Agreements for Professional Services to perform As-Needed Professional C... Page 517 of 2161 47 Cheryl DeGano
Practice Area Leader
Public Agency Projects
• Sycamore Canyon Business Park Buildings 1 and 2 EIR
• Ryan Bonaminio Park at Tequesquite Arroyo EIR, City of Riverside Park Recreation & Community Services Department
• Duke Warehouse at Perris Boulevard and Markham Street EIR, City of Perris • Sycamore Canyon Business Park Buildings 1 and 2 EIR, City of Riverside • Harmony Specific Plan EIR, City of Highland
• Pyrite Avenue Street Improvements, County of Riverside • Goodman Commerce Center EIR, City of Eastvale
• Temescal Valley Sports Park EIR Addendum, County of Riverside – Economic Development Agency • Eastvale Community Park Project IS/MND Addendum, City of Eastvale • Walmart Expansion EIR, City of Riverside
• General Plan Update EIR (Beaumont 2040 Plan), City of Beaumont • San Jacinto River Stage IV Levee, Environmental Impact Report, City of San Jacinto • Beaumont Wastewater Treatment Plant Upgrade/Expansion and Brine Pipeline (CEQA & CEQA-Plus) and Addendum No. 1 for the Mesa Lift Station and Force Main, City of Beaumont • Etiwanda Intervalley Water Quality & Water Resiliency Project (CEQA & CEQA-Plus), Jurupa Community Services District
• Benedict Reservoir and Armstrong Booster Station Project, Jurupa Community Services District • Addendum No. 1 to the Supplemental EIR/EIS for the Riverside-Corona Feeder Project, Western Municipal Water District
• Eastside Water Treatment Facility Expansion and Brine Pipeline Project (CEQA and CEQA-Plus), City of Chino
• Recycled Water Expansion (CEQA & CEQA-Plus) and Addendum Nos. 1, 2, 3, and 4, Jurupa Community Services District
EMWD As-Needed Project List
• CEQA for EVMWD District Building Improvements, Elsinore Valley Municipal Water District • CEQA & Regulatory Permits for Rice Canyon Reservoir, Elsinore Valley Municipal Water District • Irwin and Linda Vista Reservoirs and Transmission Mains, Golden State Water Company • Master Sewer and Water Plan, Jurupa Community Services District • Sky 2 Sewer Lift Station Conversion, Jurupa Community Services District • Northern Feeder Pipeline, Jurupa Community Services District • Recycled Water Expansion, Jurupa Community Services District • JCSD and RPU Intertie Pipeline - IS/MND, Jurupa Community Services District • Mission Inn Booster Pumping Station - CEQA Services, City of Riverside • Riverside Corona Feeder, EIR/EIS, Western Municipal Water District • Benedict Reservoir - IS/MND, Jurupa Community Services District • Wastewater Treatment Plant and Brine Line - MND, City of Beaumont
Agreements for Professional Services to perform As-Needed Professional C... Page 518 of 2161 48 Eliza Laws
Air Quality Practice Leader
EDUCATION
BS, Environmental Sciences
University of California, Riverside
AFFILIATIONS
Association of Environmental Professionals
(AEP)
Eliza Laws is an Air Quality Practice Leader with WEBB’s Environmental Services Department. Eliza assists public and private clients in the preparation and approval of environmental and planning documents. During her consulting career, Eliza successfully prepared or directed the preparation and processing of environmental documents under both the California Environmental Quality Act (CEQA) and National Environmental Quality Act (NEPA) for public and private clients. She has been responsible for all aspects of these projects including research, data collection and analysis, report writing, quality assurance/quality control review, preparation of distribution lists, direction of public noticing, project management, preparation of technical studies related to air quality, greenhouse gas (GHG), and health risk assessments, direction of technical studies, representation at public meetings and hearings, and agency and client coordination.
Eliza also specializes in processing environmental documents through Caltrans District 8 in accordance with the Caltrans Local Assistance Procedures Manual and is knowledgeable of the policies and procedures required to obtain CEQA/ NEPA approval.
With strong communication and analytical skills, as well as a proven ability to take over large projects with minimal disruption to clients, Eliza maintains excellent client relationships. She offers experience with high profile and controversial studies, as well as the ability to work effectively and collaboratively within the increasingly complex regulatory and environmental context of development in southern California - helping to provide clients with solutions, strategies, and feasible alternatives for complex projects.
• Madison Street from Avenue 50 to Avenue 52 Project
• Jackson Storm Drain Evaluation
• Goodman Commerce Center Air Quality Analysis, Health Risk Assessment, and Greenhouse Gas Analysis, City of Eastvale • Mira Loma Commerce Center Air Quality Analysis, Health Risk Assessment, and Greenhouse Gas Analysis, City of Mira Loma • Menifee Valley Minor Ranch Air Quality Analysis and EIR, City of Menifee
• Cable Ski-Wakeboard Park MND, City of Lake Elsinore
• Ayala Drive Street and Traffic Signal Improvement Project, IS/MND, City of Rialto
• Snow Drop Road, Street Improvements, Initial Study/Mitigated Negative Declaration, County of San Bernardino, Special Districts • Yucaipa Low Flow Water Crossings, Environmental Permitting & Technical Studies, City of Yucaipa
• Oak Glen Road Air Quality Analysis, City of Yucaipa Public Works • Perris Valley Storm Drain Trail, Phase 2 - Environmental Documentation - Environmental Documentation, City of Perris
• Walmart Expansion Air Quality Analysis and EIR, City of Riverside
Agreements for Professional Services to perform As-Needed Professional C... Page 519 of 2161 49 Eliza Laws
Air Quality Practice Leader
• Duke Warehouse at Perris Boulevard and Markham Street EIR, City of Perris • Ryan Bonaminio Park at Tequesquite Arroyo EIR, City of Riverside Park Recreation & Community Services DepartmentCEQA for EVMWD District Building Improvements, Elsinore Valley Municipal Water District
• Rice Canyon Pipeline and Reservoir, Elsinore Valley Municipal Water District • Irwin and Linda Vista Reservoirs and Transmission Mains, Golden State Water Company • Master Sewer and Water Plan, Jurupa Community Services District • Mission Inn Booster Pumping Station - CEQA Services, City of Riverside • Riverside Corona Feeder, EIR/EIS, Western Municipal Water District • Benedict Reservoir - IS/MND, Jurupa Community Services District • Wastewater Treatment Plant and Brine Line - MND, City of Beaumont • Recycled Water Expansion, Jurupa Community Services District • JCSD and RPU Intertie Pipeline - IS/MND, Jurupa Community Services District
Agreements for Professional Services to perform As-Needed Professional C... Page 520 of 2161 50 SCE TRTP Segment 8, Chino Hills - Michael served as the Land Survey Lead of the TRTP SEG 8 Chino Hills Project. WEBB’s scope of work for this project was to provide the civil engineering work associated with undergrounding of the TRTP Segment 8 transmission lines. The project was very complex and involved grading in hilly terrain, between houses, through parks, a golf course, and across many public roads. The project included many environmental constraints which WEBB incorporated into project plans and specifications by working closely with SCE environmental team and consultant.
The work included designing construction access roads along the
3.5 mile duct banks between two proposed transition stations generally located from just east of Pipeline Avenue to just west of Canon Lane in the City of Chino Hills. The purpose of the construction access road (width varied between
11.5 to 33.5-FT) was to facilitate excavation of duct banks trenches and installation of conduits. WEBB designed erosion control plans and measures associated with construction access roads to ensure no erosion or sediment flow into the natural drainages and streams. WEBB also designed the restoration and the permanent access road plans to be implemented right after the completion of duct banks construction to restore the ground surface as close to the pre-construction condition as possible.
Michael Johnson, LLS, is the Practice Area Leader of WEBB’s Land Survey & Mapping Department. Michael has years of experience in all aspects of surveying from initial project coordination and research, performing survey data adjustments and analysis, to overseeing and providing construction staking through final as-built and ALTA surveys.
Michael trained and supervised several field crews including technical office and support staff. From entitlement to field survey and construction to delivery of a completed product, Michael has the knowledge and experience to provide the entire range of services any municipal, private development, or construction company has come to expect. As part of the private and public sector of development, Michael gained experience with subdivisions, retail centers, commercial distribution centers, pipelines, tank site & reservoir projects, mass grading and hillside slope projects, hospitals, schools, training facilities for fire & police, highways, channels, parking structures, and many others.
Michael is responsible for providing technical support, survey analysis, overseeing field work and management for specific projects, and field data processing and adjustments, among many other duties. He provides his expertise and broad range of skills for solutions to complex and large scale projects.
REGISTRATIONS
Licensed Land Surveyor 7673 (CA)
EDUCATION
AS, Mathematics,
Riverside Community College
AFFILIATIONS
California Land Surveyors Association
(CLSA)
Michael E. Johnson, LLS
Land Survey Practice Area Leader
Agreements for Professional Services to perform As-Needed Professional C... Page 521 of 2161 51 Archibald Avenue and Schleisman Road Ultimate Intersection Improvements, Eastvale – Michael served as the land survey lead for the Archibald Avenue and Schleisman Road Intersection Improvements to the ultimate design configuration per the General Plan.
Archibald Avenue and Schleisman Road are both Urban Arterial roads with 152-FT ultimate right-of-way width typical sections. The design included expanded intersection widths to allow for right-turn pockets, dual left turn lanes in all directions, and raised medians. A new traffic signal and signing and striping was also designed and installed per Riverside County Standards. Existing SCE Poles along the west side of Archibald Avenue also had to be relocated to allow for the widening of Archibald Avenue. This was done through a Joint Use Agreement (JUA) between the County of Riverside and SCE since SCE had prior rights along this section of Archibald Avenue. Jason was responsible for the coordination of plans between three developers (Lewis, Richland, & Capital Pacific Homes), processing of Plans through the County of Riverside, and obtaining approvals for construction.
Case Road Sewer, Eastern Municipal Water District - Michael served as Land Surveyor on the WEBB Team that prepared the project feasibility study, which analyzed two different options. The first was the Beaumont option which expands and upgrades treatment at the City’s WWTP. For this option three different WWTP configurations were evaluated. In addition, options were explored to dispose of waste brine from the advanced treatment system. The second option was to consolidate treatment with YVWD and deliver all wastewater flow there. For each option detailed cost estimates were developed taking into account capital cost and O&M costs.
In the end the City Council selected the Beaumont option. The preliminary design includes the preparation of 20%-30% plans for both the WWTP expansion as well as a 23-mile brine disposal pipeline connecting to the IEBL in San Bernardino.
Dillon Road Water Main Replacement, Coachella Valley Water District - Michael provided Land Survey and Mapping Services for the WEBB Team responsible for designing a domestic water transmission main system providing a reliable water supply to the District’s service area located northeast of Sun City Palm Desert in Riverside County near the community of Indio Hills. Currently, this County service area, Improvement District 18, is an isolated pressure zone located near the end of the Sky Valley Domestic Water System, which has limited supply capacity between BS 04701 and R 4711. The approximately 4.2 mile alignment travels from BS 04701 located near the intersection of Dillon Road and Western Avenue to R 4711 which is 800-FTnorth of the intersection of 30th Avenue and Sunny Rock Road. Construction of the pipeline occurred on the north shoulder of Dillon Road to match the Phase 1 project.
Enchanted Heights Sewer System, Eastern Municipal Water District - Michael provided Land Survey and Mapping Services for the Enchanted Heights Sewer System Infrastructures Project. In order to provide a sewer collection system for 542 dwelling units located within the 170 acre Enchanted Heights area of Riverside County and City of Perris, WEBB prepared final engineering plans and specifications for a gravity collection system. This system included approximately 23,000-LF of 8-inch gravity pipe, 3,000-LF of 6-inch force main, and a new sanitary sewer lift station (Luckens). As part of this project, WEBB also upgraded the District’s existing Diana Lift Station by installing a new emergency generator, upgrade MCC site access improvements, asphalt paving, and security fencing. WEBB completed an evaluation of three potential site locations to provide the District flexibility in handling affected property owners and acquiring the right-of-way for the proposed lift station.
Michael Johnson, LLS
Land Survey Practice Area Leader
Agreements for Professional Services to perform As-Needed Professional C... Page 522 of 2161 52 Jon Ros, LLS
Land Surveyor
Jon Ros, LLS, is a Professional Land Surveyor with WEBB’s Land Survey and Mapping Department. He is a project surveyor with years of land surveying experience. His responsibilities include field to finish data management utilizing various cad platforms, analysis of survey data, preparation of land title descriptions and exhibits, right-of-way engineering for Caltrans, the preparation of maps (subdivision), title documents, reports, earthwork calculation, project exhibits, and survey crew preparation and scheduling. Jon worked on a variety of projects including altas, the subdivision of land, property acquisition, and the preparation of records of survey. He is proficient in the use of several CAD platforms such Terramodel, AutoCAD Civil 3D, and MicroStation & InRoads.
REGISTRATIONS
Licensed Land Surveyor 8723 (CA)
EDUCATION
AS, Survey and Mapping Science
California State Polytechnic University,
Pomona
BS, Electrical Engineering
California State Polytechnic University,
Pomona
AFFILIATIONS
Geographical Information Systems (GIS)
California Land Surveyors Association
(CLSA)
Riverside/San Bernardino Local CLSA
Chapter
Washington Street Turn Lanes, City of La Quinta - WEBB prepared Plans, Specifications, and Cost Estimates (PS&E), and contract bid documents for the Washington Street Dual Left Turn at Avenue 48 and Washington Street Dedicated Right Turn at Eisenhower Drive to increase traffic capacity in this area of La Quinta. These projects required preparation of street improvement, traffic signal modification, and signing & striping plans. In addition, the project also required utility coordination and relocation, removal and replacement of landscaping, and preparation of legals and plats for additional right-of-way.
Palm Canyon Crosswalk, City of Palm Springs - As the Community Engineer for this 3,600-acre private community that serves a population of approximately 14,000 residents, WEBB is responsible for planning, design, construction management, and development of the traffic management program for all associated roadways and trails. This community has over 50 miles of roadways and trails. The trail system is a combination of Class I and Class II trails that wind throughout the community similarly to the Whitewater Channel Bike Trail. This system is used by the residents of Canyon Lake to access the amenities throughout the community including over ten parks, 18-hole golf course, equestrian center, community lodge, beaches, and backbone roads. WEBB provides construction management, inspection, civil engineering, design, and environmental permitting services for all facilities including the Association’s 15 parks and recreation facilities.
Madison Street Improvement Project, City of Indio - WEBB provided the alignment study, Project Design Report, environmental, utility relocation, rightof-way acquisition, roundabout feasibility, preparation Plans, Specifications, and Cost Estimates (PS&E), and multi-agency coordination effort. Madison Street from Avenue 50 to Avenue 52 is an approximately one mile long arterial roadway located within the City of Indio and the City of La Quinta. The typical street section of Madison Street does not currently conform to both cities’ General Plan Circulation Elements. Jon helped both cities reach an agreement on a modified typical street section. The project will be constructed in two phases; Phase I will install three lanes and Phase II will install an additional two lanes. Phase I of the project has a very aggressive schedule because of the pavement condition and music festival schedule on the polo grounds, which are located at the east boundary. Jon is managing both cities and other agencies involved to move the project forward aggressively and meet the schedule.
Agreements for Professional Services to perform As-Needed Professional C... Page 523 of 2161 53 Andres Lopez
Manager of Field Operations
EDUCATION
AS, Drafting and Design
ITT Technical Institute
AFFILIATIONS
California Land Surveyors Association
(CLSA))
Andres Lopez is Manager of Field Operations with WEBB’s Land Surveying and Mapping Department. With extensive experience and expertise in the field, Andres plays a pivotal role in coordinating and scheduling in-house survey requests from engineering and general contractors.
In his role, Andres demonstrates exceptional organizational abilities, ensuring that projects are executed smoothly and efficiently. He is responsible for overseeing the entire process, from initial coordination to final delivery. His keen attention to detail and strong communication skills enable him to effectively collaborate with clients, ensuring their needs are met and expectations exceeded. One of Andres’ key responsibilities is the preparation and review of construction calculations and cut sheets. He meticulously analyzes project requirements and employs his technical proficiency to generate accurate and comprehensive documentation, laying the foundation for successful construction operations.
Andres excels in preparing base mapping and alignment surveys, as well as conducting topographic surveys. Through the utilization of advanced surveying techniques and equipment, he collects precise data to create highly detailed and reliable survey reports. His expertise extends to postprocessing GPS data using Trimble Business Center, ensuring accuracy and integrity in positioning information. Additionally, Andres specializes in creating control networks, establishing the foundation for geospatial referencing and spatial accuracy within projects. His proficiency in control network creation contributes to the overall success of surveying and mapping operations, providing essential reference points for subsequent data collection and analysis.
Agreements for Professional Services to perform As-Needed Professional C... Page 524 of 2161 54 Subconsultant Resumes
Experience
Underground Solutions, Inc., Escondido, CA
March 2003 to Present
President/Founder. Company servicing Engineering firms, General Contractors, and Municipalities with safe and accurate utility locating service via Electromagnetic and GPR along with non-disruptive “air excavation” potholing.
BRH-Garver West, Inc., San Diego, CA
2004 - 2014
President. General Engineering Contractor specialized in water, sewer, and storm drain construction. Trenchless technology including microtunneling, pipe bursting, and lining.
1992-2004
Vice President. In charge of the California/Western Division.
Trenchless technology including microtunneling, pipe bursting, and lining.
ARME CONSTRUCTION, INC.
1986-1992
President. General Engineering Contractor specialized in water, sewer, and storm drain construction
Thibodo Construction, Inc.
1982-1986
General Superintendent. Supervised 150 employees on seven different construction crews in So. California
Education
1979 - Orange Coast College, Costa Mesa, CA
1977 – Sonora High School, La Habra, CA
LEADERSHIP/ACHIEVEMENTS
• 2016 – EGCA Foundation – Annual Honoree Award
• 2007 – EGCA Leadership Award
• 2004 – 2006 – President of Engineering & General Contractors Association (EGCA)
• 2005-2006 – Member of Building Industry Assn.
