City Council and Authorities Concurrent
January 30, 2024

PROFESSIO
Parks And Recreation 418.00
Total for Payment No.: 418.00
Payment No: 715603
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 SANTA CLARA LIGHTING, INC. 00545161 30441 CENTRAL LIB General Fund 117.20 2023-11-09 SANTA CLARA LIGHTING, INC. 00545162 30442 CITY HALL General Fund 56.69 2023-11-09 SANTA CLARA LIGHTING, INC. 00545164 30354 CITY HALL General Fund 170.24 2023-11-09 SANTA CLARA LIGHTING, INC. 00545165 30466 SENIOR CENTER General Fund 65.37 Total for Payment No.: 409.50
Payment No: 715456
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CPS HR CONSULTING 00545471 0010952 CONSULTING SVCS 7/30-8/26 2023 Deposit Funds. 406.25 Total for Payment No.: 406.25
Payment No: 027742
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 GRANITE ROCK CO #29145 00544512 2114807 SAND & BASE ROCK Water Utility Construction

78.17 2023-10-20 GRANITE ROCK CO #29145 00544512 2114807 SAND & BASE ROCK Water Utility 58.63 2023-10-20 GRANITE ROCK CO #29145 00544512 2114807 SAND & BASE ROCK Water Utility 39.09 2023-10-20 GRANITE ROCK CO #29145 00544512 2114807 SAND & BASE ROCK Sewer Utility 19.55 Total for Payment No.: 195.44
Payment No: 715537
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 JOVAN GROGAN 00545755 39957SEP2023 League of CA Cities Annual Con General Fund 138.56 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 JOVAN GROGAN 00545686 39957OCT2023A ICMA 2023 ANNUAL CONFERENCE General Fund 221.26 Total for Payment No.: 359.82
Payment No: 027724
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CA DEPT OF JUSTICE 00543659 678222 NEW HIRE FINGERPRINTS General Fund 64.00 2023-10-20 CA DEPT OF JUSTICE 00543659 678222 STADIUM SEO FINGERPRINTS General Fund 66.00 2023-10-20 CA DEPT OF JUSTICE 00543659 678222 PERMITS & PAL General Fund 218.00 2023-10-20 CA DEPT OF JUSTICE 00543659 678222 CROSSING GUARD FINGERPRINTS General Fund 32.00 Total for Payment No.: 380.00
Payment No: 715395
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 SUNNYVALE FORD 00544300 226405 PARTS - V#3538 Fleet Operation Fund 143.53 2023-10-26 SUNNYVALE FORD 00544301 FOCS865656 LABOR - V#3273 WO#153062 Fleet Operation Fund 225.00 Total for Payment No.: 368.53
Payment No: 027813
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 LEHR 00544269 SI93361 PARTS - V#3538 Fleet Operation Fund 126.26 2023-10-26 LEHR 00544271 SI93461 PARTS - V#3703 Vehicle Replacement Fund
241.92
Total for Payment No.: 368.18
Payment No: 715451
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CHAN, JOHN 00545448 78369-01 UTILITY
REFUND
UTILITY REFUND General Fund 363.16
Total for Payment No.: 363.16
Payment No: 027794
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 CINTAS CORP #630 00544245 4169924985 SAFEWASHER MOBILE Fleet Operation Fund 70.55 2023-10-26 CINTAS CORP #630 00544245 4169924985 UNIFORM SERVICES Fleet Operation Fund 286.40 Total for Payment No.: 356.95
Payment No: 715364
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 FAST UNDERCAR SANTA CLARA 00544254 661832 PARTS - V#2734 Fleet Operation Fund 5.99 2023-10-26 FAST UNDERCAR SANTA CLARA 00544256 661869 PARTS - V#2734 Fleet Operation Fund 5.18 2023-10-26 FAST UNDERCAR SANTA CLARA 00544259 662907 PARTS - STOCK Fleet Operation Fund 341.47 2023-10-26 FAST UNDERCAR SANTA CLARA 00544259 662907 CA BATTERY FEE Fleet Operation Fund 4.00 Total for Payment No.: 356.64
Payment No: 715309
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 FRANCIS LE 00545102 32984OCT2023 TOOL REIMBURSEMENT Fleet Operation Fund 348.91 Total for Payment No.: 348.91
Payment No: 715269
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PINE CONE LUMBER CO 00544189 206096 Lumber for Parks Project General Fund 345.17 2023-10-20 PINE CONE LUMBER CO 00544189 206096 DISCOUNT IF PAID BY 11/10/23 General Fund -3.15 Total for Payment No.: 342.02
Payment No: 715498
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 REGENTS OF THE UNIV OF CALIF 00545485 11128178 LEGAL REFERENCES-OCT 8 2023 General Fund 340.58 Total for Payment No.: 340.58
Payment No: 027730
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CINTAS CORP #630 00543934 4168502295 SAFEWASHER MOBILE Fleet Operation Fund 70.55 2023-10-20 CINTAS CORP #630 00543934 4168502295 UNIFORM SERVICES Fleet Operation Fund 268.41 Total for Payment No.: 338.96
Payment No: 715629
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 ZORO TOOLS INC. 00545198 INV13213812 Bathroom Fixtures General Fund 336.67 Total for Payment No.: 336.67
Payment No: 027784
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 WESTERN STATES OIL CO 00544118 482719 FUEL - PD MOTORS BATCH ENTRY Fleet Operation Fund 335.55 Total for Payment No.: 335.55
Payment No: 027882
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 LEHR 00544643 SI93804 PARTS - ACQ STOCK Vehicle Replacement Fund
330.10
Total for Payment No.: 330.10
Payment No: 027865
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 COAST COUNTIES TRUCK 00544618 01195044P PARTS - V3599 Fleet Operation Fund 92.92 2023-11-03 COAST COUNTIES TRUCK 00544619 01194797P PARTS - STOCK Fleet Operation Fund 224.58 Total for Payment No.: 317.50
Payment No: 715474
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 HISTORIC PRESERVATION SOCIETY 00545469 1305OCT2023 APPRECIATION DINNER General Fund 316.83 Total for Payment No.: 316.83
Payment No: 027922
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 KINOKUNIYA BOOKSTORES OF
AMERICA CO. LTD
00545246 SJ1996 1241 AD BK General Fund 315.23
Total for Payment No.: 315.23
Payment No: 027872
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 HI-TECH EMERGENCY VEHICLE

SERVICE INC
00543952 CR04237 PARTS - CREDIT INV 173008 Fleet Operation Fund -536.12 2023-11-03 HI-TECH EMERGENCY VEHICLE

SERVICE INC
00544352 177088 PARTS - V2688 Fleet Operation Fund 208.57 2023-11-03 HI-TECH EMERGENCY VEHICLE

SERVICE INC
00544820 177140 PARTS - STOCK Fleet Operation Fund 243.36 2023-11-03 HI-TECH EMERGENCY VEHICLE

SERVICE INC
00544642 177107 PARTS - V3464 Fleet Operation Fund 396.46 Total for Payment No.: 312.27
Payment No: 715487
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 MUNICIPAL MAINTENANCE

EQUIPMNT
00544644 013850 PARTS - V3119 Fleet Operation Fund 26.63 2023-11-03 MUNICIPAL MAINTENANCE

EQUIPMNT
00544645 014350 PARTS - STOCK Fleet Operation Fund 283.34 Total for Payment No.: 309.97
Payment No: 715336
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 ALLIED AUTO STORES 00544237 01ET2539 PARTS - STOCK Fleet Operation Fund 344.33 2023-10-26 ALLIED AUTO STORES 00544238 01ET2587 PART- CREDIT 01ET2539 Fleet Operation Fund -18.73 2023-10-26 ALLIED AUTO STORES 00544240 01ET2628 PART- CREDIT 01ET2539 Fleet Operation Fund -18.73 Total for Payment No.: 306.87
Payment No: 715436
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 ACME BOILER & WATER HEATING
CO.
00544942 230805 Boiler repair ISC (temp) General Fund 305.60 Total for Payment No.: 305.60
Payment No: 715427
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CA FRANCHISE TAX BOARD 00545543 10/15/23-10/28/23AL WAGE ATTACHMENT B2322 Payroll Liability&ClearingAcct
300.00
Total for Payment No.: 300.00
Payment No: 715189
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CA FRANCHISE TAX BOARD 00544786 10/01/23-10/14/23AL WAGE ATTACHMENT B2321 Payroll Liability&ClearingAcct
300.00
Total for Payment No.: 300.00
Payment No: 715387
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 RSP SUPPLY 00544439 INV388 WAVELINK ANTENNA FOR

WATERYARD
Water Utility 193.16
2023-10-26 RSP SUPPLY 00544440 INV4107 WAVELINK FINANCE CHARGE Water Utility 53.72 2023-10-26 RSP SUPPLY 00544441 INV7521 WAVELINK FINANCE CHARGE Water Utility 25.57 2023-10-26 RSP SUPPLY 00544442 INV7633 WAVELINK FINANCE CHARGE Water Utility 2.67 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 RSP SUPPLY 00544443 INV8905 WAVELINK FINANCE CHARGE Water Utility 2.95 2023-10-26 RSP SUPPLY 00544444 INV8918 WAVELINK FINANCE CHARGE Water Utility 2.86 2023-10-26 RSP SUPPLY 00544445 INV9426 WAVELINK FINANCE CHARGE Water Utility 2.95 2023-10-26 RSP SUPPLY 00544446 INV10386 WAVELINK FINANCE CHARGE Water Utility 2.86 2023-10-26 RSP SUPPLY 00544447 INV10401 WAVELINK FINANCE CHARGE Water Utility 2.95 2023-10-26 RSP SUPPLY 00544448 INV10420 WAVELINK FINANCE CHARGE Water Utility 2.95 Total for Payment No.: 292.64
Payment No: 715308
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 FARZAM TONDNEVIS 00544967 38425OCT2023 Accela Accelarate 2023 Building New Dvlpmnt Srvc Fee
288.66
Total for Payment No.: 288.66
Payment No: 715609
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 SCP DISTRIBUTORS LLC 00545184 36115080 Pool Supplies General Fund 71.98 2023-11-09 SCP DISTRIBUTORS LLC 00545185 36115124 Pool Supplies General Fund 214.38 Total for Payment No.: 286.36
Payment No: 715253
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 LC ACTION POLICE SUPPLY 00544144 457209 Double Mag Pouches General Fund 282.25 Total for Payment No.: 282.25
Payment No: 715507
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 SMART CITY NETWORKS, L.P. 00545475 070-001-09-2023 IT monthly SVCS fee SEP2023 Deposit Funds. 278.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 278.00
Payment No: 715513
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 STEVENS CREEK CHEVROLET 00544825 620944 PARTS - V#3414 WO#153237 Fleet Operation Fund 73.94 2023-11-03 STEVENS CREEK CHEVROLET 00544825 620944 Labor - V#3414 WO#153237 Fleet Operation Fund 202.34 Total for Payment No.: 276.28
Payment No: 715568
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 FAST UNDERCAR SANTA CLARA 00545008 671530 PARTS - V3543 Fleet Operation Fund 274.74 Total for Payment No.: 274.74
Payment No: 715172
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SIERRA YEADON 00544708 40856-03 UTILITY
REFUND
UTILITY REFUND General Fund 273.51
Total for Payment No.: 273.51
Payment No: 715111
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ADARSH SRIVASTAVA 00544712 43546-09 UTILITY
REFUND
UTILITY REFUND General Fund 268.16
Total for Payment No.: 268.16
Payment No: 715415
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 METLIFE INDIVIDUAL LONG TERM 00545538 19647956NOV2023 BIWEEKLY PR METLIFE LT B2322 Payroll Liability&ClearingAcct
266.60
Total for Payment No.: 266.60
Payment No: 715423
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 KANIKA CHUGH 00523641 23391-18 UTILITY
REFUND
UTILITY REFUND General Fund 264.60
Total for Payment No.: 264.60
Payment No: 715109
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 A-1 GUTTER GUYS 00544728 61781-13 UTILITY
REFUND
UTILITY REFUND General Fund 252.73
Total for Payment No.: 252.73
Payment No: 715425
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CA FRANCHISE TAX BOARD 00545541 10/15/23-10/28/23JB WAGE ATTACHMENT B2322 Payroll Liability&ClearingAcct
250.00
Total for Payment No.: 250.00
Payment No: 715419
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 SEAN TRACY 00545393 40095OCT2023 paramedic license renewal reim General Fund 250.00 Total for Payment No.: 250.00
Payment No: 715187
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CA FRANCHISE TAX BOARD 00544783 10/01/23-10/14/23JB WAGE ATTACHMENT B2321 Payroll Liability&ClearingAcct
250.00
Total for Payment No.: 250.00
Payment No: 715410
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 JENNA HUFFSTUTTER 00545388 33193OCT2023 wlle conference General Fund 244.58 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 244.58
Payment No: 715262
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 MYERS TIRE SUPPLY 00543980 31412688 PARTS - SHOP Fleet Operation Fund 243.41 Total for Payment No.: 243.41
Payment No: 715420
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 TYELER FLECKNER 00545390 37523OCT2023 fugitive mission planning General Fund 241.50 Total for Payment No.: 241.50
Payment No: 715412
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 KEITH BUSMIRE 00545392 33175OCT2023 fugitive mission planning General Fund 241.50 Total for Payment No.: 241.50
Payment No: 715409
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 GEENAMARIE BONILLA 00545389 32410OCT2023 fugitive mission planning General Fund 241.50 Total for Payment No.: 241.50
Payment No: 027760
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 MUNISERVICES LLC 00544312 INV06-017420 ACFR RPT FY22- 23 DEMOG/ECON General Fund 240.00 Total for Payment No.: 240.00
Payment No: 715545
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 AIR COOLED ENGINES 00545006 87201 PARTS - STOCK Fleet Operation Fund 238.09 Total for Payment No.: 238.09
Payment No: 715448
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 BURNS TRUCK AND TRAILER 00544616 W 66167 PARTS - V2950 Fleet Operation Fund 235.57 Total for Payment No.: 235.57
Payment No: 715453
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CODE PUBLISHING CO 00545309 GC0012213 Muni Cod Web Updates & New Pgs General Fund 235.00 Total for Payment No.: 235.00
Payment No: 715369
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 HARRELL'S, LLC 00544493 INV01807474 Turf 6oz Quantity 2 General Fund 234.49 Total for Payment No.: 234.49
Payment No: 027738
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 GRAINGER 00544154 9846395383 PD - LCOKER ROOM General Fund 231.58 Total for Payment No.: 231.58
Payment No: 715314
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 MARYANN CASORLA 00545113 40020OCT2023 Coffee & Cookies State of City General Fund 229.32 Total for Payment No.: 229.32
Payment No: 715293
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 UNIQUE TOWING 00544117 23-232970 LABOR - V#3224 WO#152966 Fleet Operation Fund 226.87 Total for Payment No.: 226.87
Payment No: 715212
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CA DEPT OF INDUSTRIAL

RELATIONS
00544146 E 1999015 SJ 1990 WALSH AVE General Fund 225.00 Total for Payment No.: 225.00
Payment No: 715126
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 COLMACK LLC 00544703 34085-16 UTILITY
REFUND
UTILITY REFUND General Fund 222.43
Total for Payment No.: 222.43
Payment No: 715407
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 DUYEN VO 00545387 23763OCTY2023 wlle conference General Fund 221.78 Total for Payment No.: 221.78
Payment No: 715315
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 MAYLAN THAO 00545048 39539OCT2023 Accela Accelarate 2023 Building New Dvlpmnt Srvc Fee
221.76
Total for Payment No.: 221.76
Payment No: 715564
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 DUNN-EDWARDS CORP 00545193 2011A00066 Paint Supplies General Fund 218.71 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 218.71
Payment No: 715455
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CORE & MAIN LP 00545367 S619996 FREIGHT CHARGES Water Utility 215.33 Total for Payment No.: 215.33
Payment No: 715488
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 MUSSON THEATRICAL 00544930 00468531 RJJT set supplies General Fund 28.37 2023-11-03 MUSSON THEATRICAL 00544933 00468426 RJJT theater supplies General Fund 186.16 Total for Payment No.: 214.53
Payment No: 715166
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SCHIER, SHELBY 00544698 28133-03 UTILITY
REFUND
UTILITY REFUND General Fund 189.67
2023-10-20 SCHIER, SHELBY 00544744 73842-03 UTILITY
REFUND
UTILITY REFUND General Fund 14.08
Total for Payment No.: 203.75
Payment No: 715169
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SHINGO OTA 00544747 75476-08 UTILITY
REFUND
UTILITY REFUND General Fund 203.39
Total for Payment No.: 203.39
Payment No: 715302
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 ANDREW RAJ 00544965 38138OCT2023 Accela Accelarate 2023 Building New Dvlpmnt 203.15 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Srvc Fee
Total for Payment No.: 203.15
Payment No: 715148
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 MARTIN JONATHAN 00544738 70586-13 UTILITY
REFUND
UTILITY REFUND General Fund 197.85
Total for Payment No.: 197.85
Payment No: 715224
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 DAVID GOO 00544363 335208SEP2023 PARKS DEPT REFUND General Fund 195.00 Total for Payment No.: 195.00
Payment No: 715136
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 GUILLERMO RODRIGUEZ 00544701 33189-30 UTILITY REFUND
UTILITY REFUND General Fund 189.43
Total for Payment No.: 189.43
Payment No: 715570
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 GRAYBAR ELECTRIC 00545270 9333204646 EDDIE SOUZA PARK REPAIRS General Fund 187.39 Total for Payment No.: 187.39
Payment No: 715368
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 HALREC INC 00544299 184116-1 PARTS - V#2705 Fleet Operation Fund 184.67 Total for Payment No.: 184.67
Payment No: 715351
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 CRAFCO, INC 00544871 9403027956 COR SUPPLIES-STREET CORRCT V543958
Fleet Operation Fund 180.97
Total for Payment No.: 180.97
Payment No: 715276
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SHREDLOGIX INC 00544525 22069 SHREDDING SERVICES General Fund 120.00 2023-10-20 SHREDLOGIX INC 00544525 22069 SHREDDING SERVICES General Fund 60.00 Total for Payment No.: 180.00
Payment No: 715416
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 PATRICIA BOWERS 00545319 28933OCT2023 WLLE CONFERENCE General Fund 179.75 Total for Payment No.: 179.75
Payment No: 715152
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 NOAM SMILOVICH 00544681 20592-11 UTILITY
REFUND
UTILITY REFUND General Fund 179.39
Total for Payment No.: 179.39
Payment No: 715475
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 HUNTER, DENNIS 00545450 84346-01 UTILITY
REFUND
UTILITY REFUND General Fund 177.27
Total for Payment No.: 177.27
Payment No: 715414
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 LINDSAY LEBARON 00545318 37976OCT2023 WLLE CONFERENCE General Fund 176.75 Total for Payment No.: 176.75
Payment No: 715565
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 ED JONES CO INC 00545182 54771 The Ed Jones Company General Fund 175.69 Total for Payment No.: 175.69
Payment No: 715586
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 MELISSA FRITCHLE 00545231 001660 COUNSELING #A23 SESS #1 General Fund 175.00 Total for Payment No.: 175.00
Payment No: 715574
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 HELENE ROTHSCHILD 00545204 12 COUNSELING - FD100 SESS #1 General Fund 175.00 Total for Payment No.: 175.00
Payment No: 715607
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 SANTA CLARA WINDUSTRIAL CO 00545186 057573 02 Hardware General Fund 55.00 2023-11-09 SANTA CLARA WINDUSTRIAL CO 00545187 057573 01 Hardware General Fund 118.12 Total for Payment No.: 173.12
Payment No: 715155
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PETER KENT 00544709 41299-11 UTILITY
REFUND
UTILITY REFUND General Fund 168.97
Total for Payment No.: 168.97
Payment No: 715236
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 GOLDEN GATE TRUCK CENTER 00543949 FA005223129:01 PARTS - V#2688 Fleet Operation Fund 168.61 Total for Payment No.: 168.61
Payment No: 715408
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 ERIC LAGERGREN 00545381 12289SEP2023A RECRUITMENT RETENTION SUMMIT
General Fund 168.42
Total for Payment No.: 168.42
Payment No: 715501
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 ROYAL BRASS INC 00544656 00316178 PARTS- V3121 Fleet Operation Fund 99.40 2023-11-03 ROYAL BRASS INC 00544822 00316863 PARTS - V#3121 Fleet Operation Fund 66.44 Total for Payment No.: 165.84
Payment No: 715367
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 HAIDI TRUONG 00523395 34354SEP2022 PARKS DEPT REFUND General Fund 162.00 Total for Payment No.: 162.00
Payment No: 715382
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 PINE CONE LUMBER CO 00544498 205351 Hardware only General Fund 158.94 Total for Payment No.: 158.94
Payment No: 715318
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 PHILIP FRANCISCO 00544453 21754OCT2023 2023 REIMB WATER TREATMNT OPER
Water Utility 155.00
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 155.00
Payment No: 715117
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ARUN TALKAD 00544710 43188-28 UTILITY
REFUND
UTILITY REFUND General Fund 150.59
Total for Payment No.: 150.59
Payment No: 715190
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CA FRANCHISE TAX BOARD 00544787 10/01/23-10/14/23JO WAGE ATTACHMENT B2321 Payroll Liability&ClearingAcct
150.00
Total for Payment No.: 150.00
Payment No: 715406
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 DAVID SCHNEIDER 00545384 15508SEP2023A recruitment retention summit General Fund 148.42 Total for Payment No.: 148.42
Payment No: 715141
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 KAREEM ELRAKABAWY 00544705 36791-32 UTILITY
REFUND
UTILITY REFUND General Fund 142.42
Total for Payment No.: 142.42
Payment No: 715096
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 BRYAN FICKES 00544397 37973OCT2023 REIMB FOR CITY CELL PHONE REPA
General Fund 142.01
Total for Payment No.: 142.01
Payment No: 715146
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 MANASI BENDALE 00544702 33603-33 UTILITY
REFUND
UTILITY REFUND General Fund 141.56
Total for Payment No.: 141.56
Payment No: 715158
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PRIYANKA SALINA 00544752 77430-05 UTILITY
REFUND
UTILITY REFUND General Fund 140.18
Total for Payment No.: 140.18
Payment No: 715143
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 KIM, DAVID 00544742 73235-20 UTILITY
REFUND
UTILITY REFUND General Fund 136.81
Total for Payment No.: 136.81
Payment No: 715619
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 UNITED PARCEL SERVICE 00545718 00009882E5423A DELIVERY CHARGES-CITY CLERK General Fund 16.00 Total for Payment No.: 16.00
Payment No: 715588
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 MUNICIPAL MAINTENANCE

EQUIPMNT
00545021 015050 PARTS - V3413 Fleet Operation Fund 132.20 Total for Payment No.: 132.20
Payment No: 715175
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SUMAN BASAVARAJ SHIRI 00544699 31755-34 UTILITY UTILITY REFUND General Fund 131.82 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid REFUND
Total for Payment No.: 131.82
Payment No: 715128
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 DANIELA DE SOUSA CAMARGO 00544726 60772-27 UTILITY REFUND
UTILITY REFUND General Fund 130.61
Total for Payment No.: 130.61
Payment No: 715121
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 BALASUBRAMANIAN, AISHWARYA 00544743 73315-13 UTILITY REFUND
UTILITY REFUND General Fund 128.27
Total for Payment No.: 128.27
Payment No: 715596
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 PINE CONE LUMBER CO 00545155 207946 Hardware General Fund 127.15 2023-11-09 PINE CONE LUMBER CO 00545155 207946 DISCOUNT IF PAID BY 11/10/23 General Fund -1.27 Total for Payment No.: 125.88
Payment No: 715185
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 YOSUKE KIKUTA 00544749 76484-10 UTILITY
REFUND
UTILITY REFUND General Fund 125.13
Total for Payment No.: 125.13
Payment No: 715429
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CA FRANCHISE TAX BOARD 00545545 10/15/23-10/28/23JR WAGE ATTACHMENT B2322 Payroll 125.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Liability&ClearingAcct
Total for Payment No.: 125.00
Payment No: 715428
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CA FRANCHISE TAX BOARD 00545544 10/15/23-10/28/23JO WAGE ATTACHMENT B2322 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 715424
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CA FRANCHISE TAX BOARD 00545540 10/15/23-10/28/23CB WAGE ATTACHMENT B2322 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 715191
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CA FRANCHISE TAX BOARD 00544788 10/01/23-10/14/23JR WAGE ATTACHMENT B2321 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 715186
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CA FRANCHISE TAX BOARD 00544782 10/01/23-10/14/23CB WAGE ATTACHMENT B2321 Payroll Liability&ClearingAcct
125.00
Total for Payment No.: 125.00
Payment No: 027715
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ALL GUARD ALARM SYSTEMS INC 00543950 A759516 MRTC RADIO 10/1/23 - 10/31/23 Storm Drain 60.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ALL GUARD ALARM SYSTEMS INC 00544575 A759463 MRTC 9/1/23 - 9/30/23 Storm Drain 60.00 Total for Payment No.: 120.00
Payment No: 715307
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 ERNESTO HERNANDEZ 00545104 37655OCT2023 REIMBURSEMENT FOR WALKING SHOE
General Fund 120.00
Total for Payment No.: 120.00
Payment No: 715135
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 GAL LIRAN 00544756 79905-06 UTILITY
REFUND
UTILITY REFUND General Fund 117.40
Total for Payment No.: 117.40
Payment No: 715590
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 NAPA AUTO PARTS 00545041 5983-879817 PARTS - V3511 Fleet Operation Fund 73.60 2023-11-09 NAPA AUTO PARTS 00545039 5983-879865 PARTS - V3584 Fleet Operation Fund 8.17 2023-11-09 NAPA AUTO PARTS 00545032 5983-879870 PARTS - V3095 Fleet Operation Fund 49.53 2023-11-09 NAPA AUTO PARTS 00545023 5983-879728 PARTS - V3096 Fleet Operation Fund 49.53 2023-11-09 NAPA AUTO PARTS 00545043 5983-879258 CREDIT - PARTS Fleet Operation Fund -64.19 Total for Payment No.: 116.64
Payment No: 715170
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SHWETA PARAKH 00544678 13632-22 UTILITY
REFUND
UTILITY REFUND General Fund 109.92
Total for Payment No.: 109.92
Payment No: 715457
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 CRIME SCENE CLEANERS INC 00544837 87815 crime scene cleaners General Fund 108.00 Total for Payment No.: 108.00
Payment No: 715168
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SHIAO JU HUANG 00544700 31782-19 UTILITY
REFUND
UTILITY REFUND General Fund 107.78
Total for Payment No.: 107.78
Payment No: 715508
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 SONSRAY MACHINERY LLC 00544823 PSO098122-1 PARTS - RETURNED-WRONG RADIO
Fleet Operation Fund 516.32
2023-11-03 SONSRAY MACHINERY LLC 00544824 PSR004583-1 PARTS - CREDIT PSO098122-1 Fleet Operation Fund -516.32 2023-11-03 SONSRAY MACHINERY LLC 00544824 PSR004583-1 RESTOCKING FEE Fleet Operation Fund 103.27 Total for Payment No.: 103.27
Payment No: 715301
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 ALICE CHEN 00544964 38911OCT2023 Accela Accelarate 2023 Building New Dvlpmnt Srvc Fee
101.50
Total for Payment No.: 101.50
Payment No: 715559
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 CHENG-YU CHEN 00545217 40108OCT2023 2023 RAIN BARREL REBATE Water Utility 99.11 Total for Payment No.: 99.11
Payment No: 715431
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 SANTA CLARA CO SHERIFFS DEPT 00545547 10/15/23-10/28/23EJ WAGE ATTACHMENT B2322 Payroll Liability&ClearingAcct

