueras, 171 I 28031 Madrid I ESPANA I I 'il (+34) 628 981 785 I wwwrnbaser.es I
9 ~W~=~~G~:1ALS
c'.Necesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible {https://www.urbaser.com/sosten ibi lidad/)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals {bttps·//www urbaser com/en/sustainability/)
De: Helen Cox [mai1to:[email protected]
Enviado el: miercoles, 5 de agosto de 2020 16:33
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <RCordova@toaks org>; Richard Tagore-Erwin <rterwjn@r3cgi com> Asunto: RE: Solid Waste Pre-proposal meeting- City of Thousand Oaks Dear Mr Adan Chocano
Thanks for your email. Yes, you are eligible to be a subcontractor (or sub-proposer) on another company's proposal if that company attended the pre-proposal meeting. There can only be one primary proposer but sub-contractors are permitted provided they are listed in the proposal and subsequently approved by the City.
Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.org/publicworks
~-,., . -
Tlmfil,md 0 Jb
From: Adan Chocano, Sergio [mailto·sadanc@urbaser com]
Sent: Wednesday, August 5, 2020 12:09 AM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>
Subject: RE: Solid Waste Pre-proposal meeting- City of Thousand Oaks CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much for the updating. I contacted my IT department for the email, and as you say, the email arrived at company server, but I do not know why it was blocked (more than 100 emails were blocked) and not delivered to my account; this is a pity since, as you told me, Urbaser is not AR003543
allowed to submit any proposa I by its own.
My question is if we could bid together with another company that attended the preproposal teleconference. We are in touch with one specific company for bidding this project and others in California, and hopefully we will reach an agreement soon. I am wondering if Urbaser together with this local company could submit a proposal under a JV or similar.
I hope this is possible, but I prefer to ask you before moving ahead. Urbaser is very interested in bidding Thousand Oaks since we are sure we can provide an interesting proposal and apply our know how acquired worldwide, increasing at the same time our current presence in California.
I look forward to hearing from you
Best regards
I Adan Chocano, Sergio I
I International Business Development I URBASER, S. A I
I Camino de las Hormigueras, 171 I 28031 Madrid I ESPANA I I it (+34) 628 981 785 I wuw urbaser es I
s g~~=~~Gi::iALS
tNecesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible {https://www.urbaser.com/sosten ibi lidad/)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals {https://www.urbaser.com/en/sustaina bi lity/)
De: Helen Cox (mailto:[email protected]
Enviado el: lunes, 3 de agosto de 2020 22:54
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]>
Asunto: Solid Waste Pre-proposal meeting- City of Thousand Oaks Dear Mr Adan
I regret to inform you that you will not be eligible to submit a proposal in response to the RFP issued by the City of Thousand Oaks for Solid Waste Collection Services. The RFP clearly states the following:
A mardatory pre-proposal meeting will be condocted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meetirg to be eligible to submit a proposal. The Proposer must complete and submit Form A - Communication Protocol located in Section D of this RFP, via email to Rod Cordova: [email protected] by July 29, 2020 no later than 2:00 p.m.
PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will serd out an invitation for the call by 5:00 p.m. PT on July 29, 2020 Attendance on the call is limited to no more than five representatives of each Proposer.
Any Proposer who fails to atterd the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award.
Decisions on these matters by the City shall be final.
You were emailed an invitation to this meeting (see attached) and our records show that this message was received. If, for any reason you had not received this invitation, it was incumbent upon you to contact us before the meeting took place.
Th'"lnl, ,,,...,, f,...,.. ,,r-.1,,.. in+r..-r.r+
Thank you for your interest.
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
AR003544
RFP Questions.
From Smith, Mike (GI Industries)
To Rod Cordova
Date 2020/08/06 14:26
Subject: RFP Questions.
Attachments: TO Questions.docx
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Rod,
Attached is our first round of questions.
Sincerely.
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.
Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.
AR003545
-
-
CITY OF THOUSAND OAKS RFP QUESTIONS
1. RFP, p. 25, Section B.4.(iii). Notice of Violation Disclosure. Is there a geographic limit to this disclosure? Given that it covers the parent and subsidiaries, this could involve matters unrelated to the local operation providing services.
2. RFP, p. 26, Section C.2. Letter from Bank. Would a letter from proposer’s publicly traded parent that it would provide necessary capital satisfy this requirement?
3. RFP, p. 26, Section C.3. Financial statements. Would the audited financial statements of proposer’s publicly traded parent satisfy this requirement?
4. FA, Section 3.12.1. Organics Contamination. Would the City change the organics contamination threshold from 3% to 0% to be consistent with SB 1383 regulations (14 CCR Sections 18982(14) and (55))?
5. FA, Section 8.01.2. Bundled Organics Service. Please clarify the minimum volume required. The current text “weekly trash (garbage plus recycling)” is unclear whether the minimum volume requirement is based on the volume of solid waste only, or the combined volume of solid waste and recycling.
6. FA, Section 8.04.5. Base Commercial Organic Waste Service. Where a customer would require a higher bundled volume of organics service than 32 gallons, can that be provided using either larger carts or bins? Or, can only multiple 32-gallon carts be utilized to meet the bundled volume requirement?
7. FA, Sections 3.06.2 and 3.06.3. Solid Waste Management Fee and Franchise Fee. Both fees are calculated on Gross Revenues. This appears to be different from how the fees are currently calculated, according to the diversion reports you shared. Will the calculation of Franchise and Solid Waste Management Fees differ in the new hauling contract, in that there would be a “fee on a fee”?
8. FA, Section 8.01.1. Commercial Cart Service. Is the reference to commercial cart service appliable only to Recyclable Materials and Organic Waste collection, or was it also intended to apply to Solid Waste collection? If so, are there criteria that would determine whether commercial cart Solid Waste collection was appropriate (such as low generation, space constraints, etc.)? Or, would every commercial customer have the discretion to select Solid Waste cart service regardless of their capacity needs? AR003546
RE: RFP Questions.
From Helen Cox
To [email protected] CordovaRichard TagoreErwin
Date 2020/08/06 14:37
Subject: RE: RFP Questions.
Attachments: image001.jpg, image002.jpg
AR003547
Mike
Thanks for your questions. We will prepare answers and post as an Addendum by the end of next week or as soon thereafter as possible.
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
From: Rod Cordova
Sent: Thursday, August 6, 2020 2:26 PM
To: Helen Cox <[email protected]>
Subject: FW: RFP Questions.
From: Smith, Mike (GI Industries)
Sent: Thursday, August 6, 2020 2:25:47 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Subject: RFP Questions.
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Rod,
Attached is our first round of questions.
Sincerely.
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.
Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.
AR003548
-
II l
-
RE: RFP Questions.
From Helen Cox
To Smith, Mike (GI Industries)Rod CordovaRichard TagoreErwin Date 2020/08/06 14:37
Subject: RE: RFP Questions.
Attachments: image001.jpg, image002.jpg
AR003549
-
Mike
Thanks for your questions. We will prepare answers and post as an Addendum by the end of next week or as soon thereafter as possible.
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
From: Rod Cordova
Sent: Thursday, August 6, 2020 2:26 PM
To: Helen Cox <[email protected]>
Subject: FW: RFP Questions.
From: Smith, Mike (GI Industries)
Sent: Thursday, August 6, 2020 2:25:47 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Subject: RFP Questions.
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Rod,
Attached is our first round of questions.
Sincerely.
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.
Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.
AR003550
-
II l
-
AR003551
RE: Solid M'aste Pre-proposal meeting - City of Thousand Oaks From Adan Chocano, Sergio
To Helen Cox
Date 2020/08/07 00:14
Subject:
Attachments:
RE: Solid iWaste Pre-proposal meeting- City of Thousand Oaks
imageOOl .png, image002.jpg, image003.jpg, image004.jpg CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good morning Helen Cox,
Thank you very much for the clarification.
We will do so
Best regards
I Adan Chocano. Sergio I
I International Business Development I URBASER, S. A. I I Camino de las Hormigueras. 171 I 28031 Madrid I ESPANA I I 'it (+34) 628 981 785 I www.urbaser.es I
- ~w~=r~G~::,ALS
lNecesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible {https://www.urbaser.com/sosten ibi lidad/)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals (bttps·//www urbaser com/en/sustainability/)
De: Helen Cox [mailto:[email protected]]
Enviado el: jueves, 6 de agosto de 2020 18:50
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Asunto: RE: Solid Waste Pre-proposal meeting- City of Thousand Oaks Dear Mr Adan Chocano,
As I stated in my previous ema i I, if Urbaser wants to be pa rt of this process, they can do so as a listed subcontractor to one of the companies that attended the mandatory pre-proposal meeting and that company submits as a Proposer. Urbaser and the lead Proposer are free to make their own arrangements for warranties, bonds etc. between themselves.
Sincerely,
Helen Cox
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.ore/publicworks
AR003552
From: Adan Chocano, Sergio [mai1to:[email protected]
Sent: Wednesday, August 5, 2020 1:20 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Subject: RE: Solid Waste Pre-proposal meeting- City of Thousand Oaks CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much again for your email. Please let me kindly ask you again for the option of setting up a joint venture (or even a SPV)between Urbaser and a local company (that attended the teleconference), which will be the proposer. This way subcontractors are avoided and Urbaser can participate in warranties, performance bonds and supply its references (expertise). Would this option be acceptable? Or on the other hand Urbaser can only participate as subcontractor? I kindly ask you to reconsider Urbaser as bidder. I could not attend the meeting since I did not receive the invitation. I acted in good faith sending signed form A as requested and I received confirmation from Mr Rod Cordova, and I do not know why Urbaser IT blocked the invitation email. I know it was my fault not to write you before, but I never thought the invitation was going to be blocked. Therefore, I would like you to know that my aim was always to attend the meeting, but due to a fact out of my control I couldn't, and I know the invitation was sent on time from you. Thus, I beg you to reconsider Urbaser, we will not bid alone, our aim is to bid together in JV with a local company, as explained above
Thank you very much in advance
Best regards
I Adan Chocano, Sergio I
I International Business Development I URBASER, S. A. I I Camino de las Hormigueras. 171 I 28031 Madrid I ESPANA I I 'Ir (+34) 628 981 785 I www.urbaser.es. I
- ~w~=r~Ga:1ALS
iNecesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible {https://www.urbaser.com/sosten ibilidad/)
Do you really need to print this email? URBASER, committed to the Sustainable Development Goals {https://www.urbaser.com/en/susta inability/)
De: Helen Cox [mailto:[email protected]
Enviado el: miercoles, 5 de agosto de 2020 16:33
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]>; Richard Tagore-Erwin <[email protected]> Asunto: RE: Solid Waste Pre-proposal meeting - City of Thousand Oaks Dear Mr Adan Chocano
Thanks for your email. Yes, you are eligible to be a subcontractor (or sub-proposer) on another AR003553
company's proposal if that company attended the pre-proposal meeting. There can only be one primary proposer but sub-contractors are permitted provided they are listed in the proposal and subsequently approved by the City.