• 2005-2006 - Board Member of NUCA
• 2004 – EGCA Contractor of The Year Award
• 1999-2002 - President of Engineering & General Contractors Association (EGCA)
• 1997-1998, and 2003-2004 – Board Member of EGCA
• 1997 – Trenchless Technology Project of The Year Award Michael E. Arme
President/Founder
3239 Avenida Aragon
Carlsbad, CA 92009
T. 619/ 247-1165
E. [email protected]
California Contractor Lic# 496021 – A
826001 - A
Agreements for Professional Services to perform As-Needed Professional C... Page 525 of 2161 55 John A. Dorado, PE
Project Manager / Senior Traffic Engineer
Mr. John Dorado is a Senior Project Manager. Mr. Dorado is a dedicated and technically skilled business professional with over 22 years of experience in the field of Intelligent Transportation Systems (ITS) engineering, planning and design, traffic engineering, and transportation planning. He provides a balanced understanding of projects within the public and private sectors and skillfully meets challenges and creates positive change. He is creative and detail-oriented with a record of success in project management, on-time and on-budget project delivery, and has a proven ability to foster strong positive client relations. Some of his notable projects are as follows:
Traffic Signals and ADA Ramps Improvements (HSIP Cycle 9) Project (Cathedral City, CA) – Project Manager. ADVANTEC is providing environmental, traffic engineering and public works services; including preparation of environmental documents; preparation of plans, specifications and estimates (PS&E); and provide construction support for the City’s HSIP Cycle 9 project, City Project No. CO8752, Federal Aid Project No. HSIPL-5430 (034). This project is fully funded through the federal aid Highway Safety Improvement Program (HSIP), and requires indepth knowledge and compliance with Caltrans Local Assistance Procedures Manual (LAPM), the Caltrans Construction Manual, and other Federal Highway Administration (FHWA) requirements. The purpose of this project is to improve safety and visibility of the traffic signals by installing American with Disabilities Act (ADA) compliant pedestrian ramps, upgrading traffic signal equipment and signing/striping to the latest standards, protective/permissive or protected left turn phasing, installation of new countdown pedestrian heads, pedestrian push buttons, and installation of advanced dilemma zone detection for high speed approaches at ten (10) signalized intersections.
Traffic Signals Improvements (HSIP Cycle 8) Project (Palm Springs, CA) – Project Manager. ADVANTEC is providing traffic engineering, civil engineering, and environmental services (to secure environmental documentation approvals); Caltrans encroachment permits; and preparation of plans, specifications, and estimates (PS&E) for 14 signalized locations including construction support for the City’s Traffic Signal Improvements (HSIP Cycle 8) project. The purpose of this project is to improve safety and visibility of the traffic signals by upgrading traffic signal equipment and signing/striping to the latest standards, protected left turn phasing, ADA compliant access ramps, installing advanced dilemma zone detection for high-speed approaches at 14 intersections.
This includes establishing communications and integrating the data and video streams to the City’s Traffic Management Center (TMC) located at City Hall. In addition, this project included a left-turn phasing and level of service (LOS) analysis report to determine the proposed left-turn phasing, as well as signal timing upgrades that are associated with the implementation of the advanced dilemma zone detection system.
Installation of Changeable Message Sign and Flashing Beacon Registration:
California, Civil Engineering
No. 74405
IMSA Certified Traffic Signal
Field Technician Level II,
No. BE_106965
IMSA Certified Traffic Signal
Technician Level I,
No. AA_106965
IMSA Certified Work Zone
Temporary Traffic Control
Technician, No. ZZ_106965
Years of Experience: 22
Years with Firm: 5
Education:
California State University,
Fullerton, CA – 1999, BS Civil
Engineering
Professional Affiliations:
Institute of Transportation
Engineers (ITE)
Orange County Traffic
Engineering Council (OCTEC)
International Municipal Signal
Association (IMSA)
Agreements for Professional Services to perform As-Needed Professional C... Page 526 of 2161 56 John T Cox IV
Systems Engineer
Mr. Cox is a Systems Engineer for ADVANTEC who specializes in Intelligent Transportation Systems, Communications, Fiber Optic Technologies, Closed Circuit Television, Changeable Message Signs, Wireless Broadband Ethernet, Traffic Management Center Systems Integration and various Advanced Traffic Management System hardware/software suites. With extensive experience in the transportation industry, Mr. Cox has been involved in dozens of transportation and traffic engineering projects that include both design and execution of Traffic Signal, ITS, CCTV, CMS, TMS and Fiber Optic Communications. Mr. Cox has integrated and maintained such systems in support of centralized signal control deployments. Additionally, he has extensive background in the public sector, where he designed and maintained the Traffic Management Center of the City of Costa Mesa for over 10 years.
The following provides a summary of his successful project deliveries for clients over the past 23 years:
Coachella Valley Association of Governments (CVAG) Regional Traffic Signal Synchronization Program – Phase I (Coachella Valley, Riverside County, CA)- Systems Engineer.. ADVANTEC prepared final plans, specifications, and engineer’s estimates (PS&E) for Phase I and includes three major corridors and 138 signalized intersections. ITS elements consist of open architecture and state-of-the-art 2070 and NEMA ATC units with Application Programing Interface (API), Openly sharing Management Information Base (MIBs) at no cost to CVAG, Smart Closed-Circuit Television (CCCTV) systems with analytics, Arterial Performance Measurement Systems (APEMS), Changeable Message Signs (CMS), Video/Radar Detection Systems, secured Ethernet fiber optic communications and the Regional TMC and nine (9) local TOCs. Phase II-A consist of 22 corridors and 245 signalized intersections; and Phase II-B consist of 49 corridors and 275 signalized intersections.
Coachella Valley Association of Governments (CVAG) Regional Traffic Signal Synchronization Program – Phase II (Coachella Valley, Riverside County, CA) – Systems Engineer. Phase II follows the guiding principles of the Phase I Program to prepare local agencies and CVAG for future emerging transportation technologies including connected vehicles, autonomous vehicles, big data, integrated corridor management (ICM), and Smart Cities initiatives; with an emphasis in the deployment of valley-wide intelligent transportation technologies, signal synchronization, and installation of Traffic Management Centers (TMC). Under the Phase II Program, ADVANTEC is preparing final design of eighteen (18) priority corridors, modification/expansion of ten (10) Traffic Management Centers (TMC), three (3) Data Aggregated Centers (DAC), and the Regional TMC. In addition, Phase II includes upgrades of 245 traffic signal systems, installation/upgrade of approximately 95-miles of signal communications, and installation of various ITS field elements, including closed-circuit television systems, dynamic/changeable message signs, arterial management systems, detection systems, and C-V2X for vehicle-to-infrastructure (V2I) communications.
Imperial Highway Intelligent Transportation System (ITS) Project, PS&E, Norwalk, CA – System Engineer. ADVANTEC was responsible for the Registration:
IMSA Level II Technician
#BE-864-17
IMSA Work Zone Certified
#AA-86417
Corning Inc.
International Fiber Systems
(IFS)
Years of Experience: 23
Years with Firm: 9
Education:
Fullerton College
Engineering Technology
Rancho Santiago College
Project Management
Professional Affiliations:
International Municipal Signal
Association (IMSA)
Institution Traffic Engineers
(ITE)
Orange County Traffic
Engineers Council (OCTEC)
Intelligent Transportation
Systems California (ITS CA)
Agreements for Professional Services to perform As-Needed Professional C... Page 527 of 2161 57 Quyet Nguyen, PE
Senior Structural Design Engineer
Mr. Quyet Nguyen specializes in the design of transportation structures including nonstandard retaining walls, bridges, drainage culverts, steel plate tunnels, and freeway specialty sign structures. Mr. Nguyen has a long 10- year history of working with RCTD on various transportation structures including design and plan checking.
EXAMPLE RELEVANT PROJECT EXPERIENCE
6 Timber Bridges Replacement, Couty of Riverside: Bridge Project Engineer, responsible for final design for replacements of 6 historic timber bridges near Cabazon and Desert Center.
Vista Chino Low-Water Crossing Bridge Replacement, City of Palm Springs, CA: Bridge Design Leader, responsible for final PS&E of the project to replace a low-water crossing with a new 19-span and 2,300-footlong bridge over Whitewater River in Coachella Valley.
Mt. Vernon Overhead over UPRR, City of Colton, CA: Senior Bridge Engineer, responsible for bridge type selection and final design for widening and seismic retrofitting of a 4-span bridge over UPRR in the City of Colton.
Riverside Drive (Near Zoo Drive) Bridge over Los Angeles River, City of Los Angeles: Bridge Project Engineer, responsible for final design for widening of a historic arch bridge over Los Angeles River.
EDUCATION:
MS, Structural Engineering,
University of Southern
California, 2005
BS, Bridge and Tunnel
Engineering, Ha-Noi University,
Vietnam, 1996
REGISTRATIONS:
Professional Civil Engineer,
California, 2007, No. 71743
YEARS OF EXPERIENCE: 25
YEARS WITH CNS: 18
AVAILABILITY: 75%
Agreements for Professional Services to perform As-Needed Professional C... Page 528 of 2161 58 Brian G. Rix Managing Partner, Burke Rix Communications
SUMMARY QUALIFICATIONS
Brian is the managing partner of Burke Rix Communications (BRC), a Coachella Valley based firm specializing in government affairs, public relations, community outreach, marketing, and event management. Brian started his career as an attorney and quickly moved into show business.
He was one of the founding partners of Joseph, Heldfond & Rix, Inc. one of the largest talent agencies in the commercial arena. Brian paired Mariette Hartley with Polaroid, Mark Harmon with Coors and Patrick Swayze with Pepsi. He orchestrated John Travolta’s Japanese commercial deal with Dentsu Advertising. After selling the agency, Brian became involved in political campaigns, fundraising, public relations and special events as the founder of Rix Bradford Consulting. He has done extensive work in the education, energy, corporate and political arenas. Rix Bradford Consulting is the forerunner to Burke Rix Communications.
Brian was very active with the State Community College system. He assisted former Chancellor Mark Drummond in passing a $1 billion dollar construction bond and 3 years later an additional $3.5 billion for construction projects at the Los Angeles Community College District. BRC for 10 years directed the Los Angeles Community College District Foundation under contract to the District. In addition, Brian worked on the statewide Community College Initiative, Proposition 92, on the February 2008 ballot doing statewide communication and fundraising.
Rix has also had extensive experience in event planning and the hospitality industry. He has had contracts with LA, Inc., the Convention and Visitors Bureau and the San Diego Convention and Visitor Bureau. He was tapped by Mayor Antonio Villaraigosa to produce his inaugural ball, which was one of the largest political events in Los Angeles history. He also produced the United States Conference of Mayors, which was hosted in Los Angeles in June 2007. He was responsible for four huge consecutive evening events and managed a 1.8 million dollar event budget. The inaugural event featured performer Natalie Cole with a follow-on event featuring Melissa Etheridge. Through his years of working in politics, Rix has developed extensive contacts in the political arena at the Federal, State and local levels. Combined with Bob Burke they have held events for politicians from President Clinton to Governor Gavin Newsom to local City Council members.
Brian plays a strong role in local civic affairs. He sits on the board of the LGBT Community Center of the Desert and through the firm is active in supporting local and countywide candidates as well as many local charities. Brian holds a J.D. from the University of San Diego School of Law and a B.A. in Political Science & Radio, Television and Film from Cal State Long Beach.
COMMUNITY ENGAGEMENT &
OUTREACH
Subconsultant Name:
Burke Rix Communications
Percentage Availability: 50%
PROJECT EXPERTISE
X Project Planning
X Community Outreach
X Project Education
X Workshops Facilitation &
Promotion
X Public Relations
X Marketing & Advertising
X Environmental Compliance
& Entitlements
Agreements for Professional Services to perform As-Needed Professional C... Page 529 of 2161 59 Cynthia Orozco Associate, Burke Rix Communications
SUMMARY QUALIFICATIONS
Cynthia serves as the firm’s in-house graphic designer and bilingual communication media specialist. Fluent in both English and Spanish, Cynthia currently provides translation, community outreach and public relations services on a variety of projects. She has years of experience in grassroots outreach and organizing with frontline environmental justice communities.
Cynthia’s award winning creative design can be seen through her work for BRC clients, Lombardo Cosmetic Surgery, CV Link and the Southern California Energy + Water Summit. She is skilled in Adobe Illustrator, InDesign and Photoshop in addition to being a professional photographer.
Passionate about giving back to the community, she has volunteered for the past several years with Baseball Buddies, FIND Food Bank, Project Santa to the Rescue. Cynthia holds a B.S. in Journalism from San Jose State University and an A.A. in Mass Communications from the College of the Desert.
COMMUNITY ENGAGEMENT &
OUTREACH
Subconsultant Name:
Burke Rix Communications
Percentage Availability: 100%
PROJECT EXPERIENCE
X Community Outreach
X Project Education
X Workshops Facilitation &
Promotion
X Bilingual Communications
X Marketing & Advertising
X Grassroots Organizing
Agreements for Professional Services to perform As-Needed Professional C... Page 530 of 2161 60 Josh Zipperman Senior Associate, Burke Rix Communications
SUMMARY QUALIFICATIONS
Josh Zipperman is a Senior Associate of Burke Rix Communications and serves as a project manager and active contributor on several of the firm’s accounts.
Zipperman diverse skillset in government affairs, community outreach, and marketing have proved invaluable in helping bring many projects to fruition.
Recently, he has been the firm’s lead on several large regional projects that includes; CV Link, Salton Sea Management Program, and Desert Community Energy to name a few. Zipperman has built a reputation for providing creative and inclusive strategies that prioritize community input and values into the success of the project. He prides himself on being efficient, thorough, and an excellent communicator that is valued team member to many.
Zipperman is a graduate of Leadership Coachella Valley and served for past several years on the board of directors of the Mizell Center in addition to being a member of the Palm Desert Chamber of Commerce Political Action Committee. In October of 2014, he was named by Palm Springs Life magazine as one of the 40 Under 40 Leaders of the Coachella Valley. Zipperman has a B.A. in Philosophy from the University of California Los Angeles.
PROJECT ACHIEVEMENTS
CV LINK – Coachella Valley, CA (2012-present)
Since 2012, BRC has been the lead public relations, community outreach, government affairs and marketing consultant on the CV Link project - a 40 mile pedestrian, bicycle and low-speed electric vehicle transportation corridor along the Whitewater River from Palm Springs to Coachella.
Key Project Features: Outreach, Public Relations, Marketing, Meetings.
Client Reference: Tom Kirk, Executive Director, CVAG (760) 346-1127 SALTON SEA MANAGEMENT PROGRAM – Coachella/Imperial, CA (2017-present) The California Natural Resources Agency and Department of Water Resources has tasked BRC to provide community engagement and communications services for the Salton Sea Management Program that aims to create habitat and dust suppression projects to project public health and provide critical environmental habitat at California’s largest lake.
Key Project Features: Community Engagement, Workshop Facilitation Client Reference: Arturo Delgado, CNRA, (760) 200-8350
Desert Community Energy – Palm Springs, CA (2017-Present) Launched in 2020, Desert Community Energy is the public electricity provider for the City of Palm Springs. BRC helped launch the program by taking the lead on community outreach and the development of all marketing efforts.
Key Project Features: Community Engagement, Public Relations, Marketing Client Reference: David Freeman, DCE Program Manager, (760) 832-8268
OTHER KEY PROJECTS
o SENTINEL ENERGY CENTER - North Palm Springs (2008-2022), tasks included outreach, marketing, public relations, event production. o AES MOUNTAIN VIEW WIND PROJECT - Riverside County (2020-2022) tasks included government affairs, entitlements, community outreach.
COMMUNITY ENGAGEMENT &
OUTREACH
Subconsultant Name:
Burke Rix Communications
Percentage Availability: 100%
ESSES
utreach
tion
cilitation
otion
munications
Advertising
l Compliance
ts
PROJECT EXPERIENCE
X Community Outreach
X Project Education
X Workshops Facilitation
& Promotion
X Bilingual Communications
X Marketing & Advertising
X Environmental Compliance
& Entitlements
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Ken Perez Sr. IES
Experience
20 years of field experience as
an electrician installing lighting
and power systems.
26 years engineering design
experience in the consulting
electrical engineering field
• UCSD-1998, HVAC, DDC
Controls Certification
• Mesa College-1978, National
Electrical Code
• On-going classes in lighting
fundamental, applications,
Title-24 and UBC, NEC, CEC
etcetera.
Professional Affiliation
BIA: Member
IES: Member
Ken Perez Sr. has been in the electrical field for more than 40 years with experience in both construction as well as electrical engineering design. For the last 30 years, he has been working on the engineering side of the industry with an emphasis in lighting design. His actual field experience has given him a tremendous edge over his competition
in that he knows firsthand HOW an electrical system is
installed, which he is then able to more clearly translate this to the design documents. This approach has enabled him
to keep costly change orders down to a minimum for his
client’s benefit. He has continued his knowledge in lighting fundamentals and electrical engineering by staying active with on-going classes in his field of expertise. These classes include Lighting Fundamentals through the IESNA and state sponsored classes for Energy Conservation Measures.
Ken’s experience has caught the attention of many
municipal agencies and has been called upon to offer expert advice on lighting ordinances as well as lighting design guide criteria.
President Visual Concepts Lighting
Roripaugh Sports Park| Temecula, CA
Project Organization
& Key Personnel
Agreements for Professional Services to perform As-Needed Professional C... Page 532 of 2161 62 Kenny Perez Jr.
Education
CAD Certification: Virtual Design
Institute
AGI 32 Lighting analyst
certification
IESNA lighting Fundamentals
certification
CALCTP Certified Employer
through CEC
Ongoing Title-24 classes through
SDG&E
Experience
18 years of experience
Professional Affiliation
BIASD: Member
BIASC: Member
IES: Member
Sr. Project Manager
Kenny Perez Jr: a luminary in the world of electrical
engineering and lighting design, has spent 17 vibrant
years crafting illuminating landscapes. Armed with
Electrical Engineering expertise, Kenny’s experience
spans diverse projects—from master plan communities
to public works marvels.
His legacy is etched in the glow of lighting designs for commercial sites, bridges, tunnels, farmers markets,
street scapes, ball fields, recreation centers, residential communities and artistic color-changing installations.
Beyond design, Kenny’s impact extends to shaping
municipal lighting codes, setting standards for the
industry.
Montage Park- Chula Vista
Project Organization
& Key Personnel
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Exhibit B – Compensation
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EXHIBIT “B”
COMPENSATION
Agreements for Professional Services to perform As-Needed Professional C... Page 534 of 2161 B. Cost Proposal
Fee Schedule
SCH 2023(07/01/2023)
CLASSIFICATION
Engineers/Project Managers/Planners/Scientists/ Rates
Assessment/Special Tax Consultants/Landscape Architects/Designers $/Hour Principal II.............................................................................................................................. 312.00 Principal I ............................................................................................................................. 298.00 Senior III ............................................................................................................................... 280.00 Senior II ................................................................................................................................ 267.00 Senior I ............................................................................................................................... 258.00 Associate III .......................................................................................................................... 240.00 Associate II ........................................................................................................................... 229.00 Associate I ............................................................................................................................ 217.00 Assistant V ........................................................................................................................... 196.00 Assistant IV .......................................................................................................................... 176.00 Assistant III ........................................................................................................................... 163.00 Assistant II ............................................................................................................................ 147.00 Assistant I ............................................................................................................................. 130.00 Survey Services
2-Person Survey Party .......................................................................................................... 326.00 1-Person Survey Party ......................................................................................................... 234.00 Inspection Services
Construction Manager II ...................................................................................................... 280.00 Construction Manager I ....................................................................................................... 200.00 Inspector (Non-Prevailing Wage) ......................................................................................... 141.00 Inspector Overtime (Non-Prevailing Wage) .......................................................................... 190.00 Inspector (Prevailing Wage) ................................................................................................. 152.00 Inspector Overtime (Prevailing Wage)................................................................................... 200.00 Administrative Services
Project Coordinator .............................................................................................................. 141.00 Administrative Assistant III ................................................................................................... 120.00 Administrative Assistant II .................................................................................................... 107.00 Administrative Assistant I ..................................................................................................... 85.00 Other Direct Expenses
Incidental Charges ............................................................................................................... Cost + 10% Postage ................................................................................................................................ Cost Subcontracted Services ....................................................................................................... Cost + 10% Special Consultant………………………………………………………………………………… 385.00 Survey/Inspection Per Diem ................................................................................................. Prevailing Wage Rate In-House Delivery Up to 1/2 hour ......................................................................................... 36.00 In-House Delivery 1/2 Hour up to 1 Hour ............................................................................. 70.00 In-House Delivery Over 1 Hour up to 2 Hours...................................................................... 130.00 In-House Delivery Over 2 Hours ........................................................................................... 185.00 Survey/Inspection Vehicle .................................................................................................... 0.81/Mile Mileage ................................................................................................................................. 0.72/Mile Note: All rates are subject to change based on annual inflation and cost of living adjustments. Prevailing wages are dictated by the California Department of Industrial Relations (DIR). As such, the indicated rate will remain in effect until revised rates are published by the DIR. The rate shown shall be subject to renegotiation to remain in compliance with State requirements if prevailing wages are increased by the DIR.