96.37 Total for Payment No.: 96.37
Payment No: 715192
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SANTA CLARA CO SHERIFFS DEPT 00544790 10/01/23-10/14/23EJ WAGE ATTACHMENT B2321 Payroll Liability&ClearingAcct

96.37 Total for Payment No.: 96.37
Payment No: 715290
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 TURF STAR INC 00544115 7299684-00 PARTS - V#3479 Fleet Operation Fund 96.04 Total for Payment No.: 96.04
Payment No: 715223
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 DAPHNE KENNEDY 00544361 39317SEP2023 PARKS DEPT REFUND General Fund 48.00 2023-10-20 DAPHNE KENNEDY 00544362 39317SEP2023A PARKS DEPT REFUND General Fund 48.00 Total for Payment No.: 96.00
Payment No: 715624
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 VERIZON WIRELESS 00544996 9022337280 GPS Locate 2303160070 General Fund 95.00 Total for Payment No.: 95.00
Payment No: 027924
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 LINDE GAS & EQUIPMENT INC. 00545158 38965120 Gas Cylinders General Fund 93.88 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 93.88
Payment No: 715446
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 BOBCAT OF FREMONT 00544615 P61333 PARTS - V3338 Fleet Operation Fund 90.23 Total for Payment No.: 90.23
Payment No: 715536
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 JOSEPH BURGOS 00545218 40097OCT2023 2023 DMV CLASS B COMERCIAL LIC
Water Utility 89.00
Total for Payment No.: 89.00
Payment No: 715108
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 YOLANDA LARA 00544234 33027OCT2023 FY23-24 Rain Jacket Reimbursem Building New Dvlpmnt Srvc Fee

88.59 Total for Payment No.: 88.59
Payment No: 027887
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 NI GOVERNMENT SERVICES 00544842 23092908551 monthly satellite radio fees General Fund 87.35 Total for Payment No.: 87.35
Payment No: 715439
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 ALHAMBRA & SIERRA SPRINGS 00544614 4973747 092923 WATER SERVICE FLEET Fleet Operation Fund 86.46 Total for Payment No.: 86.46
Payment No: 715320
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 VIKTORIA GLEASON 00544454 38674OCT2023 2023 ART & WINE PLANT

REIMBURS
Water Utility 85.70
Total for Payment No.: 85.70
Payment No: 715623
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 VERIZON WIRELESS 00544995 9022338004 GPS Locate 2307280007 General Fund 85.00 Total for Payment No.: 85.00
Payment No: 715622
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 VERIZON WIRELESS 00544994 9022331628 GPS Tower Dump 2306160083 General Fund 80.00 Total for Payment No.: 80.00
Payment No: 715113
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ALESSIO PUGLIESE 00544704 34494-14 UTILITY
REFUND
UTILITY REFUND General Fund 76.14
Total for Payment No.: 76.14
Payment No: 715594
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 PACIFIC TELEMANAGEMENT SVCS 00545090 2113505 PD PAY PHONE NOV 2023 Information Technology Service

75.00 Total for Payment No.: 75.00
Payment No: 715291
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ULINE 00544205 168739550 SUPPLIES General Fund 74.27 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 74.27
Payment No: 715110
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ACHIRA SAM 00544707 39733-31 UTILITY
REFUND
UTILITY REFUND General Fund 74.06
Total for Payment No.: 74.06
Payment No: 715612
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 STEVENS CREEK CHEVROLET 00545045 187525-1 PARTS - V3543 Fleet Operation Fund 71.88 Total for Payment No.: 71.88
Payment No: 715616
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 THE SOURCING GROUP, LLC 00544431 568473 BUSS. CARDS: ZORAYA GARAY Cemetery 70.93 Total for Payment No.: 70.93
Payment No: 715289
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 TURF & INDUSTRIAL EQUIPMENT
CO
00544112 IV47767 PARTS - V#3574 Fleet Operation Fund 70.61 Total for Payment No.: 70.61
Payment No: 715114
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ALICE LI 00544754 78541-04 UTILITY
REFUND
UTILITY REFUND General Fund 70.25
Total for Payment No.: 70.25
Payment No: 715311
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 KONSTANTIN KHEYFETS 00544452 26325OCT2023 IAPMO Plumbing Certification R Building New Dvlpmnt Srvc Fee

70.00 Total for Payment No.: 70.00
Payment No: 715310
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 FRANK L DESOUSA 00545076 854OCT2023 fire apparatus solutions inspe Fleet Operation Fund 69.25 Total for Payment No.: 69.25
Payment No: 715582
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 LC ACTION POLICE SUPPLY 00544985 457637 Double Handcuff Case General Fund 68.75 Total for Payment No.: 68.75
Payment No: 715153
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 OLMA NAYDW CLAVIJO NOSSA 00544721 57265-10 UTILITY REFUND
UTILITY REFUND General Fund 67.82
Total for Payment No.: 67.82
Payment No: 715281
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 STEVENS CREEK CHEVROLET 00544100 184813-1 PARTS - V#3544 Fleet Operation Fund 66.38 Total for Payment No.: 66.38
Payment No: 715413
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 LARRY DAUENHAUER 00545383 10481OCT2023 fire apparatus solutions inspe Fleet Operation Fund 62.75 Total for Payment No.: 62.75
Payment No: 715216
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CONSOLIDATED PARTS INC 00544147 5082916 FS 4 General Fund 61.11 Total for Payment No.: 61.11
Payment No: 715199
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PG&E 00544078 0541963339-0SEP2023 RS @ CALVERT/CALVERT General Fund 58.25 Total for Payment No.: 58.25
Payment No: 715461
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 EQUIFAX CREDIT INFORMATION
SVC
00544600 2057642452 Special Event Officers General Fund 46.32 2023-11-03 EQUIFAX CREDIT INFORMATION
SVC
00544600 2057642452 Recruiting Unit General Fund 11.81
Total for Payment No.: 58.13
Payment No: 715145
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 MALTHUS LONGONI 00544682 20849-26 UTILITY
REFUND
UTILITY REFUND General Fund 55.04
Total for Payment No.: 55.04
Payment No: 715295
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 WARD'S AUTO SUPPLY, INC 00543924 062203 PARTS - V2688 Fleet Operation Fund 54.63 Total for Payment No.: 54.63
Payment No: 715433
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 US TREASURY 00545546 10/15/23-10/28/23JO WAGE ATTACHMENT B2322 Payroll Liability&ClearingAcct

50.00 Total for Payment No.: 50.00
Payment No: 715194
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 US TREASURY 00544789 10/01/23-10/14/23JO WAGE ATTACHMENT B2321 Payroll Liability&ClearingAcct

50.00 Total for Payment No.: 50.00
Payment No: 715509
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-03 STANDARD PLUMBING SUPPLY CO 00544936 URLN20 Repair Kit General Fund 49.62 Total for Payment No.: 49.62
Payment No: 715149
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 MATTHEW STRAND 00544753 78215-04 UTILITY
REFUND
UTILITY REFUND General Fund 47.10
Total for Payment No.: 47.10
Payment No: 715360
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 EDWARD DONATI 00545079 40016OCT2023 PARKS DEPT REFUND General Fund 46.00 Total for Payment No.: 46.00
Payment No: 027815
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 LINDE GAS & EQUIPMENT INC. 00544273 38380409 CYLNDR RENT 8/20/23-9/20/23 Fleet Operation Fund 42.68 Total for Payment No.: 42.68
Payment No: 715160
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 QI ZHOU 00544741 72247-17 UTILITY
REFUND
UTILITY REFUND General Fund 37.69
Total for Payment No.: 37.69
Payment No: 715282
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 STEVENS CREEK CHRYSLER JEEP 00544101 381245 PARTS - V#3089 Fleet Operation Fund 37.32 Total for Payment No.: 37.32
Payment No: 715156
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PFLP LLC 00544697 25240-03 UTILITY
REFUND
UTILITY REFUND General Fund 35.55
Total for Payment No.: 35.55
Payment No: 715357
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 DEPARTMENT OF HEALTH CARE

SERVICES
00531814 GEM05235068 AMBULANCE TRANSPORT FEE General Fund 34.02 Total for Payment No.: 34.02
Payment No: 715402
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 UNITED PARCEL SERVICE 00545037 00009882E5393A DELIVERY CHARGE CITYCLERK General Fund 16.00 2023-10-26 UNITED PARCEL SERVICE 00545037 00009882E5393A DELIVERY CHARGE PURCHASING General Fund 16.54 Total for Payment No.: 32.54
Payment No: 715115
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ANGELA RIVERA 00544734 68750-28 UTILITY
REFUND
UTILITY REFUND General Fund 30.00
Total for Payment No.: 30.00
Payment No: 715138
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 JIATONG ZHANG 00544733 65408-31 UTILITY
REFUND
UTILITY REFUND General Fund 27.66
Total for Payment No.: 27.66
Payment No: 715200
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PG&E 00544179 8978316890-2 SEP2023 2023 SEPT 700 LOS ESTEROS PG&E
Sewer Utility 27.14
Total for Payment No.: 27.14
Payment No: 715184
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 YILI ZHANG 00544735 68896-19 UTILITY
REFUND
UTILITY REFUND General Fund 26.01
Total for Payment No.: 26.01
Payment No: 715176
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SURBHI ZAMBAD 00544739 70800-24 UTILITY
REFUND
UTILITY REFUND General Fund 25.81
Total for Payment No.: 25.81
Payment No: 715539
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 CA FRANCHISE TAX BOARD 00545626 10/15/23-10/28/23JO COR V 545544 CORRESTION WAGE Payroll 25.00 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid ATTAC Liability&ClearingAcct
Total for Payment No.: 25.00
Payment No: 715165
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SARAH STICE 00544713 45682-29 UTILITY
REFUND
UTILITY REFUND General Fund 24.15
Total for Payment No.: 24.15
Payment No: 027773
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SUMMIT UNIFORMS 00544102 3321 Crossing GD Hat General Fund 24.06 Total for Payment No.: 24.06
Payment No: 715142
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 KHADIJA JAVANSHIR 00544737 70582-03 UTILITY
REFUND
UTILITY REFUND General Fund 23.92
Total for Payment No.: 23.92
Payment No: 715579
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 KALL8 00545112 E42516093023 Monthly Q Card General Fund 21.03 Total for Payment No.: 21.03
Payment No: 715144
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 L T SULLIVAN 00544717 52726-01 UTILITY
REFUND
UTILITY REFUND General Fund 21.00
Total for Payment No.: 21.00
Payment No: 715137
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 IBRAHIM ADNAN 00544740 71579-09 UTILITY
REFUND
UTILITY REFUND General Fund 20.96
Total for Payment No.: 20.96
Payment No: 027806
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-26 GEOTAB USA, INC 00544351 IN357979 SERVICE PLAN Solid Waste Program 19.75 Total for Payment No.: 19.75
Payment No: 715125
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 CHRISTIAN WHITE 00544720 57222-02 UTILITY
REFUND
UTILITY REFUND General Fund 18.00
Total for Payment No.: 18.00
Payment No: 715131
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ESPERANZA B VANO 00544715 51200-16 UTILITY
REFUND
UTILITY REFUND General Fund 17.76
Total for Payment No.: 17.76
Payment No: 715133
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 FRANCISCO MENDOZA 00544687 23520-10 UTILITY
REFUND
UTILITY REFUND General Fund 17.42
Total for Payment No.: 17.42
Payment No: 715129
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 DARIUSH D VASSIGH 00544723 57329-04 UTILITY UTILITY REFUND General Fund 17.15 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid REFUND
Total for Payment No.: 17.15
Payment No: 715177
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SYED HASSAN 00544683 21142-32 UTILITY
REFUND
UTILITY REFUND General Fund 17.11
Total for Payment No.: 17.11
Payment No: 715173
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SPENCER MURRAY 00544686 23447-14 UTILITY
REFUND
UTILITY REFUND General Fund 16.84
Total for Payment No.: 16.84
Payment No: 715157
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PHAM, PHUONG 00544684 22327-02 UTILITY
REFUND
UTILITY REFUND General Fund 15.88
Total for Payment No.: 15.88
Payment No: 715164
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SANJEEV VARAHA 00544688 23521-18 UTILITY
REFUND
UTILITY REFUND General Fund 15.39
Total for Payment No.: 15.39
Payment No: 715147
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 MARTHA ORTIZ 00544745 75004-04 UTILITY
REFUND
UTILITY REFUND General Fund 14.11
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid Total for Payment No.: 14.11
Payment No: 715119
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 AUGUSTO DIA SHORTA PIRFO DE

NORONHA
00544719 57216-04 UTILITY
REFUND
UTILITY REFUND General Fund 13.62
Total for Payment No.: 13.62
Payment No: 027720
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 BADGER METER INC 00544050 80139832 ORION CELLULAR SERVICE Water Utility 13.35 Total for Payment No.: 13.35
Payment No: 715181
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 THOMAS O'NEILL 00544722 57303-06 UTILITY
REFUND
UTILITY REFUND General Fund 12.40
Total for Payment No.: 12.40
Payment No: 715268
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PATRICIA TARTAR 00544622 40096SEP2023 PARKS DEPT REFUND General Fund 12.33 Total for Payment No.: 12.33
Payment No: 027903
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-11-09 BELL ELECTRICAL SUPPLY, INC. 00545142 5781456 SUPPLY General Fund 12.11 Total for Payment No.: 12.11
Payment No: 715174
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SREELAKSHMI SREEDEVI 00544685 23359-25 UTILITY REFUND
UTILITY REFUND General Fund 10.97
Total for Payment No.: 10.97
Payment No: 715162
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 RUNJIE XU 00544748 76481-09 UTILITY
REFUND
UTILITY REFUND General Fund 10.90
Total for Payment No.: 10.90
Payment No: 715130
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 DUDHAT, PRIYANKA 00544706 38119-20 UTILITY
REFUND
UTILITY REFUND General Fund 9.42
Total for Payment No.: 9.42
Payment No: 715179
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 THAILA ANNAMALAI ANNAMALAI 00544732 65339-38 UTILITY REFUND
UTILITY REFUND General Fund 9.03
Total for Payment No.: 9.03
Payment No: 715132
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 EUGENE LEE 00544746 75041-02 UTILITY
REFUND
UTILITY REFUND General Fund 7.89
Total for Payment No.: 7.89
Payment No: 715154
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 PARTHA VORA 00544714 45691-35 UTILITY
REFUND
UTILITY REFUND General Fund 7.56
Total for Payment No.: 7.56
Payment No: 715167
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SHERI NORMAN 00544725 58313-17 UTILITY
REFUND
UTILITY REFUND General Fund 7.26
Total for Payment No.: 7.26
Payment No: 715140
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 JORDAN DEL 00544750 77102-07 UTILITY
REFUND
UTILITY REFUND General Fund 6.99
Total for Payment No.: 6.99
Payment No: 715163
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 SAMINA RIZVI 00544718 53063-07 UTILITY
REFUND
UTILITY REFUND General Fund 6.17
Total for Payment No.: 6.17
Payment No: 715112
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 ALEKSANDRA MALYSHEVA 00544736 69158-23 UTILITY REFUND
UTILITY REFUND General Fund 5.53
Total for Payment No.: 5.53
Payment No: 715124
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 BEULAH DEVARAJ 00544724 58043-22 UTILITY UTILITY REFUND General Fund 5.41 Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid REFUND
Total for Payment No.: 5.41
Payment No: 715178
Payment Date Vendor Name Voucher No. Invoice No. Description Fund Code Amount Paid 2023-10-20 TATSUYA AOKI 00544751 77124-09 UTILITY
REFUND
UTILITY REFUND General Fund 5.11
Total for Payment No.: 5.11
All Other City Funds Group Total 24,709,271.71
Overall Total 66,556,775.66
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1592 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Action on a Resolution Accepting the AB1600 Report on Development Impact Fees for Fiscal Year Ended June 30, 2023

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
A development impact fee is a monetary exaction other than a tax or special assessment that is charged by a local governmental agency to an applicant in connection with approval of a development project for the purpose of defraying all or a portion of a development project’s impact on public facilities with certain exceptions. The legal requirements for enactment of a development impact fee program are set forth in Government Code §§ 66000-66025 (the "Mitigation Fee Act"), the bulk of which were adopted as 1987’s AB 1600 and thus are commonly referred to as “AB 1600 requirements.” Under AB 1600, there must be reasonably relation between amount of the fee and the cost of the public facility or portion of the public facility attributable to the development on which the fee is imposed.

DISCUSSION
Attached is the AB1600 Report on Development Impact Fees for the fiscal year ended June 30, 2023. This report contains all the information required by Government Code Section 66006(b). AB 1600 also require that the City make certain findings with respect to unexpended funds held by the City in excess of five years. Staff has determined that the following City funds and amounts meet this threshold: 1) Traffic Mitigation funds of $4,609,189; 2) Sanitary Sewer Conveyance Fee funds of $17,952,660, and 3) Storm Drain Impact funds of $232,461. In conformance with AB 1600, the City does not have any refund exposure for these funds as they have been budgeted to fund future projects. Therefore, Staff is submitting the attached Resolution to accept the AB1600 Report and make findings that there is a continuing need for these unexpended balances, among other required findings.

On December 22, 2023, the City posted notice and made copies of the report available for public review in the City Clerk’s Office, the Finance Department, and online at www.Santaclaraca.gov/Finance. In addition, written notice of the time and place of the regularly scheduled City Council meeting on January 30, 2024, along with a copy of the AB1600 Report, were sent to interested parties as requested.

Staff has scheduled a review of this report for the regularly scheduled City Council meeting on January 30, 2024. More than 15 days will have elapsed as of the date of Council review since the report was made available to the public, as required by applicable state law.

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24-1592 Agenda Date: 1/30/2024

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
There is no cost to the City other than administrative staff time and expense to develop the report and resolution. There is no economic/fiscal impact since all qualified impact fees held by the City for over five years are either spent or committed, thus eliminating the need to refund any fees to developers according to the Government Code Sections 66000-66003.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Adopt a Resolution accepting the AB1600 Report on Development Impact Fees for fiscal year ending June 30, 2023 and making findings regarding the continuing need for the unexpended balances of certain impact fees as of June 22, 2023.

Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. AB1600 Report on Development Impact Fees

2. AB1600 Resolution
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AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

1 BACKGROUND

Cities and counties often charge fees on new development to fund public improvements, public amenities and public services. For example, Traffic Mitigation Fee s are used to fund transit facilities, streets, bike lanes and sidewalks. These fe es are commonly known as development impact fees (Developer Fees). In 1989, the State Legislature passed Assembly Bill 1600 (AB1600) which added Section 66000 , et seq., to the California Government Code. The chapter sets forth a number of requirements th at local agencies must follow if they are to collect fees from developers to defray the cost of the construction of public facilities related to development projects. Gover nment Code Sections 66000-66025 apply to developer fees established, increased or i mposed on or after January 1, 1989, and generally sets forth four broad requirements:

1. A local jurisdiction must follow the process set forth in the bill and make certain de terminations regarding the purpose and use of the fees and to establish a "nexus" o r connection between a development project or class of project and the public improvement being financed with the fee.

2. The fee revenue must be segregated from the General F und to prevent commingling of public improvement fees and the General Fund.

3. If a l ocal jurisdiction has had possession of a developer fee for five years or more and has not committed that money to a project or actuall y spent that money, then it mus t make fi ndings describing the continuing need for that money each fiscal year after the five years have expired.

4. If a local jurisdiction cannot make the findings required under paragraph 3, then the city or county must go through a refund procedure.

The Traffic Mitigation Fee, Sanitary Sewer Outlet Fee, Sanitary Sewer Connection Fee, Sanitar y Sewer Conveyance Fee, Storm Drain Fee, Parks Mitigation Fee , Tasman East S pecific Plan Infrastructure Impact Fee, Affordable Housing Fees, and Patrick Henry Drive Infrastructure Impact Fee that the City of Santa Clara (City) collects qualify as Developme nt Impact F ees and therefore must co mply with the above referenced Government Code Sections. The amount of each of these development impact fees for fiscal year 2022-23 is re flected in the City’s Municipal Fee Sched ule, previo usly adopted by the City Council. The adopted City’s Municipal Fee Schedule f or fiscal year 2022-23 is available a t:
https://www.santaclaraca.gov/home/showpublisheddocument/78108/638053165706570000. As required by law, these fees are segregated and accounted for as S pecial Revenue Fun ds. Government Code Section 66001 requires the City to make available to the public certain information regarding these fees for each fund within 180 days after the end of each fis cal year. Acco rdingly, the following report is presented to the City Council for review.

AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

2 ANALYSIS

Utilizing the first in, first out (FIFO) accounting method – where the initial revenue received is the first expended, staff analyzed the year-end balances for the fiscal year 2022-23. This analysis is to identify any portion of the balance s that had been outstanding for five or more years . In instances where a balance exceeded the five-year threshold, a thorough review of previously identified projects is initiated to assess whether any developer fees collected require refunding.

Many of th e identified projects are a lready underway, and the City has appropriated funds for these projects as noted in the City’s FY2022-23 and 2023-24 Biennial Capital Improvement Program Budget Book. The publication can be found on the City ’s website and is accessible at the following location:
https://www.santaclaraca.gov/home/showpublisheddocument/77216/638085057478270000. Exhibit A provides a detailed breakdown of the identification of every Capital Project where fees were utilized, along with the corresponding expenditure amounts for each project. This exhibit also specifies the total percentage of the Capital Project cost covered by these fees.

Traffic Mitigation Fee

The Traffic Mitigation Fee is levied to fund improvements or programs to mitigate City traffic impacts that result either directly or indirectly from development projects. To determine the traffic mitigation fees the City conducts a Tr affic Impact Fee Nexus study and the most recent report was approved by Council August 21, 2018. The basis of Santa Clara’s traffic mitigation fee, also more commonly known as a traffic impact fee is the nu mber of net new PM peak hour vehicle trips genera ted by new d evelopment. Those additional trips result in the traffic impacts the fee is intended to mitigate. The fee is calculated by dividing the total cost of the improvement projects in the Tra ffic Mitigation Program by the number of additional PM peak hour trips generated by new development, which results in a “per PM peak hour trip” fee amount. For simplicity of application, this fee is then con verted to a fee per squar e foot, per hotel room, or per dwe lling unit, based on the trip gener ation rates in the latest ITE Trip Ge neration Manual.

The fee is automatically adjusted for inflation annually at the start of each fiscal year, based on the late st Engineering News Record Construction Cost Index.

The f ollowing table summarizes the acti vity for the Tr affic Mitigation Fund f rom fiscal year 2018-19 through fiscal year 2022-23.

Fund 123 & 533 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance 8,448,382$ 10,353,046$ 10,448,972$ 10,505,590$ 10,938,618$ Developer Fees 1,958,563 182,518 728,208 978,860 1,092,092 Interest Income 196,524 200,204 152,901 165,723 177,957 Expenditures (250,423) (286,796) (824,491) (711,555) (795,155) Ending Balance 10,353,046$ 10,448,972$ 10,505,590$ 10,938,618$ 11,413,512$

During the fiscal year 2022-23, the Cit y collected $1,092,092 in traffic mitigation fees, gained $177,957 in interest, and expended $795,155 on various projects. The accumulative amount of the Traffic Impact Fee available at the end of fiscal year 2022-23 is $11,413,512 with $4,609,189 being held for over fiv e years. Exhibit A identifies the projects that will make use of all unspent fees held over five years.

AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

3 There is no impact on City resources since al l qualified impact fees held by the City for ove r five years are either spent or committed, thus eliminating the need to refund any fees to develope rs according to Government Code Sections 66000 and subsequent section.

Sanitary Sewer Outlet Fee

The Sanitary Sewer Outle t Fee is collecte d from de velopers to construct public sanitary sew er facilities.

City Council passed Ordinance 1778 on December 3, 2002 which created the sanitary sewer outlet charge which is used for th e acquisition, construction, reconstruction, mainte nance, and operation of off-site sewerage fa cilities, and to repa y principal and int erest on bonds issued for the construction and reconstruction of such s ewerage facilities. The fee shall automatically ad just for inflation annually at the start of each fiscal year, based on the latest Engineering News Record Construction Cost Index.

The following table summarizes the activity for the Sanitary Sewe r Outlet Fees from fiscal year 2018-19 through fiscal year 2022-23.

Fund 594 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance (1,831,352)$ (1,588,864)$ (1,288,884)$ (1,089,598)$ (669,142)$ Developer Fees 242,488 299,980 199,286 420,456 798,692 Interest Income - - - - 1,972 Ending Balance (1,588,864)$ (1,288,884)$ (1,089,598)$ (669,142)$ 131,522$

The amount of de veloper fees collec ted in the fiscal year 2022-23 was $798,692, with an additional $1,972 generated in interest, and no project expenditures were incurred. The remaining balance in the Sanitary Sewer Outlet Fee Fund at the end of fiscal year 2022-23 is $131,522.

There is no impact on City resources since all qualified impact fees collected by the City have been spent, thus eliminating the need to refund a ny fees t o developers ac cording to Government Code Sectio ns 66000-66003.

Sanitary Sewer Connection Fee

The Sanitary Sewer Connect ion Fee was adopted to improve and expand the sewer col lection system.

City Council passed Ordinance 1428 on August 25, 1981 which created the san itary sewer connection charge whi ch is char ged whe never a property is initially connected or requires an addition o f a new connection to the sanitary sewer system. The fee is charged based on type of dwelling unit fo r residential (single family, duplex, co ndominium, etc.) and non-residential which charges based on connection size.

The fee shall automatically adjust for inflation annually at the start of each fiscal year, based on the latest Engineering News Record Construction Cost Index.