Thanks
Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.24711 toaks.ore/publicworks
From: Adan Chocano, Sergio [mailto:[email protected]
Sent: Wednesday, August 5, 2020 12:09 AM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <RCordova@toa ks.ore>
Subject: RE: Solid Waste Pre-proposal meeting- City of Thousand Oaks CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Helen Cox,
Thank you very much for the updating. I contacted my IT department for the email, and as you say, the email arrived at company server, but I do not know why it was blocked (more than 100 emails were blocked) and not delivered to my account; this is a pity since, as you told me, Urbaser is not allowed to submit any proposa I by its own.
My question is if we could bid together with another company that attended the preproposal teleconference. We are in touch with one specific company for bidding this project and others in California, and hopefully we will reach an agreement soon. I am wondering if Urbaser together with this local company could submit a proposal under a JV or similar.
I hope this is possible, but I prefer to ask you before moving ahead. Urbaser is very interested in bidding Thousand Oaks since we are sure we can provide an interesting proposal and apply our know how acquired worldwide, increasing at the same time our current presence in California.
I look forward to hearing from you
Best regards
I Adan Chocano, Sergio I
I International Business Development I URBASER, S. A I
I Camino de las Hormigueras, 171 I 28031 Madrid I ESPANA I I 'Ir (+34) 628 981 785 I www.urbaser.es I
~ ~ SUSTAINABLE G ~~'iALS DEVELOPMENT ~a
,!.Necesitas imprimir este email? URBASER, comprometido con los Objetivos de Desarrollo Sostenible {https://www.urbaser.com/sosten ibi lidad/l
nn """ r<>:>lh, n<><>rl tn nrint thic <>rn:>il? I IRRl'i,ICR rnmmitt<>rl tn th<> <::11ct:>in:>hl<> n<>H<>lnnm,:,nt (.;n;,lc Do you really need to print this email? URBASER, committed to the Sustainable Development Goals (https://www.urbaser.com/en/sustainability/)
De: Helen Cox [mailto:[email protected]]
Enviado el: lunes, 3 de agosto de 2020 22:54
Para: Adan Chocano, Sergio <[email protected]>
CC: Rod Cordova <[email protected]>
Asunto: Solid Waste Pre-proposal meeting - City of Thousand Oaks Dear Mr Adan
I regret to inform you that you will not be eligible to submit a proposal in response to the RFP issued by the City of Thousand Oaks for Solid Waste Collection Services. The RFP clearly states the following:
A mandatory pre-proposal meeting will be conducted on Thursday, July 30, 2020, starting at 2:00 p.m. PT and concluding at 3:00 p.m. PT via a Tele-Communication Conference Call. Proposers are required to attend the pre-proposal meeting to be eligible to submit a proposal. The Proposer must complete and submit Form A – Communication Protocol, located in Section D of this RFP, via email to Rod Cordova: [email protected] by July 29, 2020 no later than 2:00 p.m.
PT in order to receive the call-in information to participate in the mandatory pre-proposal call. The City will send out an invitation for the call by 5:00 p.m. PT on July 29, 2020. Attendance on the call is limited to no more than five representatives of each Proposer.
Any Proposer who fails to attend the Mandatory Pre-Proposal Tele-Communication Conference Call shall be deemed non-responsive, and their proposal shall not be considered for award.
Decisions on these matters by the City shall be final.
You were emailed an invitation to this meeting (see attached) and our records show that this message was received. If, for any reason you had not received this invitation, it was incumbent upon you to contact us before the meeting took place.
Thank you for your interest.
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de AR003554
-
-
su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
Este correo electrónico está sujeto a secreto profesional, es confidencial y para uso exclusivo de su destinatario. Si usted lo ha recibido por error, le rogamos que lo notifique al remitente y lo borre de su sistema inmediatamente. No debe, directa o indirectamente, usar, revelar, distribuir, imprimir o copiar su contenido si no es usted el destinatario. La recogida y el tratamiento de datos personales por parte de Urbaser estará sometida a nuestra Política de Privacidad (https://www.urbaser.com/politica-de-privacidad/). This email is subject to professional secrecy.
It is confidential and for the exclusive use of its addressee. If you have received it in error, please notify the sender and destroy the message immediately. Any use, any form of reproduction, dissemination, copying, disclosure, modification, distribution and/or publication of this e-mail message or its attachments other than by its intended recipient is strictly prohibited by the sender. The collection and processing of personal data by Urbaser is subject to our Privacy Policy (https://www.urbaser.com/en/privacy-policy/).
AR003555
AR003556
From: Daniel Harrison
Sent: Thursday, August 20, 2020 4:29:34 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Subject: Solid Waste RFP questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe .
Good Afternoon Rod,
Attached is a list of questions we have concerning the solid waste RFP for the City of Thousand Oaks.
Thanks
V~1-la-rv[M)-n,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
AR003557
E.J. Harrison & Sons, Inc.
August 20, 2020
Submitted via electronic mail only: [email protected]
Rod Cordova
Assistant Analyst
City of Thousand Oaks
2100 Thousand Oaks Blvd.
Thousand Oaks, California 91362
RE: Residential and Commercial Solid Waste, Recyclable
Materials and Organic Waste Collection Services
Dear Mr. Cordova,
We have the following questions regarding the abovementioned RFP for collection services.
1. Would the City consider "like new" carts for the collection service program, given the tight timelines between contract execution and commencement of the agreement? Would the
City be open to considering this in the Base, or Alternative proposal?
2. Would the City consider "like new" trucks for the collection service program, given the tight timelines between contract execution and start date of the agreement? Would the City be open to considering this in the Base, or Alternative proposal?
3. Is it the City's expectation that new organic programs will be rolled-out at the start of the Collection Program, or would it consider phasing in these programs over time?
Thank you for your response on these questions.
Sincerely,
E.J. Harrison & Sons, Inc.
\/ l _/ . .-':/i . /,,. ... ~\ ·1
\l ' I '-0',: \,_...- ' I ~ . ,1
Daniel Harrison
Contract Manager
Post Office Box 4009 - Ventura, California 93007 - (800) 41.TRASH (t) - (805) 659.9656 (f) - www.ejharrison.com AR003558
Solid Waste RFP questions
From Daniel Harrison
To Rod Cordova
Date 2020/08/20 1 7: 1 9
Subject:
Attachments:
Solid Waste RFP questions
image00l .gif, image002.png, 2020-08-20 LETR City - Elli RFP Questions.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Afternoon Rod,
Attached is a list of questions we have concerning the solid waste RFP for the City of Thousand Oaks.
Thanks
V~ff.ary~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
AR003559
E.J. Harrison & Sons, Inc.
August 20, 2020
Submitted via electronic mail only: [email protected]
Rod Cordova
Assistant Analyst
City of Thousand Oaks
2100 Thousand Oaks Blvd.
Thousand Oaks, California 91362
RE: Residential and Commercial Solid Waste, Recyclable
Materials and Organic Waste Collection Services
Dear Mr. Cordova,
We have the following questions regarding the abovementioned RFP for collection services.
1. Would the City consider "like new" carts for the collection service program, given the tight timelines between contract execution and commencement of the agreement? Would the
City be open to considering this in the Base, or Alternative proposal?
2. Would the City consider "like new" trucks for the collection service program, given the tight timelines between contract execution and start date of the agreement? Would the City be open to considering this in the Base, or Alternative proposal?
3. Is it the City's expectation that new organic programs will be rolled-out at the start of the Collection Program, or would it consider phasing in these programs over time?
Thank you for your response on these questions.
Sincerely,
E.J. Harrison & Sons, Inc.
/,...\ ] ·1 \i l / //i . ,/ ;;J,J_/ b,:- 1i__./ .,.... i.;:- . 1>(_ ..., I ~
Daniel Harrison
Contract Manager
Post Office Box 4009 - Ventura, California 93007 - (800) 41.TRASH (t) - (805) 659.9656 (f) - www.ejharrison.com Re: Solid Waste RFP questions
From Rod Cordova
To Daniel HarrisonHelen CoxRichard TagoreErwin
Date 2020/08/24 09:46
Subject: Re: Solid Waste RFP questions
Attachments: image001.gif, image002.png
AR003560
-
-
AR003561
Danny,
Your questions have been recieved. Per RFP protocol, responses will be generated and distributed to all eligible proposers via addenda as soon as possible.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.ore/publicworks
.___________.I □ ~Please consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, August 20, 2020 4:29 PM
To: Rod Cordova <[email protected]>
Subject: Solid Waste RFP questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Afternoon Rod,
Attached is a list of questions we have concerning the solid waste RFP for the City of Thousand Oaks.
Thanks
v~ "tf.ary~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
Re: Solid Waste RFP questions
From Rod Cordova
To Daniel HarrisonHelen CoxRichard TagoreErwin
Date 2020/08/24 09:52
Subject: Re: Solid Waste RFP questions
Attachments: image001.gif, image002.png
AR003562
-
-
AR003563
Hi Danny,
Your questions have been received. Per RFP protocol, responses will be generated and distributed to all eligible proposers via addendum as soon as possible.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.ore/publicworks
.___________.I □ ~Please consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, August 20, 2020 4:29 PM
To: Rod Cordova <[email protected]>
Subject: Solid Waste RFP questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Afternoon Rod,
Attached is a list of questions we have concerning the solid waste RFP for the City of Thousand Oaks.
Thanks
v~ "tf.ary~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
Second set of questions.
From Smith, Mike (GI Industries)
To Rod Cordova
Date 2020/08/26 13:24
Subject: Second set of questions.
Attachments: TO Questions Set 2.docx
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Rod,
Second set of questions.
Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.
Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.
AR003564
-
-
Section 8.01.2 Bundled Service
Does the requirement for “the equivalent volume of recycling” and ”one (1) 32-Gallon Organic Waste Cart per 2 cu yd of weekly trash” at no additional cost refer to container capacity of Recycling and Organics bins compared to container capacity of Garbage Bins at a given customer, or does it refer to the yards per week of Recycling and Organics service compared to the yards per week of Garbage (or combined Garbage and Recycling) service? Does the requirement for “one (1) 32-Gallon Organics Waste Cart per 2 cu yd of weekly trash” mean that one (1) 32-Gallon Organic Waste cart must be provided for every 2 cubic yards of weekly service but not necessarily serviced per every 2 cubic yards of weekly service or does it mean that at least one (1) 32-Gallon Organics Waste cart must be serviced weekly for every 2 cubic yards of weekly trash serviced? There might be many customers that have two (2) or more cubic yards of weekly trash service but that do not generate enough organics waste to fill one (1) 32-Gallon Organic Waste Cart per every two (2) cubic yards of weekly trash service.