* A FINANCE CHARGE of 1 ½ % per month (18% per year) will be added to any unpaid amount commencing thirty (30) days from invoice date. A mechanic’s lien may be filed for any invoice remaining unpaid after thirty (30) days from invoice date. * A 10% markup will be applied to all subconsultant fees * Please be advised that our fee schedule is subject to an annual increase of 3% throughout the duration of the contract.
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Addendum 1 - Insurance
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ADDENDUM “1”
INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:
1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.
2. MINIMUM LIMITS OF INSURANCE.
GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.
UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary
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Addendum 1 - Insurance
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coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.
2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
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Addendum 1 - Insurance
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endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
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Addendum 2 – Federal Funds
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ADDENDUM “2"
FEDERAL FUNDS
Each Task Order using Federal Funds, shall include a copy of the latest approved federal requirements and wage rates at the time of the issuance of a Notice to Proceed for that task.
Agreements for Professional Services to perform As-Needed Professional C... Page 539 of 2161 ATTACHMENT 2
Agreement with
Hartzog & Crabill, Inc.
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PROFESSIONAL SERVICES AGREEMENT
FOR AS-NEEDED PROFESSIONAL CIVIL ENGINEERING SERVICES
BETWEEN THE CITY OF INDIO AND HARTZOG & CRABILL, INC.
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 5th day ofJune 2024 (“Effective Date”), by and between the CITY OF INDIO (“City”), a California municipal corporation and Hartzog & Crabill, Inc., a California corporation, (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
1. City has sought by issuance of request for qualifications, the performance of as-needed professional civil engineering services defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.
2. Consultant was selected by City to perform those services.
3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.
4. Pursuant to the Chapter 33 of the Indio Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.
5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services and Schedule of Performance” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2027, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation and Method of Payment.”
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(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.
SECTION 2. SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE (a) SCOPE OF SERVICES. Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and the City agrees to retain and does hereby retain Consultant for the Services.
(b) SCHEDULE OF PERFORMANCE. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce Section 21, “Default” of this Agreement and may instead allow Consultant to continue performing the Services.
SECTION 3. ADDITIONAL SERVICES.
Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $600,000/fiscal year, unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 24, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority under Indio Municipal Code Section 33.116 (C)(2) without approval by the City Council.
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(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subconsultant contracts. Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(e) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.” SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
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If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
(a) INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT. For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or subconsultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and subconsultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.
SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or
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records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 24,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, subconsultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Contractor may have to any such rights.
SECTION 9. STANDARD OF PERFORMANCE.
Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general
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and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
SECTION 11. PREVAILING WAGE LAWS.
(a) Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects.
To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
(b) It is the understanding of City and Consultant that Prevailing Wage Laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
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Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
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(c) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
SECTION 16. INDEMNIFICATION.
(a) INDEMNIFICATION BY CONSULTANT. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or subconsultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, any goods provided or performance of negligent Services by Consultant, its officers, agents, employees, representatives, subconsultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. (b) INDEMNIFICATION FROM SUB-CONSULTANTS. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set
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forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.
SECTION 17. INSURANCE.
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Addendum “1” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.
These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Consultant are material considerations for this Agreement.
City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subconsultants.
If in the performance of its duties Consultant utilizes subconsultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making subconsultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 17 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performedby any subconsultant or subcontractor for purposes of establishing a duty of care between any subconsultant or subcontractor and the City.
SECTION 19. CONTINUITY OF PERSONNEL.
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services.
Consultant shall notify City of any changes in Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services prior to and during any such performance.
SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
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(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.
SECTION 21. DEFAULT.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended or reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
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SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Indio
Attn: City Manager
100 Civic Center Mall
Indio, CA 92201
To Consultant: Hartzog & Crabill, Inc.
Attn: Gerald J. Stock, Executive Vice President
17821 East 17th Street, Suite 245
Tustin, CA 92780
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Indio Municipal Code.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
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SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Indio Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
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SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:
1. Insurance requirements (“Addendum 1”)
2. All Exhibits and Addendums
3. All amendments
4. Consultant’s proposal, if any
5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.
SECTION 35. TIME OF ESSENCE.
Time is of the essence for each and every provision of this Agreement.
SECTION 36. FEDERAL FUNDS.
In the event the Services are funded either in whole or in part by a federal grant, Consultant shall comply with the requirements of Addendum “2” “Federal Funds.” [SIGNATURE PAGE FOLLOWS]
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Signature Page
PROFESSIONAL CONSULTANT SERVICES AGREEMENT
FOR AS-NEEDED PROFESSIONAL CIVIL ENGINEERING SERVICES
BETWEEN THE CITY OF INDIO AND HARTZOG & CRABILL, INC.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF INDIO
___________________________
Bryan H. Montgomery
City Manager
ATTEST:
CITY CLERK
By: ___________________________
Sabdi Sanchez, CMC
City Clerk Administrator
APPROVED AS TO FORM:
CITY ATTORNEY
By: ____________________________
Steven P. Graham
City Attorney
CONSULTANT
By:
Gerald J. Stock
Its: Executive Vice President
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Exhibit A – Scope of Services
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EXHIBIT “A”
SCOPE OF SERVICES
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April 26, 2024
Mr. Timothy T. Wassil, P.E.
Public Works Director
City of Indio
100 Civic Center Mall
Indio, CA 92201
SUBJECT: QUALIFICATIONS FOR ON-CALL PROFESSIONAL
CIVIL ENGINEERING SERVICES
Dear Mr. Wassil:
Hartzog & Crabill, Inc. (HCI) is pleased to submit this Qualifications package to the City of Indio for providing On-Call Professional Civil Engineering Services. HCI understands that it is the City’s intent to establish a team structure of consultant firms on a 3-year cycle to facilitate procurement of various engineering services on an on-call basis.
HCI is proposing to provide on-call civil engineering services specifically to:
Prepare Traffic Signal and Related Engineering Plans and Specifications Perform Quantity Take-offs and Prepare Engineer Estimates, as identified under Section III. Scope of Services in the City’s Request for Qualifications (RFQ) issued on March 29, 2024. The City’s RFQ is incorporated in its entirety as a part of our qualifications proposal. Likewise, if selected, HCI understands that our proposed qualifications will be incorporated in its entirety as part of the consultant contract, and will jointly become part of the “Professional Services Agreement” if said Agreement is fully executed by HCI and the City of Indio.
In the course of our (30+) years in business, HCI staff have successfully provided these same types of on-call professional engineering services to numerous Southern California city agencies, where we have continued to build on their foundation for a viable, responsive traffic engineering function.
Our service to our client agencies over these past years also affords us knowledge of client expectations and work products required. As we have successfully been performing these types of services for the City of Indio for numerous years, HCI is uniquely qualified and capable to continue performing quality work to achieve the City’s objectives on an on-going/oncall flexible service basis. We look forward to continue working with City staff and sharing our experience and expertise with the common goal of everimproving traffic safety and efficiency in the City of Indio.
Gerald J. Stock, PE, TE,
Executive Vice President
17821 East 17th Street
Suite 245
Tustin, CA 92780
Phone: (714) 731-9455
FAX: (714) 731-9498
www.hartzog-crabill.com
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April 26, 2024
I, Gerald J. Stock, am executive vice-president and owner of HCI, a California corporation.
I am authorized to commit to contractual terms and conditions resulting from this submittal.
My email address is [email protected].
Our Senior Engineer, Mr. Scott Ma, PE, TE, will be assigned as the Project Manager (main point of contact) in responsible charge of any on-call professional civil engineering services that are requested by the City of Indio. As you may know, Scott has been in responsible charge for the successful completion of numerous signing and striping plans that include the addition of bicycle lanes for the City of Indio during these past recent years. Scott is also currently completing the latest citywide E&T Survey for Speed Limits per AB 43 requirements.
For most requested services, HCI proposes to serve the City of Indio as a sole prime consultant on specific projects and does not intend on using any sub-contractors, with exception to obtaining City-requested traffic count data and possible traffic signal pole foundation design potholing. All personnel listed are available and headquartered at our Tustin office.
HCI agrees to the terms in the RFQ, and respectfully requests the City’s review and approval for certain revisions on only one page of the proposed sample Professional Services Agreement (redlined exceptions are attached in the Appendix to this proposal).
By signing this cover letter of transmittal below, I attest that all information submitted in the attached qualifications proposal is true and correct. On behalf of HCI, we sincerely appreciate the opportunity to submit the attached proposal package and being considered to continue serving your community.
Very truly yours,
HARTZOG & CRABILL, INC.
Gerald J. Stock, PE, TE
Executive Vice President
City & Traffic Engineering Services
Attachments: A. Work Proposal
B. Cost Proposal (separate file)
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QUALIFICATIONS FOR
ON-CALL PROFESSIONAL
CIVIL ENGINEERING SERVICES
Prepared for:
City of Indio
100 Civic Center Mall
Indio, CA 92201
Attention:
Mr. Timothy T. Wassil, P.E., Public Works Director
Presented by:
Hartzog & Crabill, Inc.
Traffic Engineers
17821 East 17th Street, Suite 245
Tustin, CA 92780
(714) 731-9455
April 26, 2024
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Table of Contents
Description Page No.(s)
A. Work Proposal
1. Cover Letter Initial Pages
Qualifications Package Title Sheet Initial Pages
Table of Contents: i
2. Statement of Qualifications: 1 - 8
3. Scope of Work: 8 - 13
Agreement: 14
Cost Proposal: 14
Attachments:
Certificate of Insurance (for proposal only)
Request City’s Review of Exceptions to Agreement
Full resumes
B. Cost Proposal - Schedule of Hourly Rates (separate file)
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2. STATEMENT OF QUALIFICATIONS:
Hartzog & Crabill, Inc. (HCI) is a private traffic engineering consulting firm that has been in business since 1993 offering the same types of professional traffic engineering services under the same name. HCI understands the City of Indio intends to establish a team structure of consultant firms under a 3-year program starting with Fiscal Year 2024-25 for each of the specialty areas stated in the RFQ, with two optional annual extensions.
HCI is proposing to provide professional on-call civil engineering services specifically to:
Prepare Traffic Signal and Related Engineering Plans and Specifications Perform Quantity Take-offs and Prepare Engineer Estimates.
As suggested by the City, for ease of reference, HCI is identifying below the specific RFQ services that we are not including:
Prepare roadway and highway engineering plans and specifications. Perform drainage analysis and prepare hydrology reports. Review drainage studies and Water Quality Management Plans. Prepare landscaping plans and specifications.
Prepare conduit and related engineering plans and specifications for fiber optic, broadband, subsurface communications lines and vaults.
Prepare structural plans and specifications.
Prepare NPDES erosion control plans, as well as SWPPP, WQMP, & PM10 plans. Right-of-way requirement maps.
Perform utility coordination activities.
Agreement preparation.
Perform public outreach.
Attend City Council and Planning Commission meetings. Provide other roadway and highway engineering and transportation planning related professional services, including ADA compliance.
DESCRIPTION OF FIRM
HCI is a traffic engineering consulting firm specializing in serving local government agencies with a full array of engineering services, including serving several of our client cities as contract City Traffic Engineer, contract City Engineer, and “on-call” City Traffic Engineer. Specific to traffic engineering and transportation planning, HCI performs various traffic studies including, but not limited to, the following:
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2. STATEMENT OF QUALIFICATIONS: (continued)
Preparation and review of traffic signal and striping design plans, specifications, and estimates (PS&E); warrant analyses for traffic control devices (i.e., traffic signals, Stop signs, marked crosswalks, flashing beacons/RRFBs); engineering and traffic surveys for establishing speed limits; development and design of traffic signal coordination systems; on-going remote and local (off-site/on-site) management of traffic signal systems; traffic control plans; and assist cities with coordination of services completed by their traffic signal maintenance contractor. HCI also provides construction observation, management, administration, and training services on behalf of our client cities relative to the installation of new/modified traffic signals, lighting, copper/fiber optic interconnect communications, and signing and striping in order to verify compliance with approved PS&E.
Since its inception in 1993, HCI has proven itself as a leader in client satisfaction through successful project completion. This is evident in the continued and long-standing relationships we have maintained with our numerous client cities. The successes are attributed to the "hands on" approach that was demonstrated by our founding principals, Mr. Trammell Hartzog and Mr. Jerry Crabill (retired); Mr. Jerry Stock is the current owner of HCI. Mr. Stock is a registered Civil and Traffic Engineer whose experience covers over (30) years. Mr. Stock has been serving the City of Bellflower as both contract City Engineer and City Traffic Engineer for over (24) years.
In addition to our technical expertise, a cornerstone of HCI’s success is our work ethic, loyalty to our client cities, completion of assigned tasks on schedule, and ability to effectively communicate with the public, City staff, and elected officials.
TYPICAL SERVICES
Working with numerous Southern California cities, HCI has been responsible for directing the activities of Traffic Divisions, providing expertise to City Engineering and Planning staffs, and responding to requests, inquiries and concerns of citizens and City Council members. Our overall services available to the City of Indio include the following:
Traffic signal design
Signing and striping design
Warrant analyses for traffic control devices, such as traffic signals, Stop signs, crosswalks Traffic signal operational analyses
Develop, design and implement traffic signal coordination systems Develop and implement traffic signal timing plans
Remote and local (off-site/on-site) management of traffic signals Traffic management plans (traffic control plans)
Review of traffic impact analyses
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2. STATEMENT OF QUALIFICATIONS: (continued)
Provide construction observation/management services on behalf of the City on all proposed traffic improvements, development, site and traffic management plans to ensure conformance with applicable standards (City, AASHTO, Cal. MUTCD, etc.) Develop traffic-related conditions of approval for planning and development applications Identify and prepare applications for public improvement funds/grants Coordination of activities of our client cities’ traffic maintenance contractor Contract City Traffic Engineering, including City representation Engineering and Traffic Surveys for establishing speed limits All other traffic-related impact reports, surveys and analyses From our Tustin office location, HCI continuously operates (11) local agencies’ citywide traffic signal systems. The local agencies where HCI operates and maintains the coordination timing for traffic signals are the following cities: Aliso Viejo, Cerritos, Cypress, Indian Wells, Laguna Hills, Moorpark, Rancho Santa Margarita, San Juan Capistrano, Stanton, Tustin, and Yorba Linda.
LOCATION
The firm’s Tustin office location, located in Orange County near the Santa Ana (I-5) and Costa Mesa (SR-55) Freeway interchange, provides quick, easy access to the majority of our client cities. The office employees total (12) individuals who comprise a complete staff of professional engineers and support technicians where all design work products are prepared using state-of-the-art AutoCAD software and personal office computers from this office location.
a. Listing of the firm’s project personnel:
HCI TEAM ORGANIZATION AVAILABLE TO SERVE THE CITY OF INDIO FOR ON-CALL TRAFFIC ENGINEERING/SIGNAL DESIGN & OPERATIONS SERVICES:
Firm Principal In Charge of Agreement/Contract:
Mr. Jerry Stock, PE, TE, Principal Engineer
Key Staff:
Mr. Scott Ma, PE, TE, Senior Engineer (Project Manager) Mr. Michael Vallado, Associate Engineer
Mr. Greg Cabey, Traffic Signal Systems Supervisor
Mr. Todd Hartzog, Senior Designer
Mr. Dave Martorano, Senior Designer
Mr. Michael Powers, Traffic Signal Systems Specialist
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2. STATEMENT OF QUALIFICATIONS: (continued)
As shown above, in regards to City-requested On-Call Civil Engineering Services that may include Traffic Signal Design and Operations Services for design, operations, timing and traffic signal plan-check services, these requested on-call engineering services will be managed by our Senior Engineer, Mr. Scott Ma, PE, TE. Scott works closely with our Associate Engineer and Senior Designers, as well as our Signal Systems Supervisor and Specialist in the majority of our design projects. Scott is currently performing similar oncall Traffic Engineer, and design/plan-checking services for the Cities of Lake Forest and Hermosa Beach; however, his availability to serve the City of Indio is still at 50%. Our other key staff is available to serve the City at minimum 20% and up to 50%.
As mentioned, HCI staff is comprised of (12) engineering professionals and technicians who have the proven ability and expertise to meet the ever-changing, challenging needs of the modern city. For most requested services, HCI proposes to serve the City of Indio as a sole prime consultant on specific projects and does not intend on using any sub-contractors, with exception to obtaining City-requested traffic count data and possible design potholing for new traffic signal pole foundations. All HCI personnel listed are all headquartered at our Tustin office. It should be mentioned, HCI and assigned key professional engineering staff are properly registered/licensed to practice in the State of California and will comply with all federal, state, and local laws and ordinances applicable to the work assigned.
Below are ‘summary’ qualifications of our proposed staffing plan per our Organization Chart above (full resumes attached):
Mr. Gerald J. Stock, PE, TE, HCI Executive Vice-President, Principal Engineer Mr. ‘Jerry’ Stock is a registered professional Civil and Traffic Engineer with more than (33) years of municipal engineering experience. If selected, Jerry will serve as the firm Principal-In-Charge of the new agreement with the City of Indio for the requested on-call civil engineering services. As you may know, Jerry presently serves the adjacent City of Bellflower as contract City Engineer and City Traffic Engineer since November 2000.
Jerry is responsible for completing the majority of our Engineering and Traffic (E&T) Survey for Speed Limits for numerous local Southern California agencies.
Mr. Michael A. Vallado – Associate Engineer
Mr. Mike Vallado provides assistance to Mr. Jerry Stock, and Mr. Scott Ma in the area of preparation of traffic signal and left-turn phasing warrant analysis reports, traffic signal operations (LOS) and queuing analyses, multi-way Stop sign analyses, and related project specifications. Mike brings over (25) years of experience specifically related to trafficengineering and signal design. Five of these years were devoted to running the City of Glendora's Traffic Engineering section, while the past (20) years have been with HCI. His primary responsibilities with HCI include preparing signal analysis reports & recommendations, warrant analyses and evaluations, project specifications, and final review & preparation of plans, specifications, and estimates to our client cities.