The following table summarizes activity for the Sanitary Sewer Connection Fee from fiscal year 2018-19 through fiscal year 2022-23.

AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

4 Fund 594 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance (74,240,874)$ (87,737,999)$ (116,641,597)$ (114,296,942)$ (145,899,755)$ Developer Fees 2,303,752 1,124,123 1,007,031 1,389,253 2,610,881 Expenditures (15,800,877) (30,027,721) (5,488,096) (37,645,683) (13,852,060) Refunded Expenditures - - 6,825,720 4,653,617 1,286,090 Ending Balance (87,737,999)$ (116,641,597)$ (114,296,942)$ (145,899,755)$ (155,854,844)$

In the fiscal year 2022-23, the City collected $2,610,881 in developer fees and s pent $13,852,060 in construction project. A construction refund o f $1,286,090 was received from the City of San Jose for a joint project and this was account separately under the Refunded Expenditures line. As of June 30, 2023, the accumulative deficit in the Sanitary Sewer Connection Fee is negative $155,854,844. To address the deficit in capital projects funded by Sanitary Sewer Connection Fee, transfers were made within t he Sewer Enterprise Fund.

There is no impact on City resources since all qualified impact fees held by the City have been spent, thus eliminating the need to refu nd a ny fees to developers acc ording to Government Code Sections 66000- 66003.

Sanitary Sewer Conveyance Fee

The Sewe r Conveyance Fee was approved by City Co uncil i n June 2007 and is intended to mitiga te development impacts to the City’ s sanitary sewer con veyance system resulting from increases in the sanitary sewer discharges. The amount of Sanitary Sewe r Co nveyance Fee is based direct ly on the potential sewer discharge volumes of the proposed land use s. The fee was based on a Sanitary Sewer Capacity Asses sment Repor t 2006, and s ubsequent u pdate in 2016. The basis of Santa Clar a’s sewer conveyance fee is sewer flow rate generated by the new development. The fe e is calculated by dividing the total cost o f the capacity improvement project s in the Sanitary Se wer Master Plan or its pr edecessor reports by the total projected sanitary sewer flow rate generated by future developments, which results in a “per gallon pe r day (GPD)” fee amount. The per GPD fee mul tiplied by the estimated sanitary sewer flow rate (GP D) g enerated by a new deve lopment i s the sanitary se wer conveyance fee for that new development.

The following table su mmarizes the activ ity for the Sanitary Sewer Conveyance Fees from fiscal year 2018-19 through fiscal year 2022-23.

Fund 594 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance 26,847,028$ 34,179,296$ 38,232,186$ 39,419,207$ 44,853,964$ Developer Fees 6,916,161 4,079,586 3,126,854 5,214,338 9,053,180 Interest Income 515,362 705,177 559,621 720,262 811,032 Expenditures (99,255) (731,873) (2,499,454) (499,843) (619,904) Ending Balance 34,179,296$ 38,232,186$ 39,419,207$ 44,853,964$ 54,098,272$

The developer fees of $9,053,180 along with interest income of $811,032 were part ly offset by expenditures of $619,904 in fiscal year 2022 -23. The net change yielded a c urrent bala nce of $54,098,272, out of which $17,952,660 has been held for over five years. Exhibit A outlines the projects that will make use of all unspent fees held over five years.

AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

5 There is no impact on City resourc es since all qualified impa ct fees held by the City for ove r five years are either s pent or committ ed, thus eliminating the need to r efund any fees to developers ac cording to Government Code Sections 66000-66003.

Storm Drain Fee

The Storm Drain Fee is le vied to mitigate City storm drainage tha t results either di rectly or indirectly from development projects. The Storm Drain Outlet Fee is codified in the Santa Clara City Code Section

17.15.220 Sanitary Sewer and Storm Drains and was created for the purpose of defraying the estimated costs of constructing planned d rainage facilities for r emoval of surface an d st orm waters from local drainage areas. The fee is charged based on the amo unt of acreage being developed with a project. The fee shall automatically adjust for inflation annually at the start of each fiscal ye ar, based on the latest Engineering News Record Construction Cost Index.

The following table summarizes the acti vity for the Storm Drain Fees from fiscal year 2018-19 through fiscal year 2022-23.

Fund 535 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance 626,783$ 586,578$ 613,299$ 650,435$ 423,110$ Developer Fees 5,749 15,409 27,903 33,450 4,352 Interest Income 8,845 11,312 9,233 6,794 6,506 Expenditures with Prior Year Adjustment (54,799) - - (267,569) - Ending Balance 586,578$ 613,299$ 650,435$ 423,110$ 433,968$

In the fiscal year 2022-23, the City collected $4,352 in developer fees and earned $6,506 from interest.

The accumulative amount of the Storm Drain Fees available at the end of fiscal year 2022-23 is $433,968 with $232,461 being held for over five y ears. Exhibit A ide ntifies the projects that wi ll make use of all unspent fees held over five years.

There is no impact on Ci ty resources since all qualified impact fees held by the City f or over five years are either spent or committ ed, thus eliminating the need to refund any fees to developers acco rding to Government Code Sections 66000-66003.

Parks Mitigation Fee

The Parks Mitigation Fee was adopted in the fiscal year 2014 -15 and went into effect in the fiscal year 2016-17. Fees received can be used to acquire public parkland and/or make necessary park improvements according to the restrictions of the Mitigation Fee Act and help the City to address its park, recreation and open space needs. The City completed a Parks & Recreation Facilities Development Impact Fee Study in 2014 and in 2019 that were reviewed and approved by the City Council after community and stakeholder public comment hearings. These reports provide the necessary findings required by the Mi tigation Fee Act and Quimby Act for the adoption of the fees by C ouncil resolution contained in the Muni cipal Fee Schedule. These reports provide the facility cost and land acquisition cost data and analysis and describe the methodology for calculation of the fees.

AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

6 The parks and recreation facilities fees use an exist ing inventory demand standard translated into facility costs per capita to determi ne new development’s fair share of planned facility costs. A cost standard provides a reasonable method for converting disparate types of facilities, in this case parkland and special use recreational facilities, into a singl e measure of d emand (capital co st per capita). New residential development would fund the expansion of facilities at the same rate that existing residential development has provided facilities to date. The City uses the existing ratio of developed parkland per 1,000 residents.

In 2010 the standard was 2. 45. The current st andard is 2.60 . (Quimby Act allows 3.0 acres/ 1,000 resident Standard).

The calculation tables ar e provided in the in-Lieu Fee Resolution adopted by Council and post ed on the City w ebsite and incorporated into the Municipal Fee Schedule. Based on th e d ate the resident developer’s Project application is deemed complete, the total parkland due can be c alculated, the developed parkland dedicated, and credits deducted for eligible on-site recreational amenities.

The following table summarizes the activity for the Parks Mitigation Fee from fiscal year 2018-19 through fiscal year 2022-23.

Fund 532 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance 10,545,074$ 5,261,415$ 10,771,523$ 8,937,718$ 20,682,234$ Developer Fees 268,091 7,159,545 1,522,149 14,634,898 36,637,032 Interest Income 111,431 176,942 110,320 124,450 577,716 Expenditures (5,663,181) (1,826,379) (3,466,274) (3,014,832) (12,226,455) Ending Balance 5,261,415$ 10,771,523$ 8,937,718$ 20,682,234$ 45,670,527$

During the fiscal year 2022-23, the Ci ty collected $36,637,032 in Park Mitigation fees, earned $577,716 in interest, a nd incurred expenditures $12,226,455 in various projects. The balance of the Parks Mitigation Fee as of June 30, 2023 is $45,670,527 with no fees being held for over five years.

There is no impact on City resources since all qualified impact fees held by the City for over five years are either spent or c ommitted, thus eliminatin g the need to refund any fees to developers according to Government Code Sections 66000-66003.

Tasman East Specific Plan Infrastructure Impact Fee

On November 13, 2018, the City Council adopted the Tasman East Specific Plan to guide the transition of an underutilized 45 -acre industrial neighborhood ea st of the Gr eat America Transit Cen ter into a pedestrian-friendly, transit-oriented development, providing for the addition of 4,500 new residential units, 100,000 square feet of retail, and 10 acres of open space near transit and jobs. In coordination with developers within the Specific Plan area, the City established an Infrastructure Impact Fee for the Specific Plan area to create an equitable distribution of area -wide and common p ublic infrastructure costs for all residential developments within the Specific Plan and to finance capital facility and infrastructure costs to serve these developments.

Ordinance No. 2026 Adding Subsection 17.15.350 to Chapter 15 of Title 17 of the Santa Clara City Code Regarding the Tasman East Specific Plan Infrastructure Impact Fee was adopted on November 17, 2020.

AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

7 The following table summarizes the activity for the Tasman East Specific Plan Infrastructure Impact Fee from fiscal year 2018-19 through fiscal year 2022-23.

Fund 541 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance -$ -$ -$ (170,921)$ 3,260,003$ Developer Fees - - - 3,465,453 4,411,858 Interest Income - - - 5,896 75,296 Expenditures - - (170,921) (40,425) (1,786,418) Ending Balance -$ -$ (170,921)$ 3,260,003$ 5,960,739$

In the fiscal year 2022-23, the City received $4,411,858 in developer fees, earned $75,296 in interest and incurred expenditure of $1,786,418 in projects. The accumulative balance of the Tasman East S pecific Plan Infrastructure Impact Fees at the end of fiscal year 2022-23 is $5,960,739 with no fees being held for over five years.

There is no impact on City resources since all qualified impact fees collected by the City have been spent, thus eliminating the need to refund a ny fees t o developers according to Government Code Sections 66000-66003.

Affordable Housing Fee

The Affordable Housing Fee was adopted to mitigate the i mpacts of new market -rate housin g development and non-residential development on the need for affordable housing, in addition to assisting in meeting the City’s share of the region’s housing need and implementing the goals, policies and actions specified in the Housing Element of the general p lan. City Council passed Ordinance 1974 on December 5, 2017 which established the affordable housing fee applicable to residential and nonresidential projects and to encourage the development of rental housing and as w ell as smaller units t hat may be more affordable by design. The fee established are significantly lower than the amount needed to fully mitigate the impacts of the new for -sale and re ntal resident projects and non-residential project on the need for affordable housing. The fees shall automatically adjust for inflation annually using the Engineering News Record McGraw-Hill Construction Weekly Building Index for San Francisco.

The following table summarizes the acti vity for the Affordable Housing Fee from fiscal year 2018-19 through fiscal year 2022-23.

Fund 565 2018-19 2019-20 2020-21 2021-22 2022-23
Beginning Balance -$ -$ -$ 131,284$ 5,760,577$ Developer Fees - - 130,201 5,613,415 630,142 Interest Income - - 1,083 15,878 97,267 Ending Balance -$ -$ 131,284$ 5,760,577$ 6,487,986$

During the fiscal year 2022-23, the City collected $630,412 in developer fees and earned $97,267 in interest. The accumulative balance of the Affordable Housing Fees as of June 30, 2023 is $6,487,986 with no fees being held for over five years.

AB1600 REPORT ON DEVELOPMENT IMPACT FEES
For Fiscal Year ended June 30, 2023

8 There is no impact on City resources since all qualified impact fees collected by the City have been spent, thus eliminating the need to re fund a ny fees t o developers according to Government Code Sectio ns 66000-66003.

Patrick Henry Drive Infrastructure Impact Fee

On March 22, 2022, the City Council adopted the Patrick Henry Drive Specific P lan (Specific Plan) to guide the transition of an underutilized 74-acre industrial neighborhood bou nded by Mission College to the south, Great America Parkway to the east, the Hetch-Hetchy right-of-way to the north, and Calabazas Creek to the west into a p edestrian-friendly, transit -oriented neighborhood. The Specific Plan contemplates two unique land u se scenarios per Table 1 below related to proposed re sidential units and office uses. The Specific Plan also incorporates approximately 310,000 square feet o f neighborhood - oriented convenience retail and up to 1 4 acres of open space which will include a di verse network of public parks, publicly accessible green infrastructure, and private recreational spaces.

Ordinance No. 2046 Adding Subsection 17.15.360 to Chapter 15 of Title 17 of the Santa Clara City Code Regarding the Patrick Henry Drive Specific Plan Infrastructure Impact Fee was adopted on March 22, 2022.

In the fiscal year 2022-23, no activities were conducted for this impact fee.

PUBLIC NOTICE: Public notification was achieved by posting the availability of the report 15 days prior to the meeting, as required by Government Code Section 66006(b)(2).

Attachments:

Exhibit A: Summary of Development Impact Fees

9 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Streets and Highways (Fund 123 & 533)
FY 2021-22 Ending Fund Balance 10,938,618$
Fees Collected 1,092,092
Interest Earned 177,957
Expenditures (795,155)
FY 2022-23 Ending Fund Balance 11,413,512$
Funds Accumulated in Current and Last 5 Years 6,804,323$ Funds Held Longer than 5 Years 4,609,189$
Projects Programmed for Impact Fees 9,444,419$
Project
# Description
Project Status/
Estimated
Completion Year
Total Project
Appropriation All
Funding Sources
Funding
Status
% Impact
Fee Funded
Total Impact
Fee
Appropriation
Total Impact
Fee
Expenditures
Impact Fee
Appropriation
Remaining
FY 2022-23
Impact Fee
Expenditure
1216 Traffic Studies and Signal Needs Assessment/Upgrade 2023 $ 388,194 100% 62% $ 242,280 $ 242,280 $ - $ 14,060 1217 Traffic Signal Management Software Upgrade/Replacement 2023 3,372,871 100% 89% 3,000,942 1,627,829 1,373,113 - 1218 Traffic Pre-Emptors 2023 1,445,259 100% 94% 1,358,104 508,601 849,503 - 1219 Traffic Signal Enhancements Ongoing 2,206,246 100% 70% 1,550,239 572,051 978,188 - 1220 Pedestrian and Bicycle Enhancement Facilities Ongoing 2,281,201 100% 74% 1,681,201 1,383,130 298,071 1,206 1232 Traffic Signal Interconnect Upgrade 2032 1,050,000 100% 100% 1,050,000 107,656 942,344 93,165 1234 Transportation Modeling Update Ongoing 216,700 100% 92% 200,000 129,431 70,569 93,531 1237 MCB/GAP Intersection Improvement Project 2025 8,368,124 100% 40% 3,330,400 1,830,120 1,500,280 68,445 1245 Benton Bike Lanes 2024 1,726,000 100% 14% 249,000 129,810 119,190 - 1248 Pruneridge Ave-Complete Streets Plan 2024 416,347 100% 22% 90,270 66,275 23,995 33,895 1249 Multimodal Improvement Plan Funding Agreement 2027 740,000 0% 0% 161,500 - 161,500 - 1251 HAWK Beacon on Scott and Harrison 2023 750,000 100% 100% 750,000 489,122 260,878 426,454 1258 Multimodal Improvement Plan Phase 2 Projects 2027 1,340,000 0% 0% 60,000 - 60,000 - 1259 Monroe Los Padres Traffic Signal Modification 2024 680,000 100% 19% 127,856 - 127,856 - 1261 Santa Clara School Access Improvements 2023 2,471,000 72% 54% 1,325,000 213,996 1,111,004 42,921 1272 TDA21 Bicycle Faciities Upgrade 2024 131,410 28% 28% 37,356 - 37,356 - 1274 Lafayette St Class IV Bike Lanes 2025 200,000 10% 10% 20,000 297 19,703 - 1275 De La Cruz Boulevard Class IV Bikeway Study 2024 250,083 44% 44% 110,083 5,954 104,129 5,954 1276 Monroe Street Class II Buffered Bike Lane Study 2024 263,700 47% 47% 123,700 4,040 119,660 4,040 1277 Walsh Avenue Class IV Bikeway Study 2024 301,708 42% 42% 126,708 5,758 120,950 5,758 1280 MCB Class IV Bike Lanes 2023 65,000 83% 83% 53,877 - 53,877 - 1283 Steven Creek Boulevard Vision Study 2025 100,296 100% 100% 100,296 - 100,296 - 1285 Pruneridge Avenue Signal Timing 2025 1,000,000 92% 92% 915,030 - 915,030 - 1376 Safe Route to School Ongoing 601,084 31% 17% 102,653 5,726 96,927 5,726 Totals $ 30,365,223 16,766,495$ 7,322,076$ $ 9,444,419 $ 795,155 Traffic Mitigation Fee (Fund 123 and 533)
Traffic Mitigation Fee
Since Inception Date Through June 30, 2023

10 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Sanitary Sewer Outlet Fee (Fund 594)
FY 2021-22 Ending Fund Balance (669,142)$
Fees Collected 798,692
Interest Earned 1,972
FY 2022-23 Ending Fund Balance 131,522$
Funds Accumulated in Current and Last 5 Years 131,522$
Sanitary Sewer Outlet Fee (Fund 594)

11 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Sanitary Sewer Connection Fee (Fund 594)
FY 2021-22 Ending Fund Balance (145,899,755)$
Fees Collected 2,610,881
Expenditures (12,565,970)
FY 2022-23 Ending Fund Balance (155,854,844)$
Funds Accumulated in Current and Last 5 Years -$
Funds Held Longer than 5 Years -$
Projects Programmed for Impact Fees -$
Project
# Description Project Status
Total Project
Appropriation
All Funding
Sources
Funding
Status
% Impact
Fee Funded
Total Impact
Fee
Appropriation
Total Impact Fee
Expenditures
Impact Fee
Appropriation
Remaining (1)
FY 2022-23
Impact Fee
Expenditure
1908 S.J.- S.C. Regional Wastewater Facility Ongoing $ 242,448,465 100% 41% $ 98,641,456 $ 98,641,456 $ - $ 12,565,970 Note (1) Amounts have been transferred within the Sewer Enterprise Operating Fund and Debt Service Fund to make up the negative balance for Capital Projects financed with AB1600 Development Fees There were no interfund loans.

Sanitary Sewer Connection Fee (Fund 594)
Sanitary Sewer Connection Fee
Since Inception Date Through June 30, 2023

12 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Sanitary Sewer Conveyance Fee (Fund 594)
FY 2021-22 Ending Fund Balance 44,853,964$
Fees Collected 9,053,180
Interest Earned 811,032
Expenditures (619,904)
FY 2022-23 Ending Fund Balance 54,098,272$
Funds Accumulated in Current and Last 5 Years 36,145,612$ Funds Held Longer than 5 Years 17,952,660$
Projects Programmed for Impact Fees 22,847,345$
Project
# Description
Project
Status
Total Project
Appropriation
All Funding
Sources
Funding
Status
% Impact
Fee
Funded
Total Impact
Fee
Appropriation
Total Impact
Fee
Expenditures
Impact Fee
Appropriation
Remaining
FY 2022-23
Impact Fee
Expenditure
1909 Sanitary Sewer Capacity Improvements Ongoing $ 34,261,736 100% 100% $ 34,261,736 $ 11,574,693 $ 22,687,043 $ 300,168 1920 Sanitary Sewer Master Plan Update Ongoing 980,038 100% 49% 480,038 319,736 160,302 319,736 Totals $ 35,241,774 34,741,774$ 11,894,429$ $ 22,847,345 $ 619,904 Sanitary Sewer Conveyance Fee (Fund 594)
Sanitary Sewer Conveyance Fee
Since Inception Date Through June 30, 2023

13 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Storm Drain Fee (Fund 535)
FY 2021-22 Ending Fund Balance 423,110$
Fees Collected 4,352
Interest Earned 6,506
Expenditures Adjustment -
FY 2022-23 Ending Fund Balance 433,968$
Funds Accumulated in Current and Last 5 Years 201,507$
Funds Held Longer than 5 Years 232,461$
Projects Programmed for Impact Fees 278,469$
Project
# Description
Project
Status
Total Project
Appropriation
All Funding
Sources
Funding
Status
%
Impact
Fee
Funded
Total Impact
Fee
Appropriation
Total Impact
Fee
Expenditures
Impact Fee
Appropriation
Remaining
FY 2022-23
Impact Fee
Expenditure
1831 Miscellaneous Storm Drain Improvements Ongoing $ 316,577 100% 32% 100,000$ -$ 100,000$ $ - 1834 Storm Drain System Improvement Ongoing 425,374 100% 100% 425,374 392,106 33,268 - 1835 Storm Drain Outfall Reconstruction Program Ongoing 1,673,000 100% 55% 917,569 772,368 145,201 - Totals 2,414,951$ 1,442,943$ 1,164,474$ 278,469 $ - Storm Drain Fee (Fund 535)
Storm Drain Fee
Since Inception Date Through June 30, 2023

14 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Parks Mitigation Fee (Fund 532)
FY 2021-22 Ending Fund Balance 20,682,234$
Fees Collected 36,637,032
Interest Earned 577,716
Expenditures (12,226,455)
FY 2022-23 Ending Fund Balance 45,670,527$
Funds Accumulated in Current and Last 5 Years 39,125,827$ Funds Held Longer than 5 Years -$
Projects Programmed for Impact Fees 23,302,858$
Project
# Description
Project
Status/
Estimated
Completion
Year
Total Project
Appropriation All
Funding Sources
Funding
Status
% Impact
Fee Funded
Total Impact
Fee
Appropriation
Total Impact
Fee
Expenditures
Impact Fee
Appropriation
Remaining
FY 2022-23
Impact Fee
Expenditure
3101 Park & Recreation Master Plan 300,000$ 100% 100% 300,000$ -$ 300,000$ -$ 3102 Facility Condition Assessment Update 400,000 100% 100% 400,000 - 400,000 - 3126 Patrick Henry Community Art Center 529,353 100% 100% 529,353 - 529,353 - 3127 Parkland Acquisition 9,976,073 100% 100% 9,976,073 - 9,976,073 - 3128 MFA Developer Reimbursement Project 210,572 100% 100% 210,572 - 210,572 - 3133 Central Park Master Plan New Improvement 2024 2,518,448 100% 100% 2,518,448 172,136 2,346,312 138,015 3136 Westwood Oaks Park Playground Rehabilitation 2024 2,149,800 100% 100% 2,149,800 252,823 1,896,977 173,890 3181 Park Impact Fees Monitoring Project Ongoing 1,822,439 100% 79% 1,432,097 837,244 594,853 465,993 3183 Central Park Arbor Playground 2024 9,134,455 80% 48% 4,363,500 - 4,363,500 - 3184 Montague Park Enhancement 2024 7,858,340 100% 100% 7,858,340 6,030,810 1,827,530 5,610,153 3196 Central Park Aquatic Center Planning & Design 358,000 100% 100% 358,000 - 358,000 - 3197 Parks Service Center Roof 800,000 100% 63% 500,000 312 499,688 312 3199 Park&Rec Engineering Management Ongoing 935,803 100% 57% 533,256 533,256 - 239,877 3000 General Fund Loan Repayment 2023 10,663,425 100% 100% 10,663,425 10,663,425 - 5,598,215 Totals 47,656,708$ 41,792,864$ 18,490,006$ 23,302,858$ 12,226,455$ Parks Mitigation Fee (Fund 532)
Parks Mitigation Fee
Since Inception Date Through June 30, 2023

15 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Tasman East Specific Plan Infrastructure Impact Fee (Fund 541) FY 2021-22 Ending Fund Balance 3,260,003$
Fees Collected 4,411,858
Interest Earned 75,296
Expenditures (1,786,418)
FY 2022-23 Ending Fund Balance 5,960,739$
Funds Accumulated in Current and Last 5 Years 5,960,739$ Funds Held Longer than 5 Years -$
Projects Programmed for Impact Fees 1,423,145$
Project
# Description
Project
Status
Total Project
Appropriation
All Funding
Sources
Funding
Status
% Impact
Fee
Funded
Total Impact
Fee
Appropriation
Total Impact
Fee
Expenditures
Impact Fee
Appropriation
Remaining
FY 2022-23
Impact Fee
Expenditure
4610 Tasman East Admin Studay and Engineering Ongoing 237,880$ 100% 95% 226,048$ 226,048$ -$ 14,702$ 4611 Tasman East Developer Reimbursement Project Ongoing 3,194,861 100% 100% 3,194,861 1,771,716 1,423,145 1,771,716 Totals $ 3,432,741 3,420,909 1,997,764 $ 1,423,145 $ 1,786,418 Tasman East Specific Plan Infrastructure Impact Fee (Fund 541) Affordable Housing Fee
Since Inception Date Through June 30, 2023

16 Exhibit A
City of Santa Clara
Summary of Local Agency Improvement Fees
(AB 1600 Development Impact Fees)
Report for Fiscal Year Ended June 30, 2023
Affordable Housing Fee (Fund 565)
FY 2021-22 Ending Fund Balance 5,760,577$
Fees Collected 630,142
Interest Earned 97,267
FY 2022-23 Ending Fund Balance 6,487,986$
Funds Accumulated in Current and Last 5 Years 6,487,986$ Funds Held Longer than 5 Years -$
Projects Programmed for Impact Fees -$
Project
# Description
Project
Status
Total Project
Appropriation
All Funding
Sources
Funding
Status
% Impact Fee
Funded
Total Impact
Fee
Appropriation
Total Impact
Fee
Expenditures
Impact Fee
Appropriation
Remaining (1)
FY 2022-23
Impact Fee
Expenditure
Affordable Housing Fee (Fund 565)
Affordable Housing Fee
Since Inception Date Through June 30, 2023

Resolution/AB1600 Report on Development Impact Fees FYE June 30, 2023 Page 1 of 5 Rev: 12/22/23
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA,
ACCEPTING THE AB1600 REPORT ON DEVELOPMENT IMPACT
FEES FOR FISCAL YEAR ENDED JUNE 30, 2023 AND MAKING

FINDINGS REGARDING THE CONTINUING NEED FOR
UNEXPENDED BALANCES OF IMPACT FEES A S OF JUNE 30,
2023

WHEREAS, Government Code Sections 66000 et seq. (commonly known as, and referenced herein as, “AB1600”) regulate the imposition, collection, maintenance, expenditure and reporting of impact fees imposed on developers for the purpose of defraying their impacts on public facilities;
WHEREAS, the City of Santa Clara (“City”) has identified eight (9) impact fees collected from developers that are subject to AB1600’s requirements. Those funds are the Traffic Mitigation Fee (Funds 123/533), the Sanitary Sewer Outlet Fee (Fund 594), the Sanitary Sewer Connection Fee (Fund 594), the Sanitary Sewer Conveyance Fee (Fund 594), the Storm Drain Fee (Fund 535), the Parks Mitigation Fee (Fund 532), the Tasman East Specific Plan Infrastructure Impact Fee (Fund 541), the Patrick Henry Drive Infrastructure Impact Fee (Fund 542), and the Affordable Housing Fee (Fund 565);
WHEREAS, in accordance with the provisions of AB1600, the City has set up separate special revenue funds for each type of fee, crediting earned interest to those funds, and spending the accumulated fees and related interest on appropriate expenditures; WHEREAS, the City has prepared an annual report for fiscal year 2022-23 in accordance with AB1600, “AB1600 Report on Development Impact Fees for Fiscal Year ended June 30, 2023,” reflecting the beginning and ending balances of each separate fund containing impact fees; the amount of fees collected and the interest earned for the year; the amount of expenditures and refunds made in the year; the percentage of expenditures paid for by fees; and a description of the type of fees. The amount of each of these AB1600 fees for FY 2022-23 is reflected in the City’s Municipal Fee Schedule, previously adopted by this Council; Resolution/AB1600 Report on Development Impact Fees FYE June 30, 2023 Page 2 of 5 Rev: 12/22/23
WHEREAS, a copy of the annual report has been on file and available for review in the City Clerk’s Office and the Finance Department at Santa Clara City Hall, and online at Santaclaraca.gov/Finance since December 22, 2023;
WHEREAS, AB1600 requires the City to make specific findings every five (5) years with respect to any portion of the fees remaining unexpended or uncommitted after a period of five (5) years to 1) identify the purpose to which the fee is to be put, 2) demonstrate a reasonable relationship between the fee and the purpose for which it was charged, 3) identify all sources and amounts of funding anticipated to complete financing of the improvement, and 4) designate the approximate date on which such funding will be available;
WHEREAS, the Traffic Mitigation Impact Fee, which was established for the purpose of providing a source of funding for traffic improvements, contains some fee revenues which were received more than five (5) years ago. The sum of $4,609,189 representing fees and accrued interest collected for traffic mitigation remains unexpended five (5) or more years after deposit of the fees;
WHEREAS, the Storm Drain Fee, which was established for the purpose of mitigating storm drainage that results directly or indirectly from development projects, contains some fee revenues which were received more than five (5) years ago. The sum of $232,461 representing fees and accrued interest collected for storm drainage mitigation remains unexpended five (5) or more years after deposit of the fees;
WHEREAS, the Sanitary Sewer Conveyance Fee, which was established for the purpose of mitigating sanitary sewer conveyance load that results directly or indirectly from development projects, contains some fee revenues which were received more than five (5) years ago. The sum of $17,952,660 representing fees and accrued interest collected for sewer conveyance mitigation remains unexpended five (5) or more years after deposit of the fees; and WHEREAS, the City desires to make the findings required by law with respect to these unexpended fees.