AR003565
Re: Second set of questions.
From Rod Cordova
To Helen Cox, Smith, Mike (GI Industries)Richard TagoreErwin Date 2020/08/26 14:42
Subject: Re: Second set of questions.
AR003566
-
Thanks Mike, your questions have been received. A response will be distributed by addendum as soon as possible.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Smith, Mike (GI Industries) <[email protected]>
Sent: Wednesday, August 26, 2020 1:23 PM
To: Rod Cordova <[email protected]>
Subject: Second set of questions.
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Rod,
Second set of questions.
Sincerely,
Michael E. Smith
Director of Operations
Ventura/Santa Barbara
[email protected]
Waste Management
195 W Los Angeles Ave.
Simi Valley, CA 93065
Tel 805 955 4301
Cell 805 432 0707
Recycling is a good thing. Please recycle any printed emails.
AR003567
-
-
AR003568
Contact Name change for Republic Services
From Aguilar, Francella
To
Date
Subject:
Attachments:
Voss, BrianCannon, David, Helen CoxRod
Cordova
2020/09/02 17:55
Contact Name change for Republic Services
image00l.jpg
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Helen,
Republic Services would like to change the point of contact for the City's RFP for Waste Services from David Cannon to Brian Voss. Below is Brian's information:
Brian Voss
ervices.com
ell
We apologize for the inconvenience, please feel free to contact me with any questions.
Francella Aguilar
Municipal Relationship Manager
9200 Glenoaks Blvd
Sun Valley, CA 91352
e [email protected]
o 562. 755. 7350
w RepublicServices.com
t!J:.~ REPUBUC a,,,~ SERVfCES
We'I I handle it from here~
AR003569
Re: Athens Questions
From
To
Date
Subject:
Attachments:
Robert & Gary,
Rod Cordova
Gary Clifford, Gary CliffordHelen Cox, Robert Zaratsian, Robert Zaratsian
2020/09/03 15:27
Re: Athens Questions
Thousand Oaks RFP Questions 081420.docx, Thousand Oaks RFP Questions_082820.docx, Thousand Oaks RFP Questions_090220.docx I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
[
~ Please consider □ the environment before printing this e-mail From: Robert Zaratsian
Sent: Thursday, September 3, 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
AR003570
City of Thousand Oaks
RFP Questions and Comments
1. Please provide sweeping service collection data:
a. Total monthly curb miles to sweep?
b. Total annual tons collected from sweeping debris.
2. Do current hauler(s) received permission to commingle collection services with other jurisdictions? If so, which collected material type is commingled with other jurisdiction collections services?
3. How many tons of Christmas tree was collected last year?
4. Provide historical annual tonnage data for On-Call Bulky Waste collections?
5. Provide historical tonnage data for the twice a year free landfill drop off events?
6. Does the provided tonnage collection data include the tons collected from Conejo Valley Unified School District and Cal Lutheran University?
7. Does the commercial bin service recipients table on page 9 include the service levels provided at the schools located in the Conejo Valley Unified and Cal Lutheran University? If not, can you provide the services levels by school?
8. Do the current hauler(s) utilize split collection vehicles to service the City? AR003571
City of Thousand Oaks
RFP Questions and Comments - 08/28/20
1. Please provide hazardous waste collection data by material type and weight for the most recent calendar year?
2. Can you provide a separate commercial and multi-family bin service recipient tables (page #9)?
3. Is "Edible Food Recovery" considered part of the Sustainability and Compliance Plan seeing that is related to SB 1383 compliance?
4. As it pertains to "TABLE 5. PROPOSAL SECTIONS AND NUMBERING," where would we place our response to "18.09. Edible Food Recovery?"
5. Maximum Service Rates Excel spreadsheet file: Worksheet description skips from letter "D.) Comm 2022 Rates" to "F.) Addtl Services", is "E.)" skipped deliberately? AR003572
City of Thousand Oaks
RFP Questions and Comments - 09/02/20
1. Please provide Commercial/Multi-family dwelling (MFD) account list by service levels. Please include the total number of containers.
2. Does the data on Table 1 and 2 (Residential Service Recipient Data) on page 7 of the RFP reflect the total number of customer carts or total number of single family dwellings (SFD)?
3. In a bundle service rate scenario in which the customer reduces the recycling service frequency less than the solid waste collection, is the customer rate discounted for the reduced recycling frequency?
Possible Spam Questions
From Gary Clifford
To Cesar Torres, Rod CordovaRobert
Zaratsian
Date 2020/09/03 15:34
Subject: Possible Spam Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Morning sir.
Athens Services has submitted two rounds of questions. We just want to confirm you have received them and that they are under submission. Thank You.
Gary
Gary Clifford | Executive Vice President
Athens Services Salt Lake Office | 15045 Salt Lake Ave | City of Industry, CA 91746 Office (626) 934-4619 | Cell (626) 705-6919
Email [email protected]
AR003573
-
-
Possible Spam TO Questions from Athens
From Robert Zaratsian
To Rod Cordova
Date 2020/09/03 15:35
Subject: Possible Spam TO Questions from Athens
Attachments: Thousand Oaks RFP Questions_090220.docx, Thousand Oaks RFP Questions_081420.docx, Thousand Oaks RFP Questions_082820.docx CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
AR003574
-
-
-
City of Thousand Oaks
RFP Questions and Comments – 09/02/20
1. Please provide Commercial/Multi-family dwelling (MFD) account list by service levels. Please include the total number of containers.
2. Does the data on Table 1 and 2 (Residential Service Recipient Data) on page 7 of the RFP reflect the total number of customer carts or total number of single family dwellings (SFD)?
3. In a bundle service rate scenario in which the customer reduces the recycling service frequency less than the solid waste collection, is the customer rate discounted for the reduced recycling frequency?
AR003575
City of Thousand Oaks
RFP Questions and Comments
1. Please provide sweeping service collection data:
a. Total monthly curb miles to sweep?
b. Total annual tons collected from sweeping debris.
2. Do current hauler(s) received permission to commingle collection services with other jurisdictions? If so, which collected material type is commingled with other jurisdiction collections services?
3. How many tons of Christmas tree was collected last year?
4. Provide historical annual tonnage data for On-Call Bulky Waste collections?
5. Provide historical tonnage data for the twice a year free landfill drop off events?
6. Does the provided tonnage collection data include the tons collected from Conejo Valley Unified School District and Cal Lutheran University?
7. Does the commercial bin service recipients table on page 9 include the service levels provided at the schools located in the Conejo Valley Unified and Cal Lutheran University? If not, can you provide the services levels by school?
8. Do the current hauler(s) utilize split collection vehicles to service the City? AR003576
City of Thousand Oaks
RFP Questions and Comments – 08/28/20
1. Please provide hazardous waste collection data by material type and weight for the most recent calendar year?
2. Can you provide a separate commercial and multi-family bin service recipient tables (page #9)?
3. Is “Edible Food Recovery” considered part of the Sustainability and Compliance Plan seeing that is related to SB 1383 compliance?
4. As it pertains to “TABLE 5. PROPOSAL SECTIONS AND NUMBERING,” where would we place our response to “18.09. Edible Food Recovery?”
5. Maximum Service Rates Excel spreadsheet file: Worksheet description skips from letter “D.) Comm 2022 Rates” to “F.) Addtl Services”, is “E.)” skipped deliberately? AR003577
Possible Spam FW: Questions
From Robert Zaratsian
To Cesar TorresGary Clifford, Helen
Cox
Date 2020/09/03 15:36
Subject: Possible Spam FW: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
My apologies for the inconvenience, we would like to confirm if the City has received our last two rounds of submitted questions for the Residential/Commercial collection RFP.
Thank you,
Robert
From: Gary Clifford <[email protected]>
Sent: Monday, August 31, 2020 12:01 PM
To: [email protected]
Cc: Robert Zaratsian <[email protected]>; Cesar Torres <[email protected]> Subject: Questions
Good Morning sir.
Athens Services has submitted two rounds of questions. We just want to confirm you have received them and that they are under submission. Thank You.
Gary
Gary Clifford | Executive Vice President
Athens Services Salt Lake Office | 15045 Salt Lake Ave | City of Industry, CA 91746 Office (626) 934-4619 | Cell (626) 705-6919
Email [email protected]
AR003578
-
-
AR003579
RE: Athens Questions
From
To
Date
Subject:
Robert Zaratsian
Gary CliffordHelen Cox, Rod Cordova, Robert Zaratsian
2020/09/03 15 :36
RE: Athens Questions
AR003580
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you Rod for your help.
From: Rod Cordova <[email protected]>
Sent: Thursday, September 3, 2020 3:33 PM
To: Robert Zaratsian
Gary Clifford
Cc: Helen Cox< ox toa s.org>
Gary Clifford <[email protected]>;
Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Re: Athens Questions
Robert & Gary,
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.org/publicworks
~ Please consider the environment before printing this e-mail From: Robert Zaratsian
Sent: Thursday, September 3, 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
AR003581
Re: Athens Questions
From
To
Date
Subject:
Gary Clifford
Gary CliffordHelen Cox, Rod CordovaRobert ZaratsianRobert Zaratsian
2020/09/03 15:39
Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you
On Thu, Sep 3, 2020 at 3:28 PM Rod Cordova <[email protected]> wrote:
Robert & Gary,
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
AR003582
Again, sorry for the trouble and confusion.
Thank you,
Rod Cordova
Assistant Analyst
AR003583
Public Works Department
805.449.24681 toaks .org/publ icworks
[ _J[l
~Please
consider the environment before printing this e-mail
AR003584
From: Robert Zaratsian
Sent: Thursday, September 3, 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
AR003585
Gary Clifford
Adjunct
E: P: I lapu.edu
AR003586
Re: Athens Questions
From
To
Date
Subject:
Gary,
Rod Cordova
Gary Clifford, Gary CliffordHelen CoxRobert ZaratsianRobert Zaratsian
2020/09/03 15:50
Re: Athens Questions
IT confirmed that your emails were being blocked as spam. They have corrected the problem to allow email from athenservices.com. When you have a moment, can you please send another email from your Athens address to test?