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2. STATEMENT OF QUALIFICATIONS: (continued)
Mr. Greg Cabey - Traffic Signal Systems Supervisor
Mr. Cabey brings over (30) years of traffic signal experience to the HCI team and will be involved in certain aspects of requested traffic signal timing and operations tasks. Prior to HCI, Greg was a Lead Technician for Peek Traffic for over (12) years, and is certified as an International Municipal Signal Association (IMSA) Level III Traffic Signal Technician.
It should be noted that Greg spent much of his time at Peek Traffic within the Indio area, as this was one of several areas assigned to him. This HCI and Peek Traffic experience has allowed him to continue retaining in-depth knowledge on the types of controllers in the area’s traffic signal system. His extensive field experience and familiarity with signal systems and timing will aid in the complete success of any requested traffic signal design and signal timing related services.
Mr. Michael Powers - Traffic Signal Systems Specialist
Mr. Michael Powers brings over (30) years of traffic signal experience to the HCI team and will also be involved in requested traffic signal timing and related trouble-shooting & observation tasks. Michael is certified as an International Municipal Signal Association (IMSA) Level III Traffic Signal Technician. Prior to HCI, Michael worked for Siemens (Republic) as a Lead Technician for over (20) years.
b. Project Manager
Mr. Scott Ma, PE, TE – Senior Engineer (Project Manager) Mr. Scott Ma is a licensed Civil and Traffic Engineer registered in the State of California and brings over (24) years of engineering experience. Scott is a senior engineer that works in our HCI Tustin office, and is currently providing part-time contract City Traffic Engineer services to Cities of Lake Forest, as well as on-call traffic engineering services to the City of Hermosa Beach. As mentioned, Scott will be assigned as Project Manager to perform the requested on-call civil engineering services for the City of Indio. As you may know, Scott has been in responsible charge for the successful completion of numerous signing and striping plans that include the addition of bicycle lanes for the City of Indio during these recent years. As mentioned, Scott is also currently completing the latest citywide E&T Survey for Speed Limits per AB 43 requirements.
Scott’s experience also includes reviewing and conducting a variety of traffic studies including but not limited to, warrant analyses, preparing and reviewing traffic impact analyses reports and recommendations, responding to community requests such as crosswalks, traffic signals, stop signs, parking matters, and also performing project management that includes the final design preparation and submittal of project plans, specifications, and estimates (PS&E). His experience also includes overseeing numerous aspects of our client cities’ consulting service requirements in regards to review of trafficrelated requests, analyses and operational studies, permits, and other daily duties requested.
Scott’s email address contact information is [email protected].
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2. STATEMENT OF QUALIFICATIONS: (continued)
c. Identify ability of the Project Manager to manage the proposed contract and availability of personnel.
All of our personnel are available and headquartered at our Tustin office. In regards to City-requested On-call Traffic Signal Design Services, as mentioned these engineering services will be managed by our senior engineer, Mr. Scott Ma, who is available and works closely with our company firm principal, Mr. Jerry Stock, as well as our Associate Engineer, Senior Designers, and Signal Systems Supervisor and Specialist. As mentioned, Scott is currently performing similar on-call Traffic Engineer, and design/plan-checking services for the Cities of Lake Forest and Hermosa Beach; however, his availability to serve the City of Indio is still at 50%. Our other key staff is available to serve the City at minimum 20% and up to 50%.
It is important to note, our proposed staff is distinctly ready to serve the City of Indio Public Works Department, and is immediately available to perform any of the requested on-call civil and traffic engineering services with minimal supervision (including any backload of City work).
d. HCI does not have any “Conflict-of-Interest” in working with the City of Indio. HCI has no potential conflicts to disclose, and is not working on any projects (for another company or agency) that the City of Indio needs to review on behalf of the City. e. Public Agency References
We are providing a listing of nine (9) relevant City references where HCI continues our oncall traffic engineering and signal design services for the City of Indio’s review & verification of our experience. All services are considered on-call/on-going traffic engineering services with all assigned projects completed as requested and on schedule.
1. City of Bellflower - City Engineer & City Traffic Engineer Contract Services, Mr. Len Gorecki, Public Works Director, [email protected] (562) 804-1424 (since 2000); Project Manager and Principal in Charge – Mr. Gerald J. Stock, PE, TE
2. City of Cypress - City Traffic Engineering & Signal Operations Services, (since 1994) Mr. Nick Mangkalakiri, PE, City Engineer, [email protected], (714) 229-6750 Principal in Charge of Signals – Mr. Greg Cabey
3. City of Hermosa Beach - On-Call City Traffic Engineer Contract Services, Mr. Lucho Rodgriguez, Acting Director of Public Works, [email protected] (310) 318-0210 (since 2006); Contract City Traffic Engineer – Mr. Scott Ma, PE, TE
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2. STATEMENT OF QUALIFICATIONS: (continued)
4. City of Indian Wells – On-Call City Traffic Engineering & Signal Operations Services, Mr. Ken Seumalo, PE, Public Works Director, [email protected] (760) 776-0237 (since 2015); Project Manager and Principal in Charge of Signals – Mr. Greg Cabey
5. City of Laguna Hills - City Traffic Engineering & Signal Operations Services (949) 707-2655 Mr. Joe Ames, PE, TE, Public Works Director/City Engineer, [email protected] On-Call Traffic Engineering Services (since 2000)
Project Manager and Principal in Charge of TE Services – Mr. Gerald J. Stock, PE, TE On-Call Traffic Signal Operations Support Services
Principal in Charge of Signals – Mr. Greg Cabey
6. City of Lake Forest – City Traffic Engineer Services, (949) 461-3480 Mr. Thomas E. Wheeler, P.E., Director of Public Works, [email protected] On-call Professional Engineering Services (since 2014)
Project Manager in Charge of Traffic Engineering Services – Mr. Scott Ma, PE, TE
7. City of San Juan Capistrano - On-Call Traffic Signal Operations Services, (since 1995) Mr. George Alvarez, Project Manager, [email protected], (949) 443-6351 Principal in Charge of Signals – Mr. Greg Cabey
8. City of Tustin - City Traffic Engineering & Signal Operations Services, (714) 573-3263 Mr. Ken Nishikawa, Deputy Director of Public Works, [email protected] On-call Professional Engineering Services (since 1993)
Project Manager in Charge of Traffic Engineering Services – Mr. Doug Anderson Traffic Signal Operations Support Services / Signal Monitoring Project Manager and Principal in Charge of Signals – Mr. Greg Cabey On-Call Traffic Signal, Signing & Striping, & Traffic Control Plan-Checking Services Project Manager in Charge of Plan-Checking Services – Mr. Scott Ma, PE, TE
9. City of Yorba Linda - On-Call City Traffic Engineering Services, (714) 961-7170 Mr. Tony Wang, Traffic Engineering Manager, [email protected] (since 1994) Project Manager and Principal in Charge of Signals – Mr. Greg Cabey f. Anticipated Sub-Consultants
In terms of possible City-requested traffic count data collection, HCI proposes to use National Data & Surveying (NDS) Services, headquartered in Monterey Park, CA to collect any required vehicular traffic and pedestrian data as part of City-requested surveys, studies, and investigations. Founded in 1989, NDS was established to deliver accurate and professional solutions to their client’s traffic, transit and GIS/GPS data collection needs.
NDS has over (35) years of successful operations, and an outstanding team of (100) professional full time employees that have established them as the foremost, full service traffic and transit data collection company on the west coast. NDS is certified as a SBE by the State of California.
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2. STATEMENT OF QUALIFICATIONS: (continued)
HCI has successfully partnered with NDS on numerous data collection projects over the last (25) years, realizing their competitive pricing on their efficient data collection.
Projects that HCI has completed with NDS include data collection for numerous stop sign warrant analyses, traffic signal warrants analyses, left-turn phasing/delay warrant studies, citywide E&T speed limit surveys, citywide ADT flow maps, truck classification counts for TI calculations, traffic signal timing development (free & coordinated timing), SYNCHRO Level-of-Service (LOS) operational/queuing analyses, crosswalk analyses, video surveillance, and parking studies. Upon request by the City of Indio, HCI will use NDS to conduct all count data collection specific to the requested task(s).
3. SCOPE OF WORK:
OVERVIEW AND APPROACH TO CITY REQUESTED SERVICES:
HCI is proposing to provide professional on-call civil engineering services specifically to:
Prepare Traffic Signal and Related Engineering Plans and Specifications Perform Quantity Take-offs and Prepare Engineer Estimates.
As suggested by the City, for ease of reference, HCI is identifying below the specific RFQ services that we are not including:
Prepare roadway and highway engineering plans and specifications. Perform drainage analysis and prepare hydrology reports. Review drainage studies and Water Quality Management Plans. Prepare landscaping plans and specifications.
Prepare conduit and related engineering plans and specifications for fiber optic, broadband, subsurface communications lines and vaults.
Prepare structural plans and specifications.
Prepare NPDES erosion control plans, as well as SWPPP, WQMP, & PM10 plans. Right-of-way requirement maps.
Perform utility coordination activities.
Agreement preparation.
Perform public outreach.
Attend City Council and Planning Commission meetings. Provide other roadway and highway engineering and transportation planning related professional services, including ADA compliance.
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3. SCOPE OF WORK: (continued)
In general, HCI understands that the City’s on-call civil engineering services may require development of construction documents for necessary roadway and highway engineering plans, including traffic signal plans, signing and striping plans, and also may include plancheck and traffic studies.
More specifically, we understand that the City is interested in selecting consultants who have the civil, and traffic, engineering experience and expertise to provide as-needed engineering services, including traffic signal design, signing & striping design, and possibly plan-check services, traffic analysis, and circulation review for undefined projects.
We also understand the purpose of developing a qualified list of consultants capable of performing this work is to have a ready contract and required insurance in place to streamline the process of contracting for engineering and design work on various projects.
These services are intended to be an on-call/as-needed basis to supplement staff’s efforts where specific expertise is required or time constraints necessitate consultant assistance.
HCI provides these and other types of traffic engineering services, including traffic signal timing, warrant analyses, construction observation services, and other traffic-related duties in a comprehensive and timely manner.
HCI does possess the expertise, experience, and familiarity in successfully providing the requested traffic engineering design services, including working with various regional agencies such as Riverside County and Caltrans District 8. We have provided responses on our typical on-call engineering experience and capabilities below each type of possibly requested engineering consultant service that may be assigned by the City.
It should be noted, a distinct advantage for HCI over our competitors is that we offer our client cities on-going remote and local (off-site/on-site) management of their traffic signal systems.
If selected, our company Principal listed in our cover letter, as well as our Senior Engineer, Mr. Scott Ma, PE, TE, and our Associate Engineer, Mr. Michael Vallado, will serve the City of Indio in providing design and/or recommendations and services requested on an oncall basis by the City’s principal contact. This team will ensure that consistent communication between the City of Indio and HCI occurs regularly.
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3. SCOPE OF WORK: (continued)
On-call Traffic Signal Design Services
All of our staff that will be assigned to serve the City of Indio have a thorough knowledge and proficiency in local agency municipal codes, current State (Caltrans) standard plans and specifications, Highway Design Manual, Highway Capacity Manual, California Manual on Uniform Traffic Control Devices (CA MUTCD), policies and procedures for ADA regulations, traffic signal timing, traffic engineering modeling and methodologies, County/City traffic standards and methodologies, and the State of California Vehicle Code.
Our team will provide the City with all materials and labor to perform the requested traffic engineering services and conform to these standards.
Under the direction of the City’s principal contact, or other approved staff member, at a minimum HCI will be ready to provide on-call traffic engineering consulting services to address the following areas within the City of Indio Public Works Department:
1. Provide traffic engineering design.
HCI has extensive experience in the development of traffic engineering plans, such as new traffic signal, traffic signal modification, signal interconnect, signing and striping, and traffic control plans, as these are our firm’s primary service products.
For each of these types of plans, HCI includes technical provisions and engineer’s estimates that complement each plan set providing complete PS&E that is ready for construction bidding on time and within the approved schedule. Examples of our different types of designs can be submitted for the City’s review upon request.
2. Review, plan-check, and make recommendations on traffic plans and reports, and provide input relating to traffic issues on planning and development applications.
Our staff also has extensive experience in reviewing and analyzing all types of City and developer-related plans, as well as assimilating the findings and recommendations into easily understood summations. Our experience and expertise also allows quick and complete site plan review for all types of civil and traffic engineering applications to determine conformance to traffic, parking, access, street and pavement, subdivision requirements, meetings with developers or contractors to resolve traffic issues, with capability to present findings to City staff, City Council and/or Planning Commission. It is noted that many development-related services such as the review of street improvement or traffic signal plans are project specific and are treated as recoverable project costs.
Upon request, HCI staff will render and remit a typed plan-check correction/clarification list (2 copies) to the Public Works Department within (10) working days from notification by the City for a typical development project.
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3. SCOPE OF WORK: (continued)
3. When requested, prepare written engineering reports related to pedestrian traffic patterns, traffic installations, and traffic control devices such as STOP signs, traffic signals, crosswalks, speed zones, traffic control, and similar matters and make presentations to City’s Committees or Commissions, as well as City Council.
Our staff prepares numerous amounts of warrant analysis and traffic operations reports every year for various city agencies, such as, traffic signal warrants, leftturn phasing warrants, multiway stop warrants, operational level-of-service (LOS), queuing analyses, crosswalk warrants, traffic calming studies, Engineering and Traffic (E&T) surveys for speed limits, etc. HCI staff has obtained and analyzed data, prepared exhibits, and developed reports for literally hundreds of traffic studies. Sample reports can be forwarded to the City upon request.
Again, HCI staff has extensive experience in reviewing and analyzing all types of City and developer-related traffic studies and reports, as well as assimilating the findings and recommendations into easily understood summations.
4. Provide technical advice on traffic signal facilities, accident rates, new developments, and maintenance of traffic facilities.
HCI has the capability and range of expertise to provide technical advice to the City of Indio on many traffic or transportation-related issues or facilities. HCI staff will complete the requested services in a thorough and efficient manner, on time and within the approved fee schedule.
5. Review proposed improvements for conformance to the City’s Traffic Standards.
As previously noted, HCI has the expertise to review all proposed improvements, development, site, and traffic management plans (i.e., traffic control plans) for conformance to the City’s standards, from both a traffic engineering and civil engineering perspective.
6. Attend City Council, Planning Commission, and Staff meetings, as required.
HCI staff may attend City staff, City Council, Planning Commission, and other extraordinary meetings or events, as needed and requested by City.
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3. SCOPE OF WORK: (continued)
7. Work closely with City staff, Caltrans, Riverside County, and local law enforcement agencies in analyzing traffic-related issues and mitigation.
A tenet of HCI is our belief that we serve as an extension of City staff and consider ourselves as associates in the well-being of the City. Through our successful work in the City of Indio and other communities, HCI already has these relationships firmly established. One notable and particularly important relationship is working with Caltrans. HCI staff has been able to quickly contact the correct person for project development, along with other similar individuals at Caltrans District 8 as well as Riverside County, in order to resolve traffic-related matters that affect our client cities.
8. Work with City staff and other consultants in developing, monitoring and providing input into traffic services.
Since our client base are primarily municipalities, we have extensive experience working with both City staffs and other city consultants in providing the support necessary to ensure that transportation planning and traffic services required by the City are met.
These associations also afford HCI the opportunity to learn and share new technologies, products and procedures with our client cities.
9. When requested, advise the City regarding traffic-related matters.
HCI’s collective experience and expertise in most aspects of traffic and transportation engineering allows our staff to provide advice and recommendations to our client cities on numerous traffic issues. If a new or unique situation arises, HCI staff does not hesitate in performing the research necessary to determine an appropriate action or recommendation.
10. Work closely with schools and related traffic circulation issues.
HCI staff has had the opportunity to work with many public and private schools over the past several years. Our staff has also worked closely with Police Services and elected officials on traffic-related issues.
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3. SCOPE OF WORK: (continued)
11. Develop a prioritized list of traffic improvement projects for inclusion into the City’s Capital Improvement Program (CIP) and incorporate into existing project lists.
HCI has also worked with many of our client cities in identifying and developing long and short-range CIP projects consistent with the economic capabilities of the City. A fundamental goal of HCI in developing CIP projects is to provide City staff with that data necessary to make meaningful decisions at critical stages of the project’s development, in order to provide viable, achievable options. Consistently reaching this goal assists with resolving issues and problems associated with each project.
Possible traffic engineering candidate projects the City of Indio may desire to consider or expand on include the following:
a.) Video surveillance of other major intersections or street segments. b.) Identification and analysis of potential critical intersections, improvement alternatives, and funding opportunities.
c.) An updated Signal Construction or Modification Priority List, including long-term maintenance and equipment needs.
d.) Implementation of citywide emergency vehicle preemption (EVP) systems. e.) Changeable message signs.
f.) Countdown pedestrian signal indications.
12. Other duties, as assigned by City Engineer or Director of Public Works.
As previously noted, HCI’s collective experience and expertise in most aspects of traffic and transportation engineering allows our staff to provide recommendations to our client cities on numerous traffic issues. Consequently, if a unique situation arises or a new duty is assigned by the City’s principal contact, HCI staff will not hesitate in performing the research necessary to determine an appropriate action or recommendation. If other services are requested on a project-by-project basis, HCI will negotiate with the City and provide a pre-agreed scope of work and hours required to complete the work. It is important to note, our proposed staff is distinctly ready to serve the City of Indio Public Works Department, and is immediately available to perform any of the requested traffic engineering services with minimal supervision (including any backload of City work).
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X. AGREEMENT:
As HCI is currently serving several local agencies with on-call traffic engineering services, HCI is very familiar with the City’s requirements under their Professional Services Agreement. It is important to note, HCI has had no failures or refusals in completing a contract, and has no other financial interests in other lines of business.
HCI agrees to the terms in the RFQ, and only requests the City’s review and approval for certain revisions on one page of the proposed Agreement (outlined exceptions are attached in the Appendix to this proposal).
HCI understands that, if selected, our proposal will be incorporated in its entirety as part of a new contract, and will jointly become part of the “Agreement for Professional Services” once said Agreement is fully executed by HCI and the City of Indio.
HCI also understands that the execution of an On-call Professional Civil Engineering Services contract does not guarantee the City of Indio will award work to the selected consultant(s).
HCI will provide updated insurance and business license requirements at the time of execution of a new agreement for a three-year contract, with two optional one year renewals for a possible total length up to five years.
A copy of our current insurance is attached for the City’s review. Our legal name and information for contractual purposes is provided below:
Hartzog & Crabill, Inc.