Resolution/AB1600 Report on Development Impact Fees FYE June 30, 2023 Page 3 of 5 Rev: 12/22/23
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the City Council hereby accepts the attached AB1600 Report on Development Impact Fees for Fiscal Year ended June 30, 2023 (“Report”), and makes the following findings:

A. The Traffic Mitigation Impact Fee revenues are to be used to construct traffic improvements needed by new development. The amount of the fee for different land use types is proportionate to the need for traffic improvements generated by such land use types. This fee is still necessary as several projects are tied to larger development projects that have yet to occur. These development projects are still anticipated to take place based on the City’s General Plan. The traffic mitigation fee is set at a lower rate than justified, and as a result projects are underfunded. This has also slowed down progress on projects resulting in some project costs increasing. Periodically, as the City updates the General Plan and as new development occurs, additional improvement projects are identified and added to the Traffic Mitigation Fee Project List.

B. The portion of the $11,413,512 fund balance in the Traffic Mitigation Fund that was at least five (5) years old as of June 30, 2023, totals $4,609,189. The City will use the entire fund balance for the projects identified in Exhibit A of the Report which are programmed in the Capital Improvement Plan. The Traffic Mitigation Fund has projects scheduled in the current Capital Improvement Plan for the next five (5) years, and depends upon additional fees and interest each year. Projects identified in Exhibit A which are funded at less than 100% with Traffic Mitigation Impact Fees are funded by other sources totaling $13,598,728. Remaining appropriations totaling $8,145,714 from the other sources are as follows: Reimbursable Grants $224,298; Santana Row Settlement $1,387,340; Vehicle Registration Fee $452,372; Bonds Proceeds $1,451,057; Measure B $971,375; Gas Tax $694,072; Electric Utility Contribution $1,000,000; Regional Traffic Mitigation Fee $1,108,500; General Fund $90,000; and Developer Contributions $766,700. All these amounts have been received and are available except the Reimbursable Grants, Measure B, Regional Traffic Mitigation Fee, and Developer Contributions.

Resolution/AB1600 Report on Development Impact Fees FYE June 30, 2023 Page 4 of 5 Rev: 12/22/23
C. The Storm Drain Impact Fee revenues are to be used to mitigate City storm drainage that results either directly or indirectly from development projects. The amount of the fee is proportionate to the need for storm drainage improvements generated by development projects. This fee is still necessary as several storm drain projects are tied to larger development projects that have yet to occur. These development projects are still anticipated to take place based on the City’s General Plan. As new development occurs, additional improvement projects are identified and added to the Storm Drain Impact Fee Project List.

D. The portion of the $433,968 fund balance in the Storm Drain Impact Fee Fund that was at least five (5) years old as of June 30, 2023, totals $232,461. The City will use the entire fund balance for the projects identified in Exhibit A of the Report which are programmed in the Capital Improvement Plan. The Storm Drain Impact Fee Fund has projects scheduled in the current Capital Improvement Plan for the next five (5) years, and depends upon additional fees and interest each year. The project identified in Exhibit A which is funded at less than 100% with Storm Drain Impact Fees is funded by the General Fund Capital Project Reserve (CPR) totaling $972,008. The remaining appropriation from the CPR is $564,519.

E. The Sanitary Sewer Conveyance Fee was adopted in 2006-07 to address Sewer Main capacity deficiencies resulting from increased development.

F. The portion of the $54,098,272 fund balance in the Sanitary Sewer Conveyance Fees Fund that was at least five (5) years old as of June 30, 2023, totals $17,952,660. The City will use the entire fund balance for the projects identified in Exhibit A of the Report which are programmed in the Capital Improvement Plan. The Sanitary Sewer Conveyance Fee has projects scheduled in the current Capital Improvement Plan for the next five (5) years, and depends upon additional fees and interest each year. The project identified in Exhibit A which is funded at less than 100% with Sanitary Sewer Conveyance Fees is funded by the Sewer Utility Customer Service Fees totaling $500,000. The remaining appropriation from the Sanitary Sewer Conveyance Fees is $500,000.

Resolution/AB1600 Report on Development Impact Fees FYE June 30, 2023 Page 5 of 5 Rev: 12/22/23

2. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 30TH DAY OF JANUARY, 2024, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. AB1600 Report on Development Impact Fees FYE June 30, 2023

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1360 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Approval of the Annual Investment Policy Statement for the City of Santa Clara, its Agencies and Corporations

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Council Policy 017 Investment Policy: Annual Statement provides the framework and guidance for managing the City of Santa Clara, its agencies and corporations (collectively referred to as “City”) investment portfolio. The Investment Policy expands on the Council Policy framework by providing further guidance and processes.

Section 904 of the City Charter states that the Director of Finance is required to “have custody of all investments and invested funds of the City government, or in possession of such government in a fiduciary capacity, and have the safe-keeping of all bonds and notes of the City and the receipt and delivery of City bonds and notes for transfer, registration or exchange.” In accordance with Government Code §53646, the City Council adopted an investment policy and the Director of Finance brings that policy to Council on an annual basis, particularly highlighting any changes to the policy for consideration and approval by Council. In addition, the Investment Policy itself (Section R) requires annual approval by Council.

The Investment Policy is a written document that governs the selection of investments and provides staff with guidance for consistent, informed investment decision making, which applies to all investable assets of the City of Santa Clara, its subsidiaries, the Successor Agency for the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority, the Stadium Authority, and the Housing Authority, except if otherwise specified. As required by Government Code §53600.5, the Investment Policy also makes clear its investment objectives, which are, in order of priority, 1) safety of principal, 2) liquidity, and 3) return on investment. The Investment Policy is reviewed and updated annually in order to promote prudent investment decisions and to remain compliant with State and Federal laws.

DISCUSSION
The City’s Investment Policy is regularly reviewed to determine if periodic updates are necessary and prudent. As part of this review, staff recommends the following key updates to the 2024 Investment Policy:

1. Edit Sustainable Investing language to reflect City’s External Investment Manager’s current City of Santa Clara Printed on 1/26/2024Page 1 of 2
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24-1360 Agenda Date: 1/30/2024
screening process to exclude securities not meeting City’s environmental and socially responsible investment goals. No changes were made to the list of excluded companies.

These changes are detailed in Section I. Sustainable Investing (page 8).

2. Simplify language and reduce redundancy of various securities’ maturities in Section N that are already detailed in Section H of the Policy. These changes are detailed in Section N.

Maximum Term of Investment (page 9).

The approved Investment Policy will be included in the City of Santa Clara Council Policy Manual as Council Policy 017 (Attachment 1) and published on the City’s website.

The Investment Policy (Attachment 2 - redline and Attachment 3) as submitted is in compliance with the City Charter and applicable state law.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
There is no cost to the City other than administrative staff time and expense.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Approve the Annual Investment Policy Statement for the City of Santa Clara, its agencies and corporations.

Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Council Policy 017 Investment Policy: Annual Statement

2. Investment Policy 2024 (redline)

3. Investment Policy 2024
City of Santa Clara Printed on 1/26/2024Page 2 of 2
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City of Santa Clara
Council Policy Manual
INVESTMENT POLICY: ANNUAL STATEMENT
Rev. April 2019 P&P 017 Page 1 of 2
PURPOSE To provide the framework and guidance for managing the City’s investment portfolio. It is the policy of the City of Santa Clara (City) to invest public funds, including bond proceeds, reserves and other special City funds, in a manner that maximizes safety and liquidity while earning a market rate of return commensurate with the investment risk; meets the daily cash flow demands of the City; and conforms to all state and local statutes governing the investment of public funds.

POLICY The investment policy of the City (the “Investment Policy”) is intended to provide for the prudent and efficient investment of the City's temporarily idle cash while safely maximizing returns within carefully defined investment parameters. The City shall invest public funds, including bond proceeds, reserves and other special City funds, in a manner consistent with this Investment Policy while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds.

Authority, Scope and Prudence
• Authority - The City Charter, Article IX, Section 904 gives the Director of Finance (the “Director”) the authority and responsibility to deposit and invest all City funds.
• Scope - The Investment Policy applies to all deposits, investments and other assets of the City, its subsidiaries, the Successor Agency for the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority, the Stadium Authority, and the Housing Authority. • Prudence - Employees delegated responsibility for the investment of public monies by the Director (“Investment Personnel”), as trustees of public monies, shall adhere to the “prudent investor” standard when managing the City’s funds in light of the purposes, terms, and other circumstances of the City. Investment Personnel shall refrain from engaging in any activity that impairs, or has the potential to impair, their ability to make impartial investment decisions for the City.

PROCEDURE Investment Objectives and Criteria
The primary objectives, in priority order, of the City’s investment activities shall be safety, liquidity, and yield.

Internal Controls
The City’s Finance Department shall establish internal controls that are designed to prevent losses due to fraud, ne gligence, third-part y misrepresentation, and City of Santa Clara
Council Policy Manual
INVESTMENT POLICY: ANNUAL STATEMENT
Rev. April 2019 P&P 017 Page 2 of 2
other foreseeable circumstances that may arise in the operations of the investment function. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.

Reporting
The Director of Finance shall provide periodic investment reports to the City Council. The reports shall contain, but not be limited to, the following:
• A listing of individual securities held at the end of the reporting period by authorized investment category.
• The rate of return on the unrestricted investment portfolio compared to selected benchmark.
• Final maturity of all investments listed.
• Weighted average maturity of the unrestricted investment portfolio. • Coupon, discount or earnings rate.
• Par value, amortized book value and market value.
• Percentage of the portfolio represented by each investment category.

Investment Policy Adoption
The Investment Policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.

Attachments:

1. Investment Policy

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1 CITY OF SANTA CLARA

INVESTMENT POLICY

A. Introduction

The investment policy of the City of Santa Clara (the “Investment Policy”) is intended to provide for the prudent and efficient investment of the City of Santa Clara's temporarily idle cash while safely maximizing returns within carefully defined investment parameters. The City of Santa Clara (the “City”) shall invest public funds, including bond proceeds, reserves and other special City funds, in a manner consistent with this Investment Policy while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds.

It is the City's full intent, at the time of purchase, to hold all investments until maturity. Through the maintenance of sufficient diversification of investments of varying maturities, the forced liquidation of investments at a loss shall be avoided, if at all possible. However, securities may be sold prior to maturity to adjust the portfolio duration or improve the risk structure, liquidity, or yield of the portfolio.

For a list of terms and definitions commonly used in cash management, see “Appendix A - Glossary of Cash Management Terms”.

B. Authority, Scope and Prudence

 Authority - The City of Santa Clara Charter, Article IX, Section 904 gives the Director of Finance (the “Director”) the authority and responsibility to deposit and invest all City funds. It authorizes the Director to invest the City’s idle cash in allowable investment vehicles with a maximum remaining maturity of five years at the time of purchase. The City Council may grant ex press authority either specifically or as part of an approved investment program to invest in securities with remaining maturities that exceed the five-year restriction. Authority must be given to the Director at least three months prior to the investment. California Government Code Section 53601 also allows the City to invest in the same investment securities as authorized by the City Council.

 Scope - The Investment Policy applies to all deposits, investments and other assets of the City, its subsidiaries, the Successor Agency for the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority, the Stadium Authority, and the Housing Authority, except otherwise specified.

These funds are reported in the City’s Annual Comprehensive Annual Financial Report and include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Trust and Agency Funds, and Enterprise Funds. Deposit of funds is in accordance with the provision of the State Constitution and the laws of the State of California (Governm ent Code Sections 53601 and 53635) governing the handling, depositing and securing of public funds. Investment of City issued debt proceeds and debt reserve funds are separately governed by individual bond indentures adopted by the City Council.

Investment of the Forrest and Evalyne Bentzien Trust Fund is governed by the Agreement By and Between the City of Santa Clara, California and the Mission City Community Fund Regarding the Investment, Disbursement and Distribution of Funds in the Forrest and Evalyne Bentzien Non- Expendable Trust Fund approved by City Council and dated July 25, 2000 (the “Bentzien Trust Fund Agreement”), and is not subject to the provisions of this Investment Policy. The Bentzien Trust Fund Agreement defines the rights and responsibilities of the City in its capacity as Trustee and the Mission

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2 City Community Fund as the beneficiary of the Trust, to assure compliance with the California Probate Code and the Evalyne Bentzien Will.

 Prudence - Employees delegated responsibility for the investment of public monies by the Director (“Investment Personnel”), as trustees of public monies, shall adhere to the “prudent investor” standard when managing the City’s funds in light of the purposes, terms, and other circumstances of the City. This standard requires the exercise of reasonable care, skill, and caution, and is to be applied to investments in the context of the total portfolio and as part of an overall investment strategy, which should incorporate risk and return objectives reasonably suitable to the City. Duties must be performed with the care, prudence and diligence that a person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City.

Investment Personnel shall refrain from engaging in any activity that impairs, or has the potential to impair, their ability to make impartial investment decisions for the City.

Investment Personnel acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

C. Investment Objectives and Criteria

The primary objectives, in priority order, of the City’s investment activities shall be:

 Safety - Safety of principal is the foremost objective of the investment program. Investment of City funds shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The City shall diversify its investments by investing funds among a variety of financial institutions and securities offering independent returns, all in accordance with this Investment Policy.  Liquidity - The investment portfolio will remain sufficiently liquid to enable the City to meet all cash needs, which may be reasonably anticipated, for the operation of the City.  Yield - The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow characteristics of the portfolio.

D. Delegation of Authority

Authority to manage the City’s banking depository and investment program is derived from the City Charter.

Management responsibility for the banking depository and investment program is hereby delegated to the Director of Finance who shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities and procedures of Investment Personnel.

The City may engage the services of an external investment manager to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives (“External Investment Manager”). The External Investment Manager may be granted discretion to purchase and sell investment securities in accordance with the State Constitution, the laws of the State of California and this Investment Policy. Any External Investment Manager must be registered under the Investment Advisers Act of 1940 and shall act as a fiduciary to the City.

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3 E. Ethics and Conflicts of Interest

Officers and Investment Personnel involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program -, or impair their ability to make impartial investment decisions. Officers and Investment Personnel shall disclose in their annual conflict of interest statement all material financial interests in financial institutions that conduct business within the City, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City.

F. Authorized Financial Institutions

The Director of Finance, or his/her designee, shall maintain a list of financial institutions and broker/dealers authorized to provide investment services to the City (“Authorized Financial Institutions”). Authorized Financial Institutions must be authorized to provide investment services in the State of California and may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by State laws.

All financial institutions and broker/dealers who desire to become an Authorized Financial Institution must provide audited financial statements, proof of required licenses or registration, and written confirmation that they have read and shall abide by the City’s Investment Policy.

Authorized Financial Institutions shall be expected to actively participate in the bid/offer process for securities in which they are market makers. In addition, it will be expected that the Authorized Financial Institutions will be able to fill the entire order being solicited and that there shall be no delay in completing the transaction on the contractual settlement date.

The Director of Finance, or his/her designee, periodically reviews the financial conditions and registrations of financial institutions and broker/dealers that deal with the City. The City is under no obligation to transact business with any financial institution and may at any time remove a financial institution from the list of Authorized Financial Institutions at the City’s discretion.

If the City has contracted with an External Investment Manager, the External Investment Manager may use their own list of approved issuers, brokers/dealers and financ ial institutions (“Investment Manager Authorized Institutions”) to conduct transactions on the City’s behalf. All due diligence regarding Investment Manager Authorized Institutions shall be the responsibility of the External Investment Manager, if applicable.

G. Competitive Bidding Process

When practicable, Investment Personnel of the City and any External Investment Manager shall enter into transactions for the purchase or sale of securities on a competitive bid basis, seeking offers or bids from at least three authorized broker/dealers or Investment Manager Author ized Institutions, respectively. From time to time the City may enter into transactions involving securities for which there is not an active secondary market or where other Authorized Financial Institutions do not have the security available for sale and therefore, competitive bidding is not available. If competitive bidding on a security is not practicable or possible, Investment Personnel or any External Investment Manager will seek to verify pricing by other reasonable means.

The bidding process shall be fully documented for all transactions and complete records shall be available for audit and reporting purposes.

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4 In all cases, placement shall be made consistent with the safety, liquidity and yield objectives of this Investment Policy.

H. Authorized and Suitable Investments

Special care must be taken to ensure that the list of instruments includes only those allowed by law and those that local investment managers are trained and competent to handle. The City is empowered by the State of California Government Code and the City Charter to invest in the following types of securities. Additionally, bond proceeds are invested in accordance with the requirements outlined in the specific bond indenture of trust. All percentage limitations and credit criteria apply at time of purchase.

 U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S. Government

Maximum Holdings = 100% of portfolio dollars
Maximum per Issuer = 100% of portfolio dollars
Maximum Maturity = 7 year final maturity

 U.S. Government Agency Securities (exclusive of Agency MBS or CMO Securities, see below category) such as the Federal Home Loan Bank (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), the Federal Farm Credit Bank (FFCB), local agencies, and other U. S. government-sponsored enterprises. These investments must be rated in the top three rating categories by two of the three largest nationally recognized statistical rating organizations (NRSROs).

Maximum Holdings = 80% of portfolio dollars
Maximum per Issuer = 40% of portfolio dollars
Maximum Callable = 30% of portfolio dollars
Maximum Maturity = 7 year final maturity

 Mortgage-Backed Securities (MBS) and Collateralized Mortgage Obligations (CMO) issued or guaranteed by the United States of America or any agency or instrumentality (including government sponsored enterprises) of the United States of America. Defined as a mortgage passthrough security, collateralized mortgage obligation, or mortgage-backed bond). Securities eligible for investment under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 15% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Weighted Average Life with Current Public Securities Association (PSA) Prepayment Assumptions = 12 years at time of purchase for MBS and 6 years at time of purchase for CMO Maximum Final Maturity for MBS’s and CMO’s = 30 years with balloon payments considered final

At the time of purchase, a CMO must pass the “high-risk” test, using current prepayment assumptions, mandated by the Federal Financial Institution Examination Council (the “FFIEC”) for U.S. Depository Institution investment holdings. Prohibited CMO securities are Interest Only (IO), Principal Only (PO), Residuals and Inverse Floaters. CMO issues must be a Sequential Pay (SEQ), a Planned Amortization Class (PAC), a Very Accurately Defined Maturity (VADM) class or a pass-through CMO.

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5  Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union , or by a federally licensed or by a state-licensed branch of a foreign bank. CDs eligible for investment under this subdivision shall be rated A or its equivalent or better by at least one NRSRO and no lower than A by any NRSRO or if the CD has a maturity less than 1 year then shall be rated A-1 or better by at least one NRSRO and rated no lower than A-1 by any NRSRO.

Maximum Holdings = 30% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Bankers Acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 180 days

 Commercial Paper of "prime” quality of the highest ranking or of the highest letter and numerical rating as provided for by an NRSRO. The entity that issues the commercial paper shall meet all of the conditions in either paragraph (1) or (2) below:

1. The entity meets the following criteria:
a. Is organized and operating in the United States as a general corporation. b. Has total assets in excess of five hundred million dollars ($500,000,000). c. Has debt other than commercial paper, if any, that is rated in a rating category of A or its equivalent or higher by an NRSRO.

2. The entity meets the following criteria:
a. Is organized within the United States as a special purpose corporation trust, or limited liability company.
b. Has program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond.
c. Has commercial paper that is rated A-1 or higher, or the equivalent, by an NRSRO.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars and no more than 10% of the outstanding commercial paper of any single issuer
Maximum Maturity = 270 days

 Local Agency Investment Fund of the State of California. Purchases may be made up to the maximum amount allowed by the State of California. Securities owned in the Local Agency Investment Fund of the State of California will not count towards maximum percentages of other categories.

 Repurchase Agreements subject to requirements of the California Government Code Section 53601(j). A Master Repurchase Agreement must be signed with the counterparty. The market value of securities that underlay a repurchase agreement shall be maintained at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted on a daily basis.

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6 Maximum Holdings = 50% of portfolio dollars
Maximum per Issuer = 20% of portfolio dollars
Maximum Maturity = 60 days

 Reverse Repurchase Agreements. Reverse repurchase agreements with the prior approval of the City Council and subject to requirements of the California Government Code Sections 53601(j).

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 92 days

 Municipal Obligations, including: (1) bonds, notes, warrants and other evidences of indebtedness of any local agency within California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency, (2) registered state warrants or treasury notes or bonds of the state of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state, and (3) registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of th e other 49 states, in addition to California. These investments shall be rated A or its equivalent or better by at least one NRSRO and rated no lower than A by any NRSRO.

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 7 year final maturity

 Medium Term Corporate Notes
defined as all corporate and depository institution debt securities issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated A or its equivalent or better by at least one NRSRO and rated no lower than A- by any NRSRO.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Mutual Funds and Money Market Funds consisting of investment vehicles permitted under Sections 53601 and 53635 of the California Government Code. To be eligible for City investments, mutual funds shall have the following:

1. The highest rating provided by not less than two of the three largest NRSROs.

2. An investment advisor registered with the Securities and Exchange Commission for not less than five years having investment experience in the underlying securities and with assets under management in excess of $500 million.

3. The purchase price of the shares shall not include any commission fees.

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7 Money Market Funds must meet either 1 or 2 above and 3. A thorough analysis of the pool/fund is required prior to investing, and on a continual basis. Analysis shall include creditworthiness, size, safety, ease of investment liquidation, frequency of earnings distributions, frequency of account statements, and investment portfolio strategy. Securities owned in mutual funds and investment pools will not count towards maximum percentages of other categories.

Maximum Holdings = 20% of portfolio dollars
Maximum per Fund = 10% of portfolio dollars

 Joint Powers Authority Investment Pools organized pursuant to Section 6509.7 that invests in the securities and obligations under Sections 53601 of the California Government Code. To be eligible for City investments, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:

1. The adviser is registered or exempt from registration with the Securities and Exchange Commission.

2. The adviser has not less than five years of experience investing in the securities and obligations authorized in under Section 53601.

3. The adviser has assets under management in excess of $500 million.

Maximum Holdings = 100% of portfolio dollars
Maximum per Issuer = 100% of portfolio dollars

 Supranational Obligations defined as United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Asset-Backed Securities defined as an equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond. Securities eligible for investment under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = Maximum remaining maturity of 5 years or less

 Non-negotiable Certificates of Deposit of a public bank, as defined in State of California Government Code Section 57600 and pursuant to collateralization requirements of this Investment Policy.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

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8 I. Sustainable Investing

The City desires to invest in entities that support community well-being through environmentally and socially sound practices and fair labor practices and equality of rights regardless of sex, race, age, disability, or sexual orientation. To meet these environmental and social investm ent goals the City or External Investment Manager shall apply the following criteria to investment selection:

The City’s portfolio shall not include investment in companies in the following industries or subindustries listed below. Where industry/subindustry classifications are not applicable, the City shall avoid investing in companies whose primary business involves one or more of the business activities detailed below. The City's External Investment Manager shall provide the City information on their screening process.as classified by a global standard taxonomy such as the Global Industry Classification Standard (GICS) or Bloomberg Industry Classification System (BICS) :
 Fossil Fuel Extraction, Refining, and Distribution
 Tobacco Manufacturing and Production
 Firearms Manufacturing
J. Security Downgrades

If securities owned by the City are downgraded to a level below the quality required for purchase under this Investment Policy, the Director of Finance, or his/her designee, shall review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. Such determination shall be documented and approved by the Director of Finance.

K. Collateralization

Collateralization with marketable securities will be required on non-negotiable certificates of deposit and repurchase (and reverse repurchase) agreements in accordance with California Government Code Section 53601 and 53630 et seq. In order to anticipate market changes and provide a level of security for all funds, the collateralization level shall be at least 102% of market value of principal and accrued interest for repurchase (and reverse repurchase) agreements and at least 110% of market value for non-negotiable certificates of deposit.

The City reserves the right to require additional collateral if the City believes such additional amount is warranted.

The City may waive the collateralization requirements for any portion of the deposit that is covered by Federal Deposit Insurance.

Collateral shall always be held by an independent third party with whom the City or the counterparty has a current custodial agreement. Clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The counterparty shall have the right to substitute substantially the same securities as originally deposited as collateral.