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
~ Please consider the environment before printing this e-mail From: Gary Clifford
Sent: Thursday, September 3, 2020 3:39 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you
On Thu, Sep 3, 2020 at 3:28 PM Rod Cordova <[email protected]> wrote:
AR003587
Robert & Gary,
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
Thank you,
AR003588
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~Please
1'
~
AR003589
consider the environment before printing this e-mail
From: Robert Zaratsian
Sent: Thursday, September 3, 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
AR003590
Gary Clifford
Ad~
E: - 1 P: I lapu.edu
[ 7
AR003591
Re: Athens Questions
From
To
Date
Subject:
Gary Clifford
Gary CliffordHelen Cox, Rod CordovaRobert ZaratsianRobert Zaratsian
2020/09/03 15:53
Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
This is a test
Gary
From: Rod Cordova <[email protected]>
Sent: Thursday, September 3, 2020 3:50:53 PM
To: Gary Clifford
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: [EXTERNAL] Re: Athens Questions
Gary,
IT confirmed that your emails were being blocked as spam. They have corrected the problem to allow email from athenservices.com. When you have a moment, can you please send another email from your Athens address to test?
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
[
~ Please consider □ the environment before printing this e-mail From: Gary Clifford
Sent: Thursday, September 3, 2020 3:39 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless vou recognize the sender and know the content is safe.
AR003592
,-- •---o• ••-- - • • ---•A --• -• • - • •• • - • •-, .. ---••--• • - • ---• -•----------------- Thank.you
On Thu, Sep 3, 2020 at 3:28 PM Rod Cordova <[email protected]> wrote:
Robert & Gary,
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
AR003593
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
AR003594
.J.JPlease
consider the environment before printing this e-mail
From: Robert Zaratsian
Sent: Thursday, September 3, 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subiect: Athens Questions
AR003595
-----~----. ·-· ·- · ·- ------·- · ·-
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Gary Clifford
Adjunct
E: I P: I lapu.edu
]
RE: Questions
From Helen Cox
To Cesar TorresGary Clifford, Robert
Zaratsian
Date 2020/09/03 16:13
Subject: RE: Questions
Hi Robert,
Rod called me about this a little while ago. It turns out that the City’s new firewall was blocking your emails. Many apologies. It has now been fixed. We now have 3 rounds of questions from Athens that we will work to address asap and get responses back to you next week. Thanks Helen
From: Robert Zaratsian [mailto:[email protected]] Sent: Tuesday, September 1, 2020 3:28 PM
To: Helen Cox <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: Possible Spam FW: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
My apologies for the inconvenience, we would like to confirm if the City has received our last two rounds of submitted questions for the Residential/Commercial collection RFP.
Thank you,
Robert
From: Gary Clifford <[email protected]>
Sent: Monday, August 31, 2020 12:01 PM
To: [email protected]
Cc: Robert Zaratsian <[email protected]>; Cesar Torres <[email protected]> Subject: Questions
Good Morning sir.
Athens Services has submitted two rounds of questions. We just want to confirm you have received them and that they are under submission. Thank You.
Gary
Gary Clifford | Executive Vice President
Athens Services Salt Lake Office | 15045 Salt Lake Ave | City of Industry, CA 91746 Office (626) 934-4619 | Cell (626) 705-6919
Email [email protected]
AR003596
-
I I
-
-
AR003597
Re: Athens Questions
From
To
Date
Subject:
Received
Rod Cordova
Assistant Analyst
Rod Cordova
Gary Clifford, Gary CliffordHelen CoxRobert ZaratsianRobert Zaratsian
2020/09/03 16:22
Re: Athens Questions
Public Works Department
805.449.2468 1 toaks.org/publicworks
~ Please consider the environment before printing this e-mai l From: Gary Clifford <[email protected]>
Sent: Thursday, September 3, 2020 3:53 PM
To: Rod Cordova <[email protected]>; Gary Clifford
Cc: Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
This is a test
Gary
From: Rod Cordova <[email protected]>
Sent: Thursday, September 3, 2020 3:50:53 PM
To: Gary Clifford
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: [EXTERNAL] Re: Athens Questions
Gary,
IT confirmed that your emails were being blocked as spam. They have corrected the problem to allow email from athenservices.com. When you have a moment, can you please send another email from your Athens address to test?
Thank you,
AR003598
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.org/publicworks
~ Please consider the environment before printing this e-mail From: Gary Clifford
Sent: Thursday, September 3, 2020 3:39 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you
On Thu, Sep 3, 2020 at 3:28 PM Rod Cordova <[email protected]> wrote:
Robert & Gary,
AR003599
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
Thank you,
AR003600
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
~Please
consider the environment before printing this e-mail
AR003601
From: Robert Zaratsian
Sent: Thursday, September 3, 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
CAUTION : Th is email originated from outside of the organ ization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
AR003602
Gary Clifford
A.
E: P: I lapu.edu
[ 7
AR003603
RE: Athens Questions
From Robert Zaratsian
To Rod Cordova
Date 2020/09/11 08:58
Subject: RE: Athens Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
Hope all is well. I am following up to see if any of the questions were answered? Thank you
From: Rod Cordova <[email protected]>
Sent: Thursday, September 3, 2020 3:51 PM
To: Gary Clifford
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: [EXTERNAL] Re: Athens Questions
Gary,
IT confirmed that your emails were being blocked as spam. They have corrected the problem to allow email from athenservices.com. When you have a moment, can you please send another email from your Athens address to test?
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
~ Please consider the environment before printing this e-mail From: Gary Clifford
Sent: Thursday, September 3, 2020 3:39 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
AR003604
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you
On Thu, Sep 3, 2020 at 3:28 PM Rod Cordova <[email protected]> wrote:
Robert & Gary,
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week. r __ . ._ _ , _ _ 1_ 1 _ - - - r - . - -
AR003605
Again, sorry ror me uouo1e ana conrus,on.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/oublicworks
AR003606
~Please
consider the environment before printing this e-mail
From: Robert Zaratsian
Sent: Thursday, September 3, 2020 2:21 PM
AR003607
To: Rod Cordova <RCordova @toaks.org>
Subject: Athens Questions
CAUTION: This email ori ginated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
RE: Questions
From Robert Zaratsian
To Helen Cox
Date 2020/09/11 09:51
Subject: RE: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
Hope all is well. I am following up to see if any of Athens questions were answered? Thank you for your help in advance.
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
From: Helen Cox <[email protected]>
Sent: Thursday, September 3, 2020 4:14 PM
To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: [EXTERNAL] RE: Questions
Hi Robert,
Rod called me about this a little while ago. It turns out that the City’s new firewall was blocking your emails. Many apologies. It has now been fixed. We now have 3 rounds of questions from Athens that we will work to address asap and get responses back to you next week. Thanks Helen
From: Robert Zaratsian [mailto:[email protected]] Sent: Tuesday, September 1, 2020 3:28 PM
To: Helen Cox <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: Possible Spam FW: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
My apologies for the inconvenience, we would like to confirm if the City has received our last two rounds of submitted questions for the Residential/Commercial collection RFP.
AR003608
-
-
-
I I
rounds of submitted questions for the Residential/Commercial collection RFP.
Thank you,
Robert
From: Gary Clifford <[email protected]>
Sent: Monday, August 31, 2020 12:01 PM
To: [email protected]
Cc: Robert Zaratsian <[email protected]>; Cesar Torres <[email protected]> Subject: Questions
Good Morning sir.
Athens Services has submitted two rounds of questions. We just want to confirm you have received them and that they are under submission. Thank You.
Gary
Gary Clifford | Executive Vice President
Athens Services Salt Lake Office | 15045 Salt Lake Ave | City of Industry, CA 91746 Office (626) 934-4619 | Cell (626) 705-6919
Email [email protected]
AR003609
-
-
RE: Questions
From Helen Cox
To Robert Zaratsian
Date 2020/09/11 10:43
Subject: RE: Questions
Hi Robert,
Yes. We answered your questions in a new Addendum which we just posted to the procureware site this morning. Please download the Addendum # 3. There are also 2 attachments (data) to download.
Please let me know if you encounter any problems. Thanks Helen
From: Robert Zaratsian [mailto:[email protected]] Sent: Friday, September 11, 2020 9:52 AM
To: Helen Cox <[email protected]>
Subject: RE: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
Hope all is well. I am following up to see if any of Athens questions were answered? Thank you for your help in advance.
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
From: Helen Cox <[email protected]>
Sent: Thursday, September 3, 2020 4:14 PM
To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: [EXTERNAL] RE: Questions
Hi Robert,
Rod called me about this a little while ago. It turns out that the City’s new firewall was blocking your emails. Many apologies. It has now been fixed. We now have 3 rounds of questions from Athens that we will work to address asap and get responses back to you next week. Thanks Helen
From: Robert Zaratsian [mailto:[email protected]] Sent: Tuesday, September 1, 2020 3:28 PM
AR003610
I I
-
-
-
Sent: Tuesday, September 1, 2020 3:28 PM
To: Helen Cox <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: Possible Spam FW: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
My apologies for the inconvenience, we would like to confirm if the City has received our last two rounds of submitted questions for the Residential/Commercial collection RFP.
Thank you,
Robert
From: Gary Clifford <[email protected]>
Sent: Monday, August 31, 2020 12:01 PM
To: [email protected]
Cc: Robert Zaratsian <[email protected]>; Cesar Torres <[email protected]> Subject: Questions
Good Morning sir.
Athens Services has submitted two rounds of questions. We just want to confirm you have received them and that they are under submission. Thank You.
Gary
Gary Clifford | Executive Vice President
Athens Services Salt Lake Office | 15045 Salt Lake Ave | City of Industry, CA 91746 Office (626) 934-4619 | Cell (626) 705-6919
Email [email protected]
AR003611
I I
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-
RE: Questions
From Robert Zaratsian
To Helen Cox
Date 2020/09/11 10:45
Subject: RE: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you Helen. I got all off the information. Have a great weekend.
From: Helen Cox <[email protected]>
Sent: Friday, September 11, 2020 10:43 AM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] RE: Questions
Hi Robert,
Yes. We answered your questions in a new Addendum which we just posted to the procureware site this morning. Please download the Addendum # 3. There are also 2 attachments (data) to download.
Please let me know if you encounter any problems. Thanks Helen
From: Robert Zaratsian [mailto:[email protected]] Sent: Friday, September 11, 2020 9:52 AM
To: Helen Cox <[email protected]>
Subject: RE: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
Hope all is well. I am following up to see if any of Athens questions were answered? Thank you for your help in advance.