17821 E. 17th Street, Suite 245
Tustin, CA 92780
Phone (714) 731-9455
Fax (714) 731-9498
Attn: Mr. Gerald J. Stock, Executive Vice President
Email: [email protected]
B. COST PROPOSAL:
The City of Indio requests the consultant to separately provide a company fee schedule of hourly rates applicable to all proposed staff who may work on City projects. HCI understands that, if selected, our firm may be invited to participate in submission of specific proposals for various projects over the contract duration period. Therefore, as these services are ‘on-call’ and no specific services have been requested at this time, HCI is providing our proposed hourly rate schedule for the City’s consideration in the attached separate file.
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INSURANCE CERTIFICATE
Agreements for Professional Services to perform As-Needed Professional C... Page 574 of 2161
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
8/17/2023
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
Brittini Alberty 510-272-1449 [email protected] License#: 6003745 XL Specialty Insurance Company 37885 HART&CR-01 The Travelers Indemnity Company of Connecticut 25682 Hartzog & Crabill, Inc.
17852 E 17th St Ste 101
Tustin CA 92780
Travelers Property Casualty Company of America 25674 1902415087 B X 1,000,000 X 1,000,000 X Contractual Liab 10,000 Included 1,000,000 2,000,000 X X Y Y 6802R675237 8/18/2023 8/18/2024
2,000,000
B 1,000,000 X XY Y BA0S476320 8/18/2023 8/18/2024
C Y UB2R682241 8/18/2023 8/18/2024
X
1,000,000 1,000,000 1,000,000
A Professional Liability DPR5017205 8/18/2023 8/18/2024 Per Claim Aggregate Limit
$3,000,000
$4,000,000
General Liability policy excludes claims arising out of the performance of professional services. Professional Liability Policy is E&O Liability. Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies. 30 Day Notice of Cancellation
For Proposal Only
.
. . .
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COMMERCIAL GENERAL LIABILITY
c. Method Of Sharing
If all of the other insurance permits contribution
by equal shares, we will follow this method also.
Under this approach each insurer contributes
equal amounts until it has paid its applicable
limit of insurance or none of the loss remains,
whichever comes first.
If any of the other insurance does not permit
contribution by equal shares, we will contribute
by limits. Under this methoo, each insurer's
share is based on the ratio of its applicable limit
of insurance to the total applicable limits of
insurance of all insurers.
d. Primary And Non-Contributory Insurance If
Required By Written Contract
If you specifically agree in a written contract or
agreement that the insurance afforded to an
insured under this Coverage Part must apply on
a primary basis, or a primary and noncontributory basis. this insurance is primary to other insurance that is available to such insured
which covers such insured as a named insured,
and we will not share with that other insurance,
provided that:
(1) The "bodily injury'' or "property damage" for
which coverage is sought occurs; and
(2) The "personal and advertising injury" for
which coverage is sought is caused by an
offense that is committed;
subsequent to the signing of that contract or
agreement by you.
5. Premium Audit
a. We will compute all premiums for this Coverage
Part in accordance with our rules and rates.
b. Premium shown in this Coverage Part as
advance premium is a deposit premium only. At
the close of each audit perioo we will compute
the earned premium for that period and send
notice to the first Named Insured. The due date
for audit and retrospective premiums is the date
shown as the due date on the bill. If the sum of
the advance and audit premiums paid for the
policy period is greater than the earned
premium, we will return the excess to the first
Named Insured.
c. The first Named Insured must keep records of
the information we need for premium
computation, and send us copies at such times
as we may request.
6. Representations
By accepting this policy, you agree:
a. The statements in the Declarations are
accurate and complete;
b. Those statements are based upon
representations you made to us; and
c. We have issued this policy in reliance upon
your representations.
The unintentional omission of, or unintentional error
in, any information provided by you which we relied
upon in issuing this policy will not prejudice your
rights under this insurance. However, this provision
does not affect our right to collect additional
premium or to exercise our rights of cancellation or
nonrenewal in accordance with applicable insurance
laws or regulations.
7. Separation Of Insureds
Except with respect to the Limits of Insurance, and
any rights or duties specifically assigned in this
Coverage Part to the first Named Insured, this
insurance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom claim
is made or "suit" is brought.
8. Transfer Of Rights Of Recovery Against Others
To Us
If the insured has rights to recover all or part of any payment we have made under this Coverage Part,
those rights are transferred to us. The insured must
do nothing after loss to impair them. At our request,
the insured will bring "suit" or transfer those rights
to us and help us enforce them.
9. When We Do Not Renew
If we decide not to renew this Coverage Part, we will
mail or deliver to the first Named Insured shown in
the Declarations written notice of the nonrenewal
not less than 30 days before the expiration date.
If notice is mailed, proof of mailing will be sufficient proof of notice.
SECTION V - DEFINITIONS
1. "Advertisement" means a notice that is broadcast or
published to the general public or specific market
segments about your goods, products or services
for the purpose of attracting customers or
supporters. For the purposes of this definition:
a. Notices that are published include material
placed on the Internet or on similar electronic
means of communication; and
b. Regarding websites, only that part of a website
that is about your goods, prooucts or services
for the purposes of attracting customers or
supporters is considered an advertisement.
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Policy # 6802R675237
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COMMERCIAL GENERAL LIABILITY
occupational therapist or occupational that is available to any of your "employees" therapy assistant, physical therapist or for "bodily injury" that arises out of providing speech-language pathologist; or or failing to provide "incidental medical services" to any person to the extent not (b) First aid or "Good Samaritan services" subject to Paragraph 2.a.(1) of Section II by any of your "employees" or "volunteer Who Is An Insured. workers", other than an employed or volunteer doctor. Any such "employees" K. MEDICAL PAYMENTS INCREASED LIMIT or "volunteer workers" providing or failing The following replaces Paragraph 7. of to provide first aid or "Good Samaritan SECTION III LIMITS OF INSURANCE: services" during their work hours for you will be deemed to be acting within the 7. Subject to Paragraph 5. above, the Medical scope of their employment by you or Expense Limit is the most we will pay under performing duties related to the conduct Coverage C for all medical expenses of your business. because of "bodily injury" sustained by any
3. The following replaces the last sentence of one person, and will be the higher of:
Paragraph 5. of SECTION III LIMITS OF a. $10,000; or
INSURANCE:
b. The amount shown in the Declarations of For the purposes of determining the this Coverage Part for Medical Expense
applicable Each Occurrence Limit, all related
Limit. acts or omissions committed in providing or
failing to provide "incidental medical L. AMENDMENT OF EXCESS INSURANCE services", first aid or "Good Samaritan CONDITION PROFESSIONAL LIABILITY services" to any one person will be deemed The following is added to Paragraph 4.b., to be one "occurrence".
Excess Insurance, of SECTION IV
4. The following exclusion is added to COMMERCIAL GENERAL LIABILITY Paragraph 2., Exclusions, of SECTION I CONDITIONS:
COVERAGES COVERAGE A BODILY
This insurance is excess over any of the other
INJURY AND PROPERTY DAMAGE
insurance, whether primary, excess, contingent LIABILITY:
or on any other basis, that is Professional Sale Of Pharmaceuticals Liability or similar coverage, to the extent the
"Bodily injury" or "property damage" arising loss is not subject to the professional services out of the violation of a penal statute or exclusion of Coverage A or Coverage B. ordinance relating to the sale of M. BLANKET WAIVER OF SUBROGATION pharmaceuticals committed by, or with the WHEN REQUIRED BY WRITTEN CONTRACT knowledge or consent of the insured. OR AGREEMENT
5. The following is added to the DEFINITIONS
Section: The following is added to Paragraph 8., Transfer Of Rights Of Recovery Against Others To Us, "Incidental medical services" means: of SECTION IV COMMERCIAL GENERAL a. Medical, surgical, dental, laboratory, x- LIABILITY CONDITIONS:
ray or nursing service or treatment,
If the insured has agreed in a written contract or advice or instruction, or the related agreement to waive that insured's right of
furnishing of food or beverages; or
recovery against any person or organization, we b. The furnishing or dispensing of drugs or waive our right of recovery against such person medical, dental, or surgical supplies or or organization, but only for payments we make appliances. because of:
6. The following is added to Paragraph 4.b., a. "Bodily injury" or "property damage" that Excess Insurance, of SECTION IV occurs; or COMMERCIAL GENERAL LIABILITY
CONDITIONS: b. "Personal and advertising injury" caused by an offense that is committed; This insurance is excess over any valid and collectible other insurance, whether primary, subsequent to the signing of that contract or excess, contingent or on any other basis, agreement.
CG D3 79 02 19 ú 2017 The Travelers Indemnity Company. All rights reserved. Page 5 of 6 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Policy #
6802R675237
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ANY PERSON OR ORGANIZATION THAT
YOU ARE REQUIRED TO INCLUDE AS
ADDITIONAL INSURED ON THE COVERAGE
FORM IN A WRITTEN CONTRACT OR
AGREEMENT THAT IS SIGNED AND
EXECUTED BY YOU BEFORE THE BODILY
INJURY OR PROPERTY DAMAGE
OCCURS AND THAT IS IN EFFECT
DURING THE POLICY PERIOD.
COMMERCIAL AUTO
POLICY NUMBER:
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED FOR
COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.
This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.
SCHEDULE
Name Of Person(s) Or Organization(s):
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Each person or organization shown in the Schedule is ered Autos Liability Coverage in the Business Auto an "insured" for Covered Autos Liability Coverage, but and Motor Carrier Coverage Forms and Paragraph only to the extent that person or organization qualifies D.2. of Section I Covered Autos Coverages of the as an "insured" under the Who Is An Insured provi- Auto Dealers Coverage Form. sion contained in Paragraph A.1. of Section II CovCA 20 48 10 13 Insurance Services Office, Inc., 2011 Page 1 of 1 BA0S476320
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COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
The following replaces Paragraph A.5., Transfer of required of you by a written contract executed Rights Of Recovery Against Others To Us, of the prior to any "accident" or "loss", provided that the CONDITIONS Section: "accident" or "loss" arises out of the operations
5. Transfer Of Rights Of Recovery Against Oth- contemplated by such contract. The waiver apers To Us plies only to the person or organization desigWe waive nated in such contract. any right of recovery we may have against any person or organization to the extent
CA T3 40 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Policy #
BA0S476320
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WORKERS COMPENSATION
AND
EMPLOYERS LIABILITY POLICY
ENDORSEMENT WC 99 03 76 ( A)
POLICY NUMBER:
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule.
The additional premium for this endorsement shall be % of the California workers' compensation premium.
Schedule
Person or Organization Job Description
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Insurance Company Countersigned by
DATE OF ISSUE: Page 1 of 1
Any Person or organization for which the insured has agreed by written contract executed prior to loss to furnish this waiver.
UB2R682241 Travelers Property Casualty Company of America 8/17/2023
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OF EXCEPTIONS TO SAMPLE AGREEMENT
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RESUMES
Agreements for Professional Services to perform As-Needed Professional C... Page 585 of 2161 Gerald J. Stock, PE, TE
Executive Vice-President
RESUME
Years of Experience: 30
Education:
1989 BSCE, Civil Engineering,
University of Colorado, Denver
1978 BS, Geology,
California State University, Long Beach
Professional Registrations &
Certifications:
Registered Civil Engineer–California
No. 52822
Registered Traffic Engineer–California
No. 2049
Chi Epsilon – 1989
Professional Affiliations:
American Public Works Association
American Society of Civil Engineers
Mr. Stock is Executive Vice President with the consulting firm of Hartzog & Crabill, Inc. (HCI) in charge of city and traffic engineering services. He provides consulting to public agencies from both a technical and organizational perspective. Mr. Stock’s background includes a broad array of municipal projects from project conception through completion. He has directed city staffs in both long-term capital project planning as well as the day-to-day activities associated with managing a municipal engineering department.
Mr. Stock’s experience includes over (30) years of project management, capital improvement planning, design, and contract administration. He is well-versed in both the technical and the political challenges of municipal engineering activities.
Mr. Stock has recently completed Engineering and Traffic surveys for the Cities of San Juan Capistrano, South Gate, Indian Wells, Laguna Niguel, and San Gabriel, and in prior years in Bellflower, Hermosa Beach, Laguna Hills, Monrovia, Monterey Park, Moorpark, Villa Park, and Yucaipa. In every case, the project was completed on time and on budget.
Administration:
Since 2000, Mr. Stock has served the City of Bellflower as contract City Engineer and City Traffic Engineer. Mr. Stock also serves the City of Hermosa Beach as on-call Traffic Engineer. Prior to joining HCI, Mr.
Stock was employed by the City of Norwalk as their in-house City Engineer. Mr. Stock represents the Engineering/Public Works Department before the Public Safety and Planning Commissions, as well as the City Council for his client cities.
Mr. Stock has directed City staffs and consultants regarding the administration of client city’s Congestion Management Program, NPDES activities, grant applications and grant administration, underground utility districts, and pipeline/utility franchises.
Transportation:
Most recently, Mr. Stock oversaw the design and construction of the widening of Bellflower Boulevard, between Artesia Boulevard and the SR91 Freeway ramps, using Measure R funds via the SR-91/I-605 Freeway/I405 Freeway Technical Advisory Committee.
Mr. Stock prepared intersection widening plans in the City of Laguna Hills, as well as completed the Engineering and Traffic Surveys for Speed Limits in the Cities of Laguna Hills, Laguna Niguel, San Juan Capistrano, and Yorba Linda.
The City of Bellflower selected Mr. Stock to represent the City on the technical advisory committee (TAC) of the SR-91/I-605 Needs Assessment Major Corridor Study. As vice-chair of the TAC, Mr. Stock’s role is to ensure that the City’s interests are protected during the planning and development of major improvements along the SR-91and I-605 Freeways in Bellflower.
Agreements for Professional Services to perform As-Needed Professional C... Page 586 of 2161 Scott Q. Ma, PE, TE
Senior Engineer
RESUME
Years of Experience: 20
Education:
2002 BSCE, Civil Engineering,
University of California, Berkeley
Professional Registrations &
Certifications:
Registered Civil Engineer–California
No. 70812
Registered Traffic Engineer–California
No. 2519
Professional Affiliations:
Institute of Transportation Engineers
Member, Orange County Traffic
Engineering Council (OCTEC)
Mr. Scott Ma is a Senior Engineer with the traffic engineering consulting firm of Hartzog & Crabill, Inc (HCI). Mr. Ma is a registered Civil and Traffic Engineer with the State of California, and has over (20) years of engineering experience. Mr. Ma has a wide breadth of experience in the field of traffic engineering and transportation planning.
Traffic Engineering
Mr. Ma’s responsibilities are to provide project management and design expertise for various traffic-related projects. Mr. Ma’s experience includes the preparation of Plans, Specifications and Estimates (PS&E) for numerous projects throughout Southern California. These include traffic signal plans, traffic control plans, road improvement plans, and signing and striping plans.
Mr. Ma has experience in signal operations and the development, implementation and calibration of coordination timing plans. Mr. Ma has also conducted Engineering and Traffic Surveys (E&TS), traffic signal warrant studies, multiway stop warrant studies, and traffic index (TI) calculations.
Transportation Planning
Mr. Ma has prepared numerous traffic impact studies, queuing studies, and shared parking studies for development projects. Mr. Ma has also participated and provided his traffic knowledge in the development of General Plans/Mobility Plans, Bicycle Master Plans, and Safe Route to School Plans.
Municipal Engineering
Mr. Ma is currently serving the Cities of Lake Forest and Hermosa Beach as consulting Traffic Engineer. He previously served as consulting Traffic Engineer for the City of South Gate. In his role, he has assisted city staff in the development of long-term Capital Improvement Programs (CIPs) as well as the day-to-day activities such as traffic-related requests from residents.
Mr. Ma has applied his traffic expertise to provide plan check services, process Encroachment Permits, implement permit parking programs and review private development plans.
Representative Projects List
City of Commerce, HSIP Traffic Signal Modification Plans for Four (4) Intersection
City of Commerce, Class II Bike Lanes Striping Plans for Eastern Avenue, Commerce Way and Harbor Street
City of Bellflower, Traffic Signal Plans for Four (4) Intersections on Lakewood Boulevard
City of Bellflower, Bellflower Boulevard and Cedar Avenue Traffic Signal Plan
City of Yucaipa, Live Oak Canyon Road and Outer Highway 10 South Traffic Signal Plan
City of Indio, 35 Arterial Highways and Local Streets for Signing and Striping Plans for Bicycle Facilities
City of Hermosa Beach, On-Call Traffic Engineering Services, Consulting Traffic Engineer
City of Lake Forest, On-Call Traffic Engineering Services, Consulting Traffic Engineer
Agreements for Professional Services to perform As-Needed Professional C... Page 587 of 2161 Michael A. Vallado
Associate Engineer
RESUME
Years of Experience: 22
Education:
BSCE – Civil Engineering, 1997
California State University, CA
Professional Affiliations:
City Traffic Engineers (CTE)
Member, Orange County Traffic
Engineering Council (OCTEC)
Traffic Signal Association (TSA) for
Los Angeles, Orange, Riverside, and San
Bernardino Counties
Mr. Vallado brings over (22) years of civil engineering experience specifically related to traffic engineering and signal design.
Five (5) of these years were devoted to managing the City of Glendora’s Traffic Engineering section, while the last (17) years have been with Hartzog & Crabill, Inc. (HCI).
Mr. Vallado’s responsibilities with HCI include conducting trafficengineering warrant studies, developing traffic Level-of-Service (LOS) operational analysis reports and providing recommendations, preparing specifications, and project management of final preparation of project plans, specifications and estimates (PS&E) to client cities.
Mr. Vallado has also assisted with the construction management of several traffic signal construction projects for various client cities.
PRIOR EXPERIENCE:
City of Glendora, Public Works Department, Glendora, CA 1999-2003 Civil Engineering Assistant-Traffic
Maintained the operations of forty (40) traffic signals in the city. Administered the entire process of the Traffic Safety Committee, including preparing the Agenda, gathering data for initial staff recommendations, notifying all affected residents, reserving Council Chambers, transcribing minutes from the meeting for City Council approval, and implementing all approved changes by issuing work orders.
Designed and prepared plans, specifications, and estimates for new traffic signals, signal upgrades, and signing/striping projects. Managed the duties of a Traffic Engineering Aide to assist in all aspects of the Traffic Engineering Division.
Developed and implemented a new Preferential Parking District for residents in the vicinity of Glendora High School.
Inspected sight-distance requests regarding traffic issues. Oversaw the speed hump design and installation project on Ada Ave between Cullen Ave and Glenwood Ave.
Reviewed traffic control plans for all different types of project developments.
Scienscope International, Inc., Walnut, CA 1998-1999
Product Manager
Developed and produced specifications and owner’s manuals for all optical engineering products manufactured/sold.
Answered technical information from company distributors and customers regarding manufactured products.
Attended product trade shows in various cities and states to display/promote optical products and meet with clients. Assisted with marketing/advertising of all products in company Internet website, magazines, registers and suppliers handbooks. Translated catalog information into Spanish for customer base in Mexico and South America.