L. Safekeeping and Custody

All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. Securities shall be held by a third party custodian designated by the Director of Finance, or his/her designee, and evidenced by safekeeping receipts.

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9 M. Diversification

The City will diversify its investments by security type and institution. Maximum percentage holdings for each security type and institution shall conform to this Investment Policy and the maximum allowed under the California Government Code Section 53601.

The minimum percentage of securities portfolio holdings for U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S. Government; U.S. Government Agency Securities (not including MBS and CMO), and Municipal Obligations shall be 30%, combined.

All percentage restrictions on authorized investments are based on the cost value of the portfolio as of the trade date of the investment. In the event that portfolio percentage restrictions are violated due to a reduction in cost value of the portfolio, the City may, but will not be required to, liquidate securities to meet the maximum holdings requirements.

N. Maximum Term of Investment

To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements.

Effective 2022, the City is authorized, per California Government Code Section 53601, to purchase securities maturing more than five years from the date of purchase for the following investment types: The City will not directly invest in securities maturing more than five years from the date of purchase without Council approval in accordance with State of California Government Code Section 53601. Effective three months following City Council approval of the 2022 Investment Policy, the City Council authorizes the purchase of (a) U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S.

Government, (b) U.S. Government Agency Securities ( not including MBS and CMO), and (c) Municipal Obligations, respectively, with a maximum maturity of seven (7) years. The City Council authorizes the purchase of MBS and CMO with a maximum weighted average life with current PSA prepayment assumptions of up to twelve (12) years at time of purchase for MBS and six (6) years at time of purchase for CMO, respectively, each with a maximum final maturity of thirty (30) years. For purposes of compliance with this Policy, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity. A security purchased shall not have a forward settlement date exceeding 45 days from the time of investment.

No greater than 30% of the portfolio’s cost value may include securities with a final maturity greater than five (5) years at any time.

O. Internal Controls

The City’s Finance Department shall establish internal controls that are designed to prevent losses due to fraud, negligence, third-party misrepresentation, and other foreseeable circumstances that may arise in the operations of the investment function. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.

The internal controls shall address the following points:

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10  Collusion - Collusion is a situation where two or more employees are working together to defraud their employer.
 Separation of duties - By separating the persons who perform and authorize the transactions from the people who record or otherwise account for the transactions, a separation of duties is achieved.  Safekeeping - Securities purchased from any broker or dealer shall be placed with the City’s depository bank in its trust department for safekeeping. Securities shall be held in a manner that establishes the City’s right of ownership. Evidence of ownership shall be demonstrated by a monthly safekeeping statement which shall be reconciled on a timely basis to internal holding reports.  Clear Delegation of Authority - Subordinate staff members must have a clear understanding of their authority and responsibility to avoid improper actions.  Written Confirmation - Due to the potential for error arising from telephone transactions, all telephone transactions shall be supported by written communications and approved by appropriate Investment Personnel.
 Delivery - Where applicable, investment transactions of the City shall be conducted using standard delivery-vs-payment procedures.
 Daily Procedures - Detailed written procedures shall be created and regularly maintained so that critical investment functions may be performed in the absence of the person normally responsible for performing such work. The procedures should include reference to custody and safekeeping, wire transfer agreements, banking service contracts and collater al/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in a depository or investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Director of Finance.  Annual Audit - On an annual basis, the City’s financial statements and business practices are audited by an external auditor. Included in the annual audit shall be testing of the City’s compliance with the Investment Policy.

P. Performance Standard

As preservation of capital is the City’s top priority, the City’s investment strategy shall assume that an investment is being held to maturity or other redemption date as set forth in the security’s official offering documentation (i.e., callable securities). Trading in response to economic conditions and market valuations will be permitted in response to changing market conditions; to improve the quality, yield, or target duration in the portfolio; address a liquidity need of the portfolio; or to remove a security with a declining credit or financial outlook.

The City also recognizes the importance of obtaining an adequate rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and cash flow requirements. The performance of the long-term securities portfolio managed by External Investment Manager shall be compared to a benchmark established by the Director of Finance. The benchmark shall reflect the objectives, strategy, and goals of the City’s investment program.

 The benchmark is the ICE BaML 1-5 Year US Treasury Index.

Full implementation of this benchmark will be effective July 1, 2022.

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11 In accordance with generally accepted accounting principles, the City or the External Investment Manager, if any, shall mark-to-market investments on a monthly basis using an independent pricing source. Market values will be looked upon as indications of market movements and volatility in making investment decisions rather than an indication of performance.

Q. Reporting

The Director of Finance shall provide periodic investment reports to the City Council. The reports shall contain, but not be limited to, the following:
 A listing of individual securities held at the end of the reporting period by authorized investment category.
 The performance of the portfolio compared to the established benchmark.  Final maturity of all investments listed.
 Weighted average maturity of the unrestricted investment portfolio.  Coupon, discount or earnings rate.
 Par value, cost value and market value.
 Percentage of the portfolio represented by each investment category.

R. Investment Policy Adoption

The Investment Policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.

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APPENDIX A

GLOSSARY OF CASH MANAGEMENT TERMS

AGENCIES: A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of a federal agency is the Government National Mortgage Association (GNMA). An example of an FSA is the Federal National Mortgage Association (FNMA).

ASK: The price at which securities are offered.

BANKERS’ ACCEPTANCE (BA): A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

BASIS POINT: A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield (e.g., 1/4 of 1 percent is equal to 25 basis points).

BID: The price offered by a buyer of securities. (When you are selling securities you ask for a bid.) See Offer.

COST VALUE: The value at which a security is carried on the financial records of an investor. The cost value may differ significantly from the security's current value in the market.

BROKER: A broker brings buyers and sellers together for a commission.

CALLABLE BOND: A bond issue in which all or part of its outstanding principal amount may be redeemed prior to maturity by the issuer under specified conditions.

CALL PRICE: The price at which an issuer may redeem a bond prior to maturity.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large- denomination CD’s are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Short-term obligations with maturity ranging from 2 to 270 days issued by banks, corporations, and other borrowers to investors with temporarily idle cash. Such instruments are unsecured and usually discounted, although some are interest-bearing.

COUPON: Interest rate on a debt security the issuer promises to pay to the holder until maturity, expressed as an annual percentage of face value.

DEBENTURE: A bond secured only by the general credit of the issuer.

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DELIVERY VERSUS PAYMENT (DVP): There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

DISCOUNT RATE: Interest rate that the Federal Reserve charges member banks for loans, using government securities or eligible paper as collateral.

DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills.

DISCOUNT YIELD: Yield on a security sold at a discount.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

FEDERAL DEPOSIT INSURANCE CORPORATON (FDIC): A federal agency that insures bank deposits.

FEDERAL FUNDS (FED FUNDS): Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend Fed Funds to each other overnight or on a longer term basis. Depository institutions may also transfer funds among each other on a same-day basis through the Federal Reserve banking system. Fed Funds are considered to be immediately available funds.

FEDERAL FUNDS RATE: The rate of interest at which Federal Funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.

FEDERAL FARM CREDIT BANK (FFCB): The Federal Farm Credit Banks Funding Corporation is an integral part of the Farm Credit System , a leading provider of loans, leases and services to U.S. agriculture and rural America. FFCB is a government-sponsored enterprise that consolidates the financing activities of the Federal Land Banks, the Federal Intermediate Credit Banks, and the Banks for Cooperatives.

FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC): A publicly chartered agency that buys qualifying residential mortgages from lenders, packages them into new securities backed by those pooled mortgages, provides certain guarantees, and then resells the securities on the open market. FHLMC’s stock is owned by savings institutions across the U.S. and is held in trust by the FHLB System.

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FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as t he corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holders are protected by the full faith and credit of the U.S. Government.

Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.

GUARANTEED INVESTMENT CONTRACT (GIC): A contract between an insurance company and a corporate profit-sharing or pension plan that guarantees a specific rate of return on the invested capital over the life of the contract.

IDLE FUNDS: Money in the treasury not required for the immediate needs of the local agency.

INVESTMENT-GRADE OBLIGATIONS: An investment instrument suitable for purchase by institutional investors under the prudent investor rule. Investment-grade is restricted to those obligations rated BBB or higher by a rating agency.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase---reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement often specifies, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

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MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, banker’s acceptances, etc.) are issued and traded.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency that issues credit ratings that the U.S. Securities and Exchange Commission permits other financial firms to use for certain regulatory purposes.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Ask and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

PREMIUM: The amount by which the price paid for a security exceeds the security's par value.

PORTFOLIO: A combined holding of a variety of investments. The purpose of a portfolio is to reduce risk by diversification.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include the Securities and Exchange Commission (SEC)-registered securities broker- dealers, banks, and a few unregulated firms.

PRIMARY MARKET: A market for new issues of securities. A market is primary if the proceeds of sales go to the issuer of the securities sold.

PRIME RATE: A preferred interest rate charged by commercial banks to their most creditworthy customers.

Many interest rates are keyed to this rate.

PRINCIPAL: The face value or par value of a debt instrument.

PRUDENT INVESTOR RULE: A guideline that states that a fiduciary must consider the needs of the beneficiaries, the provision of regular income, minimize risk and preserve assets. The Prudent Investor Rule applies to the investment decision-making process and no single investment decision should be judged in isolation, but rather as part of the entire portfolio. The Prudent Investor Rule mandates fiduciaries apply the principle of diversification when constructing portfolios.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price.

REPURCHASE AGREEMENT (RP or REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to co mpensate him/her for this.

Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is, increasing bank services.

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SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vault for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES AND EXCHANGE COMMISSION: Agency created by Congress to pr otect investors in securities transactions by administering securities legislation.

STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, etc.) and Corporations that have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative- based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year.

TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S.

Government and having initial maturity more than ten years.

TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturity from two to ten years.

WEIGHTED AVERAGE MATURITY (WAM): The average maturity of all the securities that comprise a portfolio.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in the purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

YIELD-TO-CALL (YTC): The rate of return an investor earns from a security assuming the security is redeemed (called) prior to its stated final maturity date.

YIELD-TO-MATURITY (YTM): The rate of return an investor earns on a security held to maturity when both interest payments and the investor's potential capital gain or loss are included in the calculation of return.

City of Santa Clara
2024
Investment Policy

CITY OF SANTA CLARA | 2024 INVESTMENT POLICY
1 CITY OF SANTA CLARA

INVESTMENT POLICY

A. Introduction

The investment policy of the City of Santa Clara (the “Investment Policy”) is intended to provide for the prudent and efficient investment of the City of Santa Clara's temporarily idle cash while safely maximizing returns within carefully defined investment parameters. The City of Santa Clara (the “City”) shall invest public funds, including bond proceeds, reserves and other special City funds, in a manner consistent with this Investment Policy while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds.

It is the City's full intent, at the time of purchase, to hold all investments until maturity . Through the maintenance of sufficient diversification of investments of varying maturities, the forced liquidation of investments at a loss shall be avoided, if at all possible. However, securities may be sold prior to maturity to adjust the portfolio duration or improve the risk structure, liquidity, or yield of the portfolio.

For a list of terms and definitions commonly used in cash management, see “Appendix A - Glossary of Cash Management Terms”.

B. Authority, Scope and Prudence

• Authority - The City of Santa Clara Charter, Article IX, Section 904 gives the Director of Finance (the “Director”) the authority and responsibility to deposit and invest all City funds. It authorizes the Director to invest the City’s idle cash in allowable investment vehicles with a maximum remaining maturity of five years at the time of purchase. The City Council may grant express authority either specifically or as part of an approved investment program to invest in securities with remaining maturities that exceed the five- year restriction. Authority must be given to the Director at least three months prior to the investment. California Government Code Section 53601 also allows the City to invest in the same investment securities as authorized by the City Council.

• Scope - The Investment Policy applies to all deposits, investments and other assets of the City, its subsidiaries, the Successor Agency for the Redevelopment Agency of the City of Santa Clara, the Sports and Open Space Authority, the Stadium Authority, and the Housing Authority, except otherwise specified.

These funds are reported in the City’s Annual Comprehensive Financial Report and include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Trust and Agency Funds, and Enterprise Funds. Deposit of funds is in accordance with the provision of the State Constitution and the laws of the State of California (Government Code Sections 53601 and 53635) governing the handling, depositing and securing of public funds. Investment of City issued debt proceeds and debt reserve funds are separately governed by individual bond indentures adopted by the City Council.

Investment of the Forrest and Evalyne Bentzien Trust Fund is governed by the Agreement By and Between the City of Santa Clara, California and the Mission City Community Fund Regarding the Investment, Disbursement and Distribution of Funds in the Forrest and Evalyne Bentzien Non- Expendable Trust Fund approved by City Council and dated July 25, 2000 (the “Bentzien Trust Fund Agreement”), and is not subject to the provisions of this Investment Policy. The Bentzien Trust Fund Agreement defines the rights and responsibilities of the City in its capacity as Trustee and the Mission

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2 City Community Fund as the beneficiary of the Trust, to assure compliance with the California Probate Code and the Evalyne Bentzien Will.

• Prudence - Employees delegated responsibility for the investment of public monies by the Dir ector (“Investment Personnel”), as trustees of public monies, shall adhere to the “prudent investor” standard when managing the City’s funds in light of the purposes, terms, and other circumstances of the City. This standard requires the exercise of reasonable care, skill, and caution, and is to be applied to investments in the context of the total portfolio and as part of an overall investment strategy, which should incorporate risk and return objectives reasonably suitable to the City. Duties must be performed with the care, prudence and diligence that a person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City.

Investment Personnel shall refrain from engaging in any activity that impairs, or has the potential to impair, their ability to make impartial investment decisions for the City.

Investment Personnel acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

C. Investment Objectives and Criteria

The primary objectives, in priority order, of the City’s investment activities shall be:

• Safety - Safety of principal is the foremost objective of the investment program. Investment of City funds shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The City shall diversify its investments by investing funds among a variety of financial institutions and securities offering independent returns, all in accordance with this Investment Policy. • Liquidity - The investment portfolio will remain sufficiently liquid to enable the City to meet all cash needs, which may be reasonably anticipated, for the operation of the City. • Yield - The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow characteristics of the portfolio.

D. Delegation of Authority

Authority to manage the City’s banking depository and investment program is derived from the City Charter.

Management responsibility for the banking depository and investment program is hereby delegated to the Director of Finance who shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities and procedures of Investment Personnel.

The City may engage the services of an external investment manager to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives (“External Investment Manager”). The External Investment Manager may be granted discretion to purchase and sell investment securities in accordance with the State Constitution, the laws of the State of California and this Investment Policy. Any External Investment Manager must be registered under the Investment Advisers Act of 1940 and shall act as a fiduciary to the City.

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3 E. Ethics and Conflicts of Interest

Officers and Investment Personnel involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program-or impair their ability to make impartial investment decisions. Officers and Investment Personnel shall disclose in their annual conflict of interest statement all material financial interests in financial institutions that conduct business within the City, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City.

F. Authorized Financial Institutions

The Director of Finance, or his/her designee, shall maintain a list of financial institutions and broker/dealers authorized to provide investment services to the City (“Authorized Financial Institutions”). Authorized Financial Institutions must be authorized to provide investment services in the State of California and may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by State laws.

All financial institutions and broker/dealers who desire to become an Authorized Financial Institution must provide audited financial statements, proof of required licenses or registration, and written confirmation that they have read and shall abide by the City’s Investment Policy.

Authorized Financial Institutions shall be expected to actively participate in the bid/offer process for securities in which they are market makers. In addition, it will be expected that the Authorized Financial Institution s will be able to fill the entire order being solicited and that there shall be no delay in completing the transaction on the contractual settlement date.

The Director of Finance, or his/her designee, periodically reviews the financial conditions and registrations of financial institutions and broker/dealers that deal with the City. The City is under no obligation to transact business with any financial institution and may at any time remove a financial institution from the list of Authorized Financial Institutions at the City’s discretion.

If the City has contracted with an External Investment Manager, the External Investment Manager may use their own list of approved issuers, brokers/dealers and financial institutions (“Investment Manager Authorized Institutions”) to conduct transactions on the City’s behalf. All due diligence regarding Investment Manager Authorized Institutions shall be the responsibility of the External Investment Manager, if applicable.

G. Competitive Bidding Process

When practicable, Investment Personnel of the City and any External Investment Manager shall enter into transactions for the purchase or sale of securities on a competitive bid basis, seeking offers or bids from at least three authorized broker/dealers or Investment Manager Authorized Institutions, respectively. From time to time the City may enter into transactions involving securities for which there is not an active secondary market or where other Authorized Financial Institutions do not have the security available for sale and therefore, competitive bidding is not available. If competitive bidding on a security is not practicable or possible, Investment Personnel or any External Investment Manager will seek to verify pricing by other reasonable means.

The bidding process shall be fully documented for all transactions and complete records shall be available for audit and reporting purposes.

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4 In all cases, placement shall be made consistent with the safety, liquidity and yield objectives of this Investment Policy.

H. Authorized and Suitable Investments

Special care must be taken to ensure that the list of instruments includes only those allowed by law and those that local investment managers are trained and competent to handle. The City is empowered by the State of California Government Code and the City Charter to invest in the following types of securities. Additionally, bond proceeds are invested in accordance with the requirements outlined in the specific bond indenture of trust. All percentage limitations and credit criteria apply at time of purchase.

 U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S. Government

Maximum Holdings = 100% of portfolio dollars
Maximum per Issuer = 100% of portfolio dollars
Maximum Maturity = 7 year final maturity
 U.S. Government Agency Securities (exclusive of Agency MBS or CMO Securities, see below category) such as the Federal Home Loan Bank (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), the Federal Farm Credit Bank (FFCB), local agencies, and other U. S. government-sponsored enterprises. These investments must be rated in the top three rating categories by two of the three largest nationally recognized statistical rating organizations (NRSROs).

Maximum Holdings = 80% of portfolio dollars
Maximum per Issuer = 40% of portfolio dollars
Maximum Callable = 30% of portfolio dollars
Maximum Maturity = 7 year final maturity
 Mortgage-Backed Securities (MBS) and Collateralized Mortgage Obligations (CMO) issued or guaranteed by the United States of America or any agency or instrumentality (including government sponsored enterprises) of the United States of America. Defined as a mortgage passthrough security , collateralized mortgage obligation, or mortgage-backed bond). Securities eligible for investment under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 15% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Weighted Average Life with Current Public Securities Association (PSA) Prepayment Assumptions = 12 years at time of purchase for MBS and 6 years at time of purchase for CMO Maximum Final Maturity for MBS’s and CMO’s = 30 years with balloon payments considered final

At the time of purchase, a CMO must pass the “high-risk” test, using current prepayment assumptions, mandated by the Federal Financial Institution Examination Council (the “FFIEC”) for U.S. Depository Institution investment holdings. Prohibited CMO securities are Interest Only (IO), Principal Only (PO), Residuals and Inverse Floaters. CMO issues must be a Sequential Pay (SEQ), a Planned Amortization Class (PAC), a Very Accurately Defined Maturity (VADM) class or a pass-through CMO.

 Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or by a state -licensed

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5 branch of a foreign bank. CDs eligible for investment under this subdivision shall be rated A or its equivalent or better by at least one NRSRO and no lower than A by any NRSRO or if the CD has a maturity less than 1 year then shall be rated A-1 or better by at least one NRSRO and rated no lower than A-1 by any NRSRO.

Maximum Holdings = 30% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Bankers Acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 180 days

 Commercial Paper of "prime” quality of the highest ranking or of the highest letter and numerical rating as provided for by an NRSRO. The entity that issues the commercial paper shall meet all of the conditions in either paragraph (1) or (2) below:

1. The entity meets the following criteria:
a. Is organized and operating in the United States as a general corporation. b. Has total assets in excess of five hundred million dollars ($500,000,000). c. Has debt other than commercial paper, if any, that is rated in a rating category of A or its equivalent or higher by an NRSRO.

2. The entity meets the following criteria:
a. Is organized within the United States as a special purpose corporation trust, or limited liability company.
b. Has program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond.
c. Has commercial paper that is rated A-1 or higher, or the equivalent, by an NRSRO.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars and no more than 10% of the outstanding commercial paper of any single issuer
Maximum Maturity = 270 days

 Local Agency Investment Fund of the State of California. Purchases may be made up to the maximum amount allowed by the State of California. Securities owned in the Local Agency Investment Fund of the State of California will not count towards maximum percentages of other categories.

 Repurchase Agreements subject to requirements of the California Government Code Section 53601(j). A Master Repurchase Agreement must be signed with the counterparty. The market v alue of securities that underlay a repurchase agreement shall be maintained at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted on a daily basis.

Maximum Holdings = 50% of portfolio dollars
Maximum per Issuer = 20% of portfolio dollars

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6 Maximum Maturity = 60 days

 Reverse Repurchase Agreements. Reverse repurchase agreements with the prior approval of the City Council and subject to requirements of the California Government Code Sections 53601(j).

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 92 days

 Municipal Obligations, including: (1) bonds, notes, warrants and other evidences of indebtedness of any local agency within California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency, (2) registered state warrants or treasury notes or bonds of the state of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state, and (3) registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. These investments shall be rated A or its equivalent or better by at least one NRSRO and rated no lower than A by any NRSRO.

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 7 year final maturity

 Medium Term Corporate Notes
defined as all corporate and depository institution debt securities issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated A or its equivalent or better by at least one NRSRO and rated no lower than A- by any NRSRO.

Maximum Holdings = 25% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Mutual Funds and Money Market Funds consisting of investment vehicles permitted under Sections 53601 and 53635 of the California Government Code. To be eligible for City investments, mutual funds shall have the following:

1. The highest rating provided by not less than two of the three largest NRSROs.

2. An investment advisor registered with the Securities and Exchange Commission for not less than five years having investment experience in the underlying securities and with assets under management in excess of $500 million.

3. The purchase price of the shares shall not include any commission fees.

Money Market Funds must meet either 1 or 2 above and 3. A thorough analysis of the pool/fund is required prior to investing, and on a continual basis. Analysis shall include creditworthiness, size, safety, ease of investment liquidation, frequency of earnings distributions, frequency of account statements, and

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7 investment portfolio strategy. Securities owned in mutual funds and investment pools will not count towards maximum percentages of other categories.

Maximum Holdings = 20% of portfolio dollars
Maximum per Fund = 10% of portfolio dollars

 Joint Powers Authority Investment Pools organized pursuant to Section 6509.7 that invests in the securities and obligations under Sections 53601 of the California Government Code. To be eligible for City investments, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:

1. The adviser is registered or exempt from registration with the Securities and Exchange Commission.

2. The adviser has not less than five years of experience investing in the securities and obligations authorized in under Section 53601.

3. The adviser has assets under management in excess of $500 million.

Maximum Holdings = 100% of portfolio dollars
Maximum per Issuer = 100% of portfolio dollars

 Supranational Obligations defined as United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 20% of portfolio dollars
Maximum per Issuer = 10% of portfolio dollars
Maximum Maturity = 5 year final maturity

 Asset-Backed Securities defined as an equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable -backed bond. Securities eligible for investment under this subdivision shall be rated AA or its equivalent or better by an NRSRO and rated no lower than AA by any NRSRO.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = Maximum remaining maturity of 5 years or less

 Non-negotiable Certificates of Deposit of a public bank, as defined in State of California Government Code Section 57600 and pursuant to collateralization requirements of this Investment Policy.

Maximum Holdings = 10% of portfolio dollars
Maximum per Issuer = 5% of portfolio dollars
Maximum Maturity = 5 year final maturity

I. Sustainable Investing

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8 The City desires to invest in entities that support community well -being through environmentally and socially sound practices and fair labor practices and equality of rights regardless of sex, race, age, disability, or sexual orientation. To meet these environmental and social investment goals the City or External Investment Manager shall apply the following criteria to investment selection:

The City’s portfolio shall not include investment in companies in the industries or subindustries listed below.

Where industry/subindustry classifications are not applicable, the City shall avoid investing in companies whose primary business involves one or more of the business activities detailed below. The City's External Investment Manager shall provide the City information on their screening process. • Fossil Fuel Extraction, Refining, and Distribution
• Tobacco Manufacturing and Production
• Firearms Manufacturing
J. Security Downgrades

If securities owned by the City are downgraded to a level below the quality required for purchase under this Investment Policy, the Director of Finance, or his/her designee, shall review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. Such determination shall be documented and approved by the Director of Finance.

K. Collateralization

Collateralization with marketable securities will be required on non-negotiable certificates of deposit and repurchase (and reverse repurchase) agreements in accordance with California Government Code Section 53601 and 53630 et seq. In order to anticipate market changes and provide a level of security for all funds, the collateralization level shall be at least 102% of market value of principal and accrued interest for repurchase (and reverse repurchase) agreements and at least 110% of market value for non-negotiable certificates of deposit.

The City reserves the right to require additional collateral if the City believes such additional amount is warranted.

The City may waive the collateralization requirements for any portion of the deposit that is covered by Federal Deposit Insurance.

Collateral shall always be held by an independent third party with whom the City or the counterparty has a current custodial agreement. Clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The counterparty shall have the right to substitute substantially the same securities as originally deposited as collateral.

L. Safekeeping and Custody

All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. Securities shall be held by a third party custodian designated by the Director of Finance, or his/her designee, and evidenced by safekeeping receipts.

M. Diversification

The City will diversify its investments by security type and institution. Maximum percentage holdings for each security type and institution shall conform to this Investment Policy and the maximum allowed under the California Government Code Section 53601.

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9 The minimum percentage of securities portfolio holdings for U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S. Government; U.S. Government Agency Securities (not including MBS and CMO), and Municipal Obligations shall be 30%, combined.

All percentage restrictions on authorized investments are based on the cost value of the portfolio as of the trade date of the investment. In the event that portfolio percentage restrictions are violated due to a reduction in cost value of the portfolio, the City may, but will not be required to, liquidate securities to meet the maximum holdings requirements.

N. Maximum Term of Investment

To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements.

Effective 2022, the City is authorized, per California Government Code Section 53601, to purchase securities maturing more than five years from the date of purchase for the following investment types: (a) U.S. Treasury Bills, Notes and Bonds and Securities Guaranteed or Backed by the Full Faith and Credit of the U.S.

Government, (b) U.S. Government Agency Securities (including MBS and CMO), and (c) Municipal Obligations.

For purposes of compliance with this Policy, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity. A security purchased shall not have a forward settlement date exceeding 45 days from the time of investment.

No greater than 30% of the portfolio’s cost value may include securities with a final maturity greater than five (5) years at any time.

O. Internal Controls

The City’s Finance Department shall establish internal controls that are designed to prevent losses due to fraud, negligence, third-party misrepresentation, and other foreseeable circumstances that may arise in the operations of the investment function. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.