Robert
Robert Zaratsian
Athens Services LA North Office | 12303 Montague St | Pacoima, CA 91331 Office (626) 855-7283 | Cell (626) 705-7157
Email [email protected]
From: Helen Cox <[email protected]>
AR003612
I I
-
-
From: Helen Cox <[email protected]>
Sent: Thursday, September 3, 2020 4:14 PM
To: Robert Zaratsian <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: [EXTERNAL] RE: Questions
Hi Robert,
Rod called me about this a little while ago. It turns out that the City’s new firewall was blocking your emails. Many apologies. It has now been fixed. We now have 3 rounds of questions from Athens that we will work to address asap and get responses back to you next week. Thanks Helen
From: Robert Zaratsian [mailto:[email protected]] Sent: Tuesday, September 1, 2020 3:28 PM
To: Helen Cox <[email protected]>
Cc: Gary Clifford <[email protected]>; Cesar Torres <[email protected]> Subject: Possible Spam FW: Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Helen,
My apologies for the inconvenience, we would like to confirm if the City has received our last two rounds of submitted questions for the Residential/Commercial collection RFP.
Thank you,
Robert
From: Gary Clifford <[email protected]>
Sent: Monday, August 31, 2020 12:01 PM
To: [email protected]
Cc: Robert Zaratsian <[email protected]>; Cesar Torres <[email protected]> Subject: Questions
Good Morning sir.
Athens Services has submitted two rounds of questions. We just want to confirm you have received them and that they are under submission. Thank You.
Gary
Gary Clifford | Executive Vice President
Athens Services Salt Lake Office | 15045 Salt Lake Ave | City of Industry, CA 91746 Office (626) 934-4619 | Cell (626) 705-6919
Email [email protected]
AR003613
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I I
-
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Possible Spam Exclusive Solid Waste Franchise - Bidding Entity From JohnG
To Helen CoxJohn Gasparian, Rod Cordova
Date 2020/09/15 13:51
Subject: Possible Spam Exclusive Solid Waste Franchise - Bidding Entity
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Afternoon Helen & Rod,
I hope you both had a happy & healthy Labor Day Weekend. American Reclamation has been preparing our bid response to the City of Thousand Oaks and we had a question regarding the structure of the bidding entity submitting a proposal. We have submitted proposals in the past in partnership with Urbaser, a global waste management firm. Our intention is to submit our proposal as a joint-venture, if American Reclamation’s attendance at the mandatory pre-bid meeting will be accepted as attendance for the joint-venture.
If not, American Reclamation will submit our proposal as a standalone C Corporation that has been in operation for over 30 years. I wanted to reach out to ensure we are complaint with the requirements and that we do not improperly submit our bid as a joint-venture if that is not acceptable.
Please get back to us at your earliest convenience so we can prepare the proposal accordingly. Thank you both, we look forward to submitting our proposal and servicing the City in a sustainable, efficient manner, should we become one of the selected service providers for the City.
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
AR003614
-
--
-
EY7Jia@J7J RECLAMATION
SOUTH COAST FIBERS
-
--
1111
--
AR003615
Re: Contact Name change for Republic Services
From Rod Cordova
To
Date
Subject:
Attachments:
Voss, BrianCannon, David, Aguilar, Francella, Helen
Cox
2020/09/15 17:22
Re: Contact Name change for Republic Services
image00 1.jpg
Thank you for the update, Francella. We have noted the change on our end. Please be sure to log into your vendor account (Procureware) and update the contact information to ensure that Brian receives any RFP notifications. I cannot access your account to do that.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
rilJ REPUBLIC· tJ.'tJ SEIMCES
We1haridltitlrom hffe'.
~ Please consider □ the environment before printing this e-mail From: Aguilar, Francella <[email protected]> Sent: Wednesday, September 2, 2020 5:09 PM
To: Helen Cox <[email protected]>
Cc: Rod Cordova <[email protected]>; Cannon, David <[email protected]>; Voss, Brian <[email protected]>
Subject: Contact Name change for Republic Services
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Helen,
Republic Services would like to change the point of contact for the City's RFP for Waste Services from David Cannon to Brian Voss. Below is Brian's information:
Brian Voss
· services.com
Cell
We apologize for the inconvenience, please feel free to contact me with any questions.
Francella Aguilar
Municipal Relationship Manager
AR003616
9200 Glenoaks Blvd
Sun Valley, CA 91352
e [email protected]
o 562. 755. 7350
w RepublicServices.com
R ~ 7- REPUBLIC'
~"\\ SERVICES
We'I I handle it from here~
AR003617
Re: Athens Questions
From Rod Cordova
To Robert Zaratsian
Date 2020/09/16 08:36
Subject: Re: Athens Questions
Robert,
Responses to all questions, along with support documents, were distributed via addendum #3 released last Friday 9/11. You should have received a notification? If not, you may login into your vendor account (Procureware) to view the documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~ Please consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Friday, September 11, 2020 8:58 AM
To: Rod Cordova <[email protected]>
Subject: RE: Athens Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
Hope all is well. I am following up to see if any of the questions were answered? Thank you
From: Rod Cordova <[email protected]>
Sent: Thursday, September 3, 2020 3:51 PM
To: Gary Clifford
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: [EXTERNAL] Re: Athens Questions
Gary,
AR003618
IT confirmed that your emails were being blocked as spam. They have corrected the problem to allow email from athenservices.com. When you have a moment, can you please send another email from your Athens address to test?
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
I n ~ Please consider the environment before printing this e-mail From: Gary Clifford
Sent: Thursday, September 3, 2020 3:39 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; H ~=~=~"-'-'-' · ert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you
On Thu, Sep 3, 2020 at 3:28 PM Rod Cordova <[email protected]> wrote:
Robert & Gary,
AR003619
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
Thank you,
AR003620
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
~Please
consider the environment before printing this e-mail
AR003621
From: Robert Zaratsian
Sent: Thursday. September 3. 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
AR003622
AR003623
From: Robert Zaratsian
Sent: Wednesday, September 16, 2020 10:10:59 AM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Subject: RE: Athens Questions
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
Thank you for your response. I was able to get addendum #3.
Robert
From: Rod Cordova <[email protected]>
Sent: Wednesday, September 16, 2020 8:37 AM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Re: Athens Questions
Robert,
Responses to all questions, along with support documents, were distributed via addendum #3 released last Friday 9/11. You should have received a notification? If not, you may login into your vendor account (Procureware) to view the documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
[ ][l ~ Please consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Friday, September 11, 2020 8:58 AM
To: Rod Cordova <[email protected]>
AR003624
--- ··--· --· -·--- -------· ---- ---··-·-·o
Subject: RE: Athens Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. _I Hi Rod,
Hope all is well. I am following up to see if any of the questions were answered? Thank you
From: Rod Cordova <[email protected]>
Sent: Thursday, September 3, 2020 3:51 PM
To: Gary Clifford
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: [EXTERNAL] Re: Athens Questions
Gary,
IT confirmed that your emails were being blocked as spam. They have corrected the problem to allow email from athenservices.com. When you have a moment, can you please send another email from your Athens address to test?
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
L
~ Please consider the environment before printing this e-mail From: Gary Clifford
Sent: Thursday, September 3, 2020 3:39 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments 7 unless you recognize the sender and know the content is safe.
Thank you
AR003625
Un Thu, Sep 3, lUlU at 3:2~ PM Kod Cordova <KCordova(g)toaks.org> wrote:
Robert & Gary,
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
AR003626
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
AR003627
~Please
consider the environment before printing this e-mail
From: Robert Zaratsian 7
Sent: Thursday. September 3. 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
AR003628
I -
CAUTION: This email ori ginated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Gary
Clifford
Adjunct
E: ]'[ i?i IP: I lapu.edu
AR003629
RE: Athens Questions
From Robert Zaratsian
To Rod Cordova
Date 2020/09/16 10: 11
Subject: RE: Athens Questions
Attachments: ~WRD000.jpg
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
Thank you for your response. I was able to get addendum #3.
Robert
From: Rod Cordova <[email protected]>
Sent: Wednesday, September 16, 2020 8:37 AM
To: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Re: Athens Questions
Robert,
Responses to all questions, along with support documents, were distributed via addendum #3 released last Friday 9/11. You should have received a notification? If not, you may login into your vendor account (Procureware) to view the documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
~ Please consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Friday, September 11, 2020 8:58 AM
To: Rod Cordova <[email protected]>
Subject: RE: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
AR003630
Hope all is well. I am following up to see if any of the questions were answered? Thank you
From: Rod Cordova <[email protected]>
Sent: Thursday, September 3, 2020 3:51 PM
To: Gary Clifford
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: [EXTERNAL] Re: Athens Questions
Gary,
IT confirmed that your emails were being blocked as spam. They have corrected the problem to allow email from athenservices.com. When you have a moment, can you please send another email from your Athens address to test?
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
~ Please consider the environment before printing this e-mail From: Gary Clifford
Sent: Thursday, September 3, 2020 3:39 PM
To: Rod Cordova <[email protected]>
Cc: Gary Clifford <[email protected]>; Helen Cox <[email protected]>; Robert Zaratsian <[email protected]>; Robert Zaratsian
Subject: Re: Athens Questions
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. _J Thank you
On Thu, Sep 3, 2020 at 3:28 PM Rod Cordova <[email protected]> wrote:
AR003631
Robert & Gary,
I just want to acknowledge that your questions have been received through your personal email address. I have reached out to our IT department to identify the problem with your Athens address. I will let you know the outcome ASAP. In the meantime, we will prepare a response to your questions and distribute to all proposers via addendum within a week.
Again, sorry for the trouble and confusion.
Thank you,
AR003632
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~Please
AR003633
consider the environment before printing this e-mail
From: Robert Zaratsian
Sent: Thursday. September 3. 2020 2:21 PM
To: Rod Cordova <[email protected]>
Subject: Athens Questions
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
AR003634
Thousand Oaks RFP Questions_091820
From Gary Clifford
To Rod CordovaRobert Zaratsian
Date 2020/09/18 12:40
Subject: Thousand Oaks RFP Questions_091820
Attachments: Thousand Oaks RFP Questions_091820.docx
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Rod,
Here are some additional Athens questions.
Gary
AR003635
-
City of Thousand Oaks
RFP Questions and Comments – 09/18/20
1. Will the City’s Service Area be expressly defined within the Agreement?
2. Breaches triggering Administrative Charges should not be considered “material breaches.” Should “material breach” be changed to “breach” to clarify?
3. Is workers’ compensation minimum limit of $3 million correct? Statutory requirement is $1 million.
4. We are interpreting the intent of this termination provision to trigger only upon the failure or refusal to perform or observe a material term, condition, covenant or obligation under the Agreement. Are provisions subject to modification to clarify this intent?
5. We are interpreting the intent of this termination provision to trigger only with multiple material breaches under per 27.01. Are provisions subject to modification to clarify this intent?