Agreements for Professional Services to perform As-Needed Professional C... Page 588 of 2161 Greg Cabey
Traffic Signal Systems
Supervisor
Years of Experience: 31
Education:
Associate of Arts–Technical Electronics,
Fullerton College, California, 1981
Professional Affiliations:
Treasurer,
Traffic Signal Association (TSA)
Orange County Chapter
Member, International Municipal Signal
Association (IMSA)
Certified as a Traffic Signal Inspector and
Level III Traffic Signal Technician
RESUME
Mr. Greg Cabey brings over (31) years of traffic signal experience to the Hartzog & Crabill, Inc. (HCI) project team specializing in signal communications systems, timing development, implementation and finetuning of coordination timing.
Greg frequently assists client cities with reviewing numerous OCTA TSSP corridor projects under development by other consultants. The Imperial Highway and Los Alisos Boulevard TSSP projects are two current examples of projects where Greg is assisting our client cities with review of another consultants’ timing development as well as providing construction support.
Prior to the last (19) years working with HCI, Greg was a Signal Maintenance Lead-man for Peek Traffic for over (12) years. Greg’s extensive field experience with signal systems and all types of signal controller functions will aid in the success of any traffic signal coordination-type project.
RELEVANT EXPERIENCE:
Traffic Signal Operations Management (9 Cities, CA) On-Going – Greg provides assistance to Mr. Trammell Hartzog in regards to traffic signal timing and operations monitoring services for the Cities of Cerritos, Cypress, Indian Wells, Moorpark, Rancho Santa Margarita, San Juan Capistrano, Stanton, Tustin, and Yorba Linda. His responsibilities include daily reviewing and comparing of timing to verify if all traffic signals are in good working order. Any malfunctions logged are quickly reported to the City’s designated agency or traffic signal maintenance contractor for dispatch. Greg also analyzes historical data in order to identify traffic volumes and patterns to assist in determining if an adjustment to signal timing is necessary. Greg verifies if timing is programmed correctly in each master and controller. His on-going monitoring and maintenance services of signal timing for these city agencies combine to approximately (500) signalized intersections.
Ball Road-Taft Avenue Traffic Signal Synchronization Project (OCTA, Various Orange County Agencies) 2019. This TSSP project involved coordinating (38) intersections within Cities of Anaheim, Orange, and Caltrans.
Kraemer Avenue/Glassell Street/Grand Avenue Traffic Signal Synchronization Project (OCTA, Various Orange County Agencies) 2018. This TSSP project involved coordinating (61) intersections within Cities of Brea, Placentia, Yorba Linda, Santa Ana, and Caltrans.
Del Obispo Street Traffic Signal Synchronization Project (OCTA, Cities of San Juan Capistrano & Dana Point) 2016. This TSSP project involved coordinating (16) intersections along a 3.6 mile segment.
Paseo de Valencia Traffic Signal Synchronization Project (OCTA, Led by City of Laguna Hills) 2015. This TSSP project involved providing traffic signal coordination timing for (12) intersections along 3.3 miles.
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Exhibit B – Compensation
Page | 1
EXHIBIT “B”
COMPENSATION
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B. COST PROPOSAL
QUALIFICATIONS FOR
ON-CALL PROFESSIONAL
CIVIL ENGINEERING SERVICES
Prepared for:
City of Indio
100 Civic Center Mall
Indio, CA 92201
Attention:
Mr. Timothy T. Wassil, P.E., Public Works Director
Presented by:
Hartzog & Crabill, Inc.
Traffic Engineers
17821 East 17th Street, Suite 245
Tustin, CA 92780
(714) 731-9455
April 26, 2024
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B. COST PROPOSAL
QUALIFICATIONS FOR
ON-CALL PROFESSIONAL
CIVIL ENGINEERING SERVICES
PROFESSIONAL FEES
As specified in the City’s RFQ, under this separate file, HCI is proposing the attached Schedule of Hourly Rates for all our proposed staff positions that may be performing various on-call professional civil engineering services on a time-and-materials (T&M) basis under a new agreement.
HCI understands that the City of Indio is limiting the mark-up of outside direct costs/services and sub-consultant work on this on-call agreement to a maximum of 10%.
As mentioned, for most requested services, HCI proposes to serve the City of Indio as a sole prime consultant on specific projects and does not intend on using any sub-contractors, with exception to obtaining City-requested traffic count data and possible design potholing to make sure utilities are clear of new, larger traffic signal pole foundations.
HCI will maintain these hourly rates during the three (3) year duration of a new contract with the City of Indio. We also understand there may be up to two additional annual renewals for a total five year contract. HCI respectfully requests rate increases in possible years 4 and 5, and will provide the City with the revised rate sheets before the fiscal year end (by May 1st) each applicable year.
HCI also understands that future proposals for individual specific projects will be requested by the City of Indio from firms which are selected and have executed agreements for professional on-call civil engineering services. The attached rates will be used to prepare these specific proposals.
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Consulting Engineers
17852 E. 17th Street, Suite 101, Tustin, CA 92780 (714) 731-9455 Schedule of Hourly Rates
for
City of Indio - On-Call Professional Civil Engineering Services July 1, 2024 – June 30, 2027
Classification Hourly Rates
Expert Witness / Deposition....................................................................................... $300 Litigation Consultation............................................................................................... $270 Two-Person Survey Crew........................................................................................... $270 Litigation Field Evaluation......................................................................................... $245 Principal Consultant.................................................................................................... $190 Project Manager.......................................................................................................... $180 Registered Land Surveyor........................................................................................... $175 Senior Engineer........................................................................................................... $165 Storm Water Permit Compliance Engineer................................................................. $165 Associate Engineer...................................................................................................... $160 Construction Manager................................................................................................. $150 Traffic Signal System Supervisor................................................................................ $150 Mural Artist.................................................................................................................. $150 Senior Designer............................................................................................................ $145 Traffic Signal Systems Specialist................................................................................. $140 Assistant Engineer........................................................................................................ $135 Draftsperson.................................................................................................................. $115 Technician..................................................................................................................... $ 100 Word Processor............................................................................................................. $ 85 Clerical.......................................................................................................................... $ 70 * Traffic Counts (Cost, plus 10%)............................................................................ $ * Note: Out of pocket expenses (blueprinting, reproduction, printing and delivery service) will be invoiced at Cost. These other direct costs are included in the not-to-exceed values for the aforementioned scope of services. A 10% fee for administration, coordination and handling will be added to subcontracted services. This Schedule of Hourly Rates is effective as of July 1, 2024. Rates may be adjusted after that date to compensate for increases of inflationary trends.
Mileage shall be per current IRS rate (rate can be found at the following link:
https://www.irs.gov/newsroom/irs-issues-standard-mileage-rates-for-2024-mileage-rate-increases-to-67-cents-a-mile-up-1-point5-cents-from-2023#:~:text=Beginning%20on%20Jan.%201%2C%202024,up%201.5%20cents%20from%202023.
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Addendum 1 - Insurance
Page | 1
ADDENDUM “1”
INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:
1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.
2. MINIMUM LIMITS OF INSURANCE.
GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.
UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary
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Addendum 1 - Insurance
Page | 2
coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.
2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
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Addendum 1 - Insurance
Page | 3
endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
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Addendum 2 – Federal Funds
Page | 1
ADDENDUM “2"
FEDERAL FUNDS
Each Task Order using Federal Funds, shall include a copy of the latest approved federal requirements and wage rates at the time of the issuance of a Notice to Proceed for that task.
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Agreement with
HR Green Pacific, Inc.
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Page | 1
PROFESSIONAL SERVICES AGREEMENT
FOR AS-NEEDED PROFESSIONAL CIVIL ENGINEERING SERVICES
BETWEEN THE CITY OF INDIO AND HR GREEN PACIFIC, INC.
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 5th day of June 2024 (“Effective Date”), by and between the CITY OF INDIO (“City”), a California municipal corporation and HR Green Pacific, Inc., a California corporation, (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
1. City has sought by issuance of request for qualifications, the performance of as-needed professional civil engineering services defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.
2. Consultant was selected by City to perform those services.
3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.
4. Pursuant to the Chapter 33 of the Indio Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.
5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services and Schedule of Performance” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2027, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation and Method of Payment.”
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(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.
SECTION 2. SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE (a) SCOPE OF SERVICES. Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and the City agrees to retain and does hereby retain Consultant for the Services.
(b) SCHEDULE OF PERFORMANCE. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce Section 21, “Default” of this Agreement and may instead allow Consultant to continue performing the Services.
SECTION 3. ADDITIONAL SERVICES.
Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $600,000/fiscal year, unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 24, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority under Indio Municipal Code Section 33.116 (C)(2) without approval by the City Council.
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(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subconsultant contracts. Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(e) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.” SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City after completion of Consultant’s Services and payment in full of all monies due under this Agreement and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys,
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reports, data, notes, computer files, files and other documents. City agrees to indemnify and hold Consultant harmless from any and all liabilities, damages, and costs arising out of or related to the misuse of documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents. City agrees to indemnify and hold Consultant harmless from any and all liabilities, damages, and costs arising out of or related to the unauthorized reuse of documents.
(a) INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT. For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of has a non-exclusive, irrevocable right to utilize Consultant’s copyrights and intellectual property incorporated into all deliverable materials created produced by Consultant or its employees, agents, or subconsultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and subconsultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.
SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by
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Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 24,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, subconsultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Contractor may have to any such rights.
SECTION 9. STANDARD OF PERFORMANCE.
Consultant represents and warrants that it has the qualifications, experience knowledge and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations
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under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise performing at the same time and same or similar locality. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
SECTION 11. PREVAILING WAGE LAWS.
(a) Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects.
To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
(b) It is the understanding of City and Consultant that Prevailing Wage Laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
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Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
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(b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
SECTION 16. INDEMNIFICATION.
(a) INDEMNIFICATION BY CONSULTANT. To the fullest extent permitted by law In accordance with Civil Code 2782.8, which is fully incorporated herein, Consultant shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or subconsultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including reasonable attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, any goods provided or to the extent caused by the negligent performance of Services by Consultant, its officers, agents, employees, representatives, subconsultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.
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(b) INDEMNIFICATION FROM SUB-CONSULTANTS. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.
SECTION 17. INSURANCE.
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Addendum “1” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.
These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Consultant are material considerations for this Agreement.
City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager will not be unreasonably withheld. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subconsultants.
If in the performance of its duties Consultant utilizes subconsultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making subconsultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 17 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performed by any subconsultant or subcontractor for purposes of establishing a duty of care between any subconsultant or subcontractor and the City.
SECTION 19. CONTINUITY OF PERSONNEL.
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services.
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Consultant shall notify City of any changes in Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services prior to and during any such performance.
SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.
SECTION 21. DEFAULT.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City will may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended or reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect continue to pay some or all of the outstanding invoices during the period of default for non-defaulting services. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s
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default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Indio
Attn: City Manager
100 Civic Center Mall
Indio, CA 92201
To Consultant: HR Green Pacific, Inc.
Attn: George A. Wentz, Vice President
44651 Village Court. Suite 123
Palm Desert, CA 92260
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.
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SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Indio Municipal Code.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Indio Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings,
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whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:
1. Insurance requirements (“Addendum 1”)
2. All Exhibits and Addendums
3. All amendments
4. Consultant’s proposal, if any
5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.
SECTION 35. TIME OF ESSENCE.
Time is of the essence for each and every provision of this Agreement.
SECTION 36. FEDERAL FUNDS.
In the event the Services are funded either in whole or in part by a federal grant, Consultant shall comply with the requirements of Addendum “2” “Federal Funds.” [SIGNATURE PAGE FOLLOWS]
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Signature Page
PROFESSIONAL CONSULTANT SERVICES AGREEMENT
FOR AS-NEEDED PROFESSIONAL CIVIL ENGINEERING SERVICES
BETWEEN THE CITY OF INDIO AND HR GREEN PACIFIC, INC.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF INDIO
___________________________
Bryan H. Montgomery
City Manager
ATTEST:
CITY CLERK
By: ___________________________
Sabdi Sanchez, CMC
City Clerk Administrator
APPROVED AS TO FORM:
CITY ATTORNEY
By: ____________________________
Steven P. Graham
City Attorney
CONSULTANT
By:
George A. Wentz
Its: Vice President
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Exhibit A – Scope of Services
Page | 1
EXHIBIT “A”
SCOPE OF SERVICES
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City of Indio
WORK PROPOSAL FOR
On-Call Professional Civil Engineering Services
Timothy R. Jonasson, PE
44651 Village Court | Suite 123
Palm Desert, CA 92260
Direct 760.250.6722
[email protected]
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Timothy Wassil, PE
Public Works Director
City of Indio
100 Civic Center Mall
Indio, CA 92201
Re: RFQ for On-Call Professional Civil Engineering Services Building Communities. Improving Lives
Dear Timothy and Other Selection Committee Members,
As the Coachella Valley’s oldest and largest city, and one of the fastest growing, the City of Indio has a great challenge providing high quality infrastructure and community facilities to its residents. The City has a robust Capital Improvement Program (CIP), which covers many components of City infrastructure, from streets and bridges, to buildings and parks. Your CIP is ambitious and well under way, having recently undertaken the public safety, civic center and park facilities, and your downtown renovations are attracting new businesses and patrons to the area. This is largely due to the City Council’s direction to preserve and utilize Measure X proceeds for capital projects and enhanced road maintenance. Since the City is eager to complete this robust CIP, you need to have the confidence that projects can be delivered on-time and within budget. You require a multi-faceted engineering firm that is responsive, and prioritizes close communication, quality, integrity, detailed documentation, technical proficiency, and stewardship to protect your interests and realize your vision of being “recognized as a vibrant community for arts and entertainment, education, commerce, and culture.” HR Green Pacific, Inc. (HR Green) is the team to provide Indio with experienced On-Call Civil Professional Engineering Services.
HR Green, as a company and team members, have for more than 100 years provided civil engineering services to public agencies across the country, including providing on-call engineering services to over 75 agencies in Southern California. We feel our civil engineering experience and commitment serving communities align with the City’s desire to continue to be the “City of Festivals,” creating a memorable destination for your visitors, and providing an unsurpassed quality of life for your residents and business community. HR Green has the technical ability and the local knowledge required to meet and exceed the City’s expectations.
HR Green’s Differentiators
Our team brings the following unique qualifications to the project:
XLocal Program Management and Quality Control Experience. Our team will be led by Tim Jonasson, PE, a long time resident of the Coachella Valley and former Public Works Director and City Engineer for the City of La Quinta from 2002-2015. Tim’s extensive Coachella Valley experience on both public and private projects, extensive work with local utilities, and familiarity with the City of Indio are ideal for providing civil engineering services to the City. He will lead our efforts from our Palm Desert office allowing easy coordination with your staff and constituents.
HRGREEN.COM
44651 Village Court | Suite 123
Palm Desert, CA 92260
Main 760.262.4317 + Fax 713.965.0044
HR Green® | Building Communities. Improving Lives.
1. Cover Letter
Agreements for Professional Services to perform As-Needed Professional C... Page 615 of 2161 XComprehensive Civil Design, Transportation, Water, Broadband, and Outreach Services. HR Green brings a unique mix of site civil design associated with municipal facilities, traffic signals, drainage, bridges, overlays and slurry seals. Our traffic and broadband services are integrated to support conduit and subsurface communication system installation as well as coordination with CVAG, ITS, and City communication needs.
As a full-service engineering firm, our turn-key one-stop-shop solutions provide unparalleled competency to address your project needs in a timely and cost-effective manner.
XOur Subconsultant Team Members. HR Green has teamed up with several partners familiar with the desert and the City of Indio including Hermann Design Group for landscape design, GEOCON for materials testing and Fomotor Engineering for survey support services. As we have worked with these firms on similar projects the City can expect timely delivery of its design projects tailored to the City’s needs with minimal revisions by staff.
XDepth of Firm. HR Green is an employee-owned ENR Top 500 design firm (#168) with more than 700 engineers and supporting staff across nine states. Our Governmental Services team focuses on helping small and medium size public agencies provide capital projects, public works, building and code enforcement services tailored to their needs. We provide seasoned engineering staff to a number of agencies similar to Indio that desire reliable, high-quality, cost-effective design services for their capital projects.
HR Green lives our values of Building Communities. Improving Lives. We deliver solutions that make our clients successful and partner with our clients to find the right answers. Every HR Green staff member is an active contributor in building the communities and improving the lives of every person in every place that we are honored to work.
Our Fee Schedule shall remain valid for the duration of this contract, including the extensions. Our Vice President and Principal-in-Charge, George A. Wentz, is authorized to sign contracts on the company’s behalf and has signed this proposal below.
We look forward to serving the City of Indio and together believe we can meet the city council’s goal to “Get Stuff Done”. Should you have any questions or concerns, please feel free to contact our Project Manager, Tim Jonasson, PE, by phone at: 760.250.6722, or by email at: [email protected].
Sincerely,
HR GREEN PACIFIC, INC.
Timothy R. Jonasson, PE George A. Wentz, PE
Project Manager Principal-in-Charge and Vice President
Please note that our suggested exceptions to the City of Indio’s Standard Agreement for Professional Services begin on the next page.
Timothy Wassil, PE
April 26, 2024
Agreements for Professional Services to perform As-Needed Professional C... Page 616 of 2161 We respectfully request the City consider the following changes to the City’s Standard Agreement for Professional Services:
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Agreements for Professional Services to perform As-Needed Professional C... Page 619 of 2161 Table of Contents - A. Work Proposal
Preceding this Page 1. Cover Letter
1 2. Statement of Qualifications
12 3. Scope of Work
19 Appendix
Submitted Separately Cost Proposal
Continuous service for
more than 110 years
110
LEADERSHIP PERFORMANCE OPERATIONAL COLLABORATION COMMUNITY
EXCELLENCE
HR Green’s Values
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2. Statement of Qualifications
Founded in 1913, HR Green is a corporation that has been providing public sector services for 110+ years and ranks among ENR’s Top 500 Design Firms (currently #168) in
the United States. The firm is a corporation with 700+
employees and 18 offices nationwide, including two in
Southern California. Our California-based corporation,
HR Green Pacific, Inc., is headquartered in Corona with another fully-staffed office on Palm Desert.
Contact Information
Contact: Tim Jonasson, Project Manager
Address: 44651 Village Court | Suite 123
Palm Desert, CA 92260
Email: [email protected]
Phone: 760.262.4317
A MUNICIPAL AND GOVERNMENTAL FOCUS TO
DELIVER ENGINEERING SERVICES
HR Green’s Governmental Services staff and service
background is firmly rooted in creating lasting legacies for public agencies. Our key personnel are former public employees and/or have served in a staff augmentation role (traffic managers, city engineers, public works directors, CIP managers, Caltrans engineers, and senior engineers) throughout Southern California. We have walked in your
shoes, understand day-to-day operational needs, leverage well-established stakeholder relationships; and take
a holistic, big-picture approach to provide meaningful
services to help you make important decisions and drive positive outcomes.
Our staff is very familiar with planning, managing,
designing, and processing roadway and regional
transportation network projects throughout the Coachella Valley.