The internal controls shall address the following points:

 Collusion - Collusion is a situation where two or more employees are working together to defraud their employer.
 Separation of duties - By separating the persons who perform and authorize the transactions from the people who record or otherwise account for the transactions, a separation of duties is achieved.  Safekeeping - Securities purchased from any broker or dealer shall be placed with the City’s depository bank in its trust department for safekeeping. Securities shall be held in a manner that establishes the City’s right of ownership. Evidence of ownership shall be demonstrated by a monthly safekeeping statement which shall be reconciled on a timely basis to internal holding reports.  Clear Delegation of Authority - Subordinate staff members must have a clear understanding of their authority and responsibility to avoid improper actions.

CITY OF SANTA CLARA | 2024 INVESTMENT POLICY
10  Written Confirmation - Due to the potential for error arising from telephone transactions, all telephone transactions shall be supported by written communications and approved by appropriate Investment Personnel.
 Delivery - Where applicable, investment transactions of the City shall be conducted using standard delivery-vs-payment procedures.
 Daily Procedures - Detailed written procedures shall be created and regularly maintained so that critical investment functions may be performed in the absence of the person normally responsible for performing such work. The procedures should include reference to custody and safekeeping, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in a depository or investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Director of Finance.  Annual Audit - On an annual basis, the City’s financial statements and business practices are audited by an external auditor. Included in the annual audit shall be testing of the City’s compliance with the Investment Policy.

P. Performance Standard

As preservation of capital is the City’s top priority, the City’s investment strategy shall assume that an investment is being held to maturity or other redemption date as set forth in the security’s official offering documentation (i.e., callable securities). Trading in response to economic conditions and market valuations will be permitted in response to changing market conditions; to improve the quality, yield, or target duration in the portfolio; address a liquidity need of the portfolio; or to remove a security with a declining credit or financial outlook.

The City also recognizes the importance of obtaining an adequate rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and cash flow requirements. The performance of the long-term securities portfolio managed by External Investment Manager shall be compared to a benchmark established by the Director of Finance. The benchmark shall reflect the objectives, strategy, and goals of the City’s investment program.

 The benchmark is the ICE BaML 1-5 Year US Treasury Index.

.

In accordance with generally accepted accounting principles, the City or the External Investment Manager, if any, shall mark-to-market investments on a monthly basis using an independent pricing source. Market values will be looked upon as indications of market movements and volatility in making investment decisions rather than an indication of performance.

Q. Reporting

The Director of Finance shall provide periodic investment reports to the City Council. The reports shall contain, but not be limited to, the following:
• A listing of individual securities held at the end of the reporting period by authorized investment category.
• The performance of the portfolio compared to the established benchmark.

CITY OF SANTA CLARA | 2024 INVESTMENT POLICY
11 • Final maturity of all investments listed.
• Weighted average maturity of the unrestricted investment portfolio. • Coupon, discount or earnings rate.
• Par value, cost value and market value.
• Percentage of the portfolio represented by each investment category.

R. Investment Policy Adoption

The Investment Policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.

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APPENDIX A

GLOSSARY OF CASH MANAGEMENT TERMS

AGENCIES: A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of a federal agency is the Government National Mortgage Association (GNMA). An example of an FSA is the Federal National Mortgage Association (FNMA).

ASK: The price at which securities are offered.

BANKERS’ ACCEPTANCE (BA): A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

BASIS POINT: A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield (e.g., 1/4 of 1 percent is equal to 25 basis points).

BID: The price offered by a buyer of securities. (When you are selling securities you ask for a bid.) See Offer.

COST VALUE: The value at which a security is carried on the financial records of an investor. The cost value may differ significantly from the security's current value in the market.

BROKER: A broker brings buyers and sellers together for a commission.

CALLABLE BOND: A bond issue in which all or part of its outstanding principal amount may be redeemed prior to maturity by the issuer under specified conditions.

CALL PRICE: The price at which an issuer may redeem a bond prior to maturity.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large- denomination CD’s are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Short-term obligations with maturity ranging from 2 to 270 days issued by banks, corporations, and other borrowers to investors with temporarily idle cash. Such instruments are unsecured and usually discounted, although some are interest-bearing.

COUPON: Interest rate on a debt security the issuer promises to pay to the holder until maturity, expressed as an annual percentage of face value.

DEBENTURE: A bond secured only by the general credit of the issuer.

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DELIVERY VERSUS PAYMENT (DVP): There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

DISCOUNT RATE: Interest rate that the Federal Reserve charges member banks for loans, using government securities or eligible paper as collateral.

DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills.

DISCOUNT YIELD: Yield on a security sold at a discount.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

FEDERAL DEPOSIT INSURANCE CORPORATON (FDIC): A federal agency that insures bank deposits.

FEDERAL FUNDS (FED FUNDS): Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend Fed Funds to each other overnight or on a longer term basis. Depository institutions may also transfer funds among each other on a same-day basis through the Federal Reserve banking system. Fed Funds are considered to be immediately available funds.

FEDERAL FUNDS RATE: The rate of interest at which Federal Funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.

FEDERAL FARM CREDIT BANK (FFCB): The Federal Farm Credit Banks Funding Corporation is an integral part of the Farm Credit System , a leading provider of loans, leases and services to U.S. agriculture and rural America. FFCB is a government-sponsored enterprise that consolidates the financing activities of the Federal Land Banks, the Federal Intermediate Credit Banks, and the Banks for Cooperatives.

FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC) : A publicly chartered agency that buys qualifying residential mortgages from lenders, packages them into new securiti es backed by those pooled mortgages, provides certain guarantees, and then resells the securities on the open market. FHLMC’s stock is owned by savings institutions across the U.S. and is held in trust by the FHLB System.

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FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holders are protected by the full faith and credit of the U.S. Government.

Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.

GUARANTEED INVESTMENT CONTRACT (GIC): A contract between an insurance company and a corporate profit-sharing or pension plan that guarantees a specific rate of return on the invested capital over the life of the contract.

IDLE FUNDS: Money in the treasury not required for the immediate needs of the local agency.

INVESTMENT-GRADE OBLIGATIONS: An investment instrument suitable for purchase by institutional investors under the prudent investor rule. Investment-grade is restricted to those obligations rated BBB or higher by a rating agency.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase---reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement often specifies, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

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MONEY MARKET: The market in which short -term debt instruments (bills, commercial paper, banker’s acceptances, etc.) are issued and traded.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency that issues credit ratings that the U.S. Securities and Exchange Commission permits other financial firms to use for certain regulatory purposes.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Ask and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

PREMIUM: The amount by which the price paid for a security exceeds the security's par value.

PORTFOLIO: A combined holding of a variety of investments. The purpose of a portfolio is to reduce risk by diversification.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include the Securities and Exchange Commission (SEC)-registered securities broker- dealers, banks, and a few unregulated firms.

PRIMARY MARKET: A market for new issues of securities. A market is primary if the proceeds of sales go to the issuer of the securities sold.

PRIME RATE: A preferred interest rate charged by commercial banks to their most creditworthy custom ers.

Many interest rates are keyed to this rate.

PRINCIPAL: The face value or par value of a debt instrument.

PRUDENT INVESTOR RULE: A guideline that states that a fiduciary must consider the needs of the beneficiaries, the provision of regular income, m inimize risk and preserve assets. The Prudent Investor Rule applies to the investment decision-making process and no single investment decision should be judged in isolation, but rather as part of the entire portfolio. The Prudent Investor Rule mandates fiduciaries apply the principle of diversification when constructing portfolios.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price.

REPURCHASE AGREEMENT (RP or REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him/ her for this.

Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is, increasing bank services.

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SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vault for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES AND EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, etc.) and Corporations that have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative- based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year.

TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S.

Government and having initial maturity more than ten years.

TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturity from two to ten years.

WEIGHTED AVERAGE MATURITY (WAM): The average maturity of all the securities that comprise a portfolio.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in the purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

YIELD-TO-CALL (YTC): The rate of return an investor earns from a security assuming the security is redeemed (called) prior to its stated final maturity date.

YIELD-TO-MATURITY (YTM): The rate of return an investor earns on a security held to maturity when both interest payments and the investor's potential capital gain or loss are included in the calculation of return.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1412 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the Great America Parkway and Tasman Drive Traffic Signal Interconnect Project to W. Bradley Electric and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City contains over 145 signalized intersections and many of them are connected to the City’s Traffic Management Center using fiber optic or copper cables. The interconnected traffic signal system allows the City to better manage traffic operations at various times of the day and days of the week. As part of the traffic signal management program, capital improvement projects (CIPs) are planned for interconnecting signalized intersections, replacing obsolete traffic signal controller cabinets, and replacing copper cables with fiber optic cables. Fiber optic cables provide faster data transmission speeds which support higher resolution video streams and future “smart” signals.

On March 22, 2022 (Agenda Item 3G, RTC22-1748), the City Council approved an agreement with Iteris, Inc. to provide the required design professional services for the Great America Parkway and Tasman Drive Traffic Signal Interconnect Project (Project). The Project replaces the existing copper cables on Great American Parkway and Tasman Drive with fiber optic cables, newer equipment, and pull boxes (Attachment 1, Project Map). The traffic signals and traffic monitoring cameras along these two major corridors are used by the Department of Public Works (DPW) staff to control traffic during stadium events.

DISCUSSION
In November 2023, a competitive Request for Bids (RFB) for construction of the Project was published on the City’s bid notification system, Periscope S2G. The RFB was viewed by over 54 vendors, including contractors, suppliers, plan rooms, and builder exchanges, among others.

Additional vendors were able to view the RFB as members of various plan rooms and builder exchanges. Staff also reached out directly to contractors and vendors who had viewed similar projects in the past.

On November 30, 2023, bids for the Project were opened via video conference. Seven bids were received ranging from $752,362 to $1,740,975. The Bid Summary is included as Attachment No. 2.

The lowest bid submitted by W. Bradley Electric (WBE) in the amount of $752,362 is approximately 19 percent below the engineer’s estimate of $932,745. WBE’s bid was reviewed by staff for compliance with the terms and conditions of the bid documents and has been determined to be a responsive and responsible bid. Staff recommends awarding the construction contract to W. Bradley Electric.

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24-1412 Agenda Date: 1/30/2024
Award of contract will enable construction of the Project to commence. Substantial completion of the Project is anticipated in Fall 2024. The date may be subject to change based on any unforeseen conditions discovered during construction or extended delivery dates by equipment suppliers. The contract includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (c), “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.

FISCAL IMPACT
The approximate cost of the contract is $752,362, plus approximately 15 percent contingency, or $112,855, for any potential change orders, for a total not-to-exceed contract amount of $865,217.

Funding for the Project comes from the Traffic Signal Interconnect Upgrade Project (533-1232) and Traffic Signal Enhancements Project (533-1219). A budget amendment is recommended to consolidate funding to the Traffic Signal Interconnect Upgrade Project (533-1232) for the contract award. The table below summarizes the recommended budget amendment:

Budget Amendment
FY 2023/24
Current Increase/
(Decrease)
Revised
Streets and Highways Capital
Fund (533)
Expenditures
Traffic Signal Interconnect Upgrade
(533-1232)
$173,311 $697,415 $870,726
Traffic Signal Enhancements (533-
1219)
$1,407,725 ($697,415) $710,310

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Determine the project to be exempt under CEQA Guidelines Section 15301 (Class 1) Categorical Exemption;

2. Award the Public Works Contract for the Great America Parkway and Tasman Drive Traffic Signal City of Santa Clara Printed on 1/26/2024Page 2 of 3
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24-1412 Agenda Date: 1/30/2024
Interconnect Project to the lowest responsive and responsible bidder, W. Bradley Electric, in the amount of $752,362 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;

3. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $112,855, for a total not-to-exceed amount of $865,217; and

4. Approve the FY 2023/24 budget amendment in the Streets and Highways Capital Fund to decrease the Traffic Signal Enhancements Project (533-1219) and increase the Traffic Signal Interconnect Upgrade Project (533-1232) by $697,415 (majority affirmative Council votes required).

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Project Map

2. Bid Summary
City of Santa Clara Printed on 1/26/2024Page 3 of 3
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Tasman Dr
Great
America
Pkwy
Bowers Ave
Legend:

Fiber optic connection
Traffic Signal
--Project Map--
0

City of Santa Clara

Attachment No. 1
Bid Summary

23-1412

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the Great America Parkway and Tasman Drive Traffic Signal Interconnect Project to W. Bradley Electric and Related Budget Amendment

BID SUMMARY Bid Opening Date: November 30, 2023
ENGINEER’S ESTIMATE: $ 932,745.00
Contractor Total Bid ($) Percentage above/below
Engineer’s Estimate
W. Bradley Electric $752,362.00 -19%
Tennyson Electric, Inc.

$957,592.50 3%
Ray’s Electric $1,143,010.00 23%
Bear Electrical Solutions, Inc. $1,280,346.00 37%
St. Francis Electric $1,316,000.00 41%
Alfaro Communications
Construction, Inc.
$1,338,503.37 44%
HHS Construction $1,740,975.00 87%

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1416 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the Bassett and Laurelwood Bicycle Lane Project to O’Grady Paving, Inc. and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The Bassett and Laurelwood Bicycle Lane Project (Project) proposes to install bicycle facilities on Bassett Street between Agnew Road and Laurelwood Road and on Laurelwood Road between Bassett Street and Lafayette Street (Attachment 1, Project Location Map) as identified in the City's Bicycle Plan. Specifically, the project will install a Class IIIB bicycle facility (share the road with traffic calming elements) on Bassett Street from Agnew Road to Chestnut Street, Class II bicycle lanes (5- foot bike lanes) on Bassett Street from Chestnut Street to Laurelwood Road, and Class II bicycle lanes on Laurelwood Road from Bassett Street to Lafayette Street.

On May 24, 2022 (Item 4I, RTC 22-254), the City Council adopted Resolution 22-9091 (Attachment 2) to remove on-street parking on the east side of Bassett Street (adjacent to the Union Pacific Railroad tracks) between Chestnut Street and George Street to accommodate the Project.

The Project scope of work includes items such as repair and placement of asphalt pavement, placement of slurry seal, curb installation and repair, installation of traffic calming, signage, striping, new Class II bicycle lane striping, and other necessary work. There is the potential that the Project may also install speed humps however, this is pending the necessary approvals required from adjacent property owners.

DISCUSSION
In November 2023, a competitive Request for Bids (RFB) for construction of the Project was published on the City’s bid notification system, Periscope S2G. The RFB was viewed by over 40 vendors, which included contractors, suppliers, plan rooms, builder exchanges, and more. Beyond the contractors and suppliers who viewed the RFB through Periscope S2G, additional vendors were also able to view the RFB as members of various plan rooms and builder exchanges. In addition, staff also reached out directly to distribute the RFB to contractors and vendors who have previously viewed similar projects in the past.

On November 30, 2023, the bid opening for the Project was held via video conference. Five bids were received ranging from $1,130,000 to $1,752,714. The Bid Summary is included as Attachment

3. The lowest bid submitted by O’Grady Paving, Inc, in the amount of $1,130,000, is 19 percent above the Engineer’s Estimate of $950,069.

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24-1416 Agenda Date: 1/30/2024
O’Grady Paving’s bid was reviewed by the Department of Public Works and the City Attorney’s Office for compliance with the terms and conditions of the bid documents and has been determined to be the lowest responsive and responsible bid. Staff recommends awarding the construction contract to O’Grady Paving.

The award of contract will allow construction to commence in order to complete the roadway work during Summer 2024. The contract includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301(c), “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing, and specifically includes the repair of existing highways and streets.

FISCAL IMPACT
The approximate cost of the contract is $1,130,000, plus a 10 percent contingency, or $113,000, for any potential change orders for a total not-to-exceed contract amount of $1,243,000. Project funding of $1,266,715 is recommended to cover the contract cost and other minor expenses. This reflects an increase of $424,700 from the existing project budget of $842,015. This additional funding is recommended to be provided by reallocating $410,000 from the Pedestrian and Bicycle Enhancement Facilities Project in the Streets and Highways Capital Fund and from contributions from the Water Utility Capital Fund ($1,500) and the Sewer Utility Capital Fund ($13,200).

In RTC 23-880, approved by City Council on November 7, 2023, Traffic Mitigation Fee funding of $380,000 was reallocated from the Pedestrian and Bicycle Enhancement Facilities Project to create the Central Santa Clara Bicycle and Pedestrian Improvement Project. The recommended budget action below returns that funding. The Central Santa Clara Bicycle and Pedestrian Improvement Project is instead recommended to be funded by reallocating eligible Gas Tax funds from the Uncontrolled Crosswalk Improvement Project. The $380,000 of funds returned to the Pedestrian and Bicycle Enhancement Facilities Project, with an additional reallocation of $30,000, is recommended to fund $410,000 of the contract for the Bassett and Laurelwood Bicycle Lane project. The net effect to the Pedestrian and Bicycle Enhancement Facilities Project is a decrease of $30,000.

Staff recommends reallocating $1,500 from the Distribution System Replacement/ Restoration project in the Water Utility Capital Fund and $13,200 from the Sanitary Sewer System Improvements project in the Sewer Utility Capital Fund to the Bassett and Laurelwood Bicycle Lane Project for a portion of the project costs associated with those funds. This Project involves removing and replacing water valve boxes and adjusting sanitary sewer manhole covers.

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24-1416 Agenda Date: 1/30/2024
Budget Amendment
FY 2023/24
Current Increase/
(Decrease)
Revised
Streets and Highways Capital Fund
Transfer From
Sewer Utility Capital Fund $0 $13,200 $13,200
Water Utility Capital Fund $0 $1,500 $1,500
Expenditure
Pedestrian and Bicycle Enhancement
Facilities Project
$653,066 ($30,000) $623,066
Uncontrolled Crosswalk Improvement
Project
$1,407,117 ($380,000) $1,027,117
Central Santa Clara Bicycle and
Pedestrian Improvement Project
$11,309,000 $0 $11,309,000
Bassett and Laurelwood Bicycle
Lanes
$842,015 $424,700 $1,266,715
Sewer Utility Capital Fund
Expenditure
Sanitary Sewer System
Improvements
$1,751,439 ($13,200) $1,738,239
Transfer To
Streets and Highways Capital Fund $0 $13,200 $13,200
Water Utility Capital Fund
Expenditure
Distribution System
Replacement/Restoration
$1,448,743 ($1,500) $1,447,243
Transfer To
Streets and Highways Capital Fund $0 $1,500 $1,500

COORDINATION
This report has been coordinated with the Finance Department, the Water & Sewer Utilities Department, and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public
City of Santa Clara Printed on 1/26/2024Page 3 of 4
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24-1416 Agenda Date: 1/30/2024
information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Determine the project to be exempt under CEQA Guidelines Section 15301 (Class 1) Categorical Exemption;

2. Award the Public Works Contract for the Bassett and Laurelwood Bicycle Lane Project (CE 19-20- 07), to the lowest responsive and responsible bidder, O’Grady Paving, Inc, in the amount of $1,130,000 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of this Project, in a final form approved by the City Attorney;

3. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $113,000, for a total contract not to exceed amount of $1,243,000; and

4. Approve the following FY 2023/24 budget amendments:

A. In the Streets and Highways Capital Fund, recognize a transfer from the Water Utility Capital Fund in the amount of $1,500 and a transfer from the Sewer Utility Capital Fund in the amount of $13,200, decrease the Uncontrolled Crosswalk Improvement Project by $380,000 (to replace the funding source for the Central Santa Clara Bicycle and Pedestrian Improvement Project), decrease the Pedestrian and Bicycle Enhancement Facilities Project by a net of $30,000 ($380,000 returned from the Central Santa Clara Bicycle and Pedestrian Improvement Project and reallocating $410,000 to the Bassett and Laurelwood Bicycle Lane Project), and increase the Bassett and Laurelwood Bicycle Lane Project by $424,700 (five affirmative Council votes required to appropriate additional revenue); B. In the Water Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Distribution System Replacement/Restoration project by $1,500 (majority affirmative Council votes required); and
C. In the Sewer Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and decrease the Sanitary Sewer System Improvements project by $13,200. (majority affirmative Council votes required).

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Project Location Map

2. Resolution 22-9091

3. Bid Summary
City of Santa Clara Printed on 1/26/2024Page 4 of 4
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PROJECT LOCATION MAP Attachment No. 1
No. STREET NAME BEGIN END
1 BASSETT STREET AGNEW ROAD IAURELWOOO ROAD
2 IAURELWOOO ROAD BASSETT STREET LAFAYETTE STREET
RESOLUTION NO. 22-9091

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

MODIFYING PARKING REGULATIONS ON BASSETT STREET

BETWEEN CHESTNUT STREET AND GEORGE STREET
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, the City of Santa Clara Bicycle Plan Update 2018 was approved and adopted by the Council on September 24, 2019 as set forth in Council Resolution No. 19-8761; WHEREAS, the installation of Class II Bicycle Lanes on Bassett Street was a recommendation included within the adopted Bicycle Plan Update 2018;
WHEREAS, the City has established certain parking regulations on Bassett Street between Chestnut Street and George Street;
WHEREAS, the City has determined that a modification to the existing parking regulations on Bassett Street between Chestnut and George Street is necessary to accommodate the proposed Class II Bikeway based on the parking analysis findings and community input as further described in Report to Council (RTC) No. 22-254 which is incorporated herein by this reference; and WHEREAS, the City intends to establish new parking regulations on Bassett Street between Chestnut Street and George Street in order to accommodate the installation of Class II Bicycle Lanes based on the findings set forth in RTC No. 22-254.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That there is hereby established a "No Stopping Anytime" zone along the east side of Bassett Street between Chestnut Street and George Street, except as provided in Section 2 below.

2. Notwithstanding and subject to Section 1. of this Resolution, on-street parking shall remain along the east side of Bassett Street from the south curb of Norman Avenue to a point 320 feet south of the south curb of Norman Avenue.

II
Resolution Modifying Parking Regulations on Bassett St. between Chestnut St. and George St.

Rev: 11 /22/17

3. That the City Manager and/or his or her designee, is authorized to modify parking regulations on Bassett Street between Chestnut Street and George Street as needed to accommodate the installation of Class 11 Bicycle Lanes.

4. Effective date. This resolution shall become effective immediately upon the award of a contract to install and construct Class II Bicycle Lanes on Bassett Street between Chestnut Street and George Street.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 24TH DAY OF MAY, 2022, BY THE FOLLOWING VOTE :

AYES : COUNCILORS :

NOES: COUNCILORS :

ABSENT: COUNCILORS:

ABSTAINED : COUNCILORS :

Attachments incorporated by reference: None
Becker, Chahal, Hardy, Jain, Park, Watanabe,
and Mayor Gillmor
None
None
None ~ fl
ATTEST: ----- - ----~---- - --
-ASSISTANT CITY CLERK

CITY OF SANTA CLARA
Resolution Modifying Parking Regulations on Bassett St. between Chestnut St. and George St.

Rev: 11 /22/17

City of Santa Clara

Attachment No. 2
Bid Summary

23-1416

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the Bassett and Laurelwood Bicycle Lane Project (CE 19-20-07) to O’Grady Paving, Inc. and Related Budget Amendment

BID SUMMARY Bid Opening Date: November 30, 2023
ENGINEER’S ESTIMATE: $ 950,069.00
Contractor Total Bid ($) Percentage above/below
Engineer’s Estimate
O’Grady Paving, Inc. $1,130,000.00 19%
McKim Corporation $1,267,177.89 33%
Granite Rock Company $1,535,969.75 62%
Galeb Paving, Inc. $1,713,743.05 80%
QLM $1,752,714.29 85%

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1536 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Action on the Amendments to Council Policy 007 (“Constituent Requests Addressed to City Council”) as Recommended by the Governance and Ethics Committee

BACKGROUND
At the December 4, 2023 Governance and Ethics Committee meeting, staff brought forth proposed amendments for Policy and Procedure 007 (“Citizen Complaints Addressed to Council”). As background, Policy and Procedure 007 (“Citizen Complaints Addressed to the City Council”) (Attachment 1) was last revised in April 1992 and provided a procedure on handling citizen complaints addressed to the City Council.

The Committee reviewed and discussed proposed amendments presented by staff to update the policy to Council Policy 007 (“Constituent Complaints Addressed to City Council”). Additionally, the City Manager referenced a copy of a memorandum from the City Manager on City Council Inquiries and Requests to Staff which was provided to the City Council offering guidance on the process to submit requests and constituent inquiries to City staff (Attachment 2). As noted in the document, the memorandum will be periodically reissued when staff members or assignments change.

During the discussion, the Committee members provided feedback which included the request for a follow-up summary on outcomes for constituent inquiries and encouraged constituents to utilize the City’s customer service request platform MySantaClara
The Governance and Ethics Committee approved the proposed amended policy to Council Policy 007 (“Constituent Complaints Addressed to City Council”) (Attachment 3).

DISCUSSION
In the effort to align the policy with the City Charter that provides for the City Manager to guide and direct staff, revisions to the Policy provide general guidance on the process for addressing: (1) Constituent Requests for Service, (2) Constituent Operational and Policy Interpretation Questions, and (3) Constituent Legal Inquiries.

To streamline communication protocols in place, Council Policy 007 provides a general framework on the handling of constituent requests. The primary goal of this policy is to provide exceptional service to constituents and provide support to the City Council on issues that may arise in Councilmembers’ interactions with the public.

The Governance and Ethics Committee approved the following amendments to Council Policy 007 which included:

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24-1536 Agenda Date: 1/30/2024
a) The Mayor and Council may receive requests or complaints from constituents directly by phone, in person, by email, or in writing.
b) This policy is also intended to cover requests and inquiries from City labor unions and entities (for profit and nonprofit) that conduct or seek to conduct business with the City and entities that receive/seek support from the City in the form of grants or other contributions. Under this policy, requests and inquiries from these entities shall be considered constituent matters. c) Constituent Requests for Service:
a. Councilmembers should strive to refer constituents to the City’s official service request system, where they can submit their City service requests directly. b. Councilmembers may also refer constituent inquiries and requests to the City Manager or other staff as designated by the City Manager.
d) Constituent Operational and Policy Interpretation Questions:
a. Councilmembers shall refer operational and policy interpretation questions on specific matters to the City Manager or the appropriate staff member as designated by the City Manager.
b. Councilmembers shall refrain from interpreting City policy and suggesting solutions to operational matters to constituents or City staff (with the exception of the City Manager, City Attorney, or other City elected officials).
c. Councilmembers should not attempt to serve as a proxy for policy or operational matters raised by a constituent. This includes requesting generic information from City staff and/or conducting research independent of City staff and attempting to answer or resolve operational or policy matters raised by constituents. e) Constituent Legal Inquiries
a. Councilmembers shall refer legal matters received from constituents to the City Attorney, or the appropriate staff member as designated by the City Attorney. b. Councilmembers should refrain from interpreting legal matters.