6. Reference to “Section 4.06.3” should instead be “Section 4.09”?
7. Does the City have information on how many catch basin clean outs are typically performed on average per day by the current contractor?
8. Is the CPI (per Section 1.36 of the SWFA), the only index to be used in calculating the Maximum Annual Rates?
AR003636
AR003637
Thousand Oaks Trash Hauling Contract
From
To
Date
Subject:
Suzanne Sommer
Bob Engler
2020/09/ 18 16:51
Thousand Oaks Trash Hauling
Contract
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Councilmember Bob Engler,
I am glad to hear that Thousand Oaks City Council Members voted 5-0 to have our city's trash hauling contract sent to open bid. I and my neighbors are very concerned that a fair bidding process is necessary for quality service and cost control. Competitive bidding process is imperative.
This is evident as we look at the Waste Management Trash services in Los Angeles. Waste Management raised the rates of commercial businesses and private homes. Charging additional fees for services they normally provided. I recently drove through the San Fernando Valley and was appalled at the trash laying in the once beautiful streets. Shopping carts filled with debris, cans scattered outside trash bins, furniture, paper, litter all over. Businesses are charged higher fees and receive poorer service from a company that once provided quality pick up. Higher rates, lower service! Such awards should be limited to a 4-5 year contract with renewal options based on performance. I urge you and Council members to vote accordingly.
Additionally, I recently read that Council approved paying $200,000 for city staff to work with a consultant to write a request for a proposal. Can this be true? Doesn't the City of Thousand Oaks have attorneys on staff to assist with this?
I moved to Thousand Oaks 10 years ago to enjoy this beautiful city and the quality of life it provides.
Thank you for your attention to this very important matter.
Sincerely,
Suzanne Sommer
AR003638
Thousand Oaks Trash Hauling Contract
From
To
Date
Subject:
Suzanne Sommer
Ed Jones
2020/09/ 18 16:54
Thousand Oaks Trash Hauling
Contract
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Councilmember Ed Jones,
I am glad to hear that Thousand Oaks City Council Members voted 5-0 to have our city's trash hauling contract sent to open bid. I and my neighbors are very concerned that a fair bidding process is necessary for quality service and cost control. Competitive bidding process is imperative.
This is evident as we look at the Waste Management Trash services in Los Angeles. Waste Management raised the rates of commercial businesses and private homes. Charging additional fees for services they normally provided. I recently drove through the San Fernando Valley and was appalled at the trash laying in the once beautiful streets. Shopping carts filled with debris, cans scattered outside trash bins, furniture, paper, litter all over. Businesses are charged higher fees and receive poorer service from a company that once provided quality pick up. Higher rates, lower service! Such awards should be limited to a 4-5 year contract with renewal options based on performance. I urge you and Council members to vote accordingly.
Additionally, I recently read that Council approved paying $200,000 for city staff to work with a consultant to write a request for a proposal. Can this be true? Doesn't the City of Thousand Oaks have attorneys on staff to assist with this?
I moved to Thousand Oaks 10 years ago to enjoy this beautiful city and the quality of life it provides.
Thank you for your attention to this very important matter.
Sincerely,
Suzanne Sommer
AR003639
Thousand Oaks Trash Hauling Contract
From
To
Date
Subject:
Suzanne Sommer
Al Adam
2020/09/ 18 16:56
Thousand Oaks Trash Hauling
Contract
CAUTION : This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Mayor Al Adams,
I am glad to hear that Thousand Oaks City Council Members voted 5-0 to have our city's trash hauling contract sent to open bid. I and my neighbors are very concerned that a fair bidding process is necessary for quality service and cost control. Competitive bidding process is imperative.
This is evident as we look at the Waste Management Trash services in Los Angeles. Waste Management raised the rates of commercial businesses and private homes. Charging additional fees for services they normally provided. I recently drove through the San Fernando Valley and was appalled at the trash laying in the once beautiful streets. Shopping carts filled with debris, cans scattered outside trash bins, furniture, paper, litter all over. Businesses are charged higher fees and receive poorer service from a company that once provided quality pick up. Higher rates, lower service! Such awards should be limited to a 4-5 year contract with renewal options based on performance. I urge you and Council members to vote accordingly.
Additionally, I recently read that Council approved paying $200,000 for city staff to work with a consultant to write a request for a proposal. Can this be true? Doesn't the City of Thousand Oaks have attorneys on staff to assist with this?
I moved to Thousand Oaks 10 years ago to enjoy this beautiful city and the quality of life it provides.
Thank you for your attention to this very important matter.
Sincerely,
Suzanne Sommer
AR003640
Re: Thousand Oaks Trash Hauling Contract
From Bob Engler
To
Date
Subject:
Hello Suzanne,
Suzanne Sommer
2020/09/21 13:12
Re: Thousand Oaks Trash Hauling
Contract
Nice to hear from you, Suzanne.
I agree with you that with a franchise that is as large as this it is important to put it out to a bid process. This is the way we can help ensure that the citizens receive the best price for the service contracted. To my knowledge actively seeking a bid has never happened before in the our relationship with solid waste disposal and recycling. This particular time around there have been several recent mandates from the State to reduce landfill tonnage and to increase the recycling of materials, especially organic waste, which has complicated the landscape.
Given the multi million dollar per year cost to the citizens we felt that to hire a consultant for a total of $200,000 was prudent as we were able to bring in someone more familiar with the waste industry than our in house people who do not have that expertise. The 200,000 is amortized over the proposed 15 term of the contract and will be covered by the company winning the bid. The longer the term of the franchise the more the contract terms will give us the ability to leverage that term to get the best deal for the citizens given the size of the overall franchise to the trash haulers over that time. And as with all the contracts that I've seen the city write since I have been in this position, the city installs performance markers that contractors need to meet if they don't want to give the city cause to change the terms.
And thank you for the information on your experience with Waste Managemen out in the valley. Price is important in our search for a contractor but so is good service. Your experiences are a part of that discussion.
Take care and that you for reaching out.
Bob Engler
Member
Thousand Oaks City Council
From: Suzanne Sommer
Sent: Friday, September 18, 2020 4:51 PM
To: Bob Engler <[email protected]>
Subject: Thousand Oaks Trash Hauling Contract
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless AR003641
I you recognize the sender and know the content is safe.
Dear Councilmember Bob Engler,
I am glad to hear that Thousand Oaks City Council Members voted 5-0 to have our city's trash hauling contract sent to open bid. I and my neighbors are very concerned that a fair bidding process is necessary for quality service and cost control. Competitive bidding process is imperative.
This is evident as we look at the Waste Management Trash services in Los Angeles. Waste Management raised the rates of commercial businesses and private homes. Charging additional fees for services they normally provided. I recently drove through the San Fernando Valley and was appalled at the trash laying in the once beautiful streets. Shopping carts filled with debris, cans scattered outside trash bins, furniture, paper, litter all over. Businesses are charged higher fees and receive poorer service from a company that once provided quality pick up. Higher rates, lower service! Such awards should be limited to a 4-5 year contract with renewal options based on performance. I urge you and Council members to vote accordingly.
Additionally, I recently read that Council approved paying $200,000 for city staff to work with a consultant to write a request for a proposal. Can this be true? Doesn't the City of Thousand Oaks have attorneys on staff to assist with this?
I moved to Thousand Oaks 10 years ago to enjoy this beautiful city and the quality of life it provides.
Thank you for your attention to this very important matter.
Sincerely,
Suzanne Sommer
Re: Thousand Oaks RFP Questions_091820
From Rod Cordova
To Gary CliffordRobert Zaratsian
Date 2020/09/21 13:56
Subject: Re: Thousand Oaks RFP
Questions_091820
Thank you Gary, your questions have been received. The City will prepare responses and distribute via RFP addendum as soon as possible.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Gary Clifford <[email protected]>
Sent: Friday, September 18, 2020 12:39 PM
To: Rod Cordova <[email protected]>
Cc: Robert Zaratsian <[email protected]>
Subject: Thousand Oaks RFP Questions_091820
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Rod,
Here are some additional Athens questions.
Gary
AR003642
-
RE: Thousand Oaks RFP Questions_091820
From Robert Zaratsian
To Gary Clifford, Rod Cordova
Date 2020/09/21 14:42
Subject: RE: Thousand Oaks RFP
Questions_091820
AR003643
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Monday, September 21, 2020 1:57 PM
To: Gary Clifford <[email protected]>
Cc: Robert Zaratsian <[email protected]>
Subject: [EXTERNAL] Re: Thousand Oaks RFP Questions_091820 Thank you Gary, your questions have been received. The City will prepare responses and distribute via RFP addendum as soon as possible.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Gary Clifford <[email protected]>
Sent: Friday, September 18, 2020 12:39 PM
To: Rod Cordova <[email protected]>
Cc: Robert Zaratsian <[email protected]>
Subject: Thousand Oaks RFP Questions_091820
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Rod,
Here are some additional Athens questions.
Gary
AR003644
I I
-
RFP Submittal - upload test
From Rod Cordova
To Gary Clifford, Robert
Zaratsian
Date 2020/10/01 14:45
Subject: RFP Submittal - upload test
Hello Gary and Robert,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Athens Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Athens that you elect to share it with.
Athens Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Esj7MrouszBDnjyHF6IicOEBfUvjgpZWOnHLlqCG1jpwpw? e=othAEG
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003645
1111
-
- -
I ID
AR003646
From: Rod Cordova
Sent: Thursday, October 1, 2020 2:45 PM
To: Robert Zaratsian <[email protected]>; Gary Clifford <[email protected]> Subject: RFP Submittal - upload test
Hello Gary and Robert,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Athens Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance ofthe 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City ofThousand Oaks and anyone at Athens that you elect to share it with.
Athens Services: https://toa ksorgmy.sha repoint.com/:f:/g/persona I/hcox toaks org/Esj7MrouszBDnjyHF6IicOEBfUvjgpZWOnHLlqCG1jpwpw? e=othAEG
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
. ----,
AR003647
~ Please consider the environment before printing this e-mail RFP Submittal - upload test
From Rod Cordova
To Harrison, Danny
Date 2020/10/01 14:55
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the EJ Harrison folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.
I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).
Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).
This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.
EJ Harrison: https://toaksorg-my.sharepoint.com/:f:/g/personal/hcox_toaks_org/EqkaXMa6L5DnStXZ5XaMSwBZ13IeUaJglinROUGfER0-Q?e=xsfmBP Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003648
-
.______________I □
AR003649
AR003650
From: Rod Cordova
Sent: Thursday, October 1, 2020 2:55:00 PM (UTC-08:00) Pacific Time (US & Canada) To: Harrison, Danny
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the EJ Harrison folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.