ZHR Green has continued
to climb the rankings on
Engineering News Record’s
(ENR) annual lists of top
design firms in the nation,
coming in at 168.
OVER 700+
EMPLOYEES
CIVIL ENGINEERING
Our innovative, green design solutions serve our clients’ needs for serviceability, sustainability, constructability, functionality, long-term reliability, and form.
HR Green civil engineers provide a variety of services to state and local clients. Our project experience includes developing master plans and infrastructure designs from the conceptual level, to preliminary type, size and location plans, through final design and construction.
Our engineers are intricately involved throughout the process to develop innovative, efficient and highly effective ideas and solutions based on technical requirements, client needs, desires and budget constraints, including the incorporation of green and sustainable design solutions such as the use of recyclable materials and geomorphic designs, and compliance with PM10 requirements.
As a full-service (“one-stop shop”) engineering firm, we provide a wide range of services, including, but not limited to:
XRoadway and Highway engineering plans
XTraffic Signal/related engineering plans (Complete Streets) XFlood Mitigation / Drainage Studies / Hydrology reports XWater Quality Management
XQuantity takeoffs and engineer estimates
XLandscaping plans and specifications
XFiber optic and Broadband services
XStructural plans and specifications
XStormwater Management (NPDES/SWPPP/WQMP/PM10)
XRight-of-Way Requirements
XUtility Coordination
XAgreement preparation
XPublic outreach
XSafety Action Plans
XBridge Design
XADA Transition/Compliance Plans
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We link project needs to community
values, environmental and regulatory
requirements, and infrastructure
standards to design lasting solutions
that meet the necessities of local
citizens and businesses.
Unlock your infrastructure’s hidden value,
build a roadmap to success, bridge the digital
divide, attract a Gigabit Economy, foster
resilience, and help prepare your community
or service area for the future.
Whether your environmental needs include
the remediation of brownfields sites to
allow for redevelopment in your community,
environmental compliance for infrastructure
and facilities, or NEPA services for
transportation infrastructure, we can provide
your solutions.
Land surveying, GIS mapping, data collection,
or field observations are often the crucial first
step to any project. HR Green’s geospatial
professionals have a keen eye for detail and
keep your project goals front of mind while
adapting as required by site conditions.
Our Governmental Services professionals
combine creativity with reliability to provide
staff augmentation and multi-faceted
consulting services to local governments. We
provide Engineering, Public Works, Planning,
and Building Departments with staff to meet
the variable workloads without the normal
long-term costs.
The goal to proactively manage your
infrastructure assets is to identify, prioritize,
and plan for asset renewal in response to
evolving desired levels of service. HR Green
can guide you in developing a program that
achieves your system’s and stakeholders’
needs.
Our planning services allow clients to imagine
their future. Both new and established
communities must set a strategy for growth
and development. Our planning professionals
recognize regulatory and economic parameters
while utilizing implementation tools that lead to
success and practical application.
ENVIRONMENTAL
GEOSPATIAL FIBER + BROADBAND
GOVERNMENTAL SERVICES
INFRASTRUCTURE ASSET MANAGEMENT PLANNING
From feasibility studies through construction phase services, we help clients achieve reliable, cost-effective, and innovative solutions for potable and process water, wastewater, and water resources management.
WATER
Whether your infrastructure needs include design, construction, funding identification, innovative geometry, environmentally sensitive areas, sustainable and attractive structures, or difficult traffic challenges, we can provide the solutions you need.
TRANSPORTATION
Our construction professionals are experienced with projects for municipal, county, and state clients that include bridges, roads and highways; storm and sanitary sewers; water distribution systems; water treatment facilities; wells, and storage facilities; pumps and lift stations; and wastewater facilities.
CONSTRUCTION ENGINEERING
HR Green’s Comprehensive Services
HR Green’s Coachella Valley Clients
City of Cathedral City Civil Plan Review, CIP Project/Program Management, Design/Engineering City of Coachella Construction Management, Inspection (CM&I), Broadband City of Desert Hot Springs Civil Plan Review
City of Indian Wells On-Call Engineering, Design
City of La Quinta Building Plan Review, Civil Plan Review, Construction Inspection City of Palm Desert Building Plan Review, Civil Plan Review, Civil Engineering, Traffic Engineering, Design, CM&I, Broadband Master Plan City of Palm Springs Broadband Master Plan
City of Rancho Mirage Civil Plan Review
CVAG Broadband Strategic Plan, On-Call Traffic Engineering
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Project Team Organization
Primary City Contact
Your primary point of contact is Tim Jonasson, PE, our assigned Project Manager. Tim will see that all resources are allocated to your project(s) as needed, serve as part of our QA/QC team, and will be available for requested meetings with the City. Background information regarding HR Green and our subconsultants listed below begins on the next page. Per the RFQ instructions, resumes for key staff listed below are provided in the Appendix.
George A. Wentz, PE
Principal-in-Charge
Timothy R. Jonasson, PE
Asst. Project Manager
60+ Additional Support Staff Available As-Needed
Program Manager /
Project Manager
City of Indio
Carolina Fernandez
Roadway and Highway
Engineering
Stormwater and Water Quality
Engineering Traffic Engineering
Survey Subconsultant Geotechnical Subconsultant
*Greg Panza, PE, PMP
*Matt Jones, PE, CFM
*William Lynn, PE
Mike Aguilar, PE
Art Casillas
Trent MacDonald
Jeanne MacDonald
Monica Pangco
Chase Keys, PE
*Brian Jahn, PE
Lillyanna Diaz
*Tyler Wiles, PE, PTOE, LEED-AP
Fomotor Engineering Geocon
HR Green’s Team
QA/QC Manager
Steve Loriso, PE, QSD/QSP
Structural Design Fiber Optic and Broadband Public Outreach Ken Demlow
John Monday
*Sam Beever, PE
Desiree Flores, PE
*Kevin Brehm, PE, SE
*Chris Hersinger, PE
Berlyn Pimental
Shelby Gonzales
Landscape Design
Subconsultant
Hermann Design Group
* designates out-of-state
Professional Engineer (PE)
Certification
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Staff Name Contact and
License Information Description of Experience
Timothy Jonasson,
PE
Program Manager /
Project Manager
[email protected]
760.250.6722
Registered Professional
Engineer, CA #45843
Tim is known throughout the Coachella Valley and is currently working with the majority of the cities within the Valley as either Project Manager or Principal-in-Charge for HR Green. Tim has 33 years of design, CIP program management, design management, plan review, NPDES/water quality compliance, and construction management experience of municipal public improvement projects, including roads, drainage, water, sewer, traffic, grading, parks, recreational facilities, parking lots and parking structures. He has served as construction manager and design engineer on a variety of municipal improvement projects including bridge construction, street and landscape improvements, water and wastewater improvements, parks construction and rehabilitation, golf course improvements and pier reconstruction.
George A. Wentz,
PE
Principal-in-Charge
[email protected]
Registered Professional
Engineer, CA #43273
A long-time Coachella Valley resident, George brings 50+ years of municipal management experience. George currently is a Vice President for HR Green and supports our engineering, management and building and code-related services. He has overseen the provision of a wide array of engineering services to numerous cities and various counties throughout Southern California.
George has directed and administered projects which range from on-call support to full city contract services. His responsibilities have ranged from accountability for day-to-day completion of activities associated with a contract to Principal-in-Charge of particular projects. His managerial experience and high level of success is well documented and recognized by the cities he has served.
Steve Loriso, PE,
QSD/QSP
QA/QC Manager
[email protected]
Registered Professional
Engineer, CA #64701
Qualified SWPPP
Developer/Practitioner
(QSD/QSP), CA #00503
Steve has more than 25 years of design, CIP program management, design management, plan review, NPDES/water quality compliance, and construction management experience of municipal public improvement projects. Types of projects include roads, drainage, water, sewer, traffic, grading, and parking lots. Steve has managed the implementation of the Municipal Separate Storm Sewer System (MS4) Permit for various municipalities; performed review of compliance documents for private and public developments and acted as the owner’s representative and liaison between design teams and general contractors on facility and infrastructure construction projects.
Carolina Fernandez
Assistant Project
Manager
[email protected]
EIT#156004
Carolina has been providing comprehensive Public Works support to public agencies for the last 10 years. She is bi-lingual (Spanish/English) and has served as an in-house (consultant) office engineer for numerous cities including Palm Desert, Cathedral City, Moreno Valley, and Beaumont. Among her relevant experience she has managed capital improvement projects including ADA compliance, road and bridge widening, street rehabilitation, and new sidewalk construction. She provided review of street improvement plans, city transportation related master plans and projects, prepared budgets and engineer estimates, and she has experience working in public and private development involving multi-agency coordination and public outreach.
Key Personnel Page 174 of 477 AGENDA ITEM #8.11
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Staff Name Contact and
License Information Description of Experience
Mike Aguilar, PE
Roadway and Highway
Engineering
mike.aguilar@hrgreen.
com
Registered Professional
Engineer, CA #44614
Mike has more than 35 years of experience in Capital Improvement Project (CIP) management and civil engineering. Mike has managed a spectrum of CIPs, ranging from street widening and storm drain systems to pipeline projects, with budgets spanning from $300,000 to $16 million. He has overseen project design and construction phases, and managed project teams coordinating with numerous departments and agencies. Mike has also conducted constructability reviews, negotiated contracts, and provided construction engineering support, which has provided to significant cost reductions and streamlined processes. Mike has worked for multiple Caltrans Districts in the delivery and schedule management of highway projects valued at up to $100 million.
Greg Panza,
PE, PMP
Stormwater and Water
Quality Engineering
[email protected]
Registered Professional
Engineer, CO #37081
Project Management
Professional
With more than 27 years of experience, Greg manages and master plans land development and municipal engineering projects, drawing from his expertise in both engineering design and construction management. In California, he has been essential to HR Green’s water projects in the Cities of Palm Desert, where he worked on the Section 29 Retention Basin Alternative Analysis, and Hemet, where he provided water/wastewater engineering services related to the analysis and design of the Holt Avenue Corridor. Greg provides leadership for major civil infrastructure projects in the healthcare, residential, recreational, training, and commercial sectors.
He brings broad knowledge across civil engineering disciplines like drainage, construction inspection, surveying, and stormwater analysis. His project experience encompasses hydrologic and hydraulic analyses, utility and drainage studies, utility coordination, heavy civil utility construction, mass grading, and roadway design with construction costs up to $20 million.
Desiree Flores, PE
Structural Design
[email protected]
Registered Professional
Engineer, CA #89868
A multi-talented and bilingual licensed civil engineer, Desiree has 10 years of experience and brings comprehensive experience managing/delivering CIP projects, reviewing/designing various utility plans. Her experience includes public works and building department support, review of architectural plans for electrical, mechanical, plumbing, structural, non-structural components; review of residential and commercial projects for new construction, remodels, and ADA compliance; and grant application writing. She has also provided structural design for primarily single- and multi-family residences.
In addition, she has designed LID BMPs, implemented SWPPP, and slope analysis.
Chase Keys, PE
Traffic Engineering
[email protected]
Registered Professional
Engineer, CA #90593
Chase brings comprehensive experience in CIP Project/Program Management, design management, plan review, and construction management experience of municipal public improvement projects. His experience includes a multi-faceted involvement with Engineering and Public Works Departments as well as NPDES compliance operations. Types of projects include roads, drainage, water, sewer, traffic, and parking lots.
Moreover, he has served as resident engineer/construction manager for complex construction projects. In a staff augmentation role, he has served as CIP Program Manager for 5+ Cities to help deliver a broad array of CIP projects
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Staff Name Contact and
License Information Description of Experience
Brian Jahn, PE
Traffic Engineering
[email protected]
Registered Professional
Engineer, TX #70477
Brian brings more than 38 years of experience and knowledge for planning, design and construction of traffic control devices and neighborhood calming devices. He has overseen and reviewed traffic engineering studies, including determination of new traffic signals are warranted at proposed intersection locations based on collected traffic data including intersection conditions, safety issues, history of traffic volumes and collision patterns. Brian has provided recommendations for safety/operational improvements relative to crash reduction, traffic signal warrants, speed zoning and capacity.
Ken Demlow
Fiber and Broadband
Services
[email protected] Ken supports HR Green’s Fiber and Broadband clients across the country, including the Coachella Valley. He brings more than 20 years of experience in the industry, from working in field construction installing fiber, to Google and Verizon projects, and several FITH projects. Ken is nationally known for his industry knowledge on Smart Meters and Smart Grid. Ken has been very involved in working through the details of fiber projects, aggregation and economic development. He has spoken at several industry conferences, has authored several industry articles and recently served a state level economic development fellowship. Ken was also National Business Development Manager at NewCom Technologies where he was involved in the design, engineering, and operation of more than 200,000 miles of telecommunications plant, including more than 30,000 miles of lit fiber.
Berlyn Pimentel
Community Outreach
Services
berlyn.pimentel@hrgreen.
com
Berlyn is a bilingual (Spanish/English) seasoned professional with 11 years of experience working for municipal governments, including creating public outreach programs. She has relevent experience in permit processing, reviewing traffic control plans and coordinating with applicants and contractors. In addition, Berlyn has reviewed development projects for small additions, ADUs, and minor site plan modifications. She is proficient in handling public document requests and utilizing city and county GIS and records data to determine site restrictions. Berlyn has provided support to Engineering and Public Works Technicians. She is skilled in accounting and financial transactions, including verification, recording, and maintenance of database records. Berlyn is proficient in customer service and translation services, and provided assistance to residents, vendors, and developers.
She routinely prepares and maintains database records, and generates reports on a regular and/or as-needed basis, including the preparation of monthly, quarterly, and year-end financial, summary, and other technical reports in various systems.
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HR Green Conflict of Interest Statement
To the best of our knowledge, HR Green Pacific, Inc. does not currently have any conflicts of interest that would impair our ability to work with the City of Indio.
Staff Name Contact and
License Information Description of Experience
HR Green Subcontractors
Hermann Design
Group
Landscaping
Subcontractor
HR Green will utilize the services of the Hermann Design Group (HDG) to provide as-needed Landscaping services. We have a long and successful relationship with HDG. HDG understands that the creation of outdoor environments that are unique and memorable defines brilliant design. They work closely with clients, architects, municipal agencies, and contractors to develop a plan that is both aesthetically and functionally appealing. By strategically considering hardscape placement in relation to buildings, roadways, and other structures, they carefully craft a landscape architecture design based on environmental conditions, while still enhancing the ambiance of the space. From traditional and modern design to droughttolerant landscaping, we focus on appropriate plant options and responsible irrigation systems. Working within client budgets and timeframes, the outcome of the design process will be a balanced solution.
GEOCON, Inc.
Geotechnical
Subcontractor
HR Green will work with GEOCON to provide as-needed Geotechnical services. We have a successful relationship with GEOCON in the Coachella Valley. GEOCON is a California corporation, with offices in nearby Redlands and La Quinta, established in 1971 as a professional engineering consulting firm providing comprehensive geotechnical engineering, geotechnical instrumentation, environmental consulting,w engineering geology, geotechnical instrumentation, and construction inspections, including materials testing and special inspections. In addition to these services, GEOCON also provides environmental remediation contracting (cleanup) services and operate soils and materials testing laboratories.
Each office is supported by state-of-the-art inventories of field equipment and instrumentation, comprehensive technical libraries, and modern data-management systems.
Fomotor
Engineering
Survey Subcontractor
HR Green will work with Fomotor Engineering for as-needed Survey services.
We have worked with Fomotor many times in the Coachella Valley.
Fomotor Engineering is a full-service, multi-discipline civil engineering, planning and surveying firm. They focus on growth and development with social consciousness of the environment. Fomotor Engineering is committed to the effective use of technology and utilizes the latest CADD and engineering analysis software.
Company founder and owner, Phillip Fomotor, licensed in the States of California and Washington, has more than 26 years of professional engineering experience and has an extensive background on all phases of civil design, field surveying and project management.
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REFERENCE
Ryan Gayler
Capital Projects Manager
City of Palm Desert
73-510 Fred Waring Drive Palm
Desert, CA 92260
P: 760.346.0611
E: [email protected]
On-Call Engineering and Project Management
City of Palm Desert
Palm Desert is a thriving, year-round community (50,000+ population) and resort destination in the Coachella Valley. The City has established a dynamic strategic plan focusing on key initiatives to promote a thriving, safe, and sustainable community that attracts innovative employers by virtue of its diverse, highly qualified workforce and synergistic business, civic, and educational partnerships. With limited in-house engineering staff resources, the City has tactically utilized consultants to deliver a litany of services and projects aligned to their strategic plan, goals, and vision.
Since 2017 HR Green has provided a broad array of consulting services, beginning with serving as Interim Public Works Director to manage the City’s day-to-day departmental operations. This included the planning, design, and construction of CIP and land development projects. Thereafter, in 2021 HR Green was contracted for On-Call Support Services for Development Services and Public Works. To date, our areas of responsibility have generally included, but are not limited to, staff augmentation, program management, project management, and construction management, inspection (road improvements, bike lanes, encroachment permits), strategic planning of the Traffic Division, plan review (building and civil), and development services assessment of their use of TRAKiT in the context of creating a one-stop permit shop.
SELECTED PROJECTS
Section 29 Retention Basin Alternative Analysis: The City of Palm Desert contracted HR Green to complete a study of existing documents for the adequacy of their retention basin southwest of Highway 10/Sonny Bono Memorial Freeway, near Portola Avenue and Dinah Shore Dr. The report considered existing plans, documents, land uses, projected uses, and water runoff within the City of Palm Desert Benefit Assessment District No. 1 (“Section 29 Basin”) to determine the adequacy to detain onsite flows.
The study identified whether the current Section 29 retention basin capacity is adequate for retaining onsite flows attributed to the development of the Section 29 Basin consistent with the intent of the Resolution that established the City of Palm Desert Benefit Assessment District No. 1 to pay for the maintenance and servicing of the existing Section 29 retention basin and facilities.
PUBLIC AGENCY REFERENCES
DATES PERFORMED:
2017-Ongoing
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An alternative analysis was presented after investigating the current pond design to address the need for additional retention volume. The analysis eliminated alternatives that were either high-risk, cost-prohibitive, schedule-prohibitive, or generally unfeasible based on the progress of current development projects. The anticipated alternatives included expanding the existing retention pond, installing infiltration vaults, using individual undeveloped parcels for retention, creating stormwater drainage wells, integrating stormwater retention with adjacent development, over-excavating and importing high-infiltration soils, and adding a supplemental retention pond on other city property. Each alternative was evaluated by providing a cost-benefit analysis, life cycle analysis, drainage emergency overflow analysis, rough order of magnitude (ROM) cost estimate on a per-unit basis, and additional information required to complete preliminary design.
The ultimate solution was to provide a supplemental retention pond on the adjacent park property. By selecting this alternative, the City can decrease the time associated with renegotiating easements and land acquisition. The City’s Parks department has conceptual ideas for the park site, but by combining efforts, we laid out a retention basin design that has duel-use purposes for a future park and retention basin. A two-tier system was designed to reduce sediment transport to the larger section of retention basin that will also be used as a soccer field. Walking paths are integrated into the design to benefit the surrounding residents. The retention pond provides much-needed flood attenuation for the surrounding areas where development is rapidly occurring, protecting citizens during flood events. This project is currently under construction.