As recommended by the Governance and Ethics Committee, staff has brought forth the amended Council Policy 007 (Attachment 3) and Resolution (Attachment 4) to the full City Council for their consideration and approval.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no fiscal impact other than administrative staff time.

COORDINATION
This report was coordinated by the City Manager’s and Mayor and Council offices.

PUBLIC CONTACT
Public contact was made by posting the City Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours City of Santa Clara Printed on 1/26/2024Page 2 of 3
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24-1536 Agenda Date: 1/30/2024
prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Adopt a resolution amending Council Policy 007 (“Constituent Complaints Addressed to Council”) in the form presented.

Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office Approved by: Jovan D. Grogan, City Manager, City Manager’s Office

ATTACHMENTS

1. Policy and Procedure 007 (“Citizen Complaints Addressed to the City Council”)

2. Memorandum from City Manager - City Council Inquiries and Requests to Staff

3. Council Policy 007 (Proposed)

4. Resolution
City of Santa Clara Printed on 1/26/2024Page 3 of 3
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City of Santa Clara
Policy and Procedure Manual
P&P 007 Rev. April 1992 Page 1 of 2

CITIZEN COMPLAINTS ADDRESSED TO CITY COUNCIL

POLICY

PROCEDURE
The Mayor/Council Offices may receive complaints from citizens either over the phone, in person, or in writing.

When a complaint is received over the phone or in person, the Executive Assistant to the Mayor and City Council will attempt to direct the caller to the appropriate City department for resolution of the complaint. If the caller has tried unsuccessfully to resolve the matter with the appropriate department or does not wish to deal with the department directly, the Executive Assistant will type the complaint information in memo form and refer the memo to the City Manager for investigation and response to the citizen. If the citizen has requested that Council be informed of the complaint, copies of the memo will be distributed to Council members.

Written complaints are forwarded to the City Manager for follow -up, and copies of the complaint are given to the Council members.

If a Council member receives a citizen complaint directly, in person or by a phone call, the Council member should re lay the information to the City Manager for follow -up. The City Manager will investigate the complaint and respond to the citizen on the Council member’s behalf or will draft a letter for the Council member’s signature, if that is preferred. All complainant information is kept confidential.

1. When the City Manager receives a memo from the Executive Assistant regarding a citizen complaint or receives a written complaint to Council from the Executive Assistant, the City Manager will assign the complai nt to the appropriate Department Head or to the City Manager’s staff, requesting a report for the City Manager’s review and follow-up.

2. At the same time, the City Manager will send a letter to the citizen, explaining that the citizen’s concern has been referred to the City Manager and that the City Manager will investigate the concern and respond back to the citizen.

3. After investigation of the complaint, a response letter will be sent to the citizen by the City Manager. A response will be remitted within two weeks time, if possible, or a follow-up letter will be sent to the citizen explaining the delay.

City of Santa Clara
Policy and Procedure Manual
P&P 007 Rev. April 1992 Page 2 of 2

CITIZEN COMPLAINTS ADDRESSED TO CITY COUNCIL (cont.)

Reference:

4. Copies of response letters to written complaints, or verbal complaints of which Council was informed, will be distributed to Council.

City Manager’s Directive No. 12

City Manager’s Office
Memorandum
Date: November 2023
To: Mayor and Council
From: Jōvan D. Grogan, City Manager
Subject: City Council Inquiries and Requests to Staff

The cornerstone of a strong Council-Manager relationship is effective communication and cooperative efforts of both staff and elected officials. To that end, it is important to provide clear lines of communication between the City Council and the City organization. This memorandum is being provided as guidance for the City Council to consider when needing follow-up on inquiries and information from City staff.

My overall goal is to provide exceptional service to our constituents and support the City Council on issues that may arise during the course of your duties. To streamline communication and further solidify the communication framework, below are types of requests and methods for the City Council to reach City staff for specific issues.

Types of Requests Communication
Channel
Contact Info
Constituent Inquiries and
Constituent Complaints
Mayor & Council Staff [email protected] City Operational Questions
(from Councilmembers, not
constituents)
Manager Inbox [email protected]

Councilmember Agenda
Questions
Manager Inbox [email protected]

Scheduling Inquiries, Travel
arrangements, and Other
Administrative Requests
Mayor & Council
Executive Assistant
Designated Staff Member
Legislative Advocacy Policy
(requests for consideration)
Mayor & Council Staff Designated Staff Member
Media Inquiries and Interview
Requests
Communications General Matters:

[email protected]

Direct Support Needs:

Designated Staff Member
City Council Inquiries and Requests to Staff
November 29, 2023

City Clerk Operational Matters
(Council meeting
scheduling/polling, meeting
attendance items, and filing
requirements)
City Clerk’s Office General Matters:

[email protected];

Direct Support Needs:

Designated Staff Member
Council Committees and
Outside Agency Committees
Information
Board/Committee
Liaisons
[email protected]
and/or assigned staff liaisons
Critical or Elevated City
Matters
City Manager Jōvan Grogan, City Manager

Critical or Elevated Police
Matters
Police Chief Pat Nikolai, Chief
Legal Matters City Attorney Glen Googins, City Attorney Elected City Clerk Information
(elections and lobbying
information)
City Clerk Hosam Haggag, City Clerk

Many of the above email addresses are general distribution accounts because multiple staff monitor inquiries and the use of distribution accounts ensures that support is provided when specific employees are on vacation and during routine absences. Additionally, staff uses an internal software system to track Councilmember requests/inquiries. This allows staff and management to ensure that responses are provided, and follow-up is conducted for complex requests when a response cannot be immediately provided.

Further, Councilmembers can and should refer constituents to the MySantaClara application ,
where they can submit their City service requests directly. Often, a direct submission by a resident or business through the MySantaClara application is received by the staff member in charge of the service faster than if a Councilmember submits it. A general service request submitted by a Councilmember on behalf of a constituent adds additional steps and can involve follow-up communications with the Councilmember to clarify the request.

Response to Constituent Matters Submitted by Councilmembers Staff will strive to acknowledge all emailed inquiries within 48 hours or sooner (business days).

Staff will also send a confirmation to the requesting Councilmember when a constituent inquiry has been completed. When it is appropriate to provide the Councilmember with a summary of the response that will be done. However, please know that in some cases it may not be appropriate to communicate the specific details of a constituent response to Councilmembers.

For example, when a member of the public contacts a Councilmember on any given topic such as a code enforcement issue (e.g. fence issues, tree issues, signage), traffic sign safety issues, RV parking, utility billing, etc., and the Councilmember forwards the request to staff, staff will confirm receipt with the Councilmember and add the issue to our internal tracking system. Staff will then work directly with the constituent to resolve the issue without a copy to the City Council Inquiries and Requests to Staff
November 29, 2023

Councilmember. However, staff will acknowledge the Councilmember's request and inform the Councilmember when the matter has been addressed.

Councilmember Inquiries to the City Manager and Executive Staff It is the role of the City Manager to ensure that the organization’s resources are aligned to the workload. To that end, it is important that City Council inquiries or policy matters which may entail a greater amount of staff resources be directed to the City Manager, usually via Council Meetings or Priority Setting Sessions. There are however cases where Councilmembers may have questions or inquiries that can be addressed quickly. While some City Managers request that Councilmembers do not contact Department Directors and other executive staff, I understand that occasionally these types of brief requests for information are needed and, at times, I may not be immediately available. In those instances, I am comfortable with Councilmembers e-mailing Department Directors or other executive staff (Chief Operating Officer and Assistant City Managers). I ask that you be mindful of what I have referred to as a “10-minute Rule”. This means that if a Councilmember request is brief in nature and will not require staff resources beyond ≈10 minutes, it is appropriate for the Councilmember to contact an executive staff person (by e-mail). I ask that you also please copy me directly on such requests. To the extent that the workload of such requests does not interfere with the regular duties of executive staff, I intend to maintain this practice.

Request/Inquiries of Other Staff
Please refrain from contacting staff not listed in this memorandum on City or Stadium Authority business items. The guidelines detailed in this memorandum will not only assist me to ensure proper resource allocation but they will also help prevent any perception of councilmanic interference, as referenced in the City of Santa Clara Charter §807 .

I would be remiss if I also did not mention that our staff that sit in the Mayor and Council Division of the City Manager’s Office are always there to assist and serve the City Council. They do their best to balance their assigned workload while also trying to be responsive to Councilmembers who may be in the office and have questions.

In closing, thank you in advance for your efforts to ensure streamlined and effective City Council communication with staff. Feel free to reach out to me with any questions or feedback.

This memorandum will be periodically reissued when staff members or assignments change. A copy of the latest version will also be available upon request or by emailing [email protected]
.

cc: City Attorney’s Office
City Clerk’s Office
Police Chief
Senior Leadership Team
City Manager’s Office

City of Santa Clara
Council Policy Manual

CONSTITUENT REQUESTS ADDRESSED TO CITY COUNCIL

Adopted <DATE> CP 007 Page 1 of 2
Resolution No.____________
PURPOSE The purpose of this poli cy is to establish sta ndard operating procedures to handle constituent requests and concerns received by the Mayor and Council offices and by members of the City Council.

POLICY The Mayor and Council may receive requests or complaints from constituents directly by phone, in person, by email, or in writing. This policy aims to streamline communication and ensure excellent constituent service to residents, businesses, and other stakeholders.

This policy is intended to cover requests and inquiries from City labor unions and entities (for profit and nonprofit) that conduct or seek to conduct business with the City and entities that receive/seek support from the City in the form of grants or other contributions. Under this policy, requests and inquiries from these entities shall be considered constituent matters.

PROCEDURE

1. Constituent Requests for Service
a) Councilmembers should strive to refer constituents to the City’s official service request system, where they can submit their City service requests directly.
b) Councilmembers may also refer constituent inquiries and requests to the City Manager or other staff as designated by the City Manager.

2. Constituent Operational and Policy Interpretation Questions a) Councilmembers shall refer operational and policy
interpretation questions on specific matters to the City Manager or the appropriate staff member as designated by the City Manager.
b) Councilmembers shall refrain from interpreting City policy and suggesting soluti ons to operational mat ters to
constituents or City staff (with the exception of the City Manager, City Attorney, or other City elected officials). c) Councilmembers should not at tempt to ser ve as a proxy for policy or operational matters raised by a constitu ent. This includes requesting generic information from City staff and/or conducting research independent of City staff and attempting City of Santa Clara
Council Policy Manual

CONSTITUENT REQUESTS ADDRESSED TO CITY COUNCIL

Adopted <DATE> CP 007 Page 2 of 2
Resolution No.____________

to answer or resolve o perational or p olicy matters ra ised by constituents.

3. Constituent Legal Inquiries
a) Councilmembers shal l refer legal matters received fro m constituents to the City Attorney, or the appropriate staff member as designated by the City Attorney.
b) Councilmembers should refrain fro m interpreting legal matters.

Reference:

Policy and Procedure 007 (April 1992)
Council Policy 007 Updated <Insert action> (January 30, 2024)

Resolution/Constituent Requests Addressed to City Council Page 1 of 2 Rev: 7/27/2023
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AMENDING COUNCIL POLICY 007 ENTITLED “ CONSTITUENT
REQUESTS ADDRESSED TO CITY COUNCIL”

WHEREAS, Council Policy 007, entitled “Constituent Requested Addressed to City Council,” provides a general framework for the handling of constituent requests ; and WHEREAS, the amended Council Policy 007, entitled “Constituent Requests Addressed to City Council,” provides general guidance on the process for addressing different citizen complaints; and,
WHEREAS, the amended policy is intended to cover requests and inquiries from City labor unions and entities (for profit and nonprofit) that conduct or seek to conduct business with the City and entities that receive/seek support from the City in the fo rm of grants or other contributions; and
WHEREAS, the amended policy includes guidance on the process for addressing constituent requests for service, operational and policy interpretation questions, and legal inquiries.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That Policy and Procedure 007 entitled “Citizen Complaints Addressed to the City Council”, is amended to Council Policy 007 entitled “Constituent Requests Addressed to City Council,” attached here as Attachment 1, is hereby approved and adopted. //
//
//
//
//
//
//
//
Resolution/Constituent Requests Addressed to City Council Page 2 of 2 Rev: 7/27/2023

2. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 30TH DAY OF JANUARY, 2024, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. Council Policy 007 entitled “Constituent Requests Addressed to City Council”

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1565 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Action on the Amendments to Council Policy 041 (“Public Submittal of Written and Digital Materials”) as Recommended by the Governance and Ethics Committee

BACKGROUND
At the December 4, 2023 Governance and Ethics Committee (Committee) meeting, the Committee reviewed and approved recommendations to update the Policy and Procedure 041 (“Public Submittal of Written and Audiovisual Materials for Council Meetings”) (Attachment 1). As background, Policy and Procedure 041 was established on January 24, 2006 to provide guidance on the public submittal of written and audiovisual materials for City Council meetings. The purpose of this policy is to establish a clear outline for the procedures regarding the public submittal of written and digital audiovisual materials for City Council meetings for related agenda items or public presentations during City Council meetings.

The Governance and Ethics Committee reviewed staff recommendations to Council Policy 041. The Committee held a robust discussion about the policy and Committee members stated the importance of the availability of the Tentative Meeting Agenda Calendar (TMAC) for the public showing future planned agenda items. The Committee approved the staff recommendations for the amended Council Policy 041 (“Public Submittal of Written and Digital Materials”).

DISCUSSION
In the effort to update and modernize the policy, the Governance and Ethics Committee approved the following amendments to Council Policy 041 (Attachment 2). In summary, the amended policy includes the following proposed amendments:
(a) Adds a purpose to the policy to establish a clear outline for the procedures regarding the public submittal of written and digital audiovisual materials for City Council meetings by members of the public.
(b) Includes revised deadlines for the submittal of written materials from 12 p.m. on one week prior to the City Council meeting, to be amended to be due by 10 a.m. one week prior to the scheduled City Council meeting.
(c) Updates deadlines for the submittal of written materials after the posting of the City Council meeting agenda which changed from 5 p.m. the day of the meeting to be amended to be due 12 p.m. the day of the meeting.
(d) Adds language to include the submission of written comments through eComment in Legistar, with options for eComments to be submitted up to 72 hours before the Council meeting at agenda posting and closed 15 minutes before start of City Council meetings.

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(e) Includes the process for submission of digital audiovisual materials before a City Council meeting by email or by uploading to a secure digital electronic file program and removes the ability to submit flash drives during the meeting and older formats. (Note: The prior submission of digital audiovisual materials aligns with the City’s cybersecurity protocols, which preclude foreign devices from being connected or uploaded to the City’s networks and equipment without proper screening.)
(f) The policy will remove the reference to specified formats of electronic files, as technology is constantly changing; the City’s website will include the latest information for specific formats accepted.
(g) The policy will include an option for the public to bring submitted materials in paper format to the City Council meeting, which may be projected on the screen, as can be best accommodated.

In addition, City staff will update the City’s website with an informational webpage which will outline the policy and procedures on methods to participate in public meetings and the process to submit written and digital materials.

The Tentative Meeting Agenda Calendar (TMAC) will also be available to the public on the City website, with tentative agenda items for the next two regularly scheduled City Council meetings.

As recommended by the Governance and Ethics Committee, staff has brought forth the proposed amended Council Policy 041 (Attachment 3) and Resolution (Attachment 4) to the full City Council for their consideration and approval.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

COORDINATION
This report was coordinated with the City Clerk’s Office, Information Technology Department and City Manager’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Adopt a Resolution amending Council Policy 041 (“Public Submittal of Written and Digital Materials”) in the form presented.

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24-1565 Agenda Date: 1/30/2024
Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Policy and Procedure 041 (“Public Submittal of Written and Audiovisual Materials for Council Meetings”)

2. Council Policy 041 Public Submittal of Written and Digital Materials (redline)

3. Council Policy 041 Public Submittal of Written and Digital Materials (clean)

4. Draft Resolution
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City of Santa Clara
Council Policy Manual
Revised January
2006January 30, 2024
CP 041 Page 1 of 4

PUBLIC SUBMITTAL OF WRITTEN AND AUDIOVISUAL DIGITAL MATERIALS

FOR CITY COUNCIL MEETINGS

PURPOSE The purpose of this policy is to establish a clear outline for the procedures regarding the public submittal of written and digita l audiovisual materials for City Council meetings. The policy outlines a procedure for members of the public to submit materials for City Council meetings.

POLICY

The members of the public may submit written materials as public comment to be considered in the discussion during of scheduled City Council agenda items.

The members of the public may submit digital audiovisual materials (e.g., PowerPoint presentations, graphics, audio files, videos) to be displayed during public presentations of the Council meeting agenda or during public comment of the associated agenda item. The presenter must be present in- person or online for the meeting in or der for the digital materials to be displayed during the meeting.

Written materials and eComments received as public comment for agenda items will not be read al oud during the meeting by City staff. Members o f the public may attend in-person or th rough hybrid options to speak during Public Presentations or during an agenda item.

The information will be copied and included in the Agenda packets commencing on the Friday afternoon pr eceding the Tuesday City Council meeting.

If materials are not available until after 5 p.m. on the day of the Council meeting, the submitting individual should make at least fifteen copies of the materials and provide those to the City Clerk at the meeting for distribution.

Written or digital audiovisual materials should be directly related to a specific item listed on the City C ouncil agenda. Materials should adhere to generally accepted broadcast standards.

This policy does not supersede the Mayor or meeting Chair suspending or further limiting a presentation based on specific meeting length, needs or other criteria at the Chair’s discretion.

Time limits for public testimony are set by Council Policy 029 (Time Limits for Speakers at Council meetings) and may be modified during the meeting City of Santa Clara
Council Policy Manual
Revised January
2006January 30, 2024
CP 041 Page 2 of 4

at Council’s discretion. Time utiliz ed by a member of the public would include both their public testimony as well as time to show digital audiovisual material(s), if any. Time guidelines for public testimony are to ensure fairness to all parties, on all sides of an issue, and to help ensure the efficiency of meetings. For current guidelines on time limits, check with the City Clerk’s Office.

A schedule of public meetings can be obtained from the City Clerk’s Office or viewed on the City’s website. In addition, a Tentative Meeting Agenda Calendar (TMAC) document is also av ailable on the City website prior to City Council meetings for upcoming agenda items.

PROCEDURE

How to Submit Written Public Comment

1. Written Materials Submitted Prior to Agenda Posting: Members of the public may deliver submit written materials (letter, petition or other materials) to have it included as part of an agenda packet to the City Clerk’s Office by 10 am. 2 noon p.m. on the Wednesdayone week prior to the scheduled City Council meeting , by email to
[email protected] or in-person at the City Clerk’s Office at 1500 Warburton Ave., Santa Clara.
a. Submitted written materials, and the information will be copied by normal means (black and whit e copies, generally 8 ½” x 11”) and included in the aAgenda packets that are distributed to the City Council and City staf f, made available at the City Clerk’s Office and both City libraries for public review, and are scanned for agenda posting online , are available usually late on the Friday preceding72 hours before the public the following Tuesday City Council meeting.
a.b. A Tentative Meeting A genda Calendar listing future planned agenda items is available to the public on the City website.

1.2. Written Materials Submitte d After Agenda posting: If written materials are not available submitted until afterby Wednesday at 12 noon10 a.m. the week prior to the meeting, members of the public may still bring submit materials to the City Clerk’s Office until 125 p.m. on the day of the Council meeting by email to [email protected] or in-person at the City Clerk’s Office, 1500 Warburton Ave. Santa Clara or by eComment on Le gistar (See #4). Submitted written, and those City of Santa Clara
Council Policy Manual
Revised January
2006January 30, 2024
CP 041 Page 3 of 4

materials will be e copied and distributed to the City Council and City staff for the meeting. The written submissions will form part of the public record as “Post Meeting Material” and posted online.

3. Written Materials Submitted at the City Council Meeting: After 125 p.m. onOn the day of the meeting, members of the public may still submit written materials for consideration at the meeting in-person during public comment.

a) Provide these to the City Clerk office staff to form part of the public record as “Post Meeting Material.
b) The submitting individual should make at least fifteen (15) copies of their materials if possible, and provide those to the City Clerk as soon as they arrive at the meeting, so that copies can befor distribution ed to City Council and staff.
c) In addition, the public may bring a submitted material in paper format to the City Council meeting which may be projected on the screen as can be best accommodated.

4. eComment: Members of the public ma y submit an eComment online through the Legistar application on th e City website. The eComment function becomes available on the date the agenda is posted online (72 hours before meeting) and closes 15 minutes prior to the start of the meeting. eComments are directly sent to the iLegislate application viewable by the City Council and City staff as public comment.

How to Submit Digital Audiovisual Materials

1. As an alternative to the submission of written materials, or inIn addition, members of the public may submit digital materials (e.g. , PowerPoint presentation, video, audio file, graphics) who wish to utilize a PowerPoint presentation, videot ape, DVD, audio tape, or other audiovisual materials as part of to be displayed during their Public pPresentations or during public comment associated with an agenda item at a Council meeting.

2. , should present send Submit those digital materials by email to the City Clerk’s Office at [email protected] no later than 10 a.m. on the day of the meeting, along with a contact telephone number where they may be reached for the remainder of the day, up to the start of the meeting at which the materials will be shown.

1.3. If the file is too lar ge to send via email, the public ma y submit via the City of Santa Clara
Council Policy Manual
Revised January
2006January 30, 2024
CP 041 Page 4 of 4

City’s electronic file transfer protocol. Please contact the City Clerk’s Office for a link to the electronic file upload.

2.4. If the audiovisual materials cannot be viewed through the City’s system, o r if questions cannot be resolved by 53 p.m. on the day of the meeting the submitting individual will be notified as soon as possible at the telephone number they have provided, and the ma terials will not be shown.Digital materials should be compatible with the City’s software, and should be provided in the appropriate formats. Staf f will notify submitter by 2 p.m. o f the meeting day if the materials are not compatible.

5. Please ensure the digital files and presentations use a minimum font size of 14 point for display.

Audiovisual materials should be compatible with Microsoft software, and should be provided in one of the following formats:
- VHS, SVHS or DVD on CD with any media format. No HDTV - Items including three-dimensional objects can be displayed on the master display system’s document camera overhead projection system; landscape format is preferred; a minimum letter font size of one half inch should be utilized for handwritten materials to optimize readability. - Individual slides can be shown.
- For PowerPoint presentations, the individual should bring a diskette or CD containing the PPT file that has been saved in Windows compatible format, with a 24-point font or better to optimize readability. - Personal laptops, comput ers or other equipment may not be linked to the Council Chambers master display system.
-

6. Personal laptops, computers, USB drives or other personal equipment may not be directly connected to the City Council Chambers master display system for Council meeti ngs. Digital materials must be submitted by the procedures mentioned above.

Reference: Council Approved Policy 1/24/06
City Manager’s Directive No. 23
Time Limits for Speakers at Council Meetings
City of Santa Clara
Council Policy Manual
Revised January
2006January 30, 2024
CP 041 Page 5 of 4

Policy and Procedure dated July 2003

City of Santa Clara
Council Policy Manual

Revised 01/30/24 Council Policy 041 Page 1 of 4
Reso. No.<INSERT>

PUBLIC SUBMITTAL OF WRITTEN AND DIGITAL MATERIALS

FOR CITY COUNCIL MEETINGS

PURPOSE The purpose of this policy is to establish a clear outline for the procedures regarding the public submittal of written and digital audiovisual materials for City Council meetings. The policy outlines a procedure for members of the public to submit materials for City Council meetings.

POLICY

The members of the public may submit written materials as public comment to be considered in the discussion during scheduled Council agenda items.

The members of the public may submit digital audiovisual materials (e.g., PowerPoint presentations, graphics, au dio files, videos) to be displayed during public presentations of the Council meeting agenda or during public comment of the associated agenda item. The presenter must be present in-person or online for the meeting in order for the digital materials to be displayed during the meeting.

Written materials and eComments received as public comment for agenda items will not be read aloud during the meeting by City staff.

Members of the public may attend in-person or through hybrid options to speak during Public Presentations or during an agenda item.

Written or digital audiovisual materials should be directly related to a specific item listed on the City Council agenda. Materials should adhere to generally accepted broadcast standards.

This policy does not supersede the Mayor or meeting Chair suspending or further limiting a presentation based on specific meeting length, needs or other criteria at the Chair’s discretion.

Time limits for p ublic testimony are set by Council Policy 029 ( Time Limits for Speakers at Council meetings) and may be modified during the meeting at Council’s discretion. Time utilized by a member of the public would include both their public testimony as well as time to show digital audiovisual material(s), if any. Time guidelines for public testimony are to ensure fairness to all parties, on all sides of an issue, and to help ensure the efficiency of meetings. For current guidelines on time limits, check with the City Clerk’s Office.

City of Santa Clara
Council Policy Manual

Revised 01/30/24 Council Policy 041 Page 2 of 4
Reso. No.<INSERT>

A schedule of public meetings can be obtained from the City Clerk’s Office or viewed on the City’s website. In addition, a Tentative Meeting Agenda Calendar (TMAC) document is also available on the City website prior to City Council meetings for upcoming agenda items.

PROCEDURE

How to Submit Written Public Comment

1. Written Materials Submitted Prior to Agenda Posting: Members of the public may submit written materials (letter, petition or other materials) to be included as part of an agenda packet to the City Clerk’s Office by 1 0 a.m. one week prior to a regularly scheduled City Council meeting, by email to [email protected] or in- person at the City Clerk’s Office at 1500 Warburton Ave., Santa Clara.
a. Submitted written materials will be included in the agenda packets distributed to the City Council and City staff, made available at the City Clerk’s Office and City libraries for public review, and scanned for agenda posting online72
hours before the City Council meeting.
b. A Tentative Meeting Agenda Calendar listing future
planned agenda items is available to the public on the City website.

2. Written Materials Submitted After Agenda posting: If written materials are not submitted by at 10 a.m. the week prior to the meeting, members of the public may submit materials to the City Clerk’s Office until 12 p.m. on the day of the Council meeting by email to [email protected] or in-person at the City Clerk’s Office, 1500 Warburton Ave. Santa Clara or by eComment on Legistar (See #4). Submitted written materials will be distributed to the City Council and City staff for the meeting. The written submissions will form part of the public record as “Post Meeting Material” and posted online.

3. Written Materials Submitted at the City Council Meeting: On the day of the meeting, members of the public may still submit written materials for consideration at the meeting in-person during public comment.

a. P rovide these to the City Clerk office staff to form part of the public record as “Post Meeting Material.