I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).
Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).
This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.
EJ Harrison : https://toa ksorg-my.sha re poi nt.com/:f:/g/persona 1/hcox toa ks org/EgkaXMa6L5DnStXZ5Xa MSwBZ131eUaJgli n ROUGfER0-Q?e=xsfmBP Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks .org/publicworks
L _JlJ ~ Please consider the environment before printing this e-mail AR003651
AR003652
From: Rod Cordova
Sent: Thursday, October 1, 2020 3:00:33 PM (UTC-08:00) Pacific Time (US & Canada) To: [email protected]
Subject: RFP Submittal - upload test
Hi John,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the American Reclamation folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).
This link/folder is only accessible by the City of Thousand Oaks and anyone at American Reclamation that you elect to share it with.
American Reclamation : https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox toaks org/EkZC8k-JPVGqpljraWuE3YBZkVefk7ERGm5mpo kim7Qg?e=khYDhv Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks .org/publicworks
L Jo ~ Please consider the environment before printing this e-mail RFP Submittal - upload test
From Rod Cordova
To [email protected]
Date 2020/10/01 15:00
Subject: RFP Submittal - upload test
Hi John,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the American Reclamation folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).
This link/folder is only accessible by the City of Thousand Oaks and anyone at American Reclamation that you elect to share it with.
American Reclamation: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EkZC8k-JPVGqpljraWuE3YBZkVefk7ERGm5mpo_kim7Qg?e=khYDhv Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003653
AR003654
From: Rod Cordova
Sent: Thursday, October 1, 2020 3:04:48 PM (UTC-08:00) Pacific Time (US & Canada) To: Smith, Mike (GI Industries)
Cc: Gallagher, Marilyn
Subject: RFP Submittal - upload test
Hi Mike,
The RFP for solid waste and recycling collection services for the City ofThousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract forthe execution of the work). This link/folder is only accessible by the City ofThousand Oaks and anyone at Waste Management that you elect to share it with.
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox teaks org/EihgJCagMvlPmUvOOaPr43wBwFXVUKc VUKJhCWmfSMfow? e=OmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
i
~ Please consider the environment before printing this e-mail RFP Submittal - upload test
From Rod Cordova
To Gallagher, Marilyn, Smith, Mike (GI Industries)
Date 2020/10/01 15:04
Subject: RFP Submittal - upload test
Hi Mike,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Waste Management that you elect to share it with.
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EihqJCagMvlPmUv0QaPr43wBwFXVUKc_VUKJhCWmfSMfow? e=QmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003655
1111
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RE: RFP Submittal - upload test
From Robert Zaratsian
To Gary Clifford, Rod Cordova
Date 2020/10/01 15:19
Subject: RE: RFP Submittal - upload
test
AR003656
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
We just uploaded the two types of files per your instructions. It works fine on our side.
Thank you
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 2:45 PM
To: Robert Zaratsian <[email protected]>; Gary Clifford <[email protected]> Subject: [EXTERNAL] RFP Submittal - upload test
Hello Gary and Robert,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Athens Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Athens that you elect to share it with.
Athens Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Esj7MrouszBDnjyHF6IicOEBfUvjgpZWOnHLlqCG1jpwpw? e=othAEG
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003657
1111
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I ____JI □
Re: RFP Submittal - upload test
From Rod Cordova
To Gary Clifford, Robert Zaratsian
Date 2020/10/01 15:36
Subject: Re: RFP Submittal - upload test
Thanks for the prompt reply, Robert. I just checked the Athens folder and both documents opened just fine. Good to go.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Robert Zaratsian <[email protected]>
Sent: Thursday, October 1, 2020 3:19 PM
To: Rod Cordova <[email protected]>; Gary Clifford <[email protected]> Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
We just uploaded the two types of files per your instructions. It works fine on our side.
Thank you
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 2:45 PM
To: Robert Zaratsian <[email protected]>; Gary Clifford <[email protected]> Subject: [EXTERNAL] RFP Submittal - upload test
Hello Gary and Robert,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Athens Services folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, AR003658
~I□
1111
-
-
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Athens that you elect to share it with.
Athens Services: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/Esj7MrouszBDnjyHF6IicOEBfUvjgpZWOnHLlqCG1jpwpw? e=othAEG
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003659
- -
I _ID
AR003660
From: Gallagher, Marilyn
Sent: Thursday, October 1, 2020 3:39:46 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova; Smith, Mike (GI Industries)
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:05 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Gallagher, Marilyn <[email protected]>
Subject: [EXTERNAL] RFP Submittal - upload test
Hi Mike,
The RFP for solid waste and recycling collection services for the City ofThousand Oaks is due on 10/15/20 at 5:00 P.M . PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City ofThousand Oaks and anyone at Waste Management that you elect to share it with.
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox toaks org/EihgJCagMvlPmUvOQaPr43wBwFXVUKc VUKJhCWmfSMfow? e=OmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
AR003661
805.449.2468 I toaks.orglpublicworks
~ Please consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.
RE: RFP Submittal - upload test
From Gallagher, Marilyn
To Smith, Mike (GI Industries), Rod
Cordova
Date 2020/10/01 15:39
Subject: RE: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:05 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Gallagher, Marilyn <[email protected]>
Subject: [EXTERNAL] RFP Submittal - upload test
Hi Mike,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Waste Management that you elect to share it with.
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EihqJCagMvlPmUv0QaPr43wBwFXVUKc_VUKJhCWmfSMfow? e=QmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
AR003662
-
-
1111
--
--
----
In
PPlease consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.
AR003663
AR003664
From: Daniel Harrison
Sent: Thursday, October 1, 2020 4:37:37 PM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Subject: RE: RFP Submittal - upload test
CAUTION : This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe .
Hi Rod,
We uploaded two test documents . Please verify that it worked.
Thanks
V~ 1-l C1¥Y ~
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414ext4321
From: Rod Cordova
Sent: Thursday, October 01, 2020 2:55 PM
To: Harrison, Danny <[email protected]>
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed AR003665
to emailing them. Below is the unique link for the EJ Harrison folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.
I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).
Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).
This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.
EJ Harrison : https://toaksorg-my.sharepoint.com/:f:/g/personal/hcox toaks org/EqkaXMa6L5DnStXZ5XaMSwBZ131eUaJglinROUGfER0-O?e=xsfmBP Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.org/publicworks
~ Please consider the environment before printing this e-mail AR003666
RE: RFP Submittal - upload test
From
To
Date
Subject:
Daniel Harrison
Rod Cordova
2020/10/0116:37
RE: RFP Submittal - upload test
Attachments: image00l .png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
We uploaded two test documents. Please verify that it worked.
Thanks
V~1f.aryf40-n,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414ext4321
From: Rod Cordova
Sent: Thursday, October 01, 2020 2:55 PM
To: Harrison, Danny <[email protected]>
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the EJ Harrison folder.At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.
I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).
Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).
This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.
EJ Harrison: https://toaksorg-my.sharepoint.com/:f:/g/personal/hcox_toaks_org/EqkaXMa6L5DnStXZ5XaMSwBZ13IeUaJglinROUGfER0-Q?e=xsfmBP Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003667
._______I □
AR003668
Re: RFP Submittal - upload test
From Rod Cordova
To Daniel Harrison
Date
Subject:
2020/10/0116:57
Re: RFP Submittal - upload test
Attachments: image00l .png
Thanks for the prompt reply, Danny. I just checked the EJ Harrison folder and both documents are there. Good to go.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~Please consider the environment before printing this e-mail From: Daniel Harrison <[email protected]>
Sent: Thursday, October 1, 2020 4:37 PM
To: Rod Cordova <[email protected]>
Subject: RE: RFP Submittal - upload test
CAUTION: This email originat ed from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
We uploaded two test documents. Please verify that it worked.
Thanks
VevnMW 1f.a-rr£4on,
Contract Compliance Manager
E.J. Harrison and Sons, Inc
Phone# 805-647-1414 ext 4321
AR003669
From: Rod Cordova
Sent: Thursday, October 01, 2020 2:55 PM
To: Harrison, Danny <[email protected]>
Subject: RFP Submittal - upload test
Hi Danny,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the EJ Harrison folder.At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test.
I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).
Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance ofthe 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work).
This link/folder is only accessible by the City of Thousand Oaks and anyone at EJ Harrison that you elect to share it with.
EJ Harrison: https://toaksorg-my.sharepoint.com/:f:/g/personal/hcox toaks org/EgkaXMa6L5DnStXZ5XaMSwBZ131eUaJglinROUGfER0-O?e=xsfmBP Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks Ofg/puh!icworks
~Please consider the environment before printing this e-mail Re: RFP Submittal - upload test
From JohnG
To CraigJohn GasparianMark, Rod CordovaRick
Forman
Date 2020/10/02 10:33
Subject: Re: RFP Submittal - upload test
Attachments: image001.jpg, image002.jpg
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good Evening Rod,
Thank you for providing the attached link. I will try to upload the test documents today and will notify you once submitted to verify receipt.
We are looking forward to submitting our proposal by the 10/15 submittal deadline and helping the City evaluate which proposer(s) will be best suited to assist the City in their waste collection and Zero Waste Goals.
Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
On Oct 1, 2020, at 3:00 PM, Rod Cordova <[email protected]> wrote:
Hi John,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the American Reclamation folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline.
Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note:
AR003670
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frY3JDJ30f;J RECLAMATION
SOUTH COAST FIBERS
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1111
1111 1111
organization that is responsible for preparing and submitting your proposal. (Note:
every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at American Reclamation that you elect to share it with.
American Reclamation: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EkZC8k-JPVGqpljraWuE3YBZkVefk7ERGm5mpo_kim7Qg?e=khYDhv Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003671
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FW: RFP Submittal - upload test
From Gallagher, Marilyn
To Sherman, KathleenSmith, Mike (GI Industries), Rod
Cordova
Date 2020/10/02 11:44
Subject: FW: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod: We uploaded our test PDF and Excel file into the WM share point portal. …..Can you please let us know that they were accepted. Thank You
From: Gallagher, Marilyn
Sent: Thursday, October 1, 2020 3:40 PM
To: Rod Cordova <[email protected]>; Smith, Mike (GI Industries) <[email protected]> Subject: RE: RFP Submittal - upload test
Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:05 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Gallagher, Marilyn <[email protected]>
Subject: [EXTERNAL] RFP Submittal - upload test
Hi Mike,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Waste Management that you elect to share it with.
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EihqJCagMvlPmUv0QaPr43wBwFXVUKc_VUKJhCWmfSMfow? e=QmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
AR003672
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1111
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Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.