Hurricane Hilary Flood Response: Over the course of several days in August, 2023, Southern California was inundated with rainfall from Hurricane Hilary, resulting in flash floods and mudslides throughout the Coachella Valley. While hurricanes in this part of the world are uncommon, the Valley often receives massive amounts of rain in a very short time period. Due to the hurricane, the City of Palm Desert experienced unexpected and destructive flooding events from 3-6” of rain in a short amount of time. Once the waters dissipated, the City needed to know what had happened and what could be done to prevent it in the future.
HR Green was hired by the City to provide an analysis of the event.
We used United States Geological Survey (USGS) available data and the storm hyetograph from the National Oceanic and Atmospheric Administration (NOAA) to model the flooding from Hurricane Hilary. Unfortunately, HR Green was not involved in previous flood analysis for the Coachella Valley, as our model not only showed that flood waters would cross Highway I-10, but where it would cross; and the City would have been better prepared for this unprecedented event.
HR Green has proposed several alternatives to mitigate future flooding events and the governing body of Palm Desert is currently deliberating which alternative they would like to pursue. When the City of Palm Desert is ready to proceed, HR Green will be ready and able to help them implement the analysis, design and construction related services to protect the City going into the future.
Citywide Traffic Signal Modifications: HR Green prepared Traffic Signal Modification plans for several locations across the City. The scope included the removal and replacement of the traffic signal controller cabinet assembly, removal and replacement of all of the existing traffic signal conductors, the removal of the existing loop detectors, the replacement of all emergency vehicle preemption devices, the upgrade of all non-compliant pedestrian pushbuttons and the removal of an existing ethernet radio communication system. HR Green prepared new conductor schedules and pole schedules and provided construction direction for each location. Challenges included the need to protect existing fiber connection and equipment and ensure adequate conduit capacity at each signal. Additionally, all improvements must accomodate future fiber and communication equipment for CVAG’s CV Sync project currently under construction.
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REFERENCE
John Corella
Public Works Director
City of Cathedral City
68700 Avenida Lala Guerrero
Cathedral City, CA 92234
P: 760.770.0327
E: [email protected]
On-Call CIP Project Development Services
Cathedral City
CHALLENGE: The City of Cathedral City, located in the heart of the Coachella Valley in Southern California, had a need for CIP Project Management services across a wide array of project types. n response to a number of grant funded capital projects that required project and program oversight, HR Green was hired to oversee several high-profile capital projects and at the same time help develop project management skills in newly hired staff.
SOLUTION: HR Green’s Tim Jonasson, PE worked with the city’s assistant engineers to move projects from preliminary design through construction providing guidance to the city’s team and suggesting improvements to the city’s CIP program along the way.
Similarly, HR Green was hired to help standardize entitlement processing and development review to provide more consistent conditions of approval and plan review comments for private development projects.
BENEFIT: As a result of HR Green’s efforts, the City was able to develop a more comprehensive long-term strategy to project delivery and higher quality capital projects with predictable budgets and schedules.
SELECTED PROJECTS
Date Palm Drive Overlay Project: HR Green designed pavement rehabilitation and infrastructure improvements for a heavily traveled two-mile segment of Date Palm Drive between Gerald Ford Dive and Ramon Road, one of the City’s primary arterials, a designated truck route between I-10 and the community, and a major source of access to businesses and driver of economic development. The design provided new pavement via cold-in-place recycling, drainage improvements, ADA compliant ramps, new PCC bus pads, and addition of continuous Class II and buffered Class II bike lanes.
DATES PERFORMED
2023 - Ongoing
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REFERENCE
Rod Butler
City Manager
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
P: 951.332.6464
E: [email protected]
DATES PERFORMED:
2011-Ongoing
“The City of Jurupa Valley continues
to be very pleased with the services
that we are receiving from HR
Green. HR Green provides highly
competent and experienced staff at
reasonable hourly rates. In an active
and fast-growing city like Jurupa
Valley, being able to supplement our
internal team with well-managed
contract staff makes us all the more
effective in serving our residents
and the development community.”
Rod Butler, City Manager,
City of Jurupa Valley
Civil Engineering Services
City of Jurupa Valley
HR Green provides full departmental management and on-site civil project staffing, planning, and engineering. We have helped procure federal, state, and regional funding (ATP, HSIP, Safe Route to Schools, SB1, CalRecycle, etc.) as well as prepared PS&E for CIP projects and have overseen the design and construction of 150 miles of pavement rehabilitation as well as Complete Streets and Green Streets.
SELECTED PROJECTS
Limonite Avenue Widening: This project included the widening of the existing 2-lane rural road to a 5-lane urban arterial with a raised center median. The existing vertical alignment had a major sump location which severely flooded during heavy rain events. As part of the project the vertical alignment was redesigned to raise that section of the road an construct a double box culvert to allow for the flow of Pyrite Creek under the roadway. Several alternatives were looked at, including the box culvert and constructing a new bridge. The box culverts were in direct conflict with an existing sewer main running throughout the project which also needed to be relocated. Both east and west ends of the project were existing signalized intersections. Traffic signal modification plans were prepared to accommodate the widening as well as add dedicated right turn lanes. In order to construct the project detailed staging and traffic control plans were prepared including constructing temporary paving in order to keep the road open to both directions of traffic at all times.
Van Buren Boulevard Widening: This project included the widening of the existing 4-lane arterial to a 6-lane expressway while maintaining the raised center median. The roadway was widened with new curb and gutter, and the shoulder on the west side was graded for a future multi-purpose trail. Due to the close proximity to residential development on the west side and a Union Pacific Railroad on the east side, retaining walls were designed throughout most of the corridor to avoid significant cut/fill slopes on private property. In addition to the retaining walls, a new sound wall was placed along the entire west wide of the project. In addition to the street improvements new storm drain was added where necessary and existing culverts were modified to accommodate the new improvements. An existing signalized intersection was also modified to accommodate the new travel lanes. With Van Buren Boulevard being such a heavily traveled roadway during peak hours detailed staging plans were required. Permanent right-of-way or temporary construction easements were required in order to construct the project at 13 parcels.
Sunnyslope Area SR2S Sidewalk Improvements: This project included the design of nearly two (2) miles of new sidewalks in the vicinity of Sunnyslope Elementary School. The project included new sidewalks, new ADA access ramp bump-outs to shorten crossings, a pedestrian activated rectangular rapid flashing beacon at an uncontrolled school crossing, and new high visibility crosswalks throughout the project. The design had to consider the steep grade changes at the residential properties of which most already sat below the existing roadway.
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HR GREEN’S OVERALL APPROACH
HR Green has the qualified proposed staff, successful
experience, and proven best practices to provide the
services and produce the deliverables detailed in your
RFQ. Our primary goal for the City is to implement
a management, staffing and resource plan, assign
appropriate administrative services, and create best
practices and a service delivery model for the City’s
needs. We will not only align our services to your mission and expectations, but also provide the best value, quality, and operational efficiency by incorporating the latest
technology, paperless processes, public outreach (as
necessary) and streamlined communication amongst all
parties.
As the City identifies project needs, our Project Manager and appropriate Task Leaders will meet with the City
to clarify your scope requirements and schedule. To
provide a comprehensive solution, they will coordinate
with your staff to determine staff needs and validate we are mobilizing the best fit to meet your needs. These
individuals will be supported by a cadre of multi-faceted personnel. Moreover, given our depth of staff, (60+
California/700+ nationally) and specialized capabilities, we can seamlessly mobilize additional in-house resources to meet your needs. To maintain legacy knowledge
and institutional continuity, we strive to assign and
maintain the same staff to deliver continuity, consistency, responsiveness, and quality service. Since more than 90% of our services are provided through multi-year, as-needed contracts, we have the ideal mix of multi-faceted staff and depth of technical capabilities to efficiently meet workload peaks and valleys. Consequently, our current and anticipated workload of our staff is moderate, allowing for rapid response to dynamically changing needs, unforeseen conditions, and/or priority issues.
The list of project types/services identified within the RFQ which include bridges, streets, maintenance, interchanges, sidewalks, storm drains, traffic signals, parks amd
buildings are all consistent with the successful services the HR Green team has provided for many other agencies.
While the types of projects/services are broad, we have provided an overall approach to the various services that are typical for most projects.
3. Scope of Work
ROADWAY/HIGHWAY PLANNING AND
DESIGN
Kick-Off Meeting & Site Reconnaissance
Hold a kickoff meeting with City staff to gain an
understanding of the project goals, identify outside
approval requirements, discuss any special requirements or constraints, determine schedule/milestones, and walk the project site.
Task Order Negotiation
Develop, submit, refine, and negotiate task order
proposal with City that includes a detailed scope of work, identification of subcontract work, deliverables, project milestone schedule, resource requirements, and budget.
Project Management/Meetings/Coordination
Prepare a project management plan including scope of
work, schedule, communication plan, and project controls.
The schedule will be detailed to include key milestones, City review, deliverables, and any public meetings. We
will also deliver monthly progress reports to go along
with invoicing. HR Green will lead meetings and provide agendas/minutes throughout the project.
Research and Review
After receiving the Notice to Proceed, we will further
research and gather all available data including previous reports, as-built drawings, utility information, survey control, etc. We will hold coordination meetings with utility agencies as required and perform all necessary SUE
investigations.
Initial Evaluation / Agency Coordination
XIdentify alternative solutions for key elements of design task order and evaluate feasibility based on various
factors (e.g., cost-effectiveness, constructability, utility impacts, safety, implementation, schedule, ease of
operations and maintenance, sustainability, etc.).
XPresent findings to City and coordinate with other
impacted agencies.
Geotechnical Investigation
If the specific project calls for it (i.e., pavement
investigations, soil conditions for pipeline work, etc.), we will work GEOCON to collect field data and conduct
lab testing. HR Green also has partnered with other
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Key issues we regularly address on infrastructure
projects include (but are not limited to):
STREET / ROADWAY IMPROVEMENTS
XMinimize community impacts
XMaintain ingress/egress
XEfficient traffic control
XAesthetics
XActive transportation coordination (bikeways, trails, etc.) XOn-Street parking alternatives
XOptimize pavement rehabilitation methods
XStreamline right-of-way and permitting
XADA compliant sidewalks/curb ramps
geotechnical companies in the area, should the City have a preferred choice.
Survey and Base Mapping
XPerform design survey within the total project limits as necessary locating features such as utility covers, catch basins, pavement limits, curb ramps, driveways, curb
and gutters, sidewalks, streetlights, power poles, traffic signs and striping, fences/wall, gates, etc.
XTopographic engineering base maps will be prepared
identifying right-of-way, adjacent parcel lines, centerline and 1’ contours.
XAs-needed, we will work with Fomotor Engineering for
this scope of work. However, we have partnered with
local survey firms on all project types should the City wish to utilize a different firm.
Environmental Documentation
XEvaluate need for NEPA documentation based on
funding and specific project requirements.
XDevelop necessary documentation.
XObtain required permits from regulatory agencies, as
needed.
Design Development
XComplete preliminary design to effectively implement
required infrastructure improvements.
XReview documentation (e.g., existing geotechnical data and reports, sub-grade compaction records, traffic
studies, and other design and master plan studies).
XPrepare design plans in compliance with City and local standards, including the American Disabilities Act
requirements and project specifications.
XIncorporate any comments or changes made during the
City review process.
Client / Agency Review
XPresent findings and recommendations to City for review and concurrence.
XCoordinate with permitting agencies for plan check
review and comments.
XSubmit construction plans, specifications and engineer’s estimate to City at agreed upon milestones.
Project Finalization, Approvals, and Permit
Processing
XCompile input, concerns, and comments from permitting
agencies and present them to City for resolution and
direction to finalize plans.
XSupport City in obtaining all required approvals and
permits from the permitting agencies.
Construction Support
XAssist the City, as needed, in responding to RFIs,
evaluating revision requests, providing construction
staking, performing as-built surveys, and developing
“as-built” plans.
TRAFFIC SIGNAL IMPROVEMENTS
XEquipment reliability
XService point connection
XAvoid utility conflicts
XSight distance
XPedestrian visibility
XADA compliance throughout the intersection
XAdequate turn pocket lengths
XProtected vs. permissive left turns
XFuture development and improvements
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WATER RELATED SERVICES
Hydrologic and Hydraulic Modeling
Any water resource project typically starts with an
assessment phase including Hydrologic and Hydraulic
(H&H) analyses. Our water resource team is well versed
in all facets of H&H modeling including 1D/2D and steady and unsteady state modeling. We have modeled small to
large, and rural to urban watersheds including floodway and floodplain analyses utilizing state of the art and
innovative software and accepted by regulatory agencies.
Flood Control Systems
We have designed award winning flood control systems
comprising of storm sewers, pump stations, detention
facilities and levee design and certification. We’ve helped numerous communities protect critical infrastructure and public/private property.
STRUCTURAL IMPROVEMENTS
XMinimize impact of construction on adjacent facilities (i.e., pile driving/extraction, excavation stability, blasting vibrations, dewatering, utility damage, road degradation and soil tracking)
XOptimize material procurement (i.e., cost, quality, and delivery time)
XComply with Cal/OSHA, Caltrans, FHWA, AASHTO, and
other regulatory requirements.
XQuality control to prevent construction/structural
defects.
XConstructability of design (i.e., site access, traffic control, construction/erection sequence, availability of materials and skilled labor)
STORMWATER / DRAINAGE IMPROVEMENTS
XMinimize community impacts
XMaintain ingress/egress
XAdequate capacity to accommodate 100-year storm
event
XComply with regulatory/water quality requirements
XStreamline right-of-way and permitting
XSustainability/Low impact design/Hydromodification
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TRAFFIC ENGINEERING & DESIGN
Traffic Signals & Communication Systems (Fiber Optic
and Wireless) - HR Green has vast experience with traffic design including traffic signal systems for new intersections, modifications, and/or replacements. As mentioned in our reference projects, we have significant experience with Pedestrian Hybrid Beacons, Rectangular Rapid Flash Beacon systems, and other improvements that are typically connected to a City’s overall communication system.
Our traffic signal design process includes the location of poles, handholes, cabinets (signal controller and/or fiber hub), vehicle detection, conduit, fiber optic interconnection, power coordination, lighting, signage, pedestrian and
bicyclist detection, emergency vehicle pre-emption, transit signal priority, and other associated ITS components. When designing the vehicle detection systems, we will work
closely with City staff to understand any opportunities to place the detection for current or future adaptive signal control or automated traffic signal performance measures implementation.
HR Green also has experience coordinating with railroads for traffic signal projects that require pre-emption / timing coordination with adjacent at-grade railroad crossings. We have experience coordinating with the railroads to determine the simultaneous or advance pre-emption timing needs and the design of communications interconnect cable between the traffic signal system cabinet and the railroad bungalow cabinet.
Intelligent Transportation Systems (ITS) - HR Green has completed Intelligent Transportation System (ITS) Master Plan projects using the systems engineering process to identify system requirements and satisfy federal aid requirements.
Our team has completed systems engineering documentation for several adaptive signal control and automated traffic signal performance central management systems for our clients. As a part of those projects, we assisted our clients through the development of an RFP and selection process for the actual system, as well as providing the design and oversight for the signal detection and communication systems to go along
with the new management software. We are also familiar
with emergency vehicle preemption systems and transit
signal priority systems that are incorporated into traffic signal systems.
Lighting & Electrical Design - HR Green has expertise
in street lighting layout, planning, and design, including pedestrian scale lighting. We are well versed in electrical design for these types of lighting infrastructure projects incorporating the local jurisdiction’s lighting details, specifications and lighting ordinances into the final design.
We perform photometric analyses and prepare lighting layouts for corridors or intersections utilizing utility poles and/or supplemental streetlights to ensure that adequate lighting is provided. We work closely with our clients, as well as local electricity providers as they often provide street lighting, to develop plans that accommodate the local standard lighting fixtures and lighting levels.
Corridor Signal Timing & Progression Plans - HR
Green follows a proven process to successfully design
and refine individual intersection timing plans along with corridor progression timing strategies, ultimately providing efficient travel and improved air quality. Our team is familiar with various advanced traffic management system (ATMS)
software packages, and the inputs needed for signal timing.
We also understand that corridor progression developed
through software isn’t perfect; once the initial timings plans are incorporated into the system, further adjustments will be needed based on our field observations driving through the corridors. We know that Indio is surrounded by other adjacent jurisdictions and that the traveling public does not care about the transfer of jurisdiction while traveling along a corridor, we have experience collaborating with neighboring Cities with the goals of interoperability of traffic signal systems to provide the best traffic flow progression along a corridor regardless of jurisdiction.
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Integrated Project Management Reporting / Software
Solutions
Our firm and staff are very proficient in leveraging software solutions to effectively manage different departmental
programs/projects/facilities/ maintenance operations.
Regularly serving in a department head and program
management role for municipalities, we consistently
utilize GIS to manage city assets, permitting systems to process approvals, and other data tools to make more
informed decisions. Our staff members have served as
CIP Project/Program Manager as well as Public Works
Maintenance and Facilities Managers for agencies
throughout Southern California. Recently, we tested and successfully implemented Accela for a Southern California city of 100,000 population as their permitting and reporting solution. We are a consultant partner to Agiline, LLC
which provides a suite of software applications that more efficiently manage capital projects/programs and provide a consolidator tool to collect, validate, transform, organize, present and act on information received from several
data sources, leading to customized reporting on key
performance indicators.
FORWARD
TH I N K I N G
APPROACH
HR Green was recently hired to take the lead on
signal timing of all intersections within the CVAG’s
CV Sinc Project throughout the Coachella Valley.
Traffic Signal Pole Structural/Condition Inspections
HR Green has staff that is certified by the National Bridge Inspection Standards (NBIS) to perform bridge inspections for structural and condition evaluations and staff that are licensed structural professional engineers in the State of California.
We have experience providing reviews of traffic signal poles, cantilever sign structures, and truss structures in multiple states.
Neighborhood Traffic Management
HR Green will address residential traffic circulation and safety issues as well as address respond to requests
for service from the public regarding traffic and parking issues.
The most critical aspects of investigating citizen requests include:
XTo make sure each initial request is accurately recorded.
XA comprehensive investigation is conducted in a
reasonably timely manner taking into account the
complexity of the request.
XA proper response is provided to the citizen, HOA, etc. in a timely matter even if to say that the matter is still under investigation. If someone takes the time to make
an inquiry, we make sure someone keeps the inquirer
informed on progress toward a resolution.
XWhere necessary, work orders are issued to make any
changes needed to address the citizen’s concerns.
HR Green will help plan and prepare work orders for
installing or removing traffic control devices, pavement markings and parking restrictions including documenting the decision making process.
XFunding for capital projects are programmed if the
response to the request requires the undertaking of a
significant capital project. If not, the request can be considered for prioritization as part of developing the next Capital Improvement Program.