City of Santa Clara
Council Policy Manual

Revised 01/30/24 Council Policy 041 Page 3 of 4
Reso. No.<INSERT>

b. The submitting individual should make at least fifteen (15) copies of their materials if possible and provide copies to the City Clerk as soon as they arrive at the meeting for distribution to City Council and staff.
c. In addition, the public may bring a submitted material in paper format to the City Council meeting which may be
projected on the screen as can be best accommodated.

4. eComment: Members of the public may submit an eComment online through the Legistar application on the City website. The eComment function becomes available on the date the agenda is posted online (72 hours before meeting) and closes 15 minutes prior to the start of the meeting. eComments are directly sent to the iLegislate application viewable by the City Council and City staff as public comment.

How to Submit Digital Audiovisual Materials

1. In addition, members of the public may submit digital materials (e.g., PowerPoint presentation, video, audio file, graphics) to be displayed during Public Presentations or during public comment associated with an agenda item at a Council meeting.

2. Submit digital materials by email to the City Clerk’s Office at [email protected] no later than 10 a.m. on the day of the meeting, along with a contact phone number

3. If the file is too large to send via email, the public may submit via the City’s electronic file transfer protocol. Please contact the City Clerk’s Office for a link to the electronic file upload.

4. Digital materials should be compatible with the City’s software, and should be provided in the appropriate formats. Staff will notify submitter by 2 p.m. of the meeting day if the materials are not compatible.

5. Please ensure the digital files and presentations use a minimum font size of 14 point for display.

6. Personal laptops, computers, USB drives or other personal equipment may not be directly connected to the City Council Chambers master display system for Council meetings. Digital materials must be submitted by the procedures mentioned above.

City of Santa Clara
Council Policy Manual

Revised 01/30/24 Council Policy 041 Page 4 of 4
Reso. No.<INSERT>

Reference:

Council Approved Policy 1/24/06
City Manager’s Directive No. 23 Time Limits for Speakers at Council Meetings Policy and Procedure dated July 2003
Council Policy Updated <Insert Action> January 30, 2024

Resolution/Public Submittal of Written and Digital Materials for City Council Meetings Page 1 of 2 Rev: 7/27/2023
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AMENDING COU NCIL POLICY 041 “PUBLIC SUBMITTAL OF

WRITTEN AND AUDIOVISUAL MATERIALS FOR COUNCIL
MEETINGS”

WHEREAS, Council Policy 041, “Public Submittal of Written and Audiovisual Ma terials for Council Meetings,” was written to provide guidance on the public submittal of written and audiovisual materials for City Council meetings, and includes the procedure to submit these materials; and
WHEREAS, the amended policy, entitled “Public Submittal of Written and Digital Materials for City Council Meetings,” details the process for the public to submit w ritten and digital materials for City Council meetings and updates the policy to expand on process and clarify opportunities for public comment; and,
WHEREAS, the amended policy adds a purpose to the policy to establish a clear outline for the procedures regarding the public submittal of written and digital audiovisual materials for City Council meetings by members of the public; and
WHEREAS, the amended policy includes revised deadlines for the submittal of written and digital materials and the posting of those materials for City Council meetings; and WHEREAS, the amended policy adds language to include the submission of written comments through eComment in Legistar before the start of City Council meetings; and WHEREAS, the amended policy includes the process for submission of digital audiovisual materials before a City Council meeting.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That Council Policy 041, now entitled “Public Submittal of Written and Digital Materials for City Council Meetings,” attached here as Attachment 1, is hereby approved and adopted.

2. Effective date. This resolution shall become effective i mmediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED Resolution/Public Submittal of Written and Digital Materials for City Council Meetings Page 2 of 2 Rev: 7/27/2023

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 30TH DAY OF JANUARY, 2024, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: C OUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. Council Policy 041 entitled “Public Submittal of Written and Digital Materials for City Council Meetings” City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1609 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Action on Authorizing the Use of City Electric Forces at Various Locations

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Section 1310 of the Santa Clara City Charter, (Contracts on Public Works) states “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”

DISCUSSION
Staff believes that the work described below is better performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council declare and determine that City forces can better perform the installation of the following electric facilities and approve the use of City forces.

Estimate Number: 38743
Location: 2300 Agnew Road
Type of Service: Street Lights
Description of Work: Installation of 3 new streetlights on Agnew Road adjacent to San Tomas Aquino Creek in Santa Clara.

Estimated Cost: $10,871
Appropriation: Street Lighting Capital Fund (534) Project 2871 - Miscellaneous Street Lighting
Source of Revenue: Customer Service Charges
Estimate Number: 35738
Location: 3131 Homestead Avenue
Type of Service: New Business
Description of Work: Remove 1 padmount transformer, ± 2000' high voltage underground wire.

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Install 1 padmount switch, 1 air switch, 3 padmount transformers, ± 2000' high voltage underground wire, and 229 - 120/208 V service meters.

Estimated Cost: $321,174
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38375
Location: 2310 Calle Del Mundo
Type of Service: New Business
Description of Work: Install 800A meter.

Estimated Cost: $2,032
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38322
Location: 795 Comstock Street
Type of Service: Load Increase
Description of Work: Pole and overhead transformer replacement for customer service upgrade.

Estimated Cost: $14,866
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38766
Location: 750 Washington Street
Type of Service: Load Increase
Description of Work: Overhead transformer replacement for customer service upgrade.

Estimated Cost: $9,240
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution

ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to the following sections of Title 14 of the California Code of Regulations: (1) section 15302(c) (Class 2 - Replacement or Reconstruction) as the proposed work involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity; and (2) section 15303 (Class 3 - New Construction or Conversion of Small Structures) as the proposed work involves the construction or installation of a limited number of small electric utility facilities.

FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report are included in the FY 2023/24 Adopted CIP Budget, $347,312 in the New Business Estimate Work project in the Electric Utility Capital Fund and $10,871 in the Miscellaneous Street Lighting project in the Street Lighting Capital Fund. All referenced work will be City of Santa Clara Printed on 1/26/2024Page 2 of 3
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24-1609 Agenda Date: 1/30/2024
performed with City Silicon Valley Power staff. Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Determine the proposed action is exempt from CEQA pursuant to Sections 15302(c) (Class 2 - Replacement or Reconstruction) and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 2300 Agnew Road, 3131 Homestead Avenue, 2310 Calle Del Mundo, 795 Comstock Street, and 750 Washington Street are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.

Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Jovan Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-1590 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Action on Adoption of a Resolution Declaring Weeds a Public Nuisance and Setting February 20, 2024, for Public Hearing to Consider Testimony Regarding Non-Compliant Lots

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
On February 23, 1976, the City Council approved an agreement with Santa Clara County to administer weed abatement with the City of Santa Clara. For the past 47 seasons, the weed abatement program has been expeditiously carried out by the County Department of Consumer & Environmental Protection Agency with satisfactory results for Santa Clara residents. This agreement has reduced the City’s staff time required to administer the weed abatement program.

Santa Clara County and the City of Santa Clara work together to protect our community from fire.

The purpose of the Weed Abatement Program is to prevent fire hazards posed by vegetative overgrowth and the accumulation of combustible materials.

Santa Clara Municipal Code Chapter 8.15, in alignment with the California Government Code, specifies weed abatement procedures. This chapter requires property owners to conduct weed abatement activities in a timely manner through their own means. However, there are some property owners that, even with proper notification, do not comply with the weed abatement orders. In these cases, the City authorizes the Santa Clara County Department of Consumer & Environmental Protection Agency to inspect, remove, and destroy weeds on non-compliant lots or parcels of land.

The Weed Abatement program is entirely funded from fees charged to property owners. All lots or parcels on the commencement list will be charged a basic inspection fee. If the parcel is not in compliance at the time of inspection, the property owner will be charged an additional failed inspection fee and receive a final courtesy notice as a reminder to abate their weeds. The County contractor will complete the work if the property owner does not abate the identified hazards. The property owner will pay the contractor’s fees plus a County administrative fee. All fees will be included in their property tax bill. Properties that meet and maintain the minimum fire safety standards will only be charged for the annual fee. These properties will be removed from the list after three years of compliance. The County’s contractor only utilizes mowing and/or hand tools to abate hazards to limit environmental impacts.

DISCUSSION
The Fire Department requests the City Council authorize Santa Clara County to commence with the 2023-2024 Weed Abatement Program for the forthcoming season. It is requested that the City City of Santa Clara Printed on 1/26/2024Page 1 of 3
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Council, in accordance with Section 8.15 of the City Code, adopt the Resolution (Attachment 1) declaring weeds to be a public nuisance. Additionally, the Fire Department requests that the Council authorize the posting of a Notice of Public Hearing (Attachment 2) scheduled for February 20, 2024, to hear public input regarding the proposed destruction and/or removal of weeds from non-compliant lots or parcels of land contained within the County Commencement Report.

ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15308 of Title 14 of the California Code of Regulations as the Weed Abatement Program is authorized by both state and local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment.

FISCAL IMPACT
The City of Santa Clara administers the weed abatement program with the Santa Clara County Consumer & Environmental Protection Agency with minimal staff time. The County’s cost for inspection or abatement services, including administrative fees, will be assessed upon the respective lots or parcels of land. All charges for the weed abatement services are included as a special assessment on the following year's Property Tax statement. Per the 2022 Amended and Restated agreement, if the tax assessments are insufficient to cover the program's costs, the County will invoice the participating jurisdictions/agencies for their pro-rata share of the program’s shortfall in December. If a shortfall occurs, the Fire Department will absorb the City’s pro-rata share costs in its Community Risk Reduction Division’s Operating Budget. Currently, there is no fiscal impact on the Fire Department’s budget.

COORDINATION
This report has been coordinated by the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official notice bulletin board outside the City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours before a Regular Meeting and 24 hours before a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]>, or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Determine the proposed actions are exempt from CEQA pursuant to Section 15308 (Actions by Regulatory Agencies for Protection of the Environment) of Title 14 of the California Code of Regulations;

2. Adopt a Resolution ordering the abatement of nuisance consisting of growing weeds in the City; and

3. Set February 20, 2024, as the date for the required Public Hearing to consider testimony regarding non-compliant lots.

Reviewed by: Ruben Torres, Fire Chief
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Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Resolution Declaring Weeds a Nuisance

2. Notice to Destroy Weeds
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Resolution/Declaring Weeds a Public Nuisance Page 1 of 2 Rev: 11/22/17
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

DECLARING WEEDS TO BE A PUBLIC NUISANCE AND SETTING

A HEARING DATE FOR THE CITY COUNCIL TO HEAR PUBLIC

INPUT REGARDING THE PROPOSED DESTRUCTION OR

REMOVAL OF WEEDS

BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, weeds are growing in the City of Santa Clara upon streets, alleys, sidewalks and upon private property; these weeds bear seeds of a wingy or downy nature or may grow and, when dry, become a fire menace or those weeds that are otherwise noxious and dangerous, are hereby found and determined to constitute a public nuisance; and, WHEREAS, Santa Clara City Code § 8.15.030 authorizes the City Council to pass a resolution declaring such weeds to be a public nuisance, and states that unless such a nuisance is abated, the work of abating the nuisance shall be done by the City, with the expenses assessed upon the lots or parcels of land from which the weeds are removed.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That these weeds constitute and will continue to constitute a public nuisance, and it is ordered that this public nuisance be abated in the manner provided in Chapter 8.15 [entitled "Weeds" ] of Title 8 [entitled “Health and Safety”] of "The Code of the City of Santa Clara, California" and the "Agreement for the Abatement of Weeds by County of Santa Clara for City of Santa Clara" (a copy is on file in the office of the City Clerk).

2. That on February 20, 2024 at 7:00 p.m., or as soon as the matter may be heard, in the Council Chambers of the City of Santa Clara, public comment regarding the proposed destruction or removal of weeds shall be heard.

3. That the City Manager, or their designee, is hereby directed to cause notice of the adoption of this resolution and notice of this hearing to be given by posting and by publication in the manner and form provided in §§ 8.15.030, 8.15.040 and 8.15.080 of "The Code of the City of Resolution/Declaring Weeds a Public Nuisance Page 2 of 2 Rev: 11/22/17
Santa Clara, California.”

4. That the Santa Clara County Weed Abatement Program Manager is also directed to give notice by mail to the owner or owners of each individual parcel of land upon which weeds will be abated by the City at least ten (10) calendar days prior to such abatement. Before the expiration of the ten-day period, any owner may voluntarily proceed to abate the nuisance. The notice may be given by mail, addressed to the owner at the last known address as shown on the last County Equalized Assessment Roll.

5. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 2024, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference: None

City of Santa Clara
Notice to Destroy Weeds

NOTICE IS HEREBY GIVEN that on January 31, 2023, pursuant to the provisions of § 8.15 et seq. of the Code of the City of Santa Clara, California, the City Council passed a resolution declaring that all weeds growing upon any private property or in any public street or alley, as defined in § 8.15.010 of the Code of the City of Santa Clara, constitute a public nuisance; this nuisance must be abated by the removal of the weeds.

NOTICE IS FURTHER GIVEN that property owners shall, without delay, remove all weeds from their property and the abutting half of the street in front and alleys, if any, behind the property and between the lot lines as extended, or the weeds will be destroyed or removed and the nuisance abated by the County authorities, in which case the cost of the destruction or removal will be assessed upon the lots and lands from which or from the front or rear of which, the weeds have been destroyed or removed, and the cost will constitute a lien upon the lots or lands until paid, and will be collected upon the next tax roll upon which general municipal taxes are collected.

NOTICE OF PUBLIC HEARING. All property owners wanting to provide input regarding the proposed destruction or removal of the weeds are hereby notified to attend a meeting, either in person or remotely, of the City Council of the City of Santa Clara to be held in the Council Chambers of the City Hall, 1500 Warburton Avenue, Santa Clara, California, on February 20, 2023, at 7:00 p.m., to have their comments heard by the City Council. The link for remote attendance can be found on the City of Santa Clara website.

AMERICANS WITH DISABILITIES ACT (ADA). The City complies with the Americans with Disabilities Act (ADA). If you need additional information or assistance, please contact the City’s ADA Coordinator at (408) 615-3000.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-90 Agenda Date: 1/30/2024

REPORT TO COUNCIL

SUBJECT
Discussion of the George F. Haines International Swim Center Visual Observation Assessment Conducted by LPA, Inc. and an Overview of Next Steps

COUNCIL PILLAR
Enhance Community Sports, Recreational and Arts Assets

BACKGROUND
The George F. Haines International Swim Center (“Swim Center”) has been in operation since 1967.

The Swim Center includes an administrative building, support buildings for restrooms and storage, concrete viewing stands, a 50-meter x 25-yard competition pool, a 6-lane x 25-yard instructional pool and a diving pool with a diving tower that accommodates five springboards and a 10-meter diving tower.

The Swim Center is operated under the auspices of the City’s Parks and Recreation Department which offers a vast array of aquatic programs for the public. In addition, the Swim Center has historically served as the home facility for local swimming groups such as the Santa Clara Swim Club, Aquamaids and the Santa Clara Dive Club.

The Swim Center, currently in its 56
th year of operation, has far exceeded the standard useful life of a community pool which is generally accepted to be in the range of 25 to 40 years. Moreover, many of the amenities within the center have also exceeded their useful life as noted in the 2018 Parks & Recreation Facility Condition Assessment Document (Attachment #1 - Kitchell Report).

Over the years, there have been numerous discussions regarding the need for a renovated or rebuilt facility; however, polling results of Santa Clara voters has indicated that the level of support is not sufficient to warrant a revenue measure for a new Swim Center. Furthermore, the City does not have an existing capital improvement budget that could support the scope and magnitude of a renovated or rebuilt facility without negatively impacting the City’s other unfunded capital needs which is estimated to be in excess of $571 million dollars. Consequently, the City has invested its limited resources into maintenance of the facility in an effort to further extend the useful life of the existing facility pending the identification of a viable funding strategy.

Despite this effort, it is important to note that in 2023, approximately 100 days of service capacity was lost at the Swim Center due to equipment failures - primarily because parts are no longer available due to the age of the existing infrastructure and equipment. The City’s strategy to extend the life of the facility through maintenance is no longer productive or sustainable. An alternative strategy is needed.

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In July 2023, the City Council approved a budget appropriation to hire a consultant to assist the City in exploring the viability of a potential November 2024 revenue measure to fund infrastructure. The consultant has been selected and an agreement is currently in development. In February, staff will be bringing forward an overview of the timeline and milestones for a potential November 2024 Revenue Measure. Potential funding for aquatic facilities is just one of numerous categories of City facilities that may be considered for inclusion in a November 2024 Revenue Measure.

To provide additional information on all park and recreation facilities, and detailed information on the Swim Center, the City has initiated three separate but related efforts:

1. The development of a Parks Master Plan to help guide a community discussion around a vision for future parks and recreational amenities including aquatic facilities. A presentation on the overall timeline and process for the development of the Parks Master Plan is also tentatively scheduled to be brought forward to the City Council in February 2024;

2. An assessment of the Swim Center to identify and evaluate current conditions, provide documentation related to deficiencies and an estimate of costs to address those on-site deficiencies. The consultant team of LPA Inc. (“LPA”), Aquatic Design Group and SGH was hired to perform this work; and

3. A preliminary analysis of replacement options and cost estimates. This work builds upon and updates previous studies that identified options to replace the Swim Center, under various scenarios. Specifically, the City has retained HL Construction Management Inc. to develop preliminary cost estimates to reconstruct the Swim Center under the following scenarios:
i. Replace the existing Swim Center in the same location: This option involves a reconstruction of the existing facility with similar or identical pool sizes as well as replacement of the drive tower, grandstand, and accessory structures. ii. Redesign and reconstruct Swim Center in the same location: This option involves a redesign of a new facility at the existing site reflective of current trend in aquatic facilities (for example, a zero-depth entry and/or recreational pool or a splash pad amenity).
iii. Design and Construct a new Swim Center in an alternative location within Central Park: This option involves the design of a new facility at an alternate location (as envisioned in the Central Park Master Plan), reflective of current trends in aquatic facilities (for example, a zero-depth entry and/or recreational pool or a splash pad amenity).

The purpose of this report is as follows:
1) To provide the consultant team the opportunity to present their findings and respond to questions regarding their report;
2) To provide an opportunity for staff to provide an update on the actions that have been taken since the draft report was received by the City, as well as efforts to assist the stakeholders that have been impacted by the decision to close the Swim Center; and, City of Santa Clara Printed on 1/26/2024Page 2 of 6
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3) To identify future actions that may need to be considered in order to maintain the safety and security of the Swim Center and surrounding Central Park amenities.

DISCUSSION
Visual Observation Assessment Report
On January 11, 2024, City staff met with representatives of the LPA consultant team to review preliminary findings. The consultant team recommended that the Swim Center not be used until such time as repairs or replacements could be completed to address safety and structural concerns noted in their report. Out of an abundance of caution, the City Manager directed staff to close the facility immediately pending the completion and presentation of the consultant’s final report.

Enclosed as Attachment 2 is the final report from the consultant team. The consultant team examined the Swim Center for compliance with several codes and standards such as the California Building Code, the California Mechanical Code, and the California Plumbing Code. It is important to note that the report does not fully examine accessibility issues at the facility and that no specific findings were made under the Americans with Disabilities Act (ADA). Issues related to accessibility at the Swim Center are addressed in the City’s ADA Self-Evaluation and Transition Plan.

As noted in the report, some of the major deficiencies include, but are not limited to, the following:

Administrative Building

1. Supporting walls and columns in the main administrative building are structurally unsound and have significant corrosion of metal components;

2. A shower addition that was previously shut down by the City;

3. Elements of the main building such as the tower to the south of the existing building on the roof are not part of approved plans.

4. The low-slope roof has 16 “skylight” openings with no cover, safety barrier, or safety markings. This safety hazard is exacerbated by the ease of roof-level access, where a single flight of stairs leads directly to the roof (there are no locked gates or restrictions to the roof level).

Diving Tower and Viewing Windows

1. Corrosion and cracking of the Diving Tower platform that affects the structural integrity of the tower and creates unsafe conditions for the users.

2. A main staircase that is corroded beyond use and is currently in an unsafe condition.

Pools and Deck

1. The pool mechanical and lighting systems have a variety of code violations that will require significant investment to remedy and upgrade to meet building code requirements. For example, the 50-meter pool and the training pool are on the same pump and filter system which is no longer allowed. In addition, both the pool deck and the pool shell plaster are delaminating and cracking which will require replacement.

2. Throughout the pool deck, there are signs of deterioration and distress indicating the deck is at City of Santa Clara Printed on 1/26/2024Page 3 of 6
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or beyond its life expectancy.

3. The diving pool mechanical system does not meet the code which requires a six-hour turnover rate.

4. The viewing area under the deck at the dive pool and the deck above are showing signs of deterioration and raises concern related to its structural stability.

Viewing Stands

1. Roof drains have eroded the foundation of the columns and towers.

2. Tower and supporting stairs for access to roof needs replacement.

3. There was limited, if any, compliant accessible seating throughout the facility.

4. Portions of the gutters of the main canopy are corroded to the point of failure creating safety concerns for the storage and concession areas that are under the main canopy.

At the January 30, 2024 City Council meeting, the consultant team will present their findings and will be available to answer questions regarding their report including the various factors that led to their recommendation that the City not use the facility until the conditions noted in their report have been addressed.

Engagement with Affected Stakeholders
The sudden closure of the Swim Center impacted both City-sponsored programs as well as the programs of the Swim Center’s community partners. To minimize the impact to aquatic programs, the City has relocated its lap swim program to the Mary Gomez pool site and has also offered time at Mary Gomez pool to the Santa Clara Swim Club. The Warburton pool has been made available to the Aquamaids as well as to the Santa Clara Dive Club. It is important to note that these Aquamaids and Santa Clara Dive Club require elevated pool temperatures so the use of the Warburton pool for the City’s lap swim program or the Santa Clara Swim Club’s programming is not a viable option from an operational perspective.

City staff has also been in contact with counterparts in other cities and the Santa Clara Unified School District to inquire about the availability of their pools. Both the City of Sunnyvale and the Santa Clara Unified School District have indicated that they have connected with the Santa Clara Swim Club and discussions are ongoing.

In a meeting with the Santa Clara Swim Club, the Club identified the need for office space, storage, and dry land training facilities. On Friday, January 19th, City staff conducted a tour of all pool facilities to identify options to meet these needs. Preliminary research indicated that the Montague pool site might accommodate the needs of the Swim Club with some modifications and the development of a use agreement. It is important to note that this site is a School District property for which the City has a joint-use agreement. City staff has contacted the District and confirmed that the District is open to the use of the site to support the City’s efforts to assist the Swim Club.

On Wednesday, January 23
rd, staff noted that the plaster in both pools is now cracking and will require remediation. Consequently, until the site can be fully evaluated, the Montague pool site is not considered to be a viable option for water programs at this time.

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training. As such, City staff will be scheduling meetings with the Swim Club to discuss the requirement improvements needed to accommodate their use, development of an agreement with respect to operations, maintenance, and rental use fees as well as a timeline for a smooth transition.

Staff has been in communication with the Swim Club and will be moving forward with these negotiations in the coming weeks.

While the City does not have the capacity or fiscal resources to address all of the needs of the affected stakeholders, staff remains committed to developing solutions in partnership with the groups with a goal of minimizing the negative impacts related to the closure of the Swim Center.

Impact to Central Park Operations
As noted in the consultant’s report, the storage areas and restrooms located adjacent to the viewing stands are in relatively good condition with accessibility from inside the Swim Center, as well as the outside park area. However, the corrosion on the roof of the viewing stands and its proximity to these support amenities is a cause for concern. Staff has requested further analysis of whether these areas could be used if the damage to the roof can be remedied. These amenities are critical to the operations of Central Park in that the northern restrooms serve the softball fields and the restrooms on the south side provide service for the lawn bowling area. In addition, both facilities are critical amenities that support larger community events such as the Art and Wine Festival. Moreover, if this area can be utilized safely, that will also help alleviate the need for storage for both City and Swim Club programs. Staff will be working with the consultant to further evaluate options that might allow for the continued, safe use of these facilities.

Next Steps
It is recommended that the City Council note and file the consultant’s report. Staff will review the recommendations in the report and develop short and long-term proposals including, but not limited to:

1. A determination regarding the continued accessibility of the storage and restroom areas;

2. Actions needed to maintain the safety and security of the existing pool site;

3. Actions needed to accommodate an increase in programming at other pool sites;

4. Design options and funding alternatives to replace the existing Swim Center; and

5. A status report on the ongoing efforts to maintain programming and services impacted by the Swim Center closure.

Staff would return to Council with an update prior to the end of the fiscal year (June 2024) for consideration prior to the discussion and action on a potential November 2024 ballot measure.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
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replacement facility as well as actions related to the safety and security of the existing facility. In the short term, the City does not anticipate a loss of revenues as City programs can be accommodated in alternate facilities. However, to the extent that City facilities are constrained or negatively impacted by unanticipated maintenance issues, revenues from the aquatics programs may be impacted. Non-City stakeholders groups will most likely incur a fiscal impact related to their need to identify alternative programming sites.

COORDINATION
This report has been coordinated with the City Manager’s Office, the City Attorney’s Office, and the Department of Parks and Recreation.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and File Report
Reviewed by: Cynthia Bojorquez, Assistant City Manager/Acting Parks & Recreation Director Approved by: Jōvan Grogan, City Manager

ATTACHMENTS

1. Kitchell Report

2. LPA Visual Observations Assessment Report
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Facilities Condition Assessment
Executive Summary Report
Prepared by Kitchell
For

City of Santa Clara, California

DRAFT REPORT

February 21, 2018

ACKNOWLEDGEMENTS

City Council
Lisa M. Gillmor, Mayor
Kathy Watanabe, Vice Mayor
Pat Kolstad, Councilmember
Dominic J. Caserta, Councilmember
Debi Davis, Councilmember
Patricia Mahan, Councilmember
Teresa O’Neill, Councilmember

Parks & Recreation Commission

Roseann Alderete LaCoursiere, Chair
George Guerra, Vice Chair
Chuck Blair
Andrew Knaack
Joe Martinez
Tino Silva
Kevan Michael Walke

City Manager
Deanna J. Santana

Parks & Recreation Department
James Teixeira, Director
Dale Seale, Deputy Director
Kim Castro, Recreation Manager
Cheri Fulk, Management Analyst
Doug Abernethy, Park Manager

Kitchell Project Team
Heather Brown
Matt Johnson
Andrew Pascual
Marvin Talusik
Shane Murphy
Kevin Hallock
Anthony Lloyd
Milutin Backovich
City of Santa Clara
Facility Condition Assessment