AR003673
Re: RFP Submittal - upload test
From Rod Cordova
To Sherman, Kathleen, Gallagher, MarilynSmith, Mike (GI Industries) Date 2020/10/05 11:38
Subject: Re: RFP Submittal - upload test
Thank you Marilyn. I checked the WM folder and verified that both documents are uploaded and opened just fine. Good to go.
Thanks,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Gallagher, Marilyn <[email protected]>
Sent: Friday, October 2, 2020 11:44 AM
To: Rod Cordova <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>; Sherman, Kathleen <[email protected]> Subject: FW: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod: We uploaded our test PDF and Excel file into the WM share point portal. …..Can you please let us know that they were accepted. Thank You
From: Gallagher, Marilyn
Sent: Thursday, October 1, 2020 3:40 PM
To: Rod Cordova <[email protected]>; Smith, Mike (GI Industries) <[email protected]> Subject: RE: RFP Submittal - upload test
Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:05 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Gallagher, Marilyn <[email protected]>
Subject: [EXTERNAL] RFP Submittal - upload test
Hi Mike,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon AR003674
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- --
1111
--
-
-
that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Waste Management that you elect to share it with.
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EihqJCagMvlPmUv0QaPr43wBwFXVUKc_VUKJhCWmfSMfow? e=QmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.
AR003675
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AR003676
From: Gallagher, Marilyn
Sent: Monday, October 5, 2020 11 :52:34 AM (UTC-08:00) Pacific Time (US & Canada) To: Rod Cordova
Cc: Smith, Mike (GI Industries); Sherman, Kathleen
Subject: Re: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank You Rod
Sent from my iPhone
On Oct 5, 2020, at 11 :41 AM, Rod Cordova <[email protected]> wrote:
Thank you Marilyn. I checked the WM folder and verified that both documents are uploaded and opened just fine. Good to go.
Thanks,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.24681 toaks.org/publicworks
~ Please consider the environment before printing this e-mail From: Gallagher, Marilyn <[email protected]>
Sent: Friday, October 2, 2020 11:44 AM
To: Rod Cordova <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>; Sherman, Kathleen <KSh erm [email protected]> Subject: FW: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization . Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod : We uploaded our test PDF and Excel file into the WM share point portal. ..... Can you please let us know that they were accepted. Thank You
From: Gallagher, Marilyn
Sent: Thursday, October 1, 2020 3:40 PM
To: Rod Cordova <[email protected]>: Smith, Mike (GI Industries) <[email protected]> Subject: RE: RFP Submittal - upload test
Thank you Rod
AR003677
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:05 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Gallagher, Marilyn <[email protected]>
Subject: [EXTERNAL] RFP Submittal - upload test
Hi Mike,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M . PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City ofThousand Oaks and anyone at Waste Management that you elect to share it with .
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox toaks org/EihqJCagMvlPmUv0OaPr43wBwFXVUKc VUKJhCWmfSMfow? e=OmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 I toaks.org/publicworks
~ Please consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.
Re: RFP Submittal - upload test
From Gallagher, Marilyn
To Sherman, KathleenSmith, Mike (GI Industries), Rod
Cordova
Date 2020/10/05 11:52
Subject: Re: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Thank You Rod
Sent from my iPhone
On Oct 5, 2020, at 11:41 AM, Rod Cordova <[email protected]> wrote:
Thank you Marilyn. I checked the WM folder and verified that both documents are uploaded and opened just fine. Good to go.
Thanks,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail From: Gallagher, Marilyn <[email protected]>
Sent: Friday, October 2, 2020 11:44 AM
To: Rod Cordova <[email protected]>
Cc: Smith, Mike (GI Industries) <[email protected]>; Sherman, Kathleen <[email protected]> Subject: FW: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod: We uploaded our test PDF and Excel file into the WM share point portal. …..Can you please let us know that they were accepted. Thank You
From: Gallagher, Marilyn
Sent: Thursday, October 1, 2020 3:40 PM
To: Rod Cordova <[email protected]>; Smith, Mike (GI Industries) <[email protected]> Subject: RE: RFP Submittal - upload test
Thank you Rod
From: Rod Cordova <[email protected]>
Sent: Thursday, October 1, 2020 3:05 PM
To: Smith, Mike (GI Industries) <[email protected]>
Cc: Gallagher, Marilyn <[email protected]>
Subject: [EXTERNAL] RFP Submittal - upload test
Hi Mike,
AR003678
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The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the Waste Management folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems. This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF). Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at Waste Management that you elect to share it with.
Waste Management: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EihqJCagMvlPmUv0QaPr43wBwFXVUKc_VUKJhCWmfSMfow? e=QmKbMf
Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail Recycling is a good thing. Please recycle any printed emails.
AR003679
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RE: RFP Submittal - upload test
From Helen Cox
To John Gasparian, JohnGRod Cordova
Date 2020/10/07 14:19
Subject: RE: RFP Submittal - upload test
Attachments: TO Addendum5 100720.pdf, image001.jpg, image002.jpg, image003.jpg, image004.jpg
Hi John,
I believe we addressed your concern in an Addendum that we published this morning (attached).
Please let us know if you have a further question or concern on this matter. Thanks Helen
Helen Cox, PhD
Sustainability Division Manager
Public Works Department
805.449.2471 | toaks.org/publicworks
From: JohnG [mailto:[email protected]]
Sent: Wednesday, October 7, 2020 1:33 PM
To: Rod Cordova <[email protected]>
Cc: John Gasparian <[email protected]>; Helen Cox <[email protected]> Subject: Re: RFP Submittal - upload test
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Rod,
I hope you are doing well. We had a member of our bidding team bring up a good questions regarding the bid submission. It is standard practice for American Reclamation to submit financial documents in an enclosed envelope clearly marked “confidential” for bid submissions.
Since the City is only accepting electronic proposals, this has created a challenge for us.
As a privately held company, we consider our financials to be proprietary and while we have no issues with submitting them to the City to complete your evaluation, we cannot include it in the electronic document to be submitted, since multiple AR employees are working on this submission and would not typically have clearance to access the financials requested.
Would we be able to send hard copies of our financials, accompanied by an email with copies of the financial statements for the past three years? If not, please advise what you feel the best method would be and we will do as instructed.
Thank you Rod, I look forward to hearing from you.
AR003680
II I
-
John R Gasparian Jr.
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
http://www.americanreclamation.com
On Oct 2, 2020, at 10:33 AM, JohnG <[email protected]> wrote:
Good Evening Rod,
Thank you for providing the attached link. I will try to upload the test documents today and will notify you once submitted to verify receipt.
We are looking forward to submitting our proposal by the 10/15 submittal deadline and helping the City evaluate which proposer(s) will be best suited to assist the City in their waste collection and Zero Waste Goals.
Sincerely,
John R Gasparian Jr., TRUE Zero Waste Advisor
C: (213) 270-5958
O: (888) 999-9330
4560 Doran Street, Los Angeles 90039
<image001.jpg>
<image002.jpg>
http://www.americanreclamation.com
On Oct 1, 2020, at 3:00 PM, Rod Cordova <[email protected]> wrote:
Hi John,
The RFP for solid waste and recycling collection services for the City of Thousand Oaks is due on 10/15/20 at 5:00 P.M. PT. The City is providing proposers a link to a One Drive folder to upload your RFP submittal documents. This will allow you to upload potentially large files as opposed to emailing them. Below is the unique link for the American Reclamation folder. At this time we are asking you to upload a couple test documents and let us know if you have any problems.
This is a test. I suggest that you upload a PDF and Excel document since these are the two formats required in the RFP (Service rates are required in Excel and PDF, all other forms and documents in PDF).
Once you upload your test documents please notify me and I will verify that the link is working and the documents were uploaded properly. If you have any issues let me know as soon as possible.
AR003681
~ · REClAMATION
SOUTH COAST FIBERS
1111
-
-
1111
1111
-
properly. If you have any issues let me know as soon as possible.
Please conduct this upload test well in advance of the 10/15 submittal deadline. Once the test is verified, you may share this link with anyone within your organization that is responsible for preparing and submitting your proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). This link/folder is only accessible by the City of Thousand Oaks and anyone at American Reclamation that you elect to share it with.
American Reclamation: https://toaksorgmy.sharepoint.com/:f:/g/personal/hcox_toaks_org/EkZC8k-JPVGqpljraWuE3YBZkVefk7ERGm5mpo_kim7Qg?e=khYDhv Please let me know as soon as you upload your test documents.
Thank you,
Rod Cordova
Assistant Analyst
Public Works Department
805.449.2468 | toaks.org/publicworks
PPlease consider the environment before printing this e-mail AR003682
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C i ty of Public Works Department
Thousand 2100 Thousand Oaks l\oukvard • Thousand Oaks, CA 91362 Pho n~ 805/449.2400 • P,ix 805/449.2475 • www.toaks.org ADDENDUM NO. 5
FOR
REQUEST FOR PROPOSALS
Clifford C. Finley
Public \Vorks Director
RESIDENTIAL AND COMMERCIAL SOLID WASTE, RECYCLABLE MATERIAL,
AND ORGANIC WASTE COLLECTION SERVICES
Date of Issuance: October 7, 2020
To all Proposers for the Request for Proposals for Residential and Commercial Solid Waste, Recyclable Material, and Organic Waste Collection Services.
Questions and Answers
1. Considering the proposals will be submitted electronically, and the proposals will be excessively large files, along with size limitations on Outlook FTP servers, will the City allow the submission email to include a secured link to download the file, instead of an attached file?
Answer: Because of the potentially large electronic files expected to be submitted for each proposal, the City has setup a One Drive folder for RFP submissions and provided each proposer with a unique link to a secure folder in which to submit their proposals. Each proposer was emailed their unique link and asked to upload two documents to test the accessibility and functionality of the folder. Once the test upload has been verified, the proposer may share the link with anyone within their organization that is responsible for preparing and submitting the proposal. (Note: every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work). The unique link/folder is only accessible by the City of Thousand Oaks, the City's consultant for the RFP process, the proposer, and anyone the proposer elects to share it with.
2. Does the City have requirements on proposal page dimensions or preferred format for the electronic file? None listed on the RFP.
Answer: Proposals shall be submitted in PDF file format in standard 8.5" x 11" dimensions, with the exception of the Customer Service Rates which shall be submitted in Microsoft Excel format with a PDF copy of each tab of the Excel document (refer to page 64 of the RFP). Forms A -J should each be submitted as its own separate PDF document. Please include Proposer company as part of each file name, e.g. TOaks RFP Form H XXXBin Company.pdf. Some forms toaks.org
AR003684
October 7, 